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2023 01 18 CC Minutes, Retreat (Day 2) MINUTES OF THE RETREAT, DAY 2,MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 18, 2023 The City Council of the City of Baytown,Texas,met on the second day of a Retreat on Wednesday, January 18, 2023, at 8:40 A.M. in the West Parlor Meeting Room of the Grand Galvez Hotel lo- cated at 2024 Seawall Blvd, Galveston, Texas 77550, with the following in attendance: Laura Alvarado Council Member Sarah Graham Council Member Kenrick Griffith Council Member Heather Betancourth Council Member Jacob Powell Mayor Pro Tem Mike Lester Council Member Brandon Capetillo Mayor Jason Reynolds City Manager Brian Moran Assistant to the City Manager Chad Wright Consultant Mayor Capetillo convened the January 18, 2023, City Council Retreat Meeting with a quorum present at 8:40 A.M., and with all members present. 1. FIGURING THE HOW a. Creating Stability. b. Establishing Trust. c. Defining Success. After Mayor Capetillo presented welcoming remarks, Consultant Chad Wright began facilitating the meeting. Mr. Wright led the discussion and allowed Council to come to a consensus on the framework identified in the previous day of the Retreat. This allowed the Council Members to build trust with one another, Staff, and City Administration. If that framework was good for the group,Mr.Wright encouraged those in attendance with the question:how could they begin moving forward in a new direction? He posed a few additional questions for the group to consider based on the consensus of what Council wanted to be committed to do and how they wanted to operate. Mr.Wright closed his presentation recommending the team to think about their healthy leadership discussion on a regular basis. He encouraged them to use some of their vocabulary so they could learn how to discuss difficult conversations in a manner that was representative of the group. This discussion,which had been led by Mr.Wright,focused on the first three bullet points of the agenda: Creating Stability,Establishing Trust with agreements, and Defining Success. d. Working with Staff as it pertains to Capacity and Communication. City Council Retreat Meeting Minutes January 18,2023 Page 2 of 4 City Manager Jason Reynolds lead the discussion about working with Staff to improve communi- cation,relationships, and to better understand the organization's capacity.Mr. Reynolds addressed the changes with their organizational chart by presenting the following information: • Mr.Brant Gary would serve as Interim Assistant City Manager over operations: - Public Works and Engineering, Parks, and Planning and Development Services. • Ms. Carol Flynt would serve as Interim Assistant City Manager over administration: - Health, City Clerk, Library, Human Resources, and Information Technology. • Mr.Jason Reynolds would serve as City Manager and would oversee: - Finance, Legal, Fire, Police, and Public Affairs. As a part of the change, Finance Director Victor Brownlees would be moving from his role as Director to oversee the strategic growth and investment for the City. Another change had been made with the Executive Team that helped Mr. Reynolds with strategy execution. The team con- sisted of Public Affairs Director Thomas Reeves, Mr. Brownlees, Mr. Gary, Assistant to the City Manager Brian Moran, Ms. Flynt, and Mr. Reynolds. Mr. Reynolds stated he would reassess around the seven-month mark to begin filling in the two Assistant City Manager roles permanently. 2. 12:00 P.M. - 1:00 P.M.- RECESS FOR LUNCH At 11:55 A.M., Mayor Capetillo recessed for lunch and later reconvened the Retreat at 1:10 P.M. 3. COUNCIL OPERATIONS a. City Council's Goals and Priorities for 2024. City Manager Jason Reynolds initiated the discussion on the priorities of Council and made note of the five strategic directives: Economic Prosperity, Outdoor Recreation and Amenities, Critical Infrastructure and Traffic Flow, Beautification and Environmental Stewardship, and Building a Connected Baytown. Mr. Reynolds asked the Council Members to select their top three directives they believed the City should focus the majority of its time, energy, and resources on. The top three directives chosen by Council were as follows: 1. Critical Infrastructure and Traffic Flow 2. Economic Prosperity 3. Beautification and Environmental Stewardship Furthermore, the Council Members listed their individual priorities as follows: Sarah Graham-District 1 • Old Kmart Building on Pruett(Council Member Alvarado concurred with this item) • Old Vacant Homes on W Texas: How Could They Be Addressed? • Utilize and Capitalize on Baytown's Waterfront Laura Alvarado-District 2 City Council Retreat Meeting Minutes January 18,2023 Page 3 of 4 • Old and Vacant Buildings • Small Business Retention and Development Brandon Capetillo-Mayor • Pro-Business Plan in Baytown • Local Trade(Plumbers, Electricians, HVAC) Round Tables - Intent: keep constant communication with them and receive feedback. • Move the Election to May Heather Betancourth-District 4 • Policy that states Council, and possibly former Council Members, cannot be involved with Economic Development(ED) Programs • Term Limits for Committees • Staff Resources for Code Enforcement • Developer Backstops - Intent:put something in place so developers cannot rezone on a conceptual idea, change their mind after, and build something else (e.g. Blue Heron). Kenrick Griffith-District 3 • Develop the Bayway Corridor • Traffic on Pin Oak and Bayway Mike Lester-District 6 • City Owned Properties • Code Enforcement • Reduce Amount of Regulations Jacob Powell-District 5 • Answer Traffic Calming Requests on Baytown Engage b. City Council's Code of Conduct No discussion on this item had been recorded by the Staff present at the Retreat. c. Revision of Scope and/or Creation of New Committees. The discussion on Council sub-committees first centered over the rules and procedures as well as who served on the Architectural and Engineering Committee and the Finance Committee. City Manager Jason Reynolds noted Staff would work with each committee to determine a framework on responsibilities, focus, and overall policy that would be adopted by the entire Council. He ad- ditionally recommended to change the Architectural and Engineering Committee to the Capital Improvement Plan(CIP) Committee. The change was so there would be more focus on determin- ing the projects in the CIP and for increased communication on those large-scale capital projects. The Council Members serving on the committees mentioned were listed as follows: City Council Retreat Meeting Minutes January 18,2023 Page 4 of 4 Finance Committee Members: Council Member Betancourth and Council Member Powell CIP Committee Members: Council Member Lester and Council Member Alvarado Mr. Reynolds mentioned an additional committee could be created if Council so desired. The City Charter allowed for Council to oversee slum and blighted districts; thus, further discussion took place over the possibility of creating that committee. Council Member Betancourth expressed in- terest in serving on that committee if it were created. Moreover, there was discussion on the Animal Control Advisory Committee. Emphasis was given to cats and that the City reassessed the formula it used for their adoption/survival rate. Council Member Lester provided the group with the No Kill definition that had been established by Coun- cil.No Kill,by definition,was the 90%survival rate of animals that come out of the City's shelter. d. Council Discretionary Funds. Discussion took place over being in better alignment with the Municipal Court and City organiza- tion. 4. ADJOURN With there being no further business to discuss, Mayor Capetillo adjourned the January 18, 2023, City Council Retreat, Day 2, at 3:30 P.M. $p,YTt 1,44/ �yt OS ovtesew®e J. i' r'4 a Fees § 0 I/ Angela Jac on, i i g a� � City of Baytown �__ r' ... wrz�, uc „nunrvo NOTE: In the City Council Regular Meeting held on March 9, 2023, Council made the following corrections to Items 3.a. and 3.b. of the City Council Retreat, Day 2, held on January 18, 2023: 3. COUNCIL OPERATIONS a. City Council's Goals and Priorities for 2024. Sarah Graham—District 2 • Old Kmart Building on Pruett(Council Member Alvarado concurred with this item) • Old Vacant Homes on W Texas: How Could They Be Addressed? • Utilize and Capitalize on Baytown's Waterfront Laura Alvarado—District 1 • Old and Vacant Buildings • Small Business Retention and Development b. City Council's Code of Conduct As Council previously held the discussion on their Code of Conduct in the City Council Retreat, Day 1, held on January 17, 2023, no further discussion took place on the item.