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_FY 97-98 COB Adopted BudgetI I CITY OF BAYTOWN, TEXAS I I I I I I I I I I I I I 1 I I I ANNUAL PROGRAM OF SERVICES Fiscal Year Ending September 30, 1998 Prepared by: Finance Department GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Baytown, Texas For the Fiscal Year Beginning October 1, 1996 wK:2tt President of'fdee The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the City of Baytown, Texa.q for its annual budget for the fiscal year beginning October 1, 1996. In order to receive this award, a governmental unit must publish a budget document that mees program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. The award is valid for a period a one year only. We believe our current budget continues to cenform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES 1997-98 ADOPTED BUDGET SUBMITTED TO THE MAYOR AND COUNCIL SEPTEMBER 11, 1997 BOBBY ROUNTREE CITY MANAGER EILEEN HALL ASST. CITY MANAGER/CITY CLERK MONTE MERCER ASST. CITY MANAGER/FINANCE HERB THOMAS ASST. CITY MANAGER/PUBLIC WORKS I\ ,„) GALENA PARK PEARLAND DEER PARK TAYLOR LAKE VI FWlOODS LEAGUE CITY ILLCRES1 VILLAGE , ASTRODOME GALVESTON. TY ROUT AIRPORT HOUSTON INTER- CONTINENTAL AIRPORT HOUSTON, TX JOHNSON SPACE CENTER 30 MINUTES SS MINUTES 33 MINUTES SS MINUTES 30 MINUTES 20 MINUTES lSEABROOK AR LAKE SHORES REM AN TEXAS CITY ONT BELVIEW BEACH CITY r; .4 L V E V N B A Y II CITY OF BAYTOWN, TEXAS 50 YEAR ANNIVERSARY (On the Cover) The residents of the city of Baytown, Texas will be celebrating the city's 50th Anniversary in 1998. Baytown, Texas was incorporated on January 24, 1948. Three cities, Pelly, Goose Creek and Baytown, consolidated and formed what is now the city of Baytown, Texas. The population was 26,057* at the time of the consolidation and has grown to approximately 69,343 in 1998. The city is 33 square miles and growing. Since the incorporation, the city has flourished into a stable, economic city. City of Baytown Highlights: • The Bayland Park & Marina • The Baytown Nature Center • Goose Creek Stream Greenbelt Project • Eddie V. Gray Wetlands Education and Research Center • The Fred Hartman Bridge • Junior College & 24 Public Schools • Sterling Municipal Library • Two Hospitals • 38 Parks (803 acres) • 4 Municipal Pools & 17 Lighted Ball Fields • 14 Tennis Courts & 2 Golf Courses *Reference: Baytown — LaPorte City Directory 1948. 111 CITY OF BAYTOWN LIST OF ELECTED OFFICIALS PETE C. ALFARO MAYOR E. FRANK HINDS, JR. MANUEL ESCONTRIAS MAYOR PRO TEMPORE COUNCIL MEMBER DISTRICT 4 DISTRICT 3 VICTOR ALMENDAREZ DAVID BYFORD COUNCIL MEMBER COUNCIL MEMBER DISTRICT 1 DISTRICT 5 SCOTT SHELEY STEPHEN H. DONCARLOS COUNCIL MEMBER COUNCIL MEMBER DISTRICT 2 DISTRICT 6 EMPLOYEE MISSION STATEMENT CITY OF BAYTOWN, TEXAS PRIDE IN PUBLIC SERVICE IS THE CORNERSTONE OF OUR COMMITMENT TO EXCELLENCE We pledge to be responsive to the decisions of our elected officials and to the needs of our citizens. This will grow through open and effective communication among the council, the citizens, and the employees. We commit ourselves to serving the best interests of the people of our community through courteous and efficient service. We dedicate ourselves to the highest ideals of honor and integrity in our relationships with the public. We strive to maintain a progressive, enthusiastic, and creative approach to our work. This is our professional responsibility. We affirm the dignity and worth of every service rendered by city employees. EFFICIENT SERVICE TODAY - ENTHUSIASM FOR TOMORROW CITY OF BAYTOWN � ORGANIZATION CHART � Citizens City Council City Manager Fire and Rescue Asst. City Mgr./ Police Asst. City Mgr./ Legal Asst. City Mgr./ Services Finance Public Works City Clerk Finance Management Information Systems Planning and Community Development Public Safety Comm. Engineering and Inspections Public Works Parks and Recreation Utilities City Clerk and Municipal Court i Human Resources Library Health and EMS i 1 y' i CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 1997-98 TABLE OF CONTENTS GFOA Distinguished Budget Presentation Award Map of City of Baytown, Texas The 50th Anniversary of City of Baytown, Texas List of Elected Officials Mission Statement Organization Chart Table of Contents Reader's Guide Reader's Guide Budget Calendar Overview of the City of Baytown Financial Policies Budget Glossary Manager's Message Manager's Message Page (Back of Front Cover) ii iv v vi 4 5 6 10 17 Technical Adjustments & Amendments for 1997-98 Adopted Budget 19 Major Budget Issues Report Manager's Message - Proposed Budget 23 General Fund 27 General Debt Service Fund 37 Hotel/Motel Fund 37 Water and Sewer Fund 38 Sanitation Fund 41 Central Services 42 Baytown Area Water Authority 43 Miscellaneous Information 45 Capital Improvements Program Funding 46 Summary of Full-time Personnel Changes 49 Wetlands Education and Recreation Center 50 Firefighters' Pay Proposal 51 East Hams County Soccer Proposal 57 Survey Station 66 Comprehensive Plan 70 Brunson Theater 76 Baytown's 50th Birthday Celebration - Calendar of Events 78 Capital Replacement Fund 84 ETJ Map 85 Unfunded Capital Requests 86 Unfunded Supplemental Requests 88 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 1997-98 TABLE OF CONTENTS Budget Summaries Budget Summary Comparison Summary of All Fund Types - Comparative Schedule of Budgets for 1988 Summary of Governmental Fund Types - Comparative Schedule of Budgets for 1988 Governmental Fund Expenditure Detail General Fund - Budget Summary by Fund General Debt Service Fund - Budget Summary by Fund Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution Hotel/Motel Fund - Budget Summary by Fund Summary of Proprietary Fund Types - Comparative Schedule of Budgets for 1988 Proprietary Fund Expenditure Detail Water and Sewer Fund - Budget Summary by Fund Sanitation Fund - Budget Summary by Fund Garage Fund - Budget Summary by Fund Warehouse Operations Fund - Budget Summary by Fund General Fund 1 91 92 93 94 97 98 99 100 101 102 104 105 107 108 Organization Chart 109 Budget Summary by Fund 111 Schedule of Revenue 112 Budget Summary by Department 114 Expenditures by Classification 115 Budget Summary by Account 116 General Fund Program Summaries and Departmental Budgets General Overhead 121 City Manager 124 Management Information Systems 126 Finance 128 Treasury 130 Purchasing 132 Legal Services 134 Planning 136 Municipal Court 138 City Clerk 140 Human Resources 142 Police 144 Animal Control 148 Fire and Rescue Services 150 Public Safety Communications 154 Emergency Medical Services 156 Streets and Drainage 158 Municipal Service Center 160 Traffic Control 162 Engineering 164 Inspections 166 Mosquito Control 168 1 1 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 1997-98 TABLE OF CONTENTS Environmental Health Environmental Inspection Library Parks and Recreation General Debt Service Fund Page 170 172 175 178 Budget Summary by Fund 183 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 184 Assessed Valuations, Tax Levy and Collections - Last Ten Fiscal Years 185 General Long Term Debt Principal and Interest Requirements As of October 1, 1997 186 General Long Tenn Debt Schedule of Fiscal Year 1998 Requirements 187 Statement of Bonded Indebtedness General Obligation Bonds Fiscal Year 1997-98 188 Hotel/Motel Fund Organization Chart Budget Summary by Fund Program Summary Service Level Budget Water and Sewer Fund 193 195 196 197 Organization Chart 199 Budget Sununary by Fund 201 Operating Results 202 Schedule of Revenues 203 Budget Summary by Department 205 Summary by Account 206 Water and Sewer Fund Program Summaries and Departmental Budgets General Overhead Water and Sewer 208 Utility Billing and Collections 210 Water Distribution 212 Utility Construction 214 Water Production 216 Utility Location and Inspection 219 Water Treatment Plant 219 Wastewater Collection 220 Wastewater Treatment 222 Pollution Control 224 Waterworks and Sewer System Revenue Bonds - Long Term Debt Schedules Summary of Annual Debt Requirements 226 Sanitation Fund Organization Chart 231 Budget Summary by Fund 233 Operating Results 235 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 1997-98 TABLE OF CONTENTS Solid Waste Program Summary Solid Waste Service Level Budget Central Services Garage Fund Organization Chart Garage Fund Budget Summary by Fund Garage Fund Operating Results Garage Fund Program Summary Garage Fund Service Level Budget Warehouse Operations Fund Organization Chart Warehouse Operations Fund Budget Summary by Fund Warehouse Operations Operating Results Central Warehouse Program Summary Central Warehouse Service Level Budget Ordinances Page 236 237 239 241 243 244 245 247 248 249 250 251 Appropriation Ordinance 253 Tax Levy Ordinance - General Fund 255 Water and Sewer Rate Change 257 Salary Schedules All Funds Summary of Positions by Department 259 Schedule of Regular Budgeted Positions 261 Endnotes for Personnel Changes 269 Salary Structure and Grade 272 Statistical Section General Governmental Expenditures by Function - Last Ten Fiscal Years 274 General Governmental Revenues by Source - Last Ten Fiscal Years 274 Property Tax Levies and Collections - Last Ten Fiscal Years 275 Property Tax Rates - Direct and Overlapping Governments - Last Ten Fiscal Years 275 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita Last Ten Fiscal Years 276 Computation of Legal Debt Margin - September 30, 1996 276 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures - Last Ten Fiscal Years 277 Computation of Direct and Overlapping Debt - September 30, 1996 277 Revenue Bond Coverage: Water and Sewer Bonds - Last Ten Fiscal Years 278 Property Value and Construction - Last Ten Fiscal Years 278 Principal Taxpayers for The Year Ended September 30, 1996 279 Demographic Statistics - Last Ten Fiscal Years 279 Miscellaneous Statistical Information for The Year Ended September 30, 1996 280 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 1997-98 TABLE OF CONTENTS Baytown Area Water Authority Baytown Area Water Authority Organization Chart Baytown Area Water Authority Budget Summary by Fund Operating Results Program Summary Baytown Area Water Authority Service Level Budget Baytown Area Water Authority Revenue Bonds Long Term Debt Amortization Schedules Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules Capital Improvements Program Overview Major Capital Projects Capital Projects Recap Capital Projects Council Recap As of September 30, 1997 Capital Improvements Projects - Expenditures Projection 1991 Bond Authorization As of September 30, 1997 Miscellaneous Special Revenue Funds 282 283 284 285 287 288 290 291 293 294 296 297 298 Other Funds Summary Budget Sununary by Fund 299 Municipal Court Building Security Program Summary and Budget Summary 300 Emergency Management Fund Budget Summary by Fund 301 Emergency Management Fund Program Summary 302 Emergency Management Fund Service Level Budget 303 Local Emergency Planning Committee (LEPC) Program Summary 304 Local Emergency Planning Committee (LEPC) Service Level Budget 305 Wetlands Education and Recreation Center Program Summary and Budget Summary 306 Wetlands Education and Recreation Center Service Level Budget 307 Miscellaneous Police Fund Budget Summary by Fund 308 DARE Program Summary 309 DARE Service Level Budget 310 Police Academy Fund Budget Summary by Fund 311 Police Academy Fund Program Summary 312 Police Academy Fund Service Level Budget 313 Bayland Island Operations Fund Budget Summary by Fund 314 Bayland Island Operations Fund Program Summary 315 Harris County Narcotics Task Force Fund Budget Summary by Fund 316 Harris County Narcotics Task Force Fund Service Level Budget 317 Community Development Block Grant Fund Budget Summary by Fund 318 READER'S GUIDE TO THE 1997-98 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of Baytown's budget process and budget documents. Also included in this section is a glossary of budget terms. The City of Baytown has prepared a budget designed to meet the highest standards of performance in municipal budgeting. The budget presentation format for division/department summaries has been designed to include program goals, objectives and meaningful workload and productivity measures. Various fmancial summaries, statistical information and detailed revenue sources are provided to help define the City's goals, purposes and assumptions for projections. The Budget Basis, the Major budget documents, the budget process and organization of the budget itself are described below. BUDGET BASIS Our budget process is based on a working capital approach and budgets are adopted on a basis consistent with generally accepted accounting principals. Working capital is defined as the amount by which the total current assets exceed total current liabilities. It is used to balance the budget as long as it does not have a negative impact on that particular fund. Annual appropriated budgets are adopted for the Governmental Funds; i.e., General Fund, Debt Service Fund and Hotel/Motel Fund and the Proprietary Funds; i.e., Water and Sewer, Sanitation Fund and Central Services Funds. All annual appropriations lapse at fiscal year end. All proprietary fund types are accounted for on a flow of economic resources measurement focus and use the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when they are incurred. Project length financial plans are adopted for all capital project funds. ACCOUNTING BASIS The budget for the General, Debt Service and Hotel/Motel (Governmental) are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both measurable and "available" to fmance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay and other employee benefit amounts which need not be recognized in the current period, and (4) principal and interest on long-term debts which are generally recognized when due. Secondly, budgets for the Enterprise and Internal Service Funds (Proprietary) are prepared on the accrual basis of accounting under which transactions are recognized when the transactions occur regardless of timing or related cash flows. FINANCIAL STRUCTURE The fmancial structure of the Budget is organized by funds. The two types of Funds, which are utilized in this budget, are Governmental and Proprietary. The specific funds, which make up the Governmental Fund type, are General Fund, Debt Service Fund and Hotel/Motel Fund. The Proprietary Fund types, on the other hand, are made up of the Water and Sewer Fund, Sanitation Fund and Central Services Fund (Garage and Warehousing). Each of the above mentioned funds operate separately and independently from one another; therefore, they are budgeted separately and include separate fmancial statements. A fund is generally defined as a fiscal and accounting entity which has its own self -balancing set of accounts recording cash and other fmancial resources, as well as any liabilities or residual equities or balances. Normally funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulation restrictions or limitations. However, when appropriate, the funds are made up of the departments. MAJOR BUDGET DOCUMENTS The City of Baytown's budget process includes the production of three key documents. It is important to understand the timing and purpose of these documents in order to fully understand the process itself. 