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2007 05 16 BAWA Minutes• • MINUTES OF THE REGULAR SESSION MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY May 16, 2007 at 8:00 a.m. The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in regular session on Wednesday, May 16, 2007 in the Conference Room, 7425 Thompson Road, Baytown, Texas, with the following in attendance: Robert L. Gillette, President Dan Mundinger, Vice President Peter Buenz, Secretary Dan Conejo, Board Member. Knox Beavers, Board Member Robert L. Gillette, President, opened the meeting at 8:00 a.m. with a quorum present, and the following business was conducted: Consider approval of the minutes for the meeting held on March 21, 2007. Board Member Mundinger moved to approve the minutes of the meeting held on March 21, 2007. Board Member Conejo seconded the motion. The vote follows: Ayes: Board Members Buenz, Beavers, Mundinger and Conejo. President Gillette. Nays: None. The motion carried. Consider Proposed Resolution authorizing the sale of an easement to Harris County for its Thompson Road Project. Mr. Robert D. Leiper, Interim General Manager, explained that the Proposed Resolution authorizes the sale of an easement to Harris County for its Thompson Road Project, which consists of the construction of a 5-lane concrete paved roadway with concrete curbs and gutters and an underground storm sewer system. The County has requested a .04854-acre roadway easement and has offered $19,487.00. Below is a breakdown of the offer: Taking Offer 854 acres @ $28,000 per acre $13,591.00 6" Chain Link Fence: 176 LF 1,056.00 Wood sign & Planter Box 2,000.00 Small Sign 200.00 Concrete Driveway: 600 ft2 @ $4.00/ft2 2,400.00 Concrete Curb: 40 LF @ $6.00/LF 240.00 TOTAL 19,487.00 Page 2 of 4 Minutes of the Regular Session Meeting BAWA - May 16, 2007 After brief discussion regarding the easement and possible relocation of some BAWA and sewer lines, it was believed that the offer was reasonable for the easement and approval was recommended. Board Member Buenz moved to approve the resolution as submitted. Board Member Mundinger seconded the motion. The vote follows: The motion carried. Ayes: Board Members Buenz, Beavers, Mundinger and Conejo. President Gillette. Nays: None. RESOLUTION NO. 2007-0006 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING THE SALE OF A 0.4854 ACRE RAODWAY EASEMENT TO HARRIS COUNTY FOR ITS THOMPSON ROAD PROJECT FOR THE SUM OF NINETEEN THOUSAND FOUR HUNDRED EIGHTY-SEVEN AND NO/100 ($19,487.00); AUTHORIZING THE INTERIM GENERAL MANANGER TO FINALIZE THE SALE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 0 Consider Proposed Resolution awarding the bid for the Annual Powdered Activated Carbon Contract. Mr. Tony Brown, BAWA Plant Supervisor explained that the Proposed Resolution awarded the bid for the Annual Powdered Activated Carbon. Skyhawk Chemicals was the low bid at $71,520 (160,000/lbs @ $0.447/lb.). Eight bids were sent out and of those, three bids were opened on Monday, April 2, 2007, at 10 a.m. The bid results were included in the packet. Mr. Brown also noted that the previous contract for the powdered activation carbon was in April 2005, which was awarded to Acticarb for $44,000 (160,000 lbs. @ $0.275/1b.). He attributed the increase in contract cost to high petroleum rates. Board Member Buenz moved to approve the resolution as submitted. Board Member Conejo seconded the motion. The vote follows: The motion carried. • Ayes: Board Members Buenz, Beavers, Mundinger and Conejo. President Gillette. Nays: None. Page 3 of 4 Minutes of the Regular Session Meeting BAWA - May 16, 2007 RESOLUTION NO. 2007-0007 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID FOR SKYHAWK CHEMICALS, INC., FOR THE ANNUAL POWDERED ACTIVATED CARBON CONTRACT AND THE AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF SEVENTY-ONE THOUSAND FIVE HUNDRED TWENTY AND NO/100 DOLLARS ($71,520.00), MAKING OTHER PROVISIONS RELATED THERETO, AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Consider Proposed Resolution authorizing Change Order No. 4 with Reytec