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2022 12 12 MDD Minutes, SpecialDRAFT MINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT December 12, 2022 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Special Meeting on Monday, December 12, 2022, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Bandon Capetillo President Laura Alvarado Secretary Donna Winfrey Director Suhey Rios -Alvarez Director Sarah Graham Director Kenrick Griffith Director Heather Betancourth Director Jacob Powell Director Mike Lester Director David P. Jirrels Director Gary Englert Director Shaunna Bernshausen Director Jason Reynolds Acting General Manager Scott Lamond General Counsel Angela Jackson Assistant Secretary President Brandon Capetillo convened the December 12, 2022, MDD Board Special Meeting with a quorum present at 4:42 P.M., all members were present with the exception of Director Mary Hernandez who was absent and Director Gary Englert who arrived at 4:43 P.M. 1. MINUTES a. Consider approving the minutes of the Municipal Development District Special Meeting held on October 13, 2022. A motion was made by Secretary Laura Alvarado, and seconded by Director Mike Lester to approve the meeting minutes of the Municipal Development District Special Meeting held on October 13, 2022, as submitted. The vote was as follows: Ayes: President Brandon Capetillo, Secretary Laura Alvarado, Director Donna Winfrey, Director Suhey Rios -Alvarez, Director Sarah Graham, Director Kenrick Griffith, Director Heather Betancourth, Director Jacob Powell, Director Mike Lester, Director David P. Jirrels, Director Shaunna Bernshausen Nays: None MDD Board Special Meeting Minutes December 12, 2022 Page 2 of 8 Other: Director Mary Hernandez (Absent), Director Gary Englert (Not Present for Vote) Approved 2. ELECTION OF OFFICERS a. Consider the election of officers for President, Vice President, and Secretary; and the appoint President Brandon Capetillo stated that the current officers of the MDD Board were Brandon Capetillo, President; Chris Presley, Vice President; Laura Alvarado, Secretary; and the City Clerk as Assistant Secretary. He further noted that Vice President Chris Presley no longer serves on the Board and as such a new person must be appointed and that the newly elected officials, and appointee, will serve an unexpired one-year term which will commence immediately, and end on August 31, 2023. A motion was made by Director Jacob Powell, and seconded by Director Mike Lester approving the election of Laura Alvarado as Vice President. The vote was as follows: Ayes: President Brandon Capetillo, Secretary Laura Alvarado, Director Donna Winfrey, Director Suhey Rios -Alvarez, Director Sarah Graham, Director Kenrick Griffith, Director Heather Betancourth, Director Jacob Powell, Director Mike Lester, Director David P. Jirrels, Director Gary Englert, Director Shaunna Bernshausen Nays: None Other: Director Mary Hernandez (Absent) Approved A motion was made by Vice President Laura Alvarado, and seconded by Director Sarah Graham approving the re-election of Brandon Capetillo as President. The vote was as follows: Ayes: President Brandon Capetillo, Vice President Laura Alvarado, Director Donna Winfrey, Director Suhey Rios -Alvarez, Director Sarah Graham, Director Kenrick Griffith, Director Heather Betancourth, Director Jacob Powell, Director Mike Lester, Director David P. Jirrels, Director Gary Englert, Director Shaunna Bernshausen Nays: None Other: Director Mary Hernandez (Absent) Approved MDD Board Special Meeting Minutes December 12, 2022 Page 3 of 8 A motion was made by Director Jacob Powell, and seconded by Director Mike Lester approving the election of David P. Jirrels as Secretary. The vote was as follows: Ayes: President Brandon Capetillo, Vice President Laura Alvarado, Director Donna Winfrey, Director Suhey Rios -Alvarez, Director Sarah Graham, Director Kenrick Griffith, Director Heather Betancourth, Director Jacob Powell, Director Mike Lester, Director David P. Jirrels, Director Gary Englert, Director Shaunna Bernshausen Nays: None Other: Director Mary Hernandez (Absent) Approved A motion was made by Vice President Laura Alvarado, and seconded by Director Jacob Powell approving the re-election of the City Clerk, Ms. Angela Jackson, as the Assistant Secretary. The vote was as follows: Ayes: President Brandon Capetillo, Vice President Laura Alvarado, Director Donna Winfrey, Director Suhey Rios -Alvarez, Director Sarah Graham, Director Kenrick Griffith, Director Heather Betancourth, Director Jacob Powell, Director Mike Lester, Secretary David P. Jirrels, Director Gary Englert, Director Shaunna Bernshausen Nays: None Other: Director Mary Hernandez (Absent) Approved 3. DISCUSSIONS a. Receive and discuss a presentation regarding the new framework for the City's economic development program. Planning and Development Services Director Martin Scribner introduced agenda Item 3.a. by stating that in the past, the Economic Development Division fell under the City Manager's purview and that communication and coordination with other departments have lacked, as well as a lack of integration and a clear