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2002 09 18 BAWA Minutes• • MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY September 18, 2002 The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in regular session on Wednesday, September 18, 2002, in the Conference Room, 7425 Thompson Road, Baytown, Texas, with the following in attendance: Robert L. Gillette, President Dan Mundinger, Vice President Peter R. Buenz, Secretary Knox Beavers, Board Member Dan Conejo, Board Member. The meeting opened with a quorum present, and the following business was conducted. Ignacio Ramirez, Sr. administered the Statement of Appointed Official and Oath of Office to Peter Buenz and Knox Beavers. Consider approval of the minutes for the meeting held on August 21, 2002. Board Member Mundinger moved approval of the minutes of the meeting held on August 21, 2002. Board Member Buenz seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Conejo, and Mundinger President Gillette Nays: None The motion carried. Election of Officers. Board Member Beavers moved election of the Robert Gillette, President; Dan Mundinger, Vice - President; and Peter Buenz, Secretary. Board Member Conejo seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Conejo, and Mundinger President Gillette Nays: None The motion carried. Page 2 of 3 • Minutes of the Regular Meeting —September 18, 2002 Consider approval of Change Order No. 1 for the implementation of MagnaDrive in lieu of variable frequency drives. Fred Pack, Plant Manager, reported that the proposed change order substitutes MagnaDrive in lieu of variable frequency drives as a speed control of the pumps. Controlling the speed of the pumps is necessary to maintain even water pressure in the system. Originally, electronic control of the pump speed was proposed. This required that the pump house be air-conditioned. The electronic controls would be maintained by the manufacturer and would require upgrading every five years. After the bid was awarded, the MagnaDrive technology came to the attention of the engineers and staff. MagnaDrive controls the speed of the pumps by using rare earth magnets on one side and copper on the other. The copper tries to image the magnets. The separation between the plates controls the speed of the pump. By using MagnaDrive, the electric motor and pump are not in direct contact; therefore there are no concerns over alignment, no coupler, no spikes in power usage or water pressure, no required air conditioning, and no regular obsolescence. BAWA personnel can maintain the equipment. Staff and the engineers studied the equipment and recommend the proposed change order. The savings on installation will be $240,080. Additional savings will be realized on maintenance. Board Member Buenz moved approval of Change Order No. 1 for the implementation of MagnaDrive in lieu of variable frequency drives. Board Member Beavers seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Conejo, and Mundinger President Gillette Nays: None The motion carried. Consider approval of Amendment No. 4 to the professional services contract with Camp, Dresser & McKee. Mr. Pack explained that Amendment No. 4 to the professional services contract with Camp, Dresser & McKee is necessary to redesign the electrical system and minor mechanical modifications for implementation of the MagnaDrive equipment approved in the prior item. The increased cost will be $18,939. Board Member Buenz moved approval of Amendment No. 4 to the professional services contract with Camp, Dresser & McKee. Board Member Mundinger seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Conejo, and Mundinger President Gillette Nays: None The motion carried. Page 3 of 3 Minutes of the Regular Meeting — September 18, 2002 Consider Proposed Resolution 020918-1 approving the BAWA Investment Policy. Donna Sams, Finance Director of BAWA, reviewed the proposed BAWA Investment Policy. No changes have been proposed, except changing the names of the persons authorized to take actions. Board Member Buenz moved approval of the BAWA Investment Policy. Board Member Beavers seconded the motion. The vote follows: Ayes: Board Members Beavers, Buenz, Conejo, and Mundinger President Gillette Nays: None The motion carried. Manager's Report. Mr. Pack reviewed the copy of the letter sent to Kinsel Industries, which set a deadline of October 7, 2002, for completion of the punch list items for Phase I of the improvements to the plant. The incomplete items include a sidewalk, the manner risers were installed in a trench, minor electrical issues and bugs in the SCADA system. Mr. Pack also reported that sales are down due to the rainy weather. Adjourn As there was no further business to be transacted, the meeting adjourned at 8:20 a.m. •