No preview available
2000 01 19 BAWA Minutes• • MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY January 19, 2000 The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in regular session on Wednesday, January 19, 2000, at 7425 Thompson Road, in the BAWA Conference Room with the following in attendance: Robert L. Gillette, President Dan Mundinger, Vice President Peter R. Buenz, Secretary Knox Beavers, Board Member Absent: Roy L. Fuller, Board Member The meeting opened with a quorum present, and the following business was conducted. Consider Approval of the Minutes for the Regular meeting Held December 15, 1999 Board Member Mundinger moved to approve the minutes for the meeting held on December 15, 1999. Board Member Buenz seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Gillette and Mundinger Nays: None Consider Approval of Plans and Specifications for Lime Silo Removal Project Fred Pack, Utilities Director for the City of Baytown, explained that the lime silos were a part of the original plant. These silos have not been used for a number of years and are in poor condition. Some of the lime feeding equipment is on the maintenance building roof which equipment must be removed in order to effect repairs to the roof. The estimated cost of the project is $70,000 depending on what the contractor decides to do with the tanks. The expected contract duration is 45 days. This project is 000119-2 Minutes of the BAWA Meeting — January 19, 2000 • The estimated cost of the project is $70,000 depending on what the contractor decides to do with the tanks. The expected contract duration is 45 days. This project is being bid with the removal of the Bayway Drive Ground Storage Tank. Funds for the silo removal will come from 1997 Bonds. The administration recommended approval of the plans and specifications and authorization to advertise for bids. Mr. Pack introduced Trent Slovak with PBS&J, engineers on the project Board Member Beavers moved for approval of the plans and specifications and to authorize advertisement for bids. Board Member Mundinger seconded the motion. The vote follows: Ayes: Nays: Board Members Beavers, Buenz, Gillette and Mundinger None Consider Approval of Plans and Specifications for Administrative Building Weatherproofing Project Herb Thomas, Plant Manager, stated that for several years the administrative building had been experiencing serious water leaks from the walls and around windows during significant rainfall events. Since BAWA is preparing to expand the plant and upgrade technology, it is imperative that the integrity of the control room and the administrative building be maintained. There are dollars available from the 1997 bond sale to weatherproof the building. David Nabor with 3D International explained that there are really two different projects —the administrative building, the windows, wall and the plaza deck areas are all leaking due to the age of the structures and the type construction. The plaza deck has three different expansion joints —one is allowing water into the building. The maintenance building's wall has significant cracks and its roof needs replacement. The door going out to the plaza deck is rusted and deteriorated. There is one door at the administrative building and two at the maintenance building needing replacement. The estimated cost of the weatherproofing is $100,000. Board Member Buenz moved to approve the plans and specifications and to authorize advertisement for bids. Board Member Mundinger seconded the motion. The vote follows: Ayes: Nays: Board Members Beavers, Buenz, Gillette and Mundinger None 000119-3 Minutes of the BAWA Meeting — January 19, 2000 • Consider Award of bid for Zinc Polyphosphate. Seven bids were mailed; one bid was received from Carus Chemical for $ .625 per pound, for an estimated expenditure of $162,500. Only one bid was received, as there is only one manufacturer that actually blends this chemical. Board Member Buenz moved to award the bid to Carus Chemical at $ .625 per pound. Board Member Beavers seconded the motion. The vote follows. - Ayes: Nays: Board Members Beavers, Buenz, Gillette and Mundinger None For bid tabulation, see Attachment "A." Consider Award of Bid for Cationic Polymer. Nine bids were mailed; five bids were received. The bid of Cytec Industries was the lowest at $ .1970 per pound. Board Member Buenz moved to award the bid to Cytec Industries for $ .1970 per pound. Board Member Mundinger seconded the motion. The vote follows: Ayes: Nays: Board Members Beavers, Buenz, Gillette and Mundinger None For bid tabulation, see Attachment "B." Consider Award of Bid for Potassium Permanganate. Due to a wording error in the contract, the administration recommended that all bids be rejected and requested authorization to readvertise. Board Member Mundinger moved to reject all bids and authorize the administration to readvertise for receipt of bids. Board Member Buenz seconded the motion. The vote follows: Ayes: Nays: Board Members Beavers, Buenz, Gillette and Mundinger None 000119-4 Minutes of the BAWA Meeting — January 19, 2000 Manager's Report Review Schedule for Plant Expansion — In the latter part of December the staff and consulting engineers reviewed ninety (90%) percent of the plans and specifications. There will be an item on the agenda for February to review plans and specifications and authorize advertisement for bids. Plans are to advertise in February/March and to open bids in April with completion slated for June 2001 on the expansion phase. TOPS Program — BAWA received notification in November from Texas Natural Resources Conservation Commission that BAWA has retained its Optimization Program status. BAWA must reapply each six months and October was the end of the six-month cycle. This is strictly a volunteer program and the entire BAWA staff participates to maintain this high standard. Ozone — Ozone treatment is still viable. The report from the pilot study should be received this week. City Clerk Appointment City Manager, Monte Mercer, introduced Gary Smith who has been confirmed by City Council on January 13 to succeed Eileen Hall as City Clerk. Adjourn There being no further business to be transacted, the motion was made to adjourn. • Peter R. Buenz, Secretary Attachment "A" • BID RESULTS Annual Zinc Polyphosphate Bid Number 2000-0100-3 Bid Opening 1/110/2000 at 2:00 p.m. 1 COMPANY NAME Buckman Laboratories UNIT PRICE TOTAL PRICE No Bid or Reply 2 Maintenance Engineering No Bid 3 Calciquest Inc. No Bid or Reply 4 Carus Chemical $0.6250 $62,500.00 5 The Kjeli Corp No Bid or Reply 6 Skyhawk Chemicals No Bid or Reply 7 Advance Chemical No Bid or Reply 8 9 10 11 12 13 14 Attachment "B" • • BID RESULTS Annual Cationic Polymer Bid Number 2000-0100-4 Bid Opening 1/10/2000 at 2:15 p.m. COMPANY NAME UNIT PRICE TOTAL PRICE 1 Allied Coloids No Bid or Reply 2 Maintenance Engineering $0.2250 $78,750.00 3 Wastewater Resources $0.2850 $99,750.00 4 Buckman Laboratories No Bid or Reply 5 Cytec Industries $0.1970 $68,950.00 6 Coastal Products & Chemicals $0.2290 $80,150.00 7 Ciba Specialities 0.235 $82,250.00 8 Speciality Polymers & Chemical No Bid or Reply 9 Advance Chemical No Bid or Reply 10 11 12 13 14