shared vision, which equated to chasing projects with potential short-term payoffs rather than looking at the big picture. As such the City Manager made a strategic decision to integrate the Economic Development Division into the Planning and Development Services Department to streamline the process and to create more long-range goals and strategies for the City. Mr. Scribner then turned the podium to Senior Economic Development Analyst Emilio Levario, who presented a presentation regarding the new M DD Board Special Meeting Minutes December 12, 2022 Page 4 of 8 framework for the City's Economic Development Program as well as he presenting strategies for crafting and defining the City's economic vision, goals and objectives for the City of Baytown. As a recap, Mr. Levario presented an overview of the following items on the Economic Development Framework: Economic Development Services: • Ombudsman & Liaison • City's Property Portfolio • Special Districts • Incentive/Agreement Analysis • Manage B.I.G. Program • Develop & Maintain Partnerships • Implement Economic Vision Strategic Planning & Implementation: • Establish a shared vision o Engage the stakeholders involved o Assess the various needs/wants o Identify areas for improvement • Provide a Road Map of Strategies & Solutions o Identify common goals & objectives o Understand gaps in BRE&A efforts o Evaluate alternative & innovative o Market forecasting & analyze development/industry trends • Execute & Seek Results o Overhaul programs & incentives o Refine & improve processes o Strategic recruitment & enhanced marketing efforts o Build relationships & evaluate Baytown's image 4. REPORTS a. Receive the Monthly Construction Status Report for the Baytown Hotel and Convention Center Project. Finance Director Victor Brownlees presented the monthly construction status report for the Baytown Hotel and Convention Center Project and noted that construction is at 60% of build -out as of October and that the Board will meet later in the meeting, in Executive Session, to discuss other matters concerning the Baytown Hotel and Convention Center Project. 5. PROPOSED RESOLUTION a. Consider a resolution amending the Baytown Municipal Development District's Fiscal Year 2022-23 Budget by reprogramming funds from Contingencies to Recreation MDD Board Special Meeting Minutes December 12, 2022 Page 5 of 8 Equipment to fund the installation of the National Fitness Campaign's Fitness Court at Jenkins Park. Parks and Recreation Director Clifford Hatch presented agenda Item 5 a. and stated that Resolution No. 450 amends the Baytown Municipal Development District's Fiscal Year 2022-23 Budget for the use of the Unforeseen and New Initiatives' account to fund $66,059 in unforeseen concrete work ($41,059), and installation expense ($25,000) for a National Fitness Court to be placed at Jenkins Park. Approval of these items allows construction of the court to begin much sooner than originally anticipated. Further, he stated that Operational Fitness Court should be complete by Spring of 2023, with a total cost of $208,409.00 and outlined the funding for this project will be as follows: Previously Approved Funding_ • $92,350 to be reimbursed by MD Anderson / BeWell Baytown. • $50,000 provided by a National Fitness Campaign, LP and Blue Cross Blue Shield of Texas grant Mr. Hatch stated that the project was previously slated to be installed on the current existing court at Jenkins Park and that after further inspection it was determined that the existing slab was not up to standards and would need to be demolished and a new slab poured, for a total cost of $41,059 for unforeseen expenses. Additionally, the $25,000 is to procure the National Fitness Court Certified installer to ensure that timelines are met for both the BeWell Baytown Reimbursement and the Blue Cross Blue Shield of Texas Grant. Director Gary Englert questioned the location of the fitness court and the timeline of construction and Mr. Hatch stated that it will be right outside of the baseball field where the shade structures and fitness equipment is currently located and that the fitness equipment that is presently there will be moved to other parks. Partial portion of the fitness court will be covered by the current shade structure and that the Fitness Court should be completed by Spring of 2023. Vice President Alvarado questioned if this was the first fitness court that Baytown has had and Mr. Hatched confirmed and stated that staff would be supportive of additional courts being installed at other locations. Director Mike Lester questioned the financial impact to the budget and Mr. Hatch responded that the total was $66,059.00 and that the monies would need to be moved from contingency to the budget in order to move forward with this item. Additionally, Mr. Hatch noted that the two unforeseen items arose after the grant process had already been completed, otherwise they would have submitted this total along with the grant's original submittals: A motion was made by Director Mike Lester, and seconded by Secretary David P. Jirrels to approve Resolution No. 450, related to Item 