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2003 08 12 BAWA Minutes, Special Meeting• • MINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY August 12, 2003 The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in special session on Tuesday, August 12, 2003, in the Conference Room, 7425 Thompson Road, Baytown, Texas, with the following in attendance: Robert L. Gillette, President Peter Buenz, Secretary Knox Beavers, Board Member Dan Conejo, Board Member Absent was: Dan Mundinger, Vice President. The meeting opened with a quorum present, and the following business was conducted: Consider approval of the minutes for the meeting held on July 16, 2003. Board Member Beavers moved approval of the minutes of the meeting held on July 16, 2003. Board Member Conejo seconded the motion. The vote follows: Ayes: Board Members Buenz, Beavers and Conejo President Gillette Nays: None The motion carried. Consider approving Change Order No. 2 to the contract for the construction of Baytown Area Water Authority Plant Expansion, Phase III. Fred Pack, Plant Manager reported that the proposed Change Order is necessary to provide for the removal of sludge from the forebay. A greater volume of sludge was found in the forebay. The original bid included Extra Work Item No. 5 for the removal of excess sludge at $11 per cubic foot. An additional 7,493 cubic yards of sludge was found in the forebay. This Change Order approves compensation in the amount of $82,423 to LEM Construction Co., Inc. for removal of the excess sludge. This Change Order also approves a 30-day time extension for the contract. The original contract amount was $4,792,100. Change Order No. 1 reduced the contract amount by $240,080 to $4,552,020. This Change Order No. 2 increases the contract to $4,634,443. The special meeting was required to avoid any delay in the contractor removing the sludge. Page 2 of 3 Minutes of the Special Meeting —August 12, 2003 Board Member Buenz moved approval of Change Order No. 2. Board Member Conejo seconded the motion. The vote follows: Ayes: Board Members Buenz, Beavers and Conejo President Gillette Nays: None The motion carried. Consider approval of the 2003-2004 fiscal year budget. Rhonda Young, Treasurer for the City of Baytown, described the technical adjustments to the proposed budget since the Board's discussion of the budget during the meeting held on July 16, 2003. The technical changes are the inclusion of $13,500 for a 2.5% salary increase for all employees and $3,200 to update the health care costs. Board Member Beavers moved approval of the 2003-2004 fiscal year budget. Board Member Buenz seconded the motion. The vote follows: Ayes: Board Members Buenz, Beavers, and Conejo President Gillette Nays: None The motion carried: Manager's Report. Mr. Pack reported that the generator of the high service pumps had been set and the rehabilitation of the above -ground tanks will be completed on Monday, August 18, 2003. The rain has kept sales down, but it has also prevented the curtailing of water sales during the construction. Board Member Conejo complimented the work and the appearance of the facility. Adjourn As there was no further business to be transacted, Board Member Buenz moved adjournment. Board Member Conejo seconded the motion. The vote follows: Ayes: Board Members Buenz, Beavers, and Conejo President Gillette Nays: None Minutes of the Special Meeting —August 12, 2003 The motion carried and the meeting adjourned at 8:05 a.m. • Page 3 of 3 G W./Smith, Assistant Secretary