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2001 06 20 BAWA Minutes• • MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY June 20, 2001 The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in regular session on Wednesday, June 20, 2001, at 7425 Thompson Road, with the following in attendance: Robert L. Gillette, President Dan Mundinger, Vice President Peter R. Buenz, Secretary Knox Beavers, Board Member Sam T. Schulze, Board Member, was absent. The meeting opened with a quorum present, and the following business was conducted. Consider approval of the minutes for the meetings held on April 18 and May 16, 2001. Board Member Beavers moved approval of the minutes of the meetings held on April 18 and May 16, 2001. Board Member Buenz seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Gillette, and Mundinger. Nays: None. The motion carried. Consider awarding the annual liquid sodium hydroxide contract. Tony Brown reported that the Authority had chosen to seek bids on the contract because the current vendor was raising its prices. Seven bid packs were sent out and four bids were received. The apparent low bidder is Altivia at a price of $0.1565 per pound, or an extended bid of $109,081. Board Member Buenz moved award of the annual liquid sodium hydroxide contract to Altivia. Board Member Beavers seconded the motion. The vote follows: Page 2 of 3 Minutes of the Regular Meeting — June 20, 2001 • Ayes: Board Members Beavers, Buenz, Gillette, and Mundinger. Nays: None. The motion carried. Consider awarding the annual potassium permanganate contract. Tony Brown reported that nine bid packs were sent out and four bids were received. The apparent low bidder is Carus Corp. with a bid of $1.297 per pound and an extended price of $90,790. Board Member Buenz moved award of the annual potassium permanganate contract to Carus Corp. Board Member Beavers seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Gillette, and Mundinger. Nays: None. The motion carried. Consider Change Order No. 2 to the BAWA expansion project for the replacement of three vertical pumps. Fred Pack reported that expansion provides new pump motors and an additional pump and motor from the forebay. During the project it was learned that the motor manufacturer would not warranty the motors without the pumps being rebuilt. It was determined that repair of the pumps would be equivalent to 60% of the cost of replacing the pumps. The options include repair of the pumps, replacement of the pumps and replacing the pumps in the next phase (risking failure in the interval with the potential of costly repairs). CDM and staff support replacement of the pumps. The first change order increased the contract by $10,652. Proposed change order no. 2 will increase the project cost an additional $131,944, for a total 2.4% increase. Board Member Beavers moved approval of proposed change order no. 2. Board Member Mundinger seconded the motion. The vote follows: The motion carried. • Ayes: Board Members Beavers, Buenz, Gillette, and Mundinger. Nays: None. Page 3 of 3 • • Minutes of the Regular Meeting — June 20, 2001 Consider request for water service from Country Terrace Water Company. Jerry Nowling, Country Terrace Water Company, addressed the board and described the plan to connect to the BAWA system at Thompson Road and Battlebell. The Company would like to begin the project so that it could be complete by early January, 2002. The anticipated demand would be fifty million gallons each year. If the connection is approved, the company will serve an additional 79 connections. The area served includes Country Terrace and the property along Wallisville Road to Wade Road. Board Members commented favorably on providing service to Country Terrace and directed staff to negotiate with Country Terrace and develop a contract for approval by the Board. Manager 's Report. Fred Pack reported that the expansion project was on schedule and would be completed in September. The SCADA system would be installed after the plant was functional. Tony Brown reviewed the Water Quality Report, which is a compilation of all testing in the past year. The report shows no violations. Fred Pack stated that the City would prepare a similar report for its customers. There have been no further communications from the Barrett Station water district. It is assumed that they are reviewing other alternatives. Adjourn As there was no further business to be transacted, the meeting adjourned at 8:18 a.m. Peter R. Buenz, Secretaf