5.a. The vote was as follows: Ayes: President Brandon Capetillo, Vice President Laura Alvarado, Director Donna Winfrey, Director Suhey Rios -Alvarez, Director Sarah Graham, Director Kenrick Griffith, Director Heather Betancourth, Director Jacob Powell, Director Mike MDD Board Special Meeting Minutes December 12, 2022 Page 6 of 8 Lester, Secretary David P. Jirrels, Director Gary Englert, Director Shaunna Bernshausen Nays: None Other: Director Mary Hernandez (Absent) Approved RESOLUTION NO. 450 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AMENDING THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT'S FISCAL YEAR 2022-2023 BUDGET BY REPROGRAMMING SIXTY-SIX THOUSAND FIFTY-NINE AND NO/100 DOLLARS ($66,059.00) FROM CONTINGENCIES TO RECREATION EQUIPMENT FOR THE INSTALLATION OF THE NATIONAL FITNESS CAMPAIGN'S FITNESS COURT AT JENKINS PARK; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 6. CONSENT A motion was made by Vice President Laura Alvarado, and seconded by Director Sarah Graham to approve the Consent Agenda Items 6.a. through 6.d., as submitted. The vote was as follows: Ayes: President Brandon Capetillo, Vice President Laura Alvarado, Director Donna Winfrey, Director Suhey Rios -Alvarez, Director Sarah Graham, Director Kenrick Griffith, Director Heather Betancourth, Director Jacob Powell, Director Mike Lester, Secretary David P. Jirrels, Director Gary Englert, Director Shaunna Bernshausen Nays: None Other: Director Mary Hernandez (Absent) Approved a. Consider a resolution authorizing an Interlocal Agreement with the City of Baytown for funding the Design and construction of the proposed Tompkins Park Property located at 4000 Tompkins Drive. RESOLUTION NO.451 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT M DD Board Special Meeting Minutes December 12, 2022 Page 7 of 8 TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING THE DESIGN AND CONSTRUCTION OF THE PROPOSED TOMPKINS PARK PROPERTY LOCATED AT 4000 TOMPKINS DRIVE; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED FORTY THOUSAND AND NO/100 DOLLARS ($140,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution authorizing an Interlocal Agreement with the City of Baytown for funding the design and development of a proposed new park located within the Lakewood Subdivision. RESOLUTION NO. 452 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING THE DESIGN AND DEVELOPMENT OF A PROPOSED NEW PARK LOCATED WITHIN THE LAKEWOOD SUBDIVISION; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWO HUNDRED TWENTY THOUSAND AND NO/100 DOLLARS ($220,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution authorizing an Interlocal Agreement with the City of Baytown for funding the Design study for the Eddie V. Gray Wetlands Center Relocation and Chandler Arboretum Project. RESOLUTION NO. 453 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING THE DESIGN STUDY FOR THE EDDIE V. GRAY WETLANDS CENTER RELOCATION AND CHANDLER ARBORETUM PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY THOUSAND AND NO/100 DOLLARS ($150,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. d. Consider a resolution authorizing an interlocal agreement with the City of Baytown for the design of the 100 Block of Texas Avenue. RESOLUTION NO.454 MDD Board Special Meeting Minutes December 12, 2022 Page 8 of 8 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING THE DESIGN OF THE 100 BLOCK OF TEXAS AVENUE PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWO HUNDRED THOUSAND AND NO1100 DOLLARS ($200,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 7. EXECUTIVE SESSION At 5:03 President Brandon Capetillo left the meting and asked Vice President Laura Alvarado to preside over the remaining of the meeting and Ms. Alvarado continued the meeting by presented agenda Item Ta. a. Recess into and conduct an executive session pursuant to Sections 551.071 of the Texas Government Code to seek the advice of the District's attorneys on legal matters related to the Baytown Hotel and Convention Center Project. At 5:04 P.M., Vice President Laura Alvarado recessed into and conducted an executive session pursuant to Sections 551.071 of the Texas Government Code to seek the advice of the District's attorneys on legal matters related to the Baytown Hotel and Convention Center Project. At 5:24 P.M., Vice President Laura Alvarado reconvened the Open Meeting of the MDD Board Special Meeting and announced that in accordance with Section 551.102 of the Texas Government Code, no action was taken in the Executive Session. 8. MANAGER'S REPORT a. The next Baytown Municipal Development District meeting is scheduled for Thursday, January 5, 2023, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas, 77520. Finance Director Victor Brownlees wished the Directors a happy Holiday and reminded them of their next Baytown Municipal Development District meeting, which is scheduled for Thursday, January 5, 2023, at 4:30 P.M. 9. ADJOURN With there being no further business to discuss, Vice President Laura Alvarado adjourned the December 12, 2022, MDD Board Special Meeting at 5:26 P.M. Angela Ja kson, 7ssistant Secreta City of Baytown ?