1. The Budget Manual - February/EarlyMarch Prior to budget development and training of departmental support staff, the Budget Manual is drafted and completed in early March. This document serves as a developmental guide and includes sections on annual budget highlights and specific development instructions, as well as appendices with rate calculations, format examples and supplemental forms. 2. The Proposed Budget - Late July Pursuant to City Charter, the Proposed Budget is required to be submitted to the City Council in late July or "at least sixty (60) days prior to the beginning of each budget year". (See Article V, Section 41 contained in the City Charter.) This document represents a modified and balanced version of departmental budget requests versus projected revenues. The Proposed Budget is a product of policy as expressed by the staff development as proposed by budget requests and City Council, City Manager and Assistant City Managers' review. 3. The Adopted Budget - Late September The Adopted Budget represents a modified version of 1 READER'S GUIDE (Continued) the Proposed Budget after the public hearings and the City Council's review in August and September. Any changes deemed necessary by City Council to funding levels or revenue projections are reflected in the Adopted Budget. Revisions may also be made to reflect any updates to budget information. THE BUDGET PROCESS The City of Baytown uses a hybrid zero-based/program- oriented budgeting process. Each budgeting division/department is given a target or "base level" funding based upon the previous year's funding level. With a few exceptions, no fixed assets or new supplemental program funding requests/positions may be included in base level funding. Any funding request that represents new expenditures and programs, or that is in excess of base level funding, must be submitted as a supplemental program funding request. These supplemental request may be either a new or enhancement to an existing program for resources, depending upon the budgeting division/department's funding targets. 1. Budget Training for Support Staff/Budget Guideline Review February is the time when existing budget guidelines, procedures and forms are reviewed. Changes may be made to the budget process in order to make budget development more efficient and address format requests from staff. More formal budget training is held in March after compilation of the budget manual. Departmental staff is convened for a review of any changes to the budgetary process. If changes to the process are significant, division managers and department managers are informed via general Budget Office meetings and management discussions in late March. The budget training is provided to all support staff in March. This training is offered as a refresher or entry level course for City departmental staff responsible for budget development. During the training, the staff is informed of budgeting concepts, the budget process and the budget template, as well as given a quick introduction to the City's budget forms. 2. Revenue Projection The budget revenue projection for the new fiscal year begins mid -year of the current fiscal year. The Finance Director makes this projection with the help of department directors and division managers. Projections are based upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy and discussions with directly associated staff members. Although beginning earlier, the budget revenue projection occurs concurrently with departmental budget development and extends until the budget is adopted based upon the receipt of any new information. 3. Proposed Budget Development During the budget development at the division and departmental level, the Budget Office staff works with division/department managers to analyze requests, provide advice and lend assistance. Budget requests are based upon a base level funding, and any additional funding is made in the form of supplemental program funding requests. 4. Proposed Budget Analysis/Compilation Once division and departmental budget requests are completed, the Budget Office reviews and compiles a preliminary draft of the Proposed Budget in form of detail workbooks. These workbooks are then submitted to the City Manager and Assistant City Managers known as the Budget Review Committee for review and are referenced during staff budget meetings. After each City department gives a summary budget presentation and answers questions from the Budget Review Committee during staff budget hearings; the funding requests and target levels are reviewed and discussed. Given revenue projections and base level funding requirements, budget programs or supplemental program funding requests are proposed for funding. A total recommended funding level is determined from both base level and supplemental program funding requests proposed. At this time the funding level is weighed against available resources. A tax rate increase may or may not be recommended depending upon program priorities and issues. 5. City Council Budget Study The Major Budget Issues Report is prepared by the City Manager for the Proposed Budget, which highlights and summarizes funding requirement, major changes in programs and alternatives for funding. The Major Budget Issues Report is then reviewed and discussed by the Council during the worksessions. 6. Public Hearing/Budget Adoption A public hearing on the budget and tax rate is held in late August to early September prior to final budget consideration. At the public hearing, the citizens or any other individual may make formal comment either for or against the Proposed Budget. The public also has the opportunity to attend City Council budget work sessions occurring from August through September. 2 READER'S GUIDE (Continued) Budget adoption occurs in mid -September after the City Council deliberations and the public hearing. The City Council may take action to modify the Proposed Budget per its discretion. The City Council also adopts a tax rate to support adopted funding levels. Pursuant to City Charter, the Proposed Budget as submitted by the City Manager becomes the Adopted Budget if no action is taken by September 27th. (See Article V, Section 46 contained in the City Charter.) 7. Compilation of Adopted Budget/Budget Maintenance An Adopted Budget is compiled and published during the first months of the new fiscal year. The Adopted Budget in the form of an amended Proposed Budget is available for public inspection in late September. Ledger amounts are prepared for the new fiscal year prior to October 1. Budget Maintenance is a year-round activity of division/department directors and the Budget Office staff. In addition to spending controls such as appropriation level "lock -out" and position control review, any unbudgeted expenses in the fixed asset appropriation unit require authorization via a budget transfer. Other spending control mechanisms include monthly review of expenditures by the Budget Office. Quarterly budget analysis reports are prepared to present budget versus estimated expenditure variances. These reports are reviewed by the staff and the City Council to identify and communicate any major expenditure variances. If necessary, a budget adjustment ordinance is adopted based upon the third quarter budget analysis report. Finally, the program goals, objectives and measures are evaluated during budget development to determine effectiveness of program activities and levels of appropriate funding. DEPARTMENT/DIVISIONPROGRAM SUMMARIES Each division within a department is described by narrative information displayed on pages facing resource and expenditure information in order to give the City Council a well-rounded presentation of each division. Program summaries include the following information. Program Description - This section outlines the function and responsibilities performed by the division. It is provided to enable the reader to understand the program elements included in each particular division budget. Major Division Goals - Goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations its serves. Goals identify the end result the division/department desires to achieve with its activities, but goals are often ongoing and may not be achieved in one year. Major Division Objectives - Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Workload Measures - Workload measures reflect major activities of the division/department. They indicate the amount of work, which has been done in the past and projected workload levels for the current and next year. Workload measures should be able to be tracked with a reasonable amount of time and effort. Expenditures - The summary of expenditures show the category of expenses for each of the division's programs as compared from year to year. BAWA & OTHER FUNDS The Baytown Area Water Authority (BAWA) information is presented for the overall comparability and these other funds are not subject to annual appropriation. The Annual Budget includes budgets for BAWA and funds to reflect the overall City's operations. BAWA operates under a Board of Directors, which is appointed by the City of Baytown. The City of Baytown exercises oversight authority over the operations of BAWA; as a result, BAWA is reported as a component unit of the City. The other funds consist of Special Revenue funds designated for a single purpose. Their budgets are submitted as a matter of information, since their approval was authorized by a grant or contractual arrangement and include the Municipal Court Building Security, Emergency Management, Wetlands Education and Recreation Center, Miscellaneous Police, Police Academy, Bayland Island Operations, Harris County Narcotics Task Force, Community Development Block Grant and Capital Improvements. 3 CITY OF BAYTOWN 1997-98 BUDGET PROCESS BUDGET CALENDAR DATE February - March April 15 April 15-22 April 15 - May 19 May 15 May 19 May 19-23 May 27 May 23 - 30 June 3-5 June 3 - 20 June 23 - July 16 July 20 July 25 July 31 July 28 - Aug 1 August 12 - 14 August 12 - 14 August 7 August 13 August 14 August 28 Aug 25 - Sept 12 September 4 September 11 Sept 15 - Oct 31 Sept 25 & Oct 2 October 1 November 3 November 11 DAY Tuesday Tues-Tues Mon - Fri Thursday Monday Mon - Fri Tuesday Fri - Fri Tues - Thurs Tues - Fri Mon - Wed Sunday Friday Friday Mon - Fri Tues - Thurs Tues - Thurs Thursday Wednesday Thursday Thursday Mon - Fri Thursday Thursday Mon - Fri Thurs & Thurs Wednesday Monday Tuesday ACTION Preparation of the Budget Manual, Templates and Personnel Information Budget Kickoff with Departments Computer training on budget templates Assist Departments with budget preparation Preliminary HCAD Appraisal due to City Deadline to turn in Departmental Budgets to the Assistant City Managers Review and compile Departmental Budgets; complete revenue projections Distribute Departmental Budgets to City Manager and Assistant City Managers Prepare various supporting budget schedules and update schedules Budget work sessions with Departmental Directors, Assistant City Managers and City Manager Record budget changes and send to departments Compile Proposed Budget for City Council Deadline for Appraisal Review Board to approve appraisal records HCAD Certified Appraisal Report due to City Submit Proposed Budget to City Council Council sets place & time of public hearing on budget and direct publication of notice Prepare additional schedules as needed for City Council work session City Council work sessions Record budget changes initiated by City Council and send to departments Submit to City Council certified collection rate, certified appraisal tax roll and computation of effective and rollback tax rates (1) Publish effective and rollback tax rate (1) Publish notice of the public hearing on the Proposed Budget (at least 7 days in advance of hearings) Public hearing on the Proposed Budget Finalize budget schedules Final Council budget review (tentative) City Council adopts the 1997-98 Budget, tax rate and utility adjustment ordinance Finalize budget document schedules for publishing Publish notices of the Adopted Budget Adopted Budget implemented Budget document printed Present published copy of budget document to City Council (1) Based upon date of receipt of HCAD certified roll 4 OVERVIEW OF THE CITY OF BAYTOWN GENERAL INFORMATION The City of Baytown is the third largest city in the Houston Metropolitan Area. Located east of Houston, Baytown is only 20 miles from downtown Houston and within 30 minutes of Houston Hobby Airport and Houston Intercontinental Airport. Houston is readily accessible via Interstate 10, a major thoroughfare running through the north side of Baytown. The City encompasses an area of 32 square miles with a current estimated population of 69,343. The City is a home rule city operating under the Council - Manager form of government. The City Council is composed of the Mayor and six City Council members. All six of the Council members are required to reside within defined districts from which they are elected. The Mayor is elected at large. All City Council positions and the Mayor are elected for two-year staggered terms. Article III, Section 32 of the City Charter requires that the Council appoint a City Manager to act as the chief administrative and executive officer of the City. It is the responsibility of the City Manager to appoint and remove department heads and conduct the general affairs of the City in accordance with the policies of the Council. Summary of Local Economy The local economy continues to experience some moderate growth. A strong industrial tax base provides the cornerstone for stable economic conditions necessary for maintaining a healthy, vibrant economy. Good transportation is a major benefit to industry in Baytown with the close proximity of two major airports, an excellent highway system, rail service by two railroads and access to the Houston Ship Channel. The City's positive economic outlook is based on expansion of industry. The industry expansion is led by Exxon Chemical Plant which is building a new polypropylene facility and which will be completed in late 1997. The new unit will increase Exxon's Baytown Chemical Plant's propylene production capacity by 570 million pounds a year, bringing the total propylene capacity at the site to more than 2.6 billion pounds. Another industrial corporate citizen, Bayer Corporation, is expected to spend $1.2 billion on expansion projects at its Baytown complex. Company plans to consolidate Bayer's maleic anhydride production capabilities appears to be a boon to the corporation's Baytown facility. Already described as one of the jewels of the corporation, it will now become the main producer of one of the most important products Bayer has. The First Chemical Corporation has announced plans to build a $50 million