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Resolution - Adopting a Water Conservation/Drought PlanA RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ADOPTING A WATER CONSERVATION/DROUGHT CONTINGENCY PLAN FOR THE BAYTOWN AREA WATER AUTHORITY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ****************************************************************************** WHEREAS, in cases of extreme drought, periods of abnormally high usage, system contamination, or extended reduction in ability to supply water due to equipment failure, temporary restrictions may be instituted to limit nonessential water usage; and WHEREAS, the purpose of the Drought Contingency Plan is to encourage customer conservation in order to maintain supply, storage, or pressure; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY: Section 1: That the Board of Directors of the Baytown Area Water Authority hereby adopts the Drought Contingency Plan (the "Plan"). A copy of such Plan is attached hereto as Exhibit "A" and made a part hereof for all intents and purposes. Section 2: This Resolution shall become effective immediately upon passage by the Board of Directors of the Baytown Area Water Authority. INTRODUCED, READ and PASSED by the affirmative vote of the Board of Directors of the Baytown Area Water Authority this the 20th day of September, 2000. ATTEST: ROBERT L. GILLETTE, President PETER R. BUENZ,`'Secretary APPROVED AS TO FORM: crince-ts-cepee-s.0476G RAMIREZ, eneral Counsel c: jry\M yDocuments\BA W A\Resol utionToAdoptDroughtContingencyPlan DROUGHT CONTINGENCY PLAN FOR THE Baytown Area Water Authority (Name of utility) 09-05-00 (Date) Section 1 Declaration of Policy, Purpose, and Intent In cases of extreme drought, periods of abnormally high usage, system contamination, or extended reduction in ability to supply water due to equipment failure, temporary restrictions may be instituted to limit non -essential water usage. The purpose of the Drought Contingency Plan is to encourage customer conservation in order to maintain supply, storage, or pressure or to comply with the requirements of a court, government agency or other authority. Section 2 Public Involvement Opportunity for the public to provide input into the preparation of the Plan was provided by: The Board Meeting that took place at: Date: September 20th, 2000 Time: 08:00 a.m. Place: Baytown Area Water Authority Section 3 Public Notification The Baytown Area Water Authority will periodically provide customers with information about the Plan, including information about the conditions under which each stage of the Plan is to be initiated or terminated and the drought response measures to be implemented in each stage. Drought plan information will be provided by: ►i Public meeting ►Ir Mail Model Drought Contingency Plan for IOUs - 5/31/00 1 EXHIBIT A • e News Media Section 4 Coordination with Regional Water Planning Groups The service area of the Baytown Area Water Authority is located within: Regional Water Planning Group (RWPG)- Region H The Baytown Area Water Authority has mailed a copy of this Plan to the RWPG. Section 5 Notice Requirements The Director of Public Works/Utilities, upon recommendation of the BAWA Superintendent, or his/her designee, shall determine whether conditions warrant implementation and/or termination of the Plan and recommend accordingly to the General Manager of BAWA. Changes in water supply conditions due to unanticipated higher water usage, weather, or other developments may necessitate changes in the implementation of different stages. Termination of any stage may occur when all of the conditions listed as implementation criteria for that stage have ceased to exist for a period of time as determined by the General Manager upon recommendation of the Director of Public Works/Utilities or his/her designee. The utility must notify the TNRCC by telephone at (512) 239- 6020, or electronic mail at watermongtnrcc.state.tx.us prior to implementing the program and must notify in writing the Public Drinking Water Section at MC - 155, P.O. Box 13087, Austin, Texas 78711-3087 within five (5) working days of implementation including a copy of the utility's restriction notice. The utility must file a status report of its restriction program with the TNRCC every 30 days that restriction continues. Section 6 Violations ►� In accordance of Article IX Performance by Seller and Buyer of the contract entered upon between BAWA and BAWA's Customers and as stated in Texas Code 11.039, distribution of water during shortage shall be divided among all customers pro rata, according to the amount each may be entitled to, so that preference is given to no one. The Districts served by BAWA will be expected to issue written warnings to residents of their perspective District committing violations. The Districts are expected to have a plan on issuing fines of subsequent violations after written notice has been issued and ultimately a shutoff notice if the resident continues to commit violations. BAWA recommends customers of BAWA implement the following. Model Drought Contingency Plan for IOUs - 5/31/00 2 • 1. First violation - The customer will be notified by written notice of their specific violation. 