2007 03 21 BAWA Minutes•
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MINUTES OF THE REGULAR SESSION MEETING
OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
March 21, 2007 at 8:00 a.m.
The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in regular
session on Wednesday, March 21, 2007 in the Conference Room, 7425 Thompson Road, Baytown,
Texas, with the following in attendance:
Robert L. Gillette, President
Peter Buenz, Secretary
Dan Conejo, Board Member.
Knox Beavers, Board Member
Dan Mundinger, Vice President was not present.
Robert L. Gillette, President, opened the meeting at 8:00 a.m. with a quorum present, and the following
business was conducted:
Consider approval of the minutes for the meeting held on February 21, 2007.
Board Member Buenz moved to approve the minutes of the meeting held on February 21, 2007. Board
Member Conejo seconded the motion. The vote follows:
Ayes: Board Members Buenz, Beavers, and Conejo.
President Gillette.
Nays: None.
The motion carried.
Consider Proposed Resolution authorizing Change Order Three with Reytec Construction
Resources, Inc. for the BAWA 30" Water Transmission Line Project.
Fred Pack, Director of Public Works explained that the proposed resolution authorizes Change Order
Three with Reytec Construction Resources, Inc. (Reytec) for the BAWA 30" Water Transmission Line
Project. He told the Board that the change order will increase the contract amount by $288,960 and
explained that the existing 12-inch waterline along Thompson Road was not in the location shown on
the drawings. Therefore, in order to construct the 30-inch waterline, the 12-inch waterline was moved
to the west. Change Order Three consists of extending the 12-inch waterline on Garth Road south to
Seabird Street about 3,560 linear feet. The intent of the project was to always have the 12-inch
extension along Garth Road be part of the contract with Reytec. However, due to Garth Road being
reconstructed, we needed to wait until it was completed prior to us installing the new 12-inch line. The
new contract amount is $9,484,776 and 60 calendar days will be added to the original contract duration
of 365 calendar days. 2006 TWDB bonds are funding the project.
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Minutes of the Regular Session Meeting BAWA - March 21, 2007
Mr. Pack told the Board that Reytec is doing a good job on the project and the bid is in line. The
biggest problem they have had with the project is traffic control. Discussion was had by the Board
concerning other change orders for items that are not known. The Board was told that at this time
there should not be any other change orders with the exception of a "tie in" but staff feels this will be
covered by credits. The project is over 50% complete.
Board Member Buenz moved to approve the resolution as submitted. Board Member Gillette
seconded the motion. The vote follows:
The motion carried.
Ayes: Board Members Buenz, Beavers, and Conejo.
President Gillette.
Nays: None.
RESOLUTION NO. 2007-0004
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER
AUTHORITY AUTHORIZING CHANGE ORDER NO. 3 WITH REYTEC CONSTRUCTION
RESOURCES, INC.. FOR THE BAWA 30-INCH WATER TRANSMISSION LINE PROJECT
SUBJECT TO THE APPROVAL OF THE CITY COUNCIL OF THE CITY OF BAYTOWN:
AUTHORIZING PAYMENT IN THE AMOUNT OF TWO HUNDRED EIGHTY-EIGHT
THOUSAND NINE HUNDRED SIXTY AND NO1100 DOLLARS (S288.960.00); AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Consider Proposed Resolution authorizing an Agreement for Professional Services with Shrader
Engineering Company for the HVAC System Renovation Project at the BAWA Administration
Building.
Mr. Pack explained that the proposed resolution authorizes an Agreement for Professional Services
with Shrader Engineering Company for the HVAC System Renovation Project at the BAWA
Administration Building in the amount not to exceed $40,200. The project will include replacement of
the existing single roof top a/c unit with 4 smaller pad mount units, duct work associated with the
renovation, and electrical modifications. Shrader Engineering Company will provide plans,
specifications, bid documents, construction estimates, bidding and construction phase engineering
services.
Compensation for basic services will not exceed $38,200. The project's reimbursable expenses shall
not exceed $2,000. Upon issuance of a notice to proceed, Shrader is scheduled to complete the design
of the contract within 75 calendar days.
Board Member Buenz moved to approve the resolution as submitted. Board Member Conejo seconded
the motion. The vote follows:
Ayes: Board Members Buenz, Beavers, and Conejo.
President Gillette.
Nays: None.
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• The motion carried.
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Minutes of the Regular Session Meeting BAWA - March 21, 2007
RESOLUTION NO. 2007-0005
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER
AUTHORITY AUTHORIZING AN AGREEMENT FOR PROFESSIONAL SERVICES WITH
SHRADER ENGINEERING COMPANY FOR THE HVAC SYSTEM RENOVATION PROJECT
AT THE BAWA ADMINISTRATION BUILDING; AUTHORIZING PAYMENT BY THE
BAYTOWN AREA WATER AUTHORITY OF AN AMOUNT NOT TO EXCEED FORTY
THOUSAND TWO HUNDRED AND NO1100 DOLLARS ($40.200.00); AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
Manager's Report
Interim General Manager Leiper told the Board that we now have a new contract with the City of
Houston that has expanded our water supply. Mr. Pack stated that the new contract has expanded the
supply of water we can purchase from 15.3 M to 20M a day. He stated that there is a minimum and a
maximum purchase. If we purchase over the maximum per day, the fee is minimal.
The Board received an update on the Expansion of Thompson Road. Mr. Pack informed the Board
that the County will need to purchase an easement from BAWA. He is doing research to see if the
City will need to move the fence or not. There will be an item concerning this on an upcoming agenda.
The easement will not affect the pipeline, but it may have to move the existing line at the jog on Cedar
Bayou Lynchburg
Adjourn:
With no further business Board Member Buenz motioned to adjourn the meeting. Board Member
Conejo seconded the motion. The vote follows:
Ayes: Board Members Buenz, Beavers and Conejo.
President Gillette
Nays: None.
The motion carried and the meeting adjourned at 8:08 a.m.
Lorri Coody, Assistan Secretary