aniline/nitrobenzene plant in Baytown which will be located on the Bayer Corporation's site. It will serve as an integral part of Bayer's MDI, methylene diphenyl disocyanate, manufacturing operations. The Wetlands Education and Recreation Center will provide displays, exhibits, aquariums and other recreational programs for the citizens of Baytown. This center will be one of the first of its kind in the state. The Bayland Park Marina is expected to spur development along the City's southwest bay frontage. The marina facilities have floating docks with 104 boat slips and the three public boat ramps. The marina facility includes a restaurant and ship store facility. Plans for the future are for a conference center and hotel. The Fred Hartman Bridge has enhanced access to southwest Baytown and an eight -lane bridge increased traffic flow has provided various economic opportunities. The abundant natural resources of oil, natural gas, seawater and fresh water, combined with excellent transportation and a positive business climate, provide an environment for continued investments by major industries. Major Industries' Effect on the City's Economy The City has created, within its extraterritorial jurisdiction, but outside of the City limits, three Industrial Districts. The City has annexed a portion of each industry located within the Industrial Districts and has entered into contracts with each such industry. The contracts specify payments to be made to the City in lieu of ad valorem taxes and, thereby, protect the industries from further annexation by the City during the seven-year terms of the contracts. The payments are computed as follows: Each industry pays taxes on the portion within the City limits. Each Industrial District payment is based upon forty -fifty percent (40%-50%) of the fair market value of the industry within the City limits and extraterritorial jurisdiction of the City, as determined by the City, times the current tax rate minus the amount paid by the industry to the City as taxes on that portion of the industry within the City limits. The largest entity within the Industrial District is the Exxon petroleum/petrochemical complex. This complex located in Baytown is the largest of this type in the world. The complex consists of a refinery, two chemical plants and three research centers. The complex's value is estimated to be approximately $2 billion dollars. Since a portion of the complex is included in the industrial district the assessed valuation is $409,578,330. Exxon provides approximately 4,200 full-time and 2,600 contract jobs in Baytown. Also located in Baytown are other large industrial taxpayers, such as Chevron, Bayer Corporation, USX Corporation and Amoco Production. 5 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The City of Baytown's fiscal year shall begin on October 1 and end on September 30. (Section 40) 401.2 Appropriation lapse at end of year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered (Section 70). 402 BUDGET PROCESS 402.1 Determining Priorities. The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities. 402.2 Budget Prepared from Departmental Request. The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manger. Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission. "At least (60) days before the end of each fiscal year, City Manager shall submit to the Council a proposed budget for the ensuing fiscal year." (Section 41) 402.4 Public Hearing on Budget Submission. "The Council, after giving at least seven (7) days' notice of publication in the official newspaper of the City, shall hold a public hearing on the proposed budget, at which all interest person shall be given an opportunity to be heard for or against any item thereof." (Section 41) 402.5 Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, two notices will be given and a public hearing held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balance Budget Required. The City of Baytown will develop balance budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future years expenses, such as: postponing expenditures, accruing future years revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long term debt. 403.3 Use of Non -Recurring Resources. The City Of Baytown will use non -recurring resources to fund non -recurring expenditures. 403.4 Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. 403.5 Department Budget Reporting. Regular reporting on budgetary status will be provided . 404 REVENUE POLICIES 404.1 Revenue Goal. The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue Projection. The City will estimate its annual revenues using an objective analytical 6 process. CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 404.3 User Charges and Fees Required. User charges and fees will be established at levels related to cost of providing the services. The City will periodically revise user fees when necessary to adjust for inflation, program changes and policy changes. 404.4 For Enterprise Funds, the City shall establish user fees and changes that fully support the total direct and indirect cost of the activity. Indirect costs include the cost administration borne by other operating funds. 404.5 For programs within the General Fund, the City shall establish and maintain fees for whose cost activities are to be supported by the user. For each supported activity, the City shall establish the level of support necessary. The fees shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. 404.7 Tax Assessment. The City will monitor the appraisal procedures of the Harris & Chambers County Tax Appraisal District and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at 100% of full market value. 405 BUDGET AMENDMENT AND MODIFICATION 405.1 Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the council not later than the twenty-seventh day of the last month of the fiscal year. Should the Council take no final action not later than the twenty-seventh day of the last month of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council." (Section 46) 405.2 Budget, a Public Record. The budget, budget message and all supporting schedules shall be a public record in the office of the City Secretary open to public inspection. Sufficient copies of the final budget shall be available for the use of all offices, departments and agencies, and for the use of interested persons and civic organizations (Section 47). 405.3 Authority to Transfer Appropriations within a Department, Office, or Agency. " The City Manager may at any time transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency." (Section 68). 405.4 Authority to Transfer Appropriations Departments or Agencies. "At the request of the City Manager and within the last three (3) months of the budget year, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department or agency to another." (Section 68). 405.5 Amending the Budget. In case of grave public necessity, emergency expenditures to meet unusual and unforeseen condition, which could not by diligent thought and attention have been included in original budget, may be authorized by the Council as an amendment to the original budget. In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Secretary, published in the next issue of the official newspaper of the City, and attached to the budget originally adopted. 405.6 Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVED POLICY 406.1 Undesignated Reserved Fund Balance. The City will establish a budgeted reserve to provide expenditures of a non -recurring nature, or to meet unexpected increases in service delivery cost. End of year fund balances will be sufficient to provide working capital for the various funds that will assure a positive cash balance at all times during the year; and/or the fund balance will provide for forty-five (45) to sixty (60) days working capital. 7 s- I NM r I E NM MN N r MN MN -- I M= I CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Administrative Transfer. An interfund transfer designed to recover expenditures incurred or conducted in behalf of other funds. Ad Valorem Taxes. (Current) All property, real personal, mixed tangible, intangible, annexations, additions, and improvements to property located within the taxing units jurisdiction which are subject to taxation and valued on January 1 of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of tax bills. Ad Valorem Taxes. (Penalty) A delinquent tax incurs a penalty of six (6%) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve (12%) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one (1%) percent of the amount of tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Harris County Appraisal District.) Baytown Area Water Authority (BAWA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. Bond. A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. 10 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) Budget. A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. The term "budget" is used in two senses in practice. Sometimes it designates the financial plan presented to the appropriating body for adoption and sometimes the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it has been approved by the appropriating body. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Baytown's City Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter- departmental or inter -fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document. The instrument used by the budget -making authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budgeted funds. Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management. The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. Central Services - Garage Fund. To account for the cost of operating and maintaining vehicles and other equipment used by City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. Central Services - Warehouse Operations Fund. To account for the supplies, materials and fuel inventories and to take of advantage of volume purchasing. Inventories used will be billed to departments on a monthly basis to cover inventory cost. Cost. (1) The amount of money or other consideration exchanged for property or services. (2) Expense. Cost Accounting. That method of accounting which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operations, or to complete a unit of work or a specific job. Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre -determined payment schedule. 11 12 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) Deficit. (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remain unpaid on and after the date on which a penalty for non-payment is attached. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Division. An administrative segment of the City which indicates management responsibility for an operation or a group of related activities within a functional area. Divisions are the basic units of the budget upon which departments are composed of. Enterprise Fund. A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises --where the intent of the governing body is that the costs (expenses, including depreciation) for providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues' earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Common examples of Enterprise Funds are those for water, gas, and electric utilities; swimming pools; airports; parking garages; and transit systems. Encumbrances. Commitments related to unperformed (executory) contracts for goods or services. Expenditure. This term refers to the outflow of funds paid or to be paid for an asset obtained or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and other charges. Fiscal Year. The time period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October 1 to September 30 as its fiscal year. Fired Assets. Assets of a long-term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. Franchise Tax. This is a charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, cable tv). Fund. An accounting entity that has a set of self -balancing accounts and that records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. Fund Balance. Fund balance is the excess of assets over liabilities and is therefore also known as surplus funds. General Fund. The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects such as streets, buildings, and improvements; the repayment of these bonds is usually made from property taxes and are backed by the full faith and credit of the issuing government. CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Goals. A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in one year. Governmental Funds. Funds are those through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds) are accounted for in the Governmental Funds. Hotel/Motel Fund To account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269; Vernon's Texas Civil Statutes.) Hotel/Motel Tar. A tax is levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy is at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than seven (7%) percent of the consideration paid by the occupant of such room to the hotel. Income. A term used in proprietary fund type accounting to represent (1) revenues or (2) the excess of revenue over expenses. Internal Service Fund Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis. for example, the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. Long -Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. To account for miscellaneous special revenue sources which are required to finance specific activities. Mixed Beverage Tax. A tax rate of ten (10%) percent is imposed on the gross receipt of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non-alcoholic beverages and consumed on the premises of the permittee. Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both "measurable" and "available to finance expenditures of the current period." Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than - normal accumulations must be disclosed in the notes to the financial statements; (4) interest on special assessment indebtedness which may be recorded when due rather than accrued. If approximately offset by interest earnings on 13 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. Object Code. Expenditure classification according to the types of items purchased or services obtained; for example, personal services, supplies, maintenance and capital. Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget. Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some states governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Proprietary fund expenses which are directly related to the fund's primary service activities. Operating Grants. Grants which are restricted by the grantor to operating purposes or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income. The excess of proprietary fund operating revenues over operating expenses. Operating Revenues. Proprietary fund revenues which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions which must be by ordinance and those which may be by resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. Other Financing Sources. Governmental fund general long-term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt. The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government which must be borne by property within each government. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Program goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities, but goals are often ongoing and may not be achieved in one year. Program Objectives. Program Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. 14 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) Productivity Measures. Productivity measures should reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing. productivity measures identify "how well" the division/department is performing. Property Tax. Property taxes are levied on both real and personal property according to the property's valuation and the tax rate. Proprietary Funds. Funds are accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is. therefore, not available for general appropriation. Residual Equity Transfers. Non -recurring or non -routine transfers of equity between funds. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. Revenues. (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long-term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. Sales Tax. A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax is for the use and benefit of the City. Sanitation Fund To account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including. but not limited to, administration, operations, maintenance, financing and related debt service. Tax Rate. The amount of tax stated in terms of a unit of the tax base, for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit. The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax Roll. The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the tern include charges for services rendered only to those paying such charges as, for example, sewer service charges. Technical Adjustments. Represents adjustments made to the Proposed Budget for the Final Adopted Budget. 15 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Water and Sewer Fund. To account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration, operation and maintenance of the water and sewer system, and billing and collection activities. The fund also accounts for the accumulation of resources for, and the payment of, long-term debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the integrity of the fund. Workload Measures. Workload measures reflect major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. 16 CITY OF BAYTOWN 2401 MARKET P.O. BOX 424 BAYTOWN, TX 77522-0424 (713) 422-8281 FAX (713) 420-6586 October 1, 1997 Honorable Mayor and City Council City of Baytown Baytown, Texas The budgets for fiscal year 1997-98 are presented within this document in compliance with State Law and the City Charter as a plan of work expressed in financial terms. The budget document includes an estimate of revenues and expenditures for operating departments, along with principal and interest requirements for General Obligation and Revenue Bonds and for Certificates of Obligation. The budgets for fiscal year 1997-98 have positioned this community to enter the 21st century on a positive note. The funding approved will provide increased and improved levels of service in areas such as public safety, code enforcement, traffic, and community appearance. A Capital Improvements Fund to address future capital needs, and funding for two bond sales: $4 million for streets and $4 million for the construction of a Conference Center at Bayland Park were also major components of this budget. The 1997 net property valuation (fair market value less exemptions) certified by Harris County Appraisal District is $1,912,407,807 with an estimated value of $23,545,415 not certified. The 1997 total net certified and noncertified property valuation is $1,935,953,222, which is a $51,106,201 increase over the 1996 total taxable property valuation of $1,884,847,021. The 1997 tax rate of $.73703 and the associated allocation of $.45700 for Maintenance and Operations and $.28003 for General Obligation Interest and Sinking Fund remains unchanged from the 1996 tax rate. This tax rate provides sufficient funds for maintenance and operation and debt service requirements. The expenditures for the fiscal year 1997-98 total $54,371,623. This is an increase of $2,913,654 or 5.66% over the prior year. A summary of the budget is as follows: General Fund $29,978,194 General Obligation Interest and Sinking Fund 5,455,863 Hotel/Motel Fund 329,396 Water and Sewer Fund 14,988,872 Sanitation Fund 2,433,697 Central Services Fund 1,185,601 $54,371,623 The several items of significance in the 1997-98 budget are as follows: 1. Funds for merit increases up to 5% are included for fulltime non -civil service employees, and a 2% across the board increase for all Civil Service employees, along with their longevity pay plan. This will become effective January 1, 1998. There are no increases in employee or retiree health benefit costs. 17 Manager's Message (continued) 2. No increase to property tax rate or sanitation rates. An increase to the water and sewer rates of $.13 and $.15 per one thousand gallon respectively to pay for the sale of $6.8 million in Texas Water Development Bonds for infrastructure improvements. 3. Continued investment in capital replacement, which is anticipated to help contain repairs and maintenance costs and reduce downtime. 4. Position changes to the General Fund: • Reclassified (3) part-time clerks to fulltime in the Municipal Court; • Added (10) Police Officers for the Community Oriented Policing Program (COPS Grant) in the Police Department; • Added (1) Traffic Engineer in the Traffic Department; • Added (1) Extraterritorial Jurisdiction (ETJ) Inspector in the Engineering Department; • Reclassified (1) grant funded position in the Code Enforcement Officer in the Environmental Inspections Department; • Added (1) Sign Code Enforcement Officer in the Inspections Department; • Reclassified (1) part-time secretary to fulltime in the Emergency Medical Services Department; • Added (1) Foreman to the Parks & Recreation Department; • Added (1) Pollution Control Technician in the Water and Sewer fund; and • Eliminated (6) Positions throughout the organization. This budget for fiscal year 1997-98 is product of several months of intensive work involving all departments and the administrative staff. The staff and I are very appreciate of the time the City Council spent in the development of the 1997-98 program of service. I would like to recognize the Finance staff, especially Teri Macon and Sherry Majors, for their assistance with the production of this document. The staff and I will continue our efforts to provide the citizens of Baytown with the best possible services, in the most cost- effective manner. Sincerely, Bobby Rountree City Manager 18 CITY OF BAYTOWN TECHNICAL ADJUSTMENTS & AMENDMENTS 1997-98 ADOPTED BUDGET Proposed Adjustment Adopted General Fund $ 29,978,194 $ General Debt Service Fund 5,455,863 Hotel/Motel Fund 329,396 Water and Sewer Fund 14,988,872 Sanitation Fund 2,383,697 Central Services Fund 1,185,601 50,000 $ 29,978,194 5,455,863 329,396 14,988,872 2,433,697 1,185,601 $ 54,321,623 $ 50,000 $ 54,371,623 Santitation Fund Proposed Budget Saturday Cleanup Program Adopted Budget Expenditures 2,383,697 50,000 $ 2,433,697 19 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES 1997-98 PROPOSED BUDGET SUBMITTED TO THE MAYOR AND COUNCIL JULY 31, 1997 BOBBY ROUNTREE CITY MANAGER EILEEN HALL ASST. CITY MANAGER/CITY CLERK MONTE MERCER ASST. CITY MANAGER/FINANCE HERB THOMAS ASST. CITY MANAGER/PUBLIC WORKS 21 CITY OF BAYTOWN 2401 MARKET P.O. BOX 424 BAYTOWN, TX 77522-0424 (713) 422-8281 FAX (713) 420-6586 July 28, 1997 Honorable Mayor and City Council City of Baytown Baytown, Texas I am pleased to submit the proposed 1997-98 City of Baytown Budget. This budget represents the expected revenues and expenditures for the October 1, 1997 through September 30, 1998 fiscal year for the City. It has been prepared in accordance with the City's Charter and other relevant state laws. A copy has been placed on file with the City Clerk and at the Sterling Municipal Library, and may be reviewed during normal hours of operation. In recent years, we have developed and submitted austere budget proposals to you. In an effort to hold the line on the tax rate, we have reduced personnel, implemented productivity measure, postponed new programs, but have continued to provide a basic level of service to the community. We have always lived within our means and found ways to get things done, in hopes of better days ahead. This proposed budget provides an opportunity to increase and improve the quality of our service levels in several areas of concern such as public safety, code enforcement, traffic and community appearance. The Bayland Park Conference Center, $4 million bond sale for street/sidewalk renovation, and the establishment, of a Capital Improvements Project Fund (CIPF) are also included. The proposed 1997-98 budget can be accomplished without an increase in taxes or sanitation fees due to the revised industrial district policy, growth and expansion of industry and increased assessed valuations. There is an increase in the water and sewer fees as a result of TWDB bonds to be sold this fall. The proposed budget totals $54,321,623, an increase of $2,863,654 or 5.57% over the 1996-97 budget. The following is a description and total for each fund. GENERAL FUND The General Fund is supported by sales taxes, property taxes, industrial taxes, fees and charges, etc. It funds the general operation departments such as Fire, Police, EMS, Parks and Recreation, Library, etc. It funds all departments other than those who have their own fund. GENERAL DEBT SERVICE FUND The General Debt Service fund is used for the payment of general long-term debt of principal and interest on bonds sold. It is funded from a portion of the property taxes. $29,978,194 $5,455,863 23 HOTEL/MOTEL TAX FUND $329,396 The Hotel/Motel Tax Fund is used to account for revenues and expenditures from the City's portion of the gross receipts tax. WATER & SEWER FUND $14,988,872 The Water and Sewer Fund is supported by user fees. It funds the Water and Sewer operations, as well as the Water and Sewer Debt Service Funds. SANITATION FUND $2,383,697 The Sanitation Fund is supported by users fees which support residential refuse collections, brush and white goods collections and recycling programs. CENTRAL SERVICES FUND $1,185,601 The Central Services Fund is supported through funds budgeted in each department. Its primary purpose is vehicle maintenance and warehousing. TOTAL $54,321,623 Highlights of the 1997-98 proposed budget include: • No increase to the property tax rate or the sanitation rates • An increase of ten police officers (COPS grant) • Increased code enforcement • Funding to improve community visual appearance • Continuation of employee compensation programs • Continuation of capital equipment replacement • Funding for the Conference Center at Bayland Park • Funding for the sale of $4 million in street/sidewalk bonds • Recommendations for the creation of a Capital Improvement Project Fund (CIPF) The budget process is not something that is taken lightly by anyone within the City organization. The Finance Department, the Assistant City Managers, the Department Directors and Division Heads began their work on this document in April. I appreciate their dedication to this process. The fiscal year 1997-98 proposed budget provides an opportunity to be proactive in addressing some of the more critical issues facing us, while placing this community in a positive position to enter the 21st century. The Major Budget Issues section has been prepared to explain in detail the major changes and assumptions of this budget. The staff and I will be prepared to review these recommendations with you during the work sessions. If you have any questions, please feel free to call me. Sincerely, Bobby Rountree City Manager 24 MAJOR BUDGET ISSUES REPORT r MAJOR BUDGET ISSUES Fiscal Year 1997-98 The Purpose of this section is to provide Council with basic revenue and expenditure information for all budgeted funds and the staffs recommendation for funding the 1997-98 budget. GENERAL FUND I. REVENUES Tax revenues which include property tax, sales tax, franchise tax, and industrial agreements comprise 83% of general fund revenues. Other revenue sources include licenses and permits, intergovernmental, charges for services, and fines. Revenues are estimated to be $28,940,900, an increase of $2,063,388 or 7.7% more than the 1996-97 budget. Most of the increase is attributed to tax revenues (5.8%) with intergovernmental revenues constituting substantially the remainder of $482,690. A. Property Tax The most significant revenue source to the General Fund is the Ad Valorem Tax. The total assessed valuation of property increased an additional $51,833,441 over 1996-97 fiscal year to $1,884,603,318. The certified rolls are required to be presented to the taxing entities by July 25th, but historically the earliest the City has received the certified roll has been in late August. Any reductions to the expected certified roll will negatively impact the budget. Total collections based on the expected certified roll and a 97% collection rate, at the current rate of $.73703 per $100 valuation, will generate $13,473,389 (includes $5,119,131 of taxes for debt service.) There is no proposed increase in the tax rate. B. Industrial District Payments Industrial district payments are a significant revenue source to the City. The industrial district agreements are for a seven-year period. Exxon's industrial agreement renewed in August 1995 and is being used as a model to update agreements with other industrial entities, as they expire. The new agreement increases the industrial tax rate from 40% to 50% with a 5% increase in year one, a 3% increase in year two, and a 2% increase in year three. The impact of the new agreements accounts substantially for the overall projected 12.5% increase. This revenue source is projected at $6,758;110 which are approximately 23% of total revenues. Property taxes and industrial district payments total $15,375,110. C. Sales Tax Another major revenue source to the General Fund is sales tax receipts. Baytown sales tax rate totals 7.25% with the City receiving 1%. The budget includes an estimated 2% growth in sales tax over the current year anticipated collections which will generate $5,878,500 or 20.3% of total revenues. Sales tax receipts for the current year are approximately the same as last year. Sales tax is cyclical and expectations are for a return to historical growth patterns based on economic activity for this region. The City has averaged over 2% growth in sales tax for the past five years. The staff will monitor the revenue source for any potential fluctuations. D. Franchise Tax Houston Lighting & Power Company comprises 75% of franchise tax revenues. HL&P franchise taxes include a projected 2% increase from 1996-97 estimated collections of $1,992,600. The current year budget projections for HL&P were lower than estimated due to the uncertainty of the electric rate change implemented during the previous year. Other franchise taxes include Entex, GTE, TCI and Star Cable. E. Charges for Services EMS - Council approved an increase in EMS fees on July 11, 1996. The revised rate structure is anticipated to increase revenues by approximately $36,140 next year. Revised collection efforts, which include adding part-time personnel for collection. This revenue source accounts for $639,290 or approximately 2.2% of total revenues. F. Municipal Court Revenues This revenue source totals $1,206,000 or approximately 4.1% of the City's revenues. The increase for next year over the current year's estimate is due to addition of ten new officers. 