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1997 01 15 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY January 15, 1997 The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in regular session on Wednesday, January 15, 1997, at 7425 Thompson Road, in the BAWA Conference Room with the following in attendance: Robert L. Gillette, President Dan Mundinger, Vice President Peter R. Buenz, Secretary Knox Beavers, Board Member Roy L. Fuller, Board Member The meeting opened with a quorum present, and the following business was conducted. Consider Approval of Minutes for the Regular Meeting Held on December 18, 1996 Board Member Beavers moved for approval of the minutes for the regular meeting held on December 18, 1996. Board Member Fuller seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Fuller, Gillette and Mundinger Nays: None Consider Renewal of Annual Cationic Polymer Contract Board member Buenz moved to approve the renewal of the annual cationic polymer contract with Cytec Industries at an estimated total of $96,250 for the year or $ .275 per pound. Board Member Beavers seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Fuller, Gillette and Mundinger • Nays: None 970115-2 • Minutes of the BAWA Meeting - January 15, 1997 Consider Renewal of Annual Zinc Polyphosphate Contract Board Member Fuller moved to approve the renewal of the annual zinc polyphosphate contract with Technical Products for $ .595 per pound or an estimated total of $59,500 for the year. Board Member Mundinger seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Fuller, Gillette and Mundinger Nays: None Consider Award of Bid for Annual Powdered Activated Carbon Contract Board Member Buenz moved to award the bid for the annual powdered activated carbon contract to Acticarb at $ .408 per pound for an estimated total of $48,960 for the year. Board Member Mundinger seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Fuller, Gillette and Mundinger Nays: None For bid tabulation, see Attachment "A." Manager's Report Ground Storage Tank - Fred Pack, Utilities Director for the City of Baytown, reported that Gifford Hill should ship the prefabricated underground piping sections the last weekend in January. The construction company is ready to install the pipe. There will be several evenings that BAWA will be down after the pipe arrives to allow for installation. The contractor has requested to install the baffling in the tank while the tank is full. They feel the project will be more efficiently performed by utilizing boats. BAWA will charge the contractor for the amount of water in the tank, because upon completion of the work, the tank must be emptied, disinfected and refilled. 0 970115-3 • Minutes of the BAWA Meeting - January 15, 1997 Mont Belvieu - Mont Belvieu presently has two active wells with one pumping sand. The Mayor and Council of Mont Belvieu have formed committees to consider various options. The committees have reported to the Mont Belvieu Council, and the City is very close to making a decision. One of their concerns is whether BAWA will be in a position to furnish their needs into the future. Presently, the city administration is conducting a future water needs study for the City of Baytown. BAWA has a capacity of 13 mgd, and is using 11 mgd on the average, with some peak periods. Therefore, BAWA has only about 2 mgd excess capacity. Mont Belvieu presently utilizes 600,000 mgd with 1 mgd peak. If Mont Belvieu opts for BAWA water, that would take a large portion of BAWA's excess capacity. When one looks at the growth rate for Baytown and considers that Baytown would need over 1 mgd, that points to a need for capital improvements to increase plant capacity. Because BAWA bonds will be paid off in 2002, BAWA has been attempting to maintain at the present level, but depending on what the study shows, BAWA may need to move forward. The administration has asked Mont Belvieu to draft an official request for service if their decision is to negotiate with BAWA. Board Member Buenz noted that it would be to Mont Belvieu's advantage to contract with BAWA for purchase of treated water. Herb Thomas, Plant Manager, concurred and pointed out that the regulatory agencies favor centralization. Another advantage to Baytown would be a second feed line to the plant. Country Meadows - Country Meadows has completed 50 homes within the last 8 months and has begun to construct Section 2. Plans are to eventually construct 432 homes in Country Meadows. Baytown Development - Baytown has been experiencing growth in Country Club and the Lakewood areas. Presently, the administration is working with a group who wish to form a Tax Increment Financing District to develop a huge subdivision along Tri City Beach Road. It is too early to determine whether the proposed TIF will work, but every option must be considered to insure future development in Baytown. • 970115-4 0 Minutes of the BAWA Meeting - January 15, 1997 City Hall - City Hall has relocated to 2123 Market to allow for the refurbishing of the structure at 2401 Market. Adjourn There being no further business to be transacted, the meeting was adjourned. Robert L. Gillette, President 0 Attachment "A" • �1 BID RESULTS Annual Powdered Activated Carbon Contract Bid Number 97-B0197-03 Bid Opening December 30, 1996 at 2 p.m. COMPANYPRICEQUANTITY UNIT PRICE 1 Acticarb 120,000 $0.4080 $48,960 2 Skyhawk Chemicals NO BID 3 Harcross Chemicals 120,000 $0.4520 $54,240 4 Weskem Hall 120,000 $0.4600 $55,200 5 6 REQUEST FOR BAWA BOARD ACTION January 1511997 AGENDA ITEMS: 1. Annual Cationic Polymer Contract Bid Number 96 BI096-06 The recommendation for renewal is Cytec Industries for the annual Cationic Polymer Contract for a total of $96,250 ($0.275/lb.) for approximately 350,000 pounds.. They were awarded the original contract on January 16; 1996. There is no increase/decrease in the contract price. 2. Annual Zinc Polyphosphate Contract Bid Number 96-B1096--07 The recommendation for renewal is Technical Products for the annual Zinc Polyphosphate Contract for a total of $59,500 ($0.595/lb.) for approximately 100,000 .pounds. They were awarded the original contract on January 16, 1996.. There is not increase/decrease in the contract price. 3. Annual Powdered Activated Carbon Contract Bid Number 97-BO197--03 , The recommendation for the annual Powdered Activated Carbon is to Acticarb for a total of $48,960 ($0.408/lb.) for approximately 120,000 pounds. There were four bid packets mailed out and we received three_ bids by mail and one no bid. The bid results are attached. #I, BID RESULTS Annual Powdered Activated Carbon Contract Bid Number 97-B0l97-03 Bid Opening December 30, 1996 at 2 p.m. COMPANYPRICE PRICE 1 Acticarb 120,000 $0.4080 $48,960 2 Skyhawk Chemicals NO BID 3 Harcross Chemicals 120,000 $0.4520 $54,240 4 Weskem Hall 120,000 $0.4600 $55,200 5 6