2001 11 20 BAWA Minutes, Special•
MINUTES OF THE SPECIAL MEETING
OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
November 20, 2001
The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in
special session on Tuesday, November 20, 2001, at 7425 Thompson Road, with the following in
attendance:
Peter R. Buenz, Secretary
Knox Beavers, Board Member
Sam T. Schulze, Board Member
Absent: Robert L. Gillette, President
Dan Mundinger, Vice President.
The meeting opened with a quorum present, and the following business was conducted.
Peter R. Buenz was appointed temporary chairman of the meeting.
Consider approval of the minutes for the meeting held on November 6, 2001.
Board Member Beavers moved approval of the minutes of the meeting held on November 6,
2001. Board Member Schulze seconded the motion. The vote follows:
Ayes: Board Members Beavers, Buenz, and Schulze
Nays: None.
The motion carried.
Consider awarding bid and authorizing contract for the annual purchase of ferric chloride.
Plant Manager, Fred Pack, reported that this is for the annual contract for the purchase of ferric
chloride. Eleven bid packets were sent out, four bids were received, two no -bids were received,
four no responses were received and one bid was withdrawn. Last year's supplier was Genesis
Chemical, with a price of $0.155 per pound. The apparent responsible low bidder is Genesis, at
$0.18870 per pound with a projected use of 500,000 pounds this year, for an extended price of
$94,350. Staff recommends award of the bid and contract with Genesis Chemical.
Board Member Beavers moved awarding the bid and authorizing a contract with Genesis for the
purchase of ferric chloride at the price of $0.18870 per pound. Board Member Schulze seconded
the motion. The vote follows:
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Minutes of the Special Meeting — November 20, 2001
Ayes: Board Members Beavers, Buenz, and Schulze.
Nays: None.
The motion carried.
Consider Proposed Resolution No. 011120-1, approving Notice of Sale and Bidding Instructions,
Official Bid Form and Preliminary Official Statement for sale of $3,800,000 Baytown Area
Water Authority Supply Contract Revenue Bonds, Series 2001 (City of Baytown Project).
Donna Sams, Finance Director, reported that the recent rate study recommended this issuance of
debt to provide for the further expansion of the plant to a capacity of 26 million gallons per day.
Funding is provided in the budget for a portion of the cost and debt is needed to pay the balance.
The revenues from the mineral royalties are being used to assist in financing the proposed
expansion.
Mr. Pack explained that the sixty percent design for the expansion has been received from Camp,
Dresser & McKee.
General Manager, Monte Mercer, said that the proposed action approves the preliminary official
statement of the Authority and the Notice of Sale of the certificates. The sale is scheduled for
December 13. The Board will hold a meeting at City Hall to approve the sale. The City will be
selling bonds on the same day and City Council will meet soon after the BAWA Board adjourns
to approve the City and BAWA bond sales.
Board Member Schulze moved approval of the Notice of Sale and Bidding Instructions, Official
Bid Form and Preliminary Official Statement for sale of $3,800,000 Baytown Area Water
Authority Supply Contract Revenue Bonds, Series 2001. Board Member Beavers seconded the
motion. The vote follows:
Ayes: Board Members Beavers, Buenz, and Schulze.
Nays: None.
The motion carried.
Manager's Report.
Fred Pack, BAWA Director, reported that the construction was proceeding with the area being
cleaned, new equipment and furniture in the instrument room and electronic equipment being
connected. The first water should be processed in January, 2002.
The electric aggregation agreement was approved by staff, but will be an item on the next agenda
to allow the Board to ratify the contract. The price for electricity exceeded the estimated rate by
$0.0009.
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Minutes of the Special Meeting — November 20, 2001
Armando Martinez was introduced. Mr. Martinez was attending the meeting in the place of
Tony Brown.
Adjourn
As there was no further business to be transacted, the meeting adjourned at 8:12 a.m.
ith, Assistant Secretary
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