27 MAJOR BUDGET ISSUES Fiscal Year 1997-98 G. Intergovernmental Revenue Intergovernmental revenue shows a significant increase of $482,690 from the 1997 budget. The primary reason for the increase is attributable to the COPS grant for ($299,810). The remaining increase is due to an accounting change for Goose Creek Consolidated Independent School District (GCCISD) Bright Star ($131,040) and Baytown Housing Authority (BHA) $50,000. In 1994, the City entered into agreements with the GCCISD and BHA to provide services on -site. Due to the uncertainty as to whether the agreements would continue these funds were budgeted in a Special Revenue Fund. Since these programs have continued the contracts have been moved into the General Fund. The COPS program, which was approved by City Council on July 10, 1997, is a 3-year grant for $750,000 to fund salaries for ten new police officers. The grant will reimburse a maximum of $75,000 for each officer over three years. The reimbursement amount will be approximately $30,000 in year one, $25,000 in year two, and $20,000 in year three. This grant will be budgeted in the General Fund due to the short-term nature of the grant and the full cost of the program eventually being borne by the General Fund. Grant revenues in the first year will be approximately $300,000. These revenues will decline by $50,000 per year for 1999 and 2000 with the full cost of the program being assumed by 2001. II. EXPENDITURES The General Fund accounts for all activities except for those required to be accounted for in another fund. Police, Fire, Parks, Library, etc. are funded under the General Fund. Total proposed expenditures for the 1998 budget year are $29,978,194, an increase of $2,218,482 or 8%. The major impact on the General Fund is attributed to expand Public Safety Programs, Code enforcement, community appearance, salary increases and capital equipment replacement. The purpose of this section is to give the Council a general description of the major funds and describe the changes within them. Included are capital expenditure items, as well as the new programs. Many of these are not large dollar items, but are items that may be of interest to the Council. A. Public Safety 1. Police Department • C.O.P.S. Program - Salaries for ten new police officers. (COPS Program detail is discussed under Intergovernmental Revenue) $ 410,500 • Video Cameras- Five video cameras to be mounted in patrol vehicles have been included. The purpose is for protection of our officers, as well as the citizens. This is a continuation of a program started last year. $ 25,000 • Vehicles- Replacement of thirteen police vehicles. $ 287,300 2. Fire Department • Opticom Equipment- The purpose of this equipment is to provide increased safety for citizens and emergency response personnel by providing pre-emption capabilities for emergency vehicles at traffic signals. Three major intersections were equipped last year contributing to reduction of response times. Six intersections will be equipped for $39,600. This cost will be funded over three years through the Capital Replacement Fund (CRF). $ 13,976 • Fire Training - Most of the Fire training is conducted in a classroom setting, or at fire schools. Funds have been included for "live" fire training at a neighboring community's training facility. This team training will improve coordination, increase effectiveness and reduce the threat of injury. $ 15,123 • Generator- Funds for a 57KW generator for the new station on Massey Tompkins have been included. This item was deleted from the construction contract. $ 15,000 28 MAJOR BUDGET ISSUES Fiscal Year 1997-98 3. Municipal Court • New Positions - To assure proper handling of court processes and timely scheduling of court cases, three full-time and two temporary positions are proposed. This past year, it became necessary to increase the part-time hours and add five temporary employees to handle the numerous transactions of the Court. Using fiscal year 1995 as a benchmark, the court processed 25,046 transactions versus an estimated 52,900 transactions for fiscal year 1997, or an average of 261 transactions per employee in 1995 versus 420 estimated transactions per employee in 1997. The additional staff will place the Court employees in a better position to perform their tasks and keep up with additional transactions that will be generated by the ten additional police officers and the code enforcement officers. $ 92,509 4. Emergency Medical Service And Emergency Management • Billing Secretary Position - The six month audit performed by Tiller and Company recommended a full time position to replace the existing two part-time positions. The billing function duties will also be segregated from collections. Collection duties will become the responsibility of the Finance Department, leaving the EMS billing secretary to investigate incorrect information regarding patient benefits and to concentrate on billing efforts. Additional part-time funds will be required in the Finance Department to adequately address collections. Secretary I Position (for billing) $ 8,056 Part-time for collection $ 10,652 • Heart Defibrillator/Monitor with battery support unit. $ 13,000 • Emergency Management Administrative Assistant - Currently the Emergency Management Administrative Assistant is a part-time employee who is scheduled for six hours per day, five days per week. Our recommendation will increase the position to full time status. This position has evolved over the years from clerical duties only, to a position involved in every phase of Emergency Management. Emergency Management for Baytown and other Gulf coast cities has become more complex. What was once a program to plan for hurricane season has become the area responsible for SARA Title III, which includes developing hazards analysis of the community using specific software and methodology provided by the EPA, working with local and area LEPC representatives, compiling, recording, and maintaining pipeline information, updating State required Emergency Plan Annexes for recertification, performing 30 hours of State required public education on emergency preparedness, etc. The State funds 50% of the EM Coordinator's salary as well as a portion of the total budget. State funds provided last year totaled $29,080 of a $88,786 budget. $ 10,558 • Commodity Flow Study- Funding for a commodity flow study of hazardous material traffic through Baytown on Highway 146, Spur 330, and IH-10 has been included. This is a joint project with other ship channel cities in an attempt to analyze the potential risk created by the expansion of the port at Morgan's Point and the opening of the Fred Hartman Bridge. $ 4,000 B. Community Appearance • Community Appearance Program - This Parks and Recreation program includes two parts: the addition of a foreman position and increasing our contract mowing. Our original thought was to increase the number of equipment operators and/or park workers. It became apparent while reviewing these requests, that due to the lack of supervision, current resources were not being utilized to the fullest. Mowing and clean up contracts were not being monitored for compliance and safety inspections of the playgrounds and parks were not being conducted on a timely basis. The use of Community Service Workers and Probationers continues to increase. Approximately 10 to 15 probationers are assigned to the Parks Department two to three times per week. Although a valuable resource, their work must be planned and the proper equipment must be provided. Similarly, 4 to 6 community service workers are utilized daily. Their work must also be planned and required paper work completed. Proper scheduling and coordination of litter removal prior to rights -of -way mowing will allow our skilled employees to do other park related work such as trimming, edging and equipment maintenance. Currently our parks and playgrounds receive a safety inspection once 29 MAJOR BUDGET ISSUES Fiscal Year 1997-98 a month, which is not adequate to keep the playgrounds properly, maintained. The additional foreman will allow inspections to be conducted weekly. The second aspect of this program includes additional contract mowing and closer supervision of the existing mowing and clean-up contracts. The current mowing and trimming contract addresses 16 parks and small maintained areas. The current litter removal contract with the Baytown Opportunity Center addresses approximately 50 miles of streets, as well as restroom clean up in several parks. Due to lack of personnel these contracts are not adequately monitored for thoroughness or compliance. This proposal will expand the contract mowing to include 12 streets and 10 intersections, and upgrade contract compliance review. In summary, the proposed foreman will be responsible for all rights -or -way maintenance and mowing, all mowing and clean-up contract supervision, and will provide closer supervision and scheduling for existing employees in this division. The playgrounds and parks will be inspected once per week, instead of once per month, the rights -of -way mowing rotation will decrease from 6/7 weeks to 4/5 weeks, and the Community Service Workers and Probationers will be utilized more effectively, thus improving the over all appearance of the community. Foreman position including a vehicle and supplies $ 56,179 Additional contract mowing $ 31,500 Total Community Appearance Program $ 87,679 C. Code Enforcement • ETJ Inspector Position - In 1995 the State Legislature enacted the Private Real Property Rights Act. This Act requires cities, who impose ordinances or building standards within their extraterritorial jurisdiction (ETJ), to apply those standards equitably throughout the ETJ, or not at all. We have 10' strip annexations that extend north through Highlands, through Barrett Station, to Hwy 90 at Crosby, along Highway 90 to Dayton, then south along Bohemian Hall Road, to Cedar Bayou, down to IH-10, and into Chambers County. These 10' strips were annexed in the late 1960's and early 1970's to keep the City of Houston from coming across the San Jacinto River with its city limits. If the 10' strips are de -annexed our ETJ will automatically be 3Y2 miles fromthe existing city limits. This will extend our ETJ north beyond FM 1942 and western Chambers County (See map in Miscellaneous Section). We propose enforcing our street, drainage, and utility requirements in this area. An additional Inspector working out of the Engineering Department will be required. A vehicle and supplies are included. $ 53,516 • Sign Code Enforcement Position - A new position is requested in the Inspection Department to enforce the existing sign code, thus improving the appearance of the community. The position will log all sign information into the computer, issue sign permits, inspect signs, and travel the streets checking and removing illegal signs, writing violations, and reviewing the sign ordinance with businesses. A vehicle and office supplies are included. $ 62,098 • Code Enforcement Officer - Funds are included to continue a Code Enforcement Officer's position and supplies previously funded by a grant through H-GAC. The duties include enforcement of code violations (removal of junk vehicles, rubbish, trash, tires, etc.) An additional code enforcement officer grant position has been requested through H-GAC again this year. $ 36,432 D. Public Works • Total Survey Station - This piece of equipment will help modernize and improve productivity within the Engineering Department. We currently use a transit and level for surveying tasks. It is labor intensive and time inefficient caused by repetitive setup of the instrument and manual collection of data. The data is then manually key stroked into the office computer for compilation and analysis. A total survey station will increase our surveyor's productivity rate to perform more in-house surveys. (Detailed information is included in the Miscellaneous Section.) The cost of the equipment is $30,000 and will be funded over the next three year period through the Capital Replacement Fund. $ 10,588 30 MAJOR BUDGET ISSUES Fiscal Year 1997-98 • Traffic Engineer Position - The developing complexity of traffic control and increasing traffic volumes along with other traffic safety issues presents a need for this position. This person will assume responsibility for the Traffic Control Operations Division and for the traffic and transportation duties of the Planning Department as they relate to traffic studies and traffic related recommendations to the Growth Management Commission. Among the issues this position will address include: retiming and synchronization of traffic control signals to reflect traffic demands, analysis of accident data to effect safety related improvements, maintenance and updating of traffic control devices to improve safety, analysis of traffic data and recommendations for traffic control changes, etc. This position will be required to have knowledge of traffic engineering concepts, techniques and regulations; the ability to utilize computer applications to develop traffic control strategies and implement traffic control improvements. $ 53,726 • Capital Drainage - Funds for materials for large drainage projects. $ 50,000 • Contract Concrete Work -Sidewalk and curb repair funds have been increased by $25,000. $ 50,000 • Capital Projects - Funds have been included to help offset cost overruns for street and sidewalk bond projects. $ 82,500 E. Library • Part-time hours - This request is to supplement the Library's part-time budget (30 hours per week) to improve service for new materials, placement of donated materials, replacement of worn out books and turn -over of leased materials. $ 11,474 • Offset Printer/Copier - The Friends of the Library purchased a printer in 1991 that is in need of replacement. This copier has printed over five and one half million copies since that time. It has allowed the library to economically produce the majority of the city's printing needs (the budget, forms, flyers, trash schedules, notices, reports, activity guides, comprehensive