2. Subsequent violations: • After written notice, the water district may assess a fine up to $500.00 per violation. • After the third violation, the water district may discontinue service at the meter for a period of seven (7) days, or until the end of the calendar month, whichever is LESS. The normal reconnect fee of the District will apply for restoration of service. Section 7 Exemptions or Variances The utility may grant any customer an exemption or variance from the drought contingency plan for good cause upon written request. A customer who is refused an exemption or variance may appeal such action of the utility in writing to the Texas Natural Resource Conservation Commission. The utility will treat all customers equally concerning exemptions and variances, and shall not discriminate in granting exemptions and variances. No exemption or variance shall be retroactive or otherwise justify any violation of this Plan occurring prior to the issuance of the variance. Section 8 Response Stages Unless there is an immediate and extreme reduction in water production, or other absolute necessity to declare an emergency or severe condition, the utility will initially declare Stage I restrictions. If, after a reasonable period of time, demand is not reduced enough to alleviate outages, reduce the risk of outages, or comply with restrictions required by a court, government agency or other authority, Stage II may be implemented with Stage III to follow if necessary. STAGE I - ALERT: Stage 1 will begin: • Temporary interruption in the flow of the Coastal Water Authority Canal. • Any unforeseen conditions that may occur that cause the Superintendent of BAWA to notify the Director of Public Works/Utilities of this abnormal condition. Utility Measures: This announcement will be designed to increase monitoring and appraisal by designated officials and to review and update existing contingency plan. A copy of the current public announcement on water conservation awareness shall be kept on file available for inspection by the TNRCC. Voluntary Water Use Restrictions: Model Drought Contingency Plan for IOUs - 5/31/00 3 • Water customers are requested to voluntarily limit the use of water for non -essential purposes and to practice water conservation including watering on odd numbered days if your address is odd numbered or even numbered days if your address is even numbered during the hours of 8:00 p.m. and 10:00a.m. STAGE II - MILD WATER USE RESTRICTIONS: Stage 2 will begin: Supply -Based Triggers • Short-term interruption in the flow of the Coastal Water Authority Canal that may affect supply of raw water. Demand- or Capacity -Based Triggers • Average treatment plant flow in excess of 85% of the plant's capacity for three consecutive days. • Continually falling ground and elevated storage tank levels that do not refill before reaching a critical level. • Major line breaks that require an extended repair time. • Pump system failure that causes unprecedented loss of capability to provide service. • Any unforeseen condition that may occur that causes the Director of Public Works/Utilities to recommend implementation of voluntary water rationing to the General Manager of the Baytown Area Water Authority. Upon initiation and termination of Stage 2, the Baytown Area Water Authority will inform customers by telephone and written notice. In addition the TNRCC will be given notice as required. Requirements for termination Stage 2 of the Plan may end when all of the conditions listed as triggering events have ceased to exist for a period up to three (3) consecutive days. Upon termination of Stage 2, Stage 1 becomes operative. Utility Measures: Recommend customers inspect lines on a daily basis and repair leaks as soon as possible. Model Drought Contingency Plan for IOUs - 5/31/00 4 • Voluntary Water Use Restrictions: Upon announcement and implementation by the General Manager of BAWA, the following shall apply to all persons: 1. Promote voluntary conservation efforts. 2. Inform customers by telephone and written notice that stage 2 of the drought contingency plan has been enacted and advise the public of locations where literature can be obtained that will advise them of ways to conserve water. oB Literature located in the BAWA lobby. 3. BAWA recommends on a voluntary basis, irrigation by all commercial, industrial and residential customers utilizing individual sprinklers or sprinkler systems of lawns, gardens, landscaped areas, trees, shrubs or other plants is permitted only on odd - numbered days if your address is odd numbered or even numbered days if your address is even numbered during the hours of 8:00 p.m. to 10:00 a.m. STAGE III - MODERATE WATER USE RESTRICTIONS: Stage 3 will begin: Supply -Based Triggers • Extended interruption in the flow of the Coastal Water Authority Canal. Demand- or Capacity -Based Triggers • Average treatment plant flow at BAWA in excess of 85% of the plant's capacity for five consecutive days. • Continually falling ground and elevated storage tank levels that do not fully recover over night. • Major line breaks that severely interrupt the supply of water to the distribution system. • Pump system failure that causes unprecedented loss of capability to provide service. • Any