2003 09 17 BAWA Minutes•
MINUTES OF THE REGULAR MEETING
OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
September 17, 2003
The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in
regular session on Wednesday, September 17, 2003, in the Lobby, 7425 Thompson Road,
Baytown, Texas, with the following in attendance:
Robert L. Gillette, President
Dan Mundinger, Vice President
Peter Buenz, Secretary
Knox Beavers, Board Member
Dan Conejo, Board Member.
The meeting opened with a quorum present, and the following business was conducted:
Consider approval of the minutes for the meeting held on August 12, 2003.
Board Member Mundinger moved approval of the minutes of the meeting held on August 12,
2003. Board Member Buenz seconded the motion. The vote follows:
Ayes: Board Members Buenz, Beavers, Conejo and Mundinger
President Gillette
Nays: None
The motion carried.
Election of Officers.
Board Member Beavers nomination of Robert L. Gillette as President, Dan M. Mundinger as
Vice -President, and Peter Buenz as Secretary. Board Member Conejo seconded the motion. The
vote follows:
Ayes: Board Members Buenz, Beavers, Conejo and Mundinger
President Gillette
Nays: None
The motion carried.
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Minutes of the Regular Meeting —September 17, 2003
Consider Proposed Resolution No. 030917-1, approving the BAWA Investment Policy.
Proposed Resolution No. 030917-1 submits for annual review and approval, BAWA's
Investment Policy and Strategy in compliance with the Public Funds Investment Act. A
summary of the changes is outlined in the attached memorandum. The City received a certificate
of distinction for the revised investment policy for developing a comprehensive written
investment policy that meets the requirements of the public funds investment act. The City of
Baytown Finance Committee has reviewed the policy and recommends approval. Additional
information is included in the packet.
Board Member Buenz moved approval of the BAWA Investment Policy. Board Member
Mundinger seconded the motion. The vote follows:
Ayes: Board Members Buenz, Beavers, Conejo and Mundinger
President Gillette
Nays: None
The motion carried.
A RESOLUTION OF BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER
AUTHORITY APPROVING AN INVESTMENT POLICY; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
Consider Proposed Resolution No. 030917-2, approving a wholesale water supply contract with
Harris County Water Control and Improvement District Number 1.
Proposed Resolution No. 030917-2 approves a wholesale water supply contract with
Harris County Water Control and Improvement District Number 1. The Authority has
provided treated water to HCWCID #1 since September 1983. The proposed contract
renews the agreement with HCWCID #1 for an additional 20 years. The significant
changes in the contract are as follows:
> the provisions relating to the construction of the facilities has been deleted since
it is no longer applicable;
> the capital buy -in fee provisions have been deleted;
➢ a provision has been added to clarify that all pressure regulating devices and
equipment shall remain the property of HCWCID #1, who shall be responsible
for its operation, maintenance, repair and replacement; and
➢ a provision has been added to require HCWCID #1 to submit a copy of its water
conservation plan.
Board Member Conejo moved approval of the proposed resolution. Board Member Buenz
seconded the motion. The vote follows:
Page 3 of 4
Minutes of the Regular Meeting —September 17, 2003
Ayes: Board Members Buenz, Beavers, Conejo and Mundinger
President Gillette
Nays: None
The motion carried.
A RESOLUTION OF BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER
AUTHORITY APPROVING A WHOLESALE WATER SUPPLY CONTRACT WITH
HARRIS COUNTY WATER CONTROL AND IMPROVEMENT DISTRICT NUMBER 1;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider approving Change Order No. 3 to the contract for the construction of Baytown Area
Water Authority Plant Expansion, Phase III.
Fred Pack, Plant Manager, explained that Change Order No. 3 to the contract for the construction
of Baytown Area Water Authority Plant Expansion, Phase III, is in the amount of $25,583. The
proposed Change Order is necessary to provide for several miscellaneous items, as described in
the proposal from LEM Construction Co., Inc. A memorandum from Sean Tenney, CDM,
summarizes the changes. The original contract amount was $4,792,100. Change Order No. 1
reduced the contract amount by $240,080 to $4,552,020. Change Order No. 2 increased the
contract amount by $82,423 to $4,634,443. This Change Order No. 3 increases the contract
amount to $4,663,026.
Board Member Mundinger moved approval of Change Order No. 3 to the contract for the
construction of Baytown Area Water Authority Plant Expansion, Phase III. Board Member
Buenz seconded the motion. The vote follows:
Ayes: Board Members Buenz, Beavers, Conejo and Mundinger
President Gillette
Nays: None
The motion carried.
Manager 's Report.
Tony Brown, Plant Supervisor, reported that the construction on Phase III is nearing completion.
The forebay remains out of service. The sludge and liner have been removed. The new liner
will be installed in October. The forebay should be in use by the end of October. The three
ground storage tanks have been completed. The installation of the high -service pump will be one
of the last tasks completed.
Mr. Pack reported that slow progress is being made for the completion of Phase I. Items are
being subcontracted by Kinsel (the contractor) to LEM (the contractor on Phase III). Only minor
problems remain to be resolved. More than $300,000 remains in retainage for Phase I.
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Minutes of the Regular Meeting —September 17, 2003
Gary Jackson, General Manager, noted that the final copy of the 2003-2004 BAWA budget was
included in the packet. City Council is scheduled to vote on the budget on September 25, 2003.
Adjourn
As there was no further business to be transacted, Board Member Buenz moved adjournment.
Board Member Beavers seconded the motion. The vote follows:
Ayes: Board Members Buenz, Beavers, Conejo, and Mundinger
President Gillette
Nays: None
The motion carried and the meeting adjourned at 8:10 a.m.
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assistant Secretary