Construction Resources, Inc., for the BAWA 30" Water Transmission Line Project. Interim General Manager Leiper, elaborated on the Proposed Resolution, which authorizes Change Order Four with Reytec Construction Resources, Inc. (Reytec) for the BAWA 30" Water Transmission Line Project. He told the Board that this change order will increase the contract amount by $97,951 and that the original contract amount with Reytec was $9,068,660. Furthermore, Change Order No. One was in the amount of $4,356 and was necessitated by having to repair a six-inch waterline along Thompson Road that was not shown on the drawings. This was due to no fault on behalf of the contractor. Change Order No. Two was in the amount of $122,800. The existing 12-inch waterline along Thompson Road was not in the location shown on the drawings. Therefore, in order to construct the 30-inch waterline, the 12-inch waterline was moved to the west. Change Order No. Three in the amount of $288,960 consisted of extending the 12-inch waterline on Garth Road south to Seabird Street about 3,560 linear feet. The intent of the project was to always have the 12-inch extension along Garth Road as a part of the contract with Reytec. However, due to Garth Road being reconstructed, we needed to wait until it was completed prior to us installing the new 12-inch line. Change Order No. Four in the amount of $97,951 will increase the contract to $9,582,727. This change order is necessitated in order to modify the point of connection between the 30-inch waterline and the BAWA distribution header. The purpose of Change Order No. Four is to provide for continuous water service to the City of Baytown by adding valves so that either transmission line can be isolated. Interim General Manager Leiper closed by sating that 30 calendar days have been added to the original contract duration of 365 calendar days and that the 2006 TWDB bonds are what is funding this project. After a brief discussion, Board Member Buenz moved to approve the resolution as submitted. Board Member Mundinger seconded the motion. The vote follows: Ayes: Board Members Buenz, Beavers, Mundinger and Conejo. President Gillette. Nays: None. • The motion carried. Page 4 of 4 • • Minutes of the Regular Session Meeting BAWA - May 16, 2007 RESOLUTION NO. 2007-0008 A RESOLUTION OF THE BOARD OF DIRECTORS OD THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING CHANGE ORDER NO. 4 WITH RAYTEC CONSTRUCTION RESROUCES, INC., FOR THE BAWA 30-INCH WATER TRANSMISSION LINE PROJECT SUBJECT TO THE APPROVAL OF THE CITY COUNCIL OF THE CITY OF BAYTOWN; AUTHORIZING PAYMENT IN THE AMOUNT OF NINETY-SEVEN THOUSAND NINE HUNDRED FIFTY-ONE AND NO/100 DOLLARS ($97,951.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Receive and discuss the investment report for the calendar quarter ended March 31, 2007. Ms., Rhonda Young, Finance Director for the City of Baytown, presented the Board with the quarterly investment report for the calendar quarter ended March 31, 2007. Ms. Young reported that the investment of $500,000 had matured and was now located in TEXPOOL with a 5.2% interest rate and while interest rates may decrease in the future, year to date earnings is $57,675. Board President Gillette declared the report received. Manager's Report Mr. Tony Brown gave a project update on the Seawall Canal Project. The canal was boarded up which caused it to fill with water. The engineering department is working with Seawall to consider possible solutions to the problem. Mr. Brown reported that while there have been some complications with this particular project that it is still within its regular timeline. The project is estimated to be 60 - 63% complete. Mr. Brown gave an update regarding water sales. It seems that while we have experienced a wet spring and winter, water sales are similar, if not slightly higher than last year at this time. It is estimated that the sales will increase over the summer months and estimated sales projections will be met. Adjourn: With no further business the meeting was called to a close at 8:15 a.m. 4111U Lorri Coody, As stant Secretary