unforeseen condition that may occur that causes the Director of Public Works/Utilities to recommend the implementation of mandatory rationing to the General Manager of BAWA. Upon initiation and termination of Stage 3, The Baytown Area Water Authority will notify customers by telephone and written notice. In addition the TNRCC will be given notice as required. Requirements for termination Model Drought Contingency Plan for IOUs - 5/31/00 5 • • Stage 3 of the Plan may end when all of the conditions listed as triggering events have ceased to exist for a period up to three (3) consecutive days. Upon termination of Stage 3, Stage 2 becomes operative. Utility Measures: BAWA recommends customers adhere to the following: 1. Visually inspect lines on a daily basis and repair leaks as soon as possible. 2. Flushing is prohibited except for dead end mains. 3. Monitor water usage of residential and commercial entities. Mandatory Water Use Restrictions: The following water use restrictions shall apply to all customers. 1. Irrigation by all commercial, industrial and residential customers utilizing individual sprinklers or sprinkler systems of lawns, gardens, landscaped areas, trees, shrubs or other plants is prohibited except on odd -numbered days if your address is odd - numbered and even -numbered days if your address is even numbered during the hours between 8:00 p.m. to 10:00 a.m. However, irrigation of landscaped areas is permitted at anytime if it is by means of a hand-held hose, a faucet filled bucket or watering can of five (5) gallons or less, or drip irrigation system. Soaker hoses are prohibited during Stage 3, except when used to water the foundation of structures. 2. Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle is prohibited except on designated watering days between the hours of 8:00 p.m. and 10:00 a.m. Such washing, when allowed, shall be done with a hand-held bucket or a hand-held hose equipped with a positive shutoff nozzle for quick rinses. Vehicle washing may be done at any time on the immediate premises of a commercial car wash or commercial service station. Further, such washing may be exempted from these regulations if the health, safety, and welfare of the public is contingent upon frequent vehicle cleansing, such as garbage trucks and vehicles used to transport food and perishables. 3. Use of water to fill, refill, or add to any indoor or outdoor swimming pools, wading pools, or "Jacuzzi" type pools is prohibited except on designated watering days between the hours of 8:00 p.m. and 10:00 a.m. 4. Operation of any ornamental fountain or pond for aesthetic or scenic purposes is prohibited except where necessary to support aquatic life or where such fountains or ponds are equipped with a re -circulation system. 5. Use of water from hydrants or flush valves shall be limited to maintaining public health, safety, and welfare. Model Drought Contingency Plan for IOUs - 5/31/00 6 • 6. Use of water for the irrigation of golf courses, parks, and green belt areas is prohibited except by hand held hose and only on designated watering days between the hours 8:00 p.m. and 10:00 a.m. 7. The following uses of water are defined as non -essential and are prohibited: a. Wash down of any sidewalks, walkways, driveways, parking lots, tennis courts, or other hard -surfaced areas; b. Use of water to wash down buildings or structures for purposes other than immediate fire protection; c. Use of water for dust control; d. Flushing gutters or permitting water to run or accumulate in any gutter or street; and e. Failure to repair a controllable leak(s) within a reasonable period after having been given notice directing the repair of such leak(s). f. Use of soaker hoses except when used to water the foundation of structures. STAGE IV - CRITICAL WATER USE RESTRICTIONS: Stage 4 will begin: Supply -Based Triggers • Loss of capability to provide water service from BAWA for an extended period of time. • Water supply totally dependent on the Customer's Wells Upon initiation and termination of Stage 4, the Baytown Area Water Authority will notify customers by telephone and written notice. In addition the TNRCC will be given notice as required. Requirements for termination: Stage 4 of the Plan may be rescinded when all of the conditions listed as triggering events have ceased to exist for a period up to three (3) consecutive days. Upon termination of Stage 4, Stage 3 becomes operative. Operational Measures: 1. Customers operate own wells. BAWA recommends the following: The customers shall visually inspect lines on a daily basis and repair leaks as soon as possible. Flushing is prohibited except for dead end mains and only between the hours of 8:00 p.m. and 10:00 a.m. Model Drought Contingency Plan for IOUs - 5/31/00 7 Emergency interconnects or alternative supply arrangements shall be initiated. All meters shall be read as often as necessary to insure compliance with this program for the benefit of all the customers. Mandatory Water Use Restrictions: • All outdoor use of water is prohibited. • Irrigation of landscaped areas is absolutely prohibited. • Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle is absolutely prohibited. Model Drought Contingency Plan for IOUs - 5/31/00 8