2009 04 15 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
April 15, 2009
The Board of Directors of the Baytown Area Water Authority, Harris County, Texas met
in a Regular Meeting on Wednesday, April 15, 2009 at the Baytown Area Water
Authority's Fritz Lanham Water Treatment Facility Conference Room, 7425 Thompson
Road, Baytown, Texas, with the following in attendance.
John Sandhop President
Dan Mundinger Vice President
Wayne Baldwin Board Member
Brenda Bradley Smith Board Member
Board Member Robert Gillette was absent from the April 15, 2009, Regular Meeting.
8:00 A.M. President Sandhop convened the April 15, 2009, Regular Meeting with a
quorum present.
1. MINUTES
a. Considered the approval of the minutes from the Baytown Area Water
Authority Board Regular Meeting on February 18, 2009.
Motion was made by Board Member Mundinger, seconded by Board Member Baldwin
approving the minutes from the February 18, 2009 Regular Meeting.
Ayes: Board Members: Baldwin, Mundinger,
and President Sandhop.
Nays: None.
Abstention from the vote: Board Member Brenda Bradley Smith.
The motion carried.
2. PROPOSED RESOLUTIONS
a. Water Conservation/Drought Contingency Plan -BAWA.
Resolution 2009-01 updated the Water Conservation/Drought Contingency Plan that
must be approved by the BAWA Board and submitted to Texas Commission on
Environmental Quality (TCEQ) by May 1, 2009. The last plan was approved, adopted,
and submitted to TCEQ July, 2007.
Page 2 of 4 BAWA Minutes for the Regular Meeting of April 15, 2009
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Motion was made by Board Member Mundinger, seconded by Board Member Baldwin
for approval of Resolution 2009-01 as amended with Water Conservation Goals
"unacceptable water percentage" and "yearly average" on attachment D needing to be
adjusted. The vote was as follows:
The motion carried.
Ayes: Board Members: Baldwin, Mundinger, Smith,
and President Sandhop.
Nays: None.
RESOLUTION 2009-01
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BAYTOWN AREA WATER AUTHORITY ADOPTING THE
BAYTOWN AREA WATER AUTHORITY'S WATER
CONSERVATION/DROUGHT CONTINGENCY PLAN; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
b. Award Bid for the Annual Powdered Activated Carbon - BAWA.
Resolution 2009-02 awarded the bid to F2 Industries for the Annual Powder Activated
Carbon Contract. F2 Industries had the low bid at $102,400 (160,000 lbs. @ $0.64
per/lb.). The bids were opened Monday, March 30, 2009, at 2 p.m. The bid results are
included in your packet. The previous contract, March 2008, was awarded to Skyhawk
Chemicals for $84,320 (160,000 lbs. @ $0.527 per/lb.)
Motion was made by Board Member Baldwin, seconded by Board Member Mundinger
approving Resolution 2009-02. The vote was as follows:
The motion carried.
Ayes: Board Members: Baldwin, Mundinger, Smith,
and President Sandhop.
Nays: None.
RESOLUTION 2009-02
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF
F2 INDUSTRIES FOR THE ANNUAL POWDERED ACTIVATED
CARBON CONTRACT AND AUTHORIZING PAYMENT BY THE
BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF
ONE HUNDRED TWO THOUSAND FOUR HUNDRED AND NO/100
Page 3 of 4 BAWA Minutes for the Regular Meeting of April 15, 2009
DOLLARS ($102,400.00); MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
c. Baytown Area Water Authority's Investment Policy and Strategy - Finance.
Resolution 2009-03 adopted the Baytown Area Water Authority's Investment Policy and
Strategy in compliance with the Public Funds Investment Act.
The Baytown Area Water Authority's Investment Policy was submitted for review and
approval in accordance with the Public Funds Investment Act Section 2256-005 (e) and
2256-005 (f).
The changes to the policy are as follows:
Exhibit A — Authorized Investment Officials.
Exhibit B — Statement of Ethics and Conflicts of Interest. The change was made to reflect
the new personnel responsible for BAWA's investments, adding Cynthia Pearson, the
Director of Finance.
Exhibit C — Approved Broker/Dealers, Financial Institutions and Investment Pools. The
change was made to remove UBS Financial Services, Inc. and add Morgan Stanley.
Motion was made by Board Member Baldwin, seconded by Board Member Mundinger
approving Resolution 2009-03. The vote was as follows:
The motion carried.
Ayes: Board Members: Baldwin, Mundinger, Smith,
and President Sandhop.
Nays: None.
RESOLUTION 2009-03
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BAYTOWN AREA WATER AUTHORITY ADOPTING THE
BAYTOWN AREA WATER AUTHORITY'S INVESTMENT POLICY;
AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
3. MANAGER'S REPORT
a. Receive the Baytown Area Water Authority Investment Report for period
ending March 31, 2009 — Finance.
Page 4 of 4 BAWA Minutes for the Regular Meeting of April 15, 2009
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Received and reviewed the Baytown Area Water Authority's Investment Quarterly
Report for the period ending March 31, 2009, in accordance with the Public Funds
Investment Act Section 2256-023 (a) and (b).
4. ADJOURN
President Sandhop adjourned the Regular Meeting on April 15, 2009 at 8:07 A.M.
Ka i Darnell, Assistant Secretary
City o aytown