plans, rule booklets, etc.) $ 18,001 F. Parks and Recreation • Civic Center operations were budgeted in the Hotel/Motel tax fund for the last two fiscal years. Cost of operations which includes two full-time personnel for the civic center will be assumed by the General Fund in the 1998 budget year to accommodate payment of debt service for the conference center in the Hotel/Motel Fund. $ 242,862 • Light Pole and Bleacher Renovation- Replace eighteen light poles at the Gray Sports complex. Renovate bleachers at the Soccer Park, Jenkins Park and Swimming Pools. $ 30,725 • Park Master Plan - Funds have been included to complete the plan. It is necessary to have a plan that meets State guidelines in order to be eligible to compete for grants. $ 28,000 G. Health Department • Mosquito Control - Funds are included to purchase an additional mosquito sprayer to be mounted on an existing truck. This new machine is electric, and automatically adjusts the flow rate, which increases the efficiency and economy of the application. $ 10,446 H. Planning Department • Traffic Hump Program -Funds for one street per council district has been included. • Street Light Program -Funding for an additional 65 street lights has been included. $ 20,000 $ 8,300 31 MAJOR BUDGET ISSUES Fiscal Year 1997-98 I. Management Information Systems (MIS) • Software Licenses -Funds included staying in compliance with the Federal Piracy Act. $ 25,000 • IBM AIX Operating Systems Upgrade - In order to stay current and receive future support; upgrades of our operating systems are required. The users include Police, Finance, Utility, Tax, Parks and Recreation, Municipal Court, Human Resources, Purchasing, etc. $ 24,000 • Harris County Appraisal District Access - This link with HCAD can be accessed instantly, saving employee man-hours and improving customer service. $ 6,798 • Disaster Recovery - With the increasing dependence on computers, it is important that a disaster recovery plan be implemented to prevent a loss of data and ensure minimal down time. An effective magnetic media recovery plan is in place but there are no plans for loss of hardware in the event of a natural or man made disaster. An experienced consultant will be able to perform a detailed need analysis on all of our current and future operations to provide options towards implementation of a plan. $ 10,000 • Network Cabling - The remodeling of City Hall will require installation of all new network cabling in order to meet the current networking requirements. The previous network cabling system, comprised of several types of cabling, had problems with performing even the basic networking operations such as printer and file sharing. In order to accommodate our current operations a new network cabling system must be installed. $ 35,000 • CityWide Computer Needs - Funds are included for computer hardware and software replacements and upgrades for all City Departments. $ 75,345 J. Other • Annual Household Hazardous Material Collection Day - Funds have been included to continue this successful program. Disposal fees have not been charged for this program in the past. There has been a change in ownership at the disposal company and a change in philosophy. $ 48,000 • The Brunson Theater - The City will hold the Brunson Theater in trust for the other taxing entities if someone fails to purchase it in August 1997. It is doubtful anyone will purchase it. We have two options: demolish it or replace the roof to keep it from deteriorating further. Funds have been included to replace the roof. (See memo in the Miscellaneous Section) $ 50,000 • Fifty Year Anniversary - In years past, the City budgeted funds for the 25th Anniversary, the Sesquicentennial and the Bicentennial; therefore, funds have been budgeted for this event. The Anniversary Committee will also be raising funds through sale of T-shirts, bumper stickers, donations, etc. (See tentative schedule in Miscellaneous Section) $ 25,000 • East Harris County Soccer Complex - The East Harris County Soccer Sports Association has requested funding for a Sports Complex Project. A member of this organization, Martin Hochberg, requested funding last year for this project, but the request came too late to consider. The Association has secured a no -cost, long-term lease from Harris County for the use of 155 acres located at the intersection of North Main and County Road 1942. The County has also committed $25,000. The goal of the Association is to raise $600,000 and have the facilities in use within three years. I am including a packet of information (Miscellaneous Section) outlining the economic impacts, benefits to the community, etc. This project has merit, therefore, $25,000 has been budgeted. Their request was $50,000, with an annual commitment of $25,000. $ 25,000 • City Hall Move - We will be moving back into City Hall in early 1998. Funds for the move, telephone lines, modular furniture for downstairs and other offices has been included. We were fortunate to have the MSC building to occupy this past year and not have to pay rent. $ 165,050 32 MAJOR BUDGET ISSUES Fiscal Year 1997-98 • Contingency - Contingency funds are typically used for unforeseen expenses. $ 100,000 • Salary Increases - Funds are included for: 1) A 2% across the board increase for Civil Service employees along with their longevity pay plan, 2) Funds for merit increases up to 5% are included for all full time employees (including part-time employees with over four years of tenure). All employees' salary increases to be effective January 1, 1998. $ 425,000 III. RESERVE LEVELS In order to maintain fiscal stability governmental entities maintain a General Fund unreserved balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved balances vary from entity to entity based on the relative impact of particular circumstances or fmancial conditions. The City of Baytown's goal for unreserved fund balance is based on various issues such as bond programs, proximity to the Gulf Coast and advice from the City's fmancial advisor, etc. The goal for unreserved fund balance is 45 to 60 days operating reserves. Amounts in excess of 60 days have historically been utilized to fund non -recurring expenditures. The proposed budget for 1997-98 again will use fund balances to fund non -recurring expenditures as follows: Capital Purchases $ 651,744 City Hall Renovation 165,050 Streets and Sidewalks Projects 82,500 Capital Drainage 50,000 Contract Concrete Work 50,000 MIS Disaster Recovery Study 10,000 Parks Master Plan 28,000 TOTAL $1,037,294 The above drawdown is projected to maintain the General Fund unreserved balance at approximately $4.8 million or 59 days. 33 MAJOR BUDGET ISSUES Fiscal Year 1997-98 SCHEDULE OF CAPITAL OUTLAY Description Proposed 1010 General Overhead Networking wiring for City Hall Road Hump Program 1025 MIS Base Base Total General Overhead Software Licenses New Centralized graphics workstation with CD-ROM press New Computer Hardware Requests for other departments New Total MIS 1141 Human Resources Scantron Machine 2000 Police 2020 Fire 4000 Health 40005 EMS $ 35,000 20,000 55,000 25,000 4,400 75,345 108,645 Base 2,121 Total Human Resources 2,121 Repairs to Substation Base A/C & roof repairs for 3200 N. Main Base Video cameras (5) @ $5,000 Base Full-size Vehicles (13) @ $22,100 Base Radios (11) Base Police Vehicles (8) (pmt. 5 of 5) Base Police Vehicles (2) (pmt. 2 of 3) Base Total Police Signal systems - Opticom (pmt. 1 of 3) Base Replacement of (5) SCBA PASS devices Base Replacement of (15) SCBA cylinders Base Stand-by 57 KW generator Base 7 KW generator Base Replacements on storage compartments on Reserve Two Base (2) VHF mobiles, (12) chargers & (1) station radio Base Total Fire Mosquito Sprayer Base Total Health 15,000 25,000 25,000 287,300 10,791 36,607 14,660 414,358 13,976 2,500 6,000 15,000 6,000 15,000 17,500 75,976 10,446 10,446 Lifepak (10) defibrillator/monitor Base 13,000 CPR training mannequins Base 2,250 Lease for medium duty ambulance (pmt. 2 of 3) Base 41,152 Total EMS 56,402 30280 Engineering Full-size document scanner Base Color Plotter Base Truck New Radio New Total station surveying (pmt. 1 of 3) New Total Engineering 10,000 7,500 14,100 200 10,588 42,388 30290 Inspections 3/4 ton truck with cab & stakebed chassis New 26,000 Total Inspections 26,000 34 MAJOR BUDGET ISSUES Fiscal Year 1997-98 SCHEDULE OF CAPITAL OUTLAY Description Proposed 30100 Streets & Drainage 3 ton Hydrostatic roller 1/2 ton truck Gradall (pmt. 4 of 5) Two (2) 2 1/2 ton trucks (pmt. 1 of 3) Two (2) 8 yd. dump truck (pmt. 1 of 3) Dozer (pmt. 1 of 3) 6 yd. dump truck (pmt. 4 of 5) 6 ton pro -patch truck (pmt. 2 of 3) 8 yd. dump truck (pmt. 2 of 3) Storm drains Two (2) 1/2 ton truck 15 yd. dump truck (pmt. 1 of 3) Total Streets & Drainage Base Base Base New New New Base Base Base Base Base New 25,000 18,000 42,533 36,000 28,235 26,470 8,181 28,806 13,842 50,000 36,000 24,000 337,067 5010 Parks, Recreation & Culture Heating & Cooling System Base 36,000 20" Floorkeeper Base 4,550 6' Folding Tables for Roseland & Jenkins Pavilions Base 4,400 Velour Backstage Curtains at Community Center New 4,794 Loader portable lift New 6,545 Replace & renovate Park & Pool Equipment Base 30,725 (2) Lawnmowers - 5 HP Base 1,400 (2) Mowers - Mott Flail Base 7,000 1 ton crewcab truck Base 23,000 Landscape trailer Base 2,000 Playground equipment Base 20,000 8' Mower - Mott Flail Base 4,000 3/4 ton truck Base 21,500 1/2 ton truck New 18,000 Toolbox Base 500 Radio New 1,000 Total Parks & Recreation 185,414 1091 Library Offset Printer/Copier Base 18,001 Books Base 62,800 Audiovisual Books and Education material Base 4,900 Total Library 85,701 Total General Fund $1,399,518 35 MAJOR BUDGET ISSUES Fiscal Year 1997-98 I SCHEDULE OF SUPPLEMENTAL REQUESTS Department/Request Proposed Requests 1010 General Overhead Annual Hazardous Material Collection Day Brunson Theater 50th Anniversary of Baytown East Harris County Soccer Association Furniture for City Hall Commodity Flow Study 1025 Management Information Systems (MIS) Upgrade of IBM AIX Operating Systems & other IBM software Software Licenses HCAD Access for City Hall One (1) Laptop computers for checkout by MIS Centralized graphics workstation with CD-ROM press MIS Disaster Recovery Plan Computer Hardware for other departments 11100 Municipal Court Three (3) full-time Clerks and two (2) part-time Clerks 1141 Human Resources Baseline physicals for SWAT team 2020 Fire Overtime for fire Training 3010 Public Works Contract Concrete Work Traffic Engineer 30280 Engineering ETJ Inspector 30290 Inspections Sign Code Enforcement Officer 4000 EMS Upgrade part-time Clerk to full-time Clerk 1091 Library Part Time Hours for technical services division $ 48,000 50,000 25,000 25,000 15,050 4,000 Total General Overhead 167,050 Total MIS Total Municipal Court Total Human Resources Total Fire Total Public Works Total Engineering Total Inspections Total EMS Total Library 24,000 25,000 6,798 3,900 5,690 10,000 75,345 150,733 92,509 92,509 8,862 8,862 15,123 15,123 50,000 53,726 103,726 53,516 53,516 62,098 62,098 8,056 8,056 11,474 11,474 5010 Parks & Recreation Five (5) year City master plan 28,000 Foreman Position 56,179 Community Appearance Contract Program 31,500 Total Parks & Recreation 115,679 Total General Fund 101 $ 788,826 I I I I I I I I I I I I I I I I I 36 MAJOR BUDGET ISSUES Fiscal Year 1997-98 GENERAL DEBT SERVICE FUND The General Debt Service Fund accounts for the payment of principal and interest on general long-term liabilities paid primarily by taxes levied on property within the City. In April, the Bond Steering Committee recommended that the City Council authorize the sale of Certificates of Obligation for street and drainage improvements totaling $4 million. The total includes $2,710,000 for streets, $842,000 for drainage and $448,000 for contingencies and/or emergency projects. The debt service of approximately $350,000 will be paid from existing tax revenues without a tax increase. The new debt along with existing debt service requirements total $5,455,863 for 1997-98. HOTEL/MOTEL FUND I. GUIDELINES The hotel occupancy tax revenues can be spent to establish or enhance a convention center, administrative cost for facilitating convention registration, tourism -related advertising and promotions, programs which enhance the arts and historical restoration or preservation programs. A city must always be able to fit any proposed expenditure into one of the five categories noted and then be able to justify it in terms of the likelihood that it will promote tourism and convention and hotel industry. At least one percent of the cost of the room received as hotel occupancy taxes must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from spending over 15% of the hotel occupancy tax revenue (or over one percent of the cost of a room, whichever is greater) for development or enhancement of arts program. Expenditures for historical purposes are limited to a maximum of 50% of the hotel tax revenue collected, if the municipality does not allocate any hotel occupancy tax revenues for convention/civic center purposes. The governing body of a city may, by written contract, delegate the management or supervision of programs and activities funded with revenue from the hotel occupancy tax. This delegation can be made to a person, another governmental entity, or to a private organization. There are a number of procedural requirements, which the legislature has imposed on entities, which undertake the management of activities funded by this. It is clear from the content of the following requirements that the Texas Legislature intends for cities to retain oversight in the expenditure of the hotel occupancy tax revenue. The governing body of the city must approve in advance the annual budget of an entity to which it delegates management of the hotel occupancy tax funds and must receive quarterly reports regarding expenditures. Entities (including cities) which manage activities funded by hotel occupancy taxes may spend some of the tax revenue for certain day to day operational expenses. These expenses include supplies, salaries, office rental, travel expenses, and other administrative costs if these costs are incurred directly in the promotion and servicing of expenditures authorized under the hotel occupancy tax laws. II. REVENUES The 1998 projected revenues total $377,760, which is a 6% increase over the 1996-97 estimate. The increase is due primarily to a hotel opening scheduled for August 1997. III. EXPENDITURES The 1998 Hotel/Motel fund includes the cost of interest for the first year ($135,000) for the proposed conference center (estimated cost $4.4 million). The increase was offset by transferring the operational cost of the civic center ($242,862) back to the General Fund. The total proposed budget of $329,396 represents a net decrease of $32,105. The hotel motel tax also provides funding for operations directly related to the arts, promotional activities such as July 4th and museum operating costs. In addition, funds have been included for: Vollmer & Associates ($20,000), Welcome to Baytown sign ($49,400), and enclosure of the amphitheater at the civic center for storage ($63,000). The full cost of debt service for the conference center will be approximately $410,000 starting in year two. The funding for year two is comprised of $240,000 in existing revenues and $170,000 from the hotel built in conjunction with the conference center on Bayland Island. 