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2008 02 20 BAWA Minutes• • • MINUTES OF THE REGULAR SESSION MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY February 20, 2008 - 8:00 a.m. The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in regular session on Wednesday, February 20, 2008 in the Conference Room, 7425 Thompson Road, Baytown, Texas, with the following in attendance: Peter Buenz, President Dan Mundinger, Vice President Robert L. Gillette, Secretary Dan Conejo, Board Member Peter Buenz, President, opened the meeting at 8:00 a.m. with a quorum present, and the following business was conducted: Consider the approval of the minutes of the regular meeting of the Board of the Baytown Area Water Authority held on January 16, 2008. Vice President Mundinger moved to approve the minutes of the meeting held on January 19, 2008. Board Member Conejo seconded the motion. The vote follows: Ayes: Board Members Conejo, Gillette and Mundinger President Buenz. Nays: None. The motion carried. Discuss Possible Replacement for Mr. Knox Beavers General Manager Brumback summarized the item. Board Member Gillette recommended that John Sandhop be considered for appointment to the Board to fill the vacancy created by the passing of Mr. Knox Beavers. It was the consensus of the Board that John Sandhop be recommended as an appointment to the Board. General Manager Brumback stated that the item will be on the next (February 28, 2008) City Council agenda. Update on the Reytec Transmission Line Project President Buenz asked that a report on the thirty -inch water line be moved up on the agenda. He called on Paul Wallick with Pate Engineering to give a report. Mr. Wallick stated that the contracting is currently doing "integrity testing" on the line to check for leaks. He also stated that the water line down North Main is in place and the line down Garth Road is in place. The CIWA Canal crossing is the problem. The contractor has tried various means to stop the leaking from the initial bore under the canal. The contractor is moving to the north side of Wallisville Road and is going to use a different method of drilling (a corkscrew method) under the canal. The contractor will start digging the first • • • Page 2 of 4 Minutes of the Regular Session Meeting BAWA - February 20, 2008 tunnel shaft today or tomorrow. By the end of March, Mr. Wallick hopes the contractor will be done with the tunneling. Reytec, the contractor, has done a respectable job and been responsive to the staff and consultants concerns. After the tunneling is completed it will take about another 45-60 days to complete the work, or the first part of June. General Manager Brumback stated that before the next BAWA Board meeting he wants to have a plan for completion of the project and who is responsible for making the project right and paying the additional cost of the project. Mr. Wallick stated that the new high school has water so the current work will not affect the opening of the new high school. President Buenz stressed the need for safety on the project. No action was taken by the Board. General Manager Brumback left the meeting at 8:15 AM. Present Buenz then returned to the order of the agenda. PROPOSED RESOLUTIONS BAWA's Investment Policy & Strategy City of Baytown Finance Director Rhonda Daugherty reviewed the investment policy and strategy for BAWA. The only proposed changes are that the names of the investment officers be changed. There have been staff changes with the City of Baytown and the Tejas Securities Group and the firm has not expressed an interest in continuing as a broker/dealer or financial institution with BAWA. Secretary Gillette moved that the Resolution adopting the Investment Policy and Strategy be approved. Board Member Conejo seconded the motion. The vote was as follows: Ayes: Board Members Conejo, Gillette and Mundinger President Buenz Nays: None The motion passed. RESOLUTION NO. 2008-02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ADOPTING THE BAYTOWN AREA WATER AUTHORITY'S INVESTMENT POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Award Bid for the Annual Cationic Polymer to Polydyne Tony Brown stated that BAWA had received four bids for the annual cationic polymer contract. Polydyne was the low bidder and they have the current contract. Mr. Brown stated that there was a slight increase from Polydyne's last bid. Page 3 of 4 Minutes of the Regular Session Meeting BAWA - February 20, 2008 • Board Member Conejo recommended at the bid be awarded to Polydyne for the annual cationic • • polymer contract. Vice President Mundinger seconded the motion. The vote was as follows: Ayes: Board Members Conejo, Gillette and Mundinger President Buenz Nays: None The motion passed. RESOLUTION NO. 2008-03 A RESOLUTION OF THEBOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF POLYDYNE, INC., FOR THE ANNUAL CATIONIC POLYMER CONTRACT AND AUTHORIZING PAYMENT BY THE BAUTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF ONE HUNDRED FIVE THOUSAND AND NO/100 DOLLARS ($105,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Award Bid for the Annual Sodium Hydroxide Contract Tony Brown stated that BAWA had received two bids for the annual sodium hydroxide contract. The low bidder is Univar USA, Inc. and the price has doubled from last year's bid. Mr. Brown recommended that the bid be awarded to Univar. Vice President Mundinger moved that the bid for the annual sodium hydroxide contract be awarded to Univar, USA Inc. Board Member Conejo seconded the motion. The vote was as follows: Ayes: Board Members Conejo, Gillette and Mundinger President Buenz Nays: None The motion passed. RESOLUTION NO. 2008-04 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF UNWAR USA, INC., FOR THE ANNUAL SODIUM HYDROXIDE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF ONE HUNDRED NINETY-THREE THOUSAND FIVE HUNDRED SEVENTEEN AND NO/100 DOLLARS ($193,517.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. MANAGER'S REPORT Page 4 of 4 Minutes of the Regular Session Meeting BAWA - February 20, 2008 BAWA December 31, 2007 Investment Report City of Baytown Finance Director Rhonda Daugherty summarized the investment report as of December 31, 2007. The approximate interest earned as 4.5565% and BAWA had received $55,000 in interest earnings. Ms. Daugherty stated that the investments are doing well. President Buenz stated that the Board only needed to receive the report and no action was necessary. Tony Brown gave a report on the water sales for the fiscal year. He stated that water sales are about one-half million more gallons per day sold this year as compared to last year. Bob Leiper informed the Board that the City Council had passed a new ordinance which set forth an attendance policy for Boards and Commissions and that a copy of the ordinance is at each Board Member's place. The new ordinance is intended to stress the importance of attendance at Board or Commission meetings. Mr. Leiper stated that most boards and commissions would fall under the ordinance, however, some boards and commissions, such as BAWA, are encouraged to pass their own resolution on the attendance policy and that an item would be on the next BAWA agenda for them to pass a resolution. Interim Assistant Secretary Kelvin Knauf stated that for boards and commissions that meet once a month, such as the BAWA Board, the ordinance prescribes that no more than four excused or unexcused absences would be allowed before a board or commission member would be subject to removal. Mr. Leiper emphasized that board or commissions would be subject to removal as there could be extenuating circumstances that would require more than the allowed absences. ADJOURN With no additional business, the meeting adjourned at 8:25 a.m.