37 MAJOR BUDGET ISSUES Fiscal Year 1997-98 WATER AND SEWER FUND This fund accounts for the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total proposed expenditures for the 1998 budget are $14,988,872, an increase of $551,964 or 3.8%. The primary reasons for the increase in operations are electrical ($115,000), insurance ($60,150), capital ($74,905), and debt service ($305,483). I. REVENUES A. Water Volume The 1998 Water and Sewer Fund projects sales of 9.9 million gallons per day (mgd). Sales projections are based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. B. Water and Sewer Rates Current rates for water and sewer are $2.35 and $2.10 per thousand gallons. A minimum fee of $7.50 is charged for the first 2,000 gallons for both water and sewer. There is a 12,000 gallon cap on sewer. Rates are being increased to pay for debt issued for sewer rehabilitation capital projects (See Debt Service Requirements). The increase of $.13 and $.15 respectively for water and sewer will impact the monthly utility bill by $1.40 for the average homeowner (assuming 7,000 gallons). II. EXPENDITURES A. Water Supply Cost The City purchases treated water from the Baytown Area Water Authority (BAWA). BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2020 and sets the maximum amount of raw water to be delivered to the BAWA plant at 11.9 mgd without penalties. BAWA anticipates no rate increase from the City of Houston for next year; therefore, there will be no pass through increase to the City of Baytown. B. Debt Service Requirements In 1991, the City approved a $25,600,000 Water and Sewer Bond Program. The City has sold all of the 1991 revenue bonds with the exception of $1,505,000 water bonds. The current funding structure is sufficient to meet current debt service payments and Revenue Bond Reserve requirements. The City has 60 months from the date of issuance to fund the Reserve Fund. Due to positive operating results, funding for the 1991 Revenue Bond Program Reserve was accelerated in fiscal year 1996. This has enabled those funds to be utilized for the 1996 TWDB bonds which were previously earmarked for the Reserve fund. The Texas Water Development Board (TWDB) is anticipated to provide $6,820,000 in funding in the fall of 1997 for sewer rehabilitation projects. The estimated average debt service is to be approximately $560,000 per year. Funding will be provided from an increase to the water and sewer rates of $.13 and $.15 respectively. C. Pollution Control Technician Position The addition of this position will help the existing position keep up with and meet EPA and TNRCC mandates concerning pollutants entering the collection and treatment system from commercial users. Currently there are 155 businesses that require grease trap or discharge monitoring; some on a monthly basis. The individual assigned this task cannot keep up with the work load. The new position will replace a vacant clerical position in this division. $ 35,155 D. Capital Replacement • Distillation Unit - The distillation unit is for the lab to perform Total Nitrogen Analysis as required by the TNRCC and EPA permits. It will be replacing a 1982 model that is deteriorated due to corrosion caused by sulfuric acid that is used to perform the analysis. $ 12,000 38 MAJOR BUDGET ISSUES Fiscal Year 1997-98 • Auto Dialers - The Auto Dialers are replacing the alarm system that is centralized at the Central District Treatment Plant. This alarm has been taken out of service because of lack of reliability and obsolete components. The Auto Dialers will be placed at the East District and West District Treatment Plants as well as four major Lift Stations; Raccoon, Steinman, Gulf Coast and Texas Avenue. The Auto Dialers monitor functions at the lift stations such as electrical power, air pressure and wet well level. In the event of a failure the Auto Dialer will automatically notify Public Works or Station Two dispatch via telephone line. $ 13,200 • Meter Reading Devices - The current data capture devices are obsolete and technology is not available for enhancement or upgrade. Replacement will allow the flow of additional information to and from the meter readers, with fewer estimated readings. Additionally, the use of encoders on hard to read meters would improve efficiency and eliminate estimates. The current system is proprietary and cannot be upgraded or enhanced. $ 29,800 III. WORKING CAPITAL A. In order to maintain fiscal stability governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 45 to 60 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Projected working capital is estimated to be 44 days as of September 1997. SCHEDULE OF CAPITAL OUTLAY Description Proposed 11080 Utility Billing & Collections (8) Data capture devices incl. two (2) Charges (2) Modular work units (2) Trucks 3030 Water System (3) 3" Pumps (1) Backhoe 1/2 ton truck 30401 Wastewater Collections Reel for CCTV system 6" Portable Diesel Powered Pump 2 1/2 ton truck SCHEDULE OF CAPITAL OUTLAY New Base Base Total Utility Billing & Collecting Base Base Base $ 33,000 4,000 28,200 65,200 4,500 39,000 18,000 Total Water Systems 61,500 Total Wastewater Collections New Base Base 2,500 47,000 51,000 100,500 Description Proposed 30501 Wastewater Treatment Six (6) Autodialers Distillation Unit Incubator Lawnmower New Base Base Base Total Wastewater 13,200 12,000 2,600 1,000 28,800 305006 Pollution Control 39 MAJOR BUDGET ISSUES Fiscal Year 1997-98 Personal Computer for Pollution Control Tech. 30600 Utility Construction PVC Pipe & Fittings Materials for sewer taps Meter boxes Meters Tubing Brass Fittings Air Compressor Total Water & Sewer Fund SCHEDULE OF SUPPLEMENTAL REQUESTS New 1,350 Total Pollution Control 1,350 Total Utility Construction Base Base Base Base Base Base Base 10,000 4,000 3,000 8,000 3,000 8,000 12,000 48,000 $ 305,350 Department/Request Proposed Requests 11080 Utility Billing & Collecting Replace data capture devices 30401 Wastewater Collections Push Cable Reel for CCTV System 30501 Wastewater Treatment Six (6) Autodialers 305006 Pollution Control Pollution Control Technician Total Water & Sewer Fund 501 Total Utility Billing & Collecting Total Wastewater Collections Total Wastewater Treatment Total Pollution Control $ 29,800 29,800 2,500 2,500 13,200 13,200 35,155 35,155 $ 80,655 40 MAJOR BUDGET ISSUES Fiscal Year 1997-98 SANITATION FUND The Sanitation Fund accounts for residential refuse collection brush and white goods collections, yard waste management program and recycling activities. Total proposed expenditures for the 1998 budget are $2,383,697, a decrease of $57,220 or 2.3%. Privatizing residential collection and disposal operations is the primary reason for the decrease in cost of operations. The sanitation fund, provides the following services: • Two times per week curbside collection and disposal of residential garbage and heavy trash done under contract by BFI. • Once a month curbside collection of brush and limbs by city forces. • Provision of a drop -off -recycling center, operated under contract by BFI. • Once a week curbside collection of bagged yard waste by city forces. I. REVENUES The monthly fee for residents and Senior Citizens is $13.47 and $10.51 respectively (including taxes). Estimated revenues for 1998 are expected to be comparable to the current year's anticipated collections. There is no proposed increase for solid waste fees. II. EXPENDITURES A. Recycling The City is operating a drop-off residential recycling center providing residents with a means of recycling paper, plastic, glass and some metals. The center is owned by the City and operated under contract by BFI. The operational cost of this center is approximately $56,000 for this fiscal year. Revenue from the sale of commodities are averaging $600 per month and hauling costs to the market place are averaging $3,500 per month. The net effect is a monthly loss of approximately $2900. Newsprint, which averages one, half of the total weight of all recyclable materials is now selling for $5 per ton compared to $130 per ton in June of 1995. Paper recycling continues with a drop-off container located at Bay Plaza Shopping Center. B. Capital Wheeled loader - Replacement of a wheeled loader used to handle brush and limbs at the chipper location. It replaces a 1964 loader that cannot be maintained due to unavailability of parts. $ 100,000 III. WORKING CAPITAL In May 1996 a decrease in operational costs was realized due to privatizing the collection and disposal operations including elimination of three full-time personnel. Savings generated from a new contract with BFI are being used to fund recycling activities and elimination of the Sanitation Fund working capital deficit of $344,663 (as of September 30, 1996). Staff is proposing to utilize savings in 1997 and 1998 to reduce the deficit. CENTRAL SERVICES I. GARAGE FUND The Garage Fund provides service and repair for all City operations except for Fire and Police. The Garage Fund is supported through charges to user departments. Total proposed expenditures for the 1998 budget are $1,013,045, an increase of $4,128 or .4%. The Garage Fund has proposed capital replacement of $4,500 for upgrading tools and storage of hazardous waste materials. User fees were increased in the 1996 budget to address the working capital deficit for prior years. This adjustment is anticipated to eliminate the working capital deficit over the next three years (excluding the 1997-98 budget year). Fleet replacements and privatizing residential collections impact the garage operation. The Garage Fund had a working capital deficit of $373,280 as of September 30, 1996. The current year positive impact 41 MAJOR BUDGET ISSUES Fiscal Year 1997-98 of $6,482 combined with the proposed budget positive operating results of $56,205 is expected to decrease the deficit to $310,593 at the 1998 fiscal year end. II. WAREHOUSE OPERATION Centralized purchasing and warehousing are strategies utilized by many municipalities to avoid duplication of purchasing and storage efforts across the various departments that acquire common supplies. Benefits are economies of scale through bulk purchases and purchasing expertise developed through specialization. A department needing a particular item requests its acquisition through the warehouse, which will then fill the order or contact vendors to secure the goods. Currently, the city's warehouse function is managed by three separate departments. Purchasing handled office supply inventory, the Garage managed parts and fuel inventory, and Public Works controlled materials inventory. This budget establishes an internal service fund for the warehouse operation using existing personnel from the Garage (2) and MSC (2). The consolidation of the three inventories will allow the city to be more efficient in the procurement and the use of inventory. The operation will be segregated from the users of inventory improving internal control and access to the City's inventory. Proposed capital is requested for shelving, $31,000 and for two (2) work units with personal computers and printers, $8,675. Total capital proposed is $39,675. $ 172,556 42 MAJOR BUDGET ISSUES Fiscal Year 1997-98 BAYTOWN AREA WATER AUTHORITY This fund accounts for the Baytown Area Water Authority ("the BAWA"). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City) and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales and is considered a component unit of the City. Total proposed expenditures for the 1998 budget are $4,778,908, a decrease of $6,535. I. REVENUES A. Water Volume The 1998 budget projects sales of $4,749,800 or 11 million gallons per day (mgd) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. There is no proposed increase in BAWA rates. II. EXPENDITURES A. Raw Water Supply Cost BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2020 and sets the maximum amount of raw water to be delivered to the BAWA plant at 11.9 mgd without penalties. BAWA anticipates no rate increase from the City of Houston for next year; therefore, there will be no pass through increase to the cost of raw water for the 1998 fiscal year. B. Capital Projects Program BAWA has reviewed their capital needs through the year 2010. These capital needs are based on current capacity with no capital projects identified for plant expansion. Based on this review BAWA is planning on issuing approximately $1.3 million in the fall of 1997 and $3.8 million in the fall of 2002. C. Debt Service The debt service payment for fiscal year 1998 is $1.58 million. The average debt service is approximately $1.42 million with a peak of $1.64 million in the year 2000 and fmal payoff of existing debt in fiscal year 2003. Due to the short duration of the existing debt, plans are to use reserves established for debt service to supplement current funding of approximately $1.5 million. In addition, BAWA will pay interest only on the proposed $1.3 million bond issuance until the existing debt is paid off. This is being recommended due to the short duration of the existing debt and the moderate size of the debt to be issued. Funding for debt service will be provided from current revenues (approximately $5.1 million) and reserves established for debt service. III. WORKING CAPITAL A. In order to maintain fiscal stability governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or fmancial conditions. The goal for working capital is 45 to 60 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Projected working capital is estimated to be 70 days as of September 1997. 43 i I I I I I I i I I I I I I I I I I i I I I I I MISCELLANEOUS 1 INFORMATION I • Capital Improvements Program Funding I• Summary of Full -Time Personnel Changes • Wetlands Education and Recreation Center • Firefighters' Pay Proposal I• East Harris County Soccer Proposal • Survey Station* I• Comprehensive Plan • Brunson Theater I• Fifty Year Anniversary Celebration Schedule • Capital Replacement Fund I • ETJ Map • Unfunded Capital Requests I• Unfunded Supplemental Requests I • Included is a brochure which serves as an example of the product and not I necessarily the exact item that will be purchased. The item will be bid in accordance with the purchasing policy. MEMORANDUM Date: 07/14/97 To: Bobby Rountree, City Manager From: Monte Mercer, Assistant City Manager/Finance RE: Capital Improvement Program Funding The City's current Capital Improvement Program (CIP) consists of prioritizing capital projects and then obtaining funding for those needs generally through the sale of bonds. As with most cities, capital improvement needs typically exceed the city's ability to pay, which impacts the level of projects for CIP. Discussion regarding this topic generally revolves around three key issues which are: 1) obtaining a recurring revenue stream to pay for the capital program; 2) maximizing the funds available for the capital program and; 3) benefits of having funds available to capitalize on opportunities for matching with other entities. The first issue of recurring revenues is a difficult problem facing most municipalities. We have a unique opportunity with the planned expansion of industry over the next few years to direct a majority of those funds into a Capital Improvement Program Fund (CIPF). The second issue of maximizing funds available presents an interesting dilemma. Cities traditionally have used bonds as a primary means of paying for CIP. The finance payments over a 20 year period result in the cost of the bonds being almost twice the amount borrowed. Dedicating a revenue stream for a pay-as-you-go program allows for the accumulation of funding to pay for capital projects in addition to availability of reserves for matching on capital projects with other entities (i.e. County, State, etc.). For example, assuming that the city had a new revenue stream increasing over a three year period that stabilized at $1.88 million per year, the city could choose between two options: (1) fund a $20.5 million bond program or (2) during this same 20 year period $37 million would be available to spend on projects with a $2.6 million reserve. Option #2 (pay-as-you-go) will fund more projects but start slower and build less initially. At approximately year eleven the construction amounts would be essentially the same. Advantages of the CIPF include: • Net cost for the assets over 20 years is approximately 'A of debt service cost. • No interest payments. • Flexibility - no restrictions on expenditures. Availability of unrestricted funds to match or provide seed money for private/public partnerships. 46 • Enhanced debt capacity - a well funded program for addressing capital needs can also enhance the city's bond rating and increase the city's ability to issue debt for projects beyond the scope of the CIPF. • Increased fiscal responsibility - by addressing the current needs of the city in today's dollars, the city can reduce the tendency of deferring capital needs during difficult economic times. • No arbitrage requirements - although the purpose of the CIPF is not to hold resources as a source of interest revenue, however, it can be used to supplement scarce resources. Disadvantages of the CIPF: • Insufficient funds - Although the CIPF is a step in the right direction, during the first years of the program, the city's needs will outweigh the availability of funds. • Fund "raiding" - As the CIPF becomes larger there will be temptation to spend the funds on other issues. • Availability of funds - Major construction projects may take longer to complete due to the availability of funds. The cost of the asset is not prorated over the useful life and future users. It is important to note that this does not include water and sewer projects and the CIPF will not supercede the use of the debt for major construction projects. In conclusion, staff recommends (1) Develop a policy for funding the CIPF utilizing projected taxes from the expansion of industry. This will allow funds to be set aside for CIP. (2) Sell $4 million of certificate of obligations for street and sidewalk renovation, to be expended over the next two years allowing time for the CIPF to build minimum operating balances. 47 Year 5 Year 10 Year 15 Year 20 Capital Improvement Program Funding Alternatives Alternate I Bond Program * Amount for Capital Projects Alternate II CIPF * Amount for Capital Capital Projects Reserves 20,500 5,500 2,940 20,500 16,000 2,851 20,500 26,500 2,737 20,500 37,000 2,592 *Amounts are cumulative, rounded to nearest thousand Assumptions: Tax Revenue: (In Thousands) Year 1 488 Year 2 1,386 Year 3 1,825 Year 4 through 20 1,880 Interest Revenue : Debt: 5% 20 years at 6% 48 CITY OF BAYTOWN SUMMARY OF FULL-TIME PERSONNEL CHANGES 1997-98 PROPOSED BUDGET GENERAL FUND Department Description Number Municipal Court Police Municipal Service Center Traffic Engineering Inspections Environmental Inspections EMS Parks & Recreation Reclassified (3) part-time clerks Community Oriented Policing Program (COPS) Moved to Municipal Court Security Building Fund Moved to Central Services Traffic Engineer ETJ Inspector Sign Code Enforcement Officer Code Enforcement Officer (grant funded in prior years) Reclassified part-time Billing clerk Park Foreman Moved from Hotel/Motel Tax Fund Total General Fund WATER & SEWER FUND 3 10 (1) (2) 1 1 1 1 1 1 2 18 Department Description Number Pollution Control Utility Location & Inspection Eliminated Secretary I position Pollution Control Technician Eliminated (2) Foreman positions Total Water & Sewer Fund OTHER FUNDS Department Description Number Solid Waste Hotel/Motel Central Services Emergency Management Municipal Court Building Security Fund Eliminated (3) positions Moved to Parks & Recreation Moved from Municipal Service Center Reclassified Administrative Assistant Moved from Police Department Total Other Funds Grand Total All Funds (3) (2) 2 15 49 WETLANDS EDUCATION & RECREATION CENTER The Wetlands Education and Recreation Center (WERC) contract for renovations was awarded on June 26, 1997. Completion of this contract is expected near the end of November, approximately 140 days from the starting date. Initially, programs and room rentals will be limited, allowing the supervisor time to set up the aquariums, displays, exhibits, and other recreational and environmental programming. At the start of the January 1998 School Semester, GCCISD and Lee College students will utilize the building regularly. Each of these entities are contributing $15,000 annually towards the operation of the center. The educational programs will range from tours and experiments to ongoing science projects. In the beginning, the recreation program component for the building will be handled through the Continuing Education Department at Lee College. During 1998 as the school and college programs progress, additional recreational programming will be added. These programs will consist of seminars on outdoor recreation and sports such as canoeing, fishing, hunter safety, etc. $ 25,000 GOOSE CREEK WELANDS EDUCATION AND RECREATION CENTER CITY OF BAYTOWN, TEXAS 1997 CITY OF BAYTOWN MEMORANDUM July 2, 1997 TO: Mayor and City Council Members FROM: Bobby Rountree, City Manager SUBJECT: Fire Fighters Pay Proposal ****************************************************************************** Attached is a requested pay proposal from the Baytown Fire Fighters' Association. The proposal includes three recommendations for the 1997/98 fiscal year budget: (1) 10% pay increase for Equipment Operators and above, (2) 5% base pay increase for Fire Fighters, and (3) Certification Pay/Incentive Pay. 10% Pay Increase for Equipment Operator and Above In the proposal the Lieutenant's pay was emphasized as having increased 16% for the period April 1990 to January 1997, while inflation had increased 18.3%. Utilizing the personnel file, Lieutenant's pay has increased 24.3% over that period (4/1/90 = $34,548 to 1/1/97 = $42,941), while the inflation rate cited by the Bureau of Labor Statistics for that period is 22.3%. Benefits such as TMRS and FICA are directly related to compensation received. Any increase budgeted must also consider related benefit costs. Those costs did not appear to be included in the projections provided in the Fire Fighters' proposal. A conservative percentage estimate for costing benefits for upper rank officers is approximately another 25% of the salary dollars projected. Also, effective January 1, 1991, City Council increased the TMRS contribution rate to 7% with the City maintaining a 2 to 1 match. Survey analysis indicates that the ranks of equipment operator and above are presently above the prevailing market, as follows: Equipment Operator, 20% above; Lieutenant, 13% above; Battalion Chief, 7% above, with the exception of the Assistant Chief, which is 1% below. 5% Base Pay Increase for Fire Fighters Survey of surrounding cities reflects a compensation budget this year of anywhere from 0 to 4.5%. The proposed budget for Baytown is 3-5% based on merit for Non -Civil Service with a 2% across the board for Police and Fire; however, Fire Fighters and Police Officer rank still receive their annual longevity increases: Per Month Years $100 per month 1-8 $ 50 per month 9-15 $ 4 per month 16-26 51 Page 2 Memorandum The survey data reflects that on the average our Fire Fighters are paid approximately 4% above the market rate. Specifically, Baytown is 2% above the market for entry Fire Fighters, 15% above the market for the maximum, and 4% over the average salary surveyed. The proposed 2% across the board increase will increase those comparisons slightly. Analysis of the survey data reflects that the City of Baytown is paying a competitive rate for the position of Fire Fighters. Certification/Incentive Pay It appears that the Fire Fighters are recommending additional incentive pay for certifications above what is required for their positions as first responders (EMT level). In many cases, the City has paid for the classes required for these extra certificates, both in tuition, and by allowing attendance during work time. Currently, Police and Fire have three levels of certificate pay: Intermediate $60.00 per month Advanced $90.00 per month Masters $120.00 per month The Houston -Galveston Area Council's Survey indicates this to be fairly standard within Harris County, as well as offering certificate pay for Utilities Department employees who attain A, B, or C licenses in water/wastewater. The City of Baytown offers certificate pay for water/wastewater for A, B or C certificates in the same amounts as listed above for fire/police. However, the survey does point to the fact that there are varied incentive/certificate pays. Equity is always a concern when implementing the impact of new educational incentives and must be evaluated across all departmental lines. Presently, there is equity among the departments where incentives are being offered. SUMMARY The Baytown Fire Fighters provide a valuable service to the community; however, just as other city employees, they face more work challenges every day. We all have more to do in 1997 than we did in 1990. The City of Baytown has looked for opportunities to increase productivity throughout the organization through utilization of technology, training and changes in job scope. This is a trend that will continue in order to meet the demands placed upon us by the citizens. Funds have been included to continue the agreed upon compensation package for Civil Service employees. The proposed budget includes a 2% across the board increase in January, along with longevity pay. Attachment Cmemo FireFightersPayProposal 52 Attachment Received from: Baytown Professional Firefighters Union LOCAL 1173 Pay Raise Proposal 1997 Statement of Intent We, the Firefighters of Baytown Fire and Rescue, feel we are justly entitled to a significant and worthy pay increase. We will present you with the facts and statistics that will justify and remove any and all doubt. We will also request that Firefighters who have advanced certifications be compensated. We will offer a plan that is acceptable to all Firefighters. Facts and Statistics The number of calls Firefighters respond to have increased from 1303 in 1990 to 4395 in 1996, while losing 6 Firefighter positions. That is an increase of 237 % in calls. Each year the number of calls have steadily increased by the hundreds, with the implementation of the First Responder Program. The chart below shows the comparison between the percentage of starting Lieutenant's pay increases and the amount of workload percentage increase. 250 200 150 100 50 0 91 92 93 94 95 96 —�-- Raises —II—Calls *Workload and Firefighter pay increases compared to 1990. Since the implementation of the city fire code in 1993, firefighters also have the added responsibility of performing annual business inspections. In 1993 Firefighters performed 267 inspections and in 1995 Firefighters performed 2003 inspections, an increase of 650%. Each inspection consist of Firefighters making a complete check of any possible fire hazards in all businesses in Baytown. These inspections have resulted in a 59 % reduction in commercial fire loss between 1992 and 1995, thus increasing the City of Baytown's sales tax revenue. From 1990 to 1996 inflation has increased 18.3 %. However, in this same time period a Lieutenants starting pay has only increased 16 %. The following chart shows the percentage of increase between inflation and Lieutenant's pay compared to 1990. This chart clearly shows that a starting Lieutenant's pay is 2.3 % below the 1996 Consumer Price Index, (CPI ) inflation. ( CPI, # CUURA318SAO ) 53 —CPI —�— Raises 91 92 93 94 95 96 • CPI and Firefighter pay percent increases compared to 1990. Firefighters also perform several other duties such as, station tours and fire prevention education to the public, installing smoke detectors, physical fitness training, hydrant maintenance, Knox Box key installation, and various other tasks that are in addition to normal maintenance of fire stations and equipment. CERTIFICATIONS As each year passes, Baytown Fire and Rescue has become a more productive and more progressive Fire Department. Every Firefighter is now required to obtain and maintain a minimum of three certifications, Basic Firefighter, Basic Emergency Medical Technician, and Hazardous Material Awareness/ Operations level certifications. These certifications are required by the City of Baytown, though The State of Texas only requires Basic Firefighter and training in Emergency Medicine. Each Firefighter must maintain these certifications through attaining C.E. Hours (Continuing Education ). We obtain these C.E. Hours by attending classes given by the Training Department or attending outside classes on our off time. Many Firefighters have attended college to further their knowledge and skills. We feel these Firefighters should be compensated for their effort, when certifications are job related and obtained. As you can see the days of Firefighters are filled with providing valuable services to the public, however, without being properly compensated. We have shown you the facts and statistics that show Firefighters are not being paid at an even rate with the cost of living. Firefighters also need to be paid for the ` extra duties ` involved with our day to day duties. We request that three plans that are acceptable all Firefighters of Baytown, be reviewed and considered for your approval. Proposal # 1- A 10% pay increase for Drivers and above. Proposal #2- Certification Pay Proposal #3- A 5% base pay increase for Firefighters 54 As mentioned above, we would like to see Firefighters encouraged to further their education. Each certification will only help Baytown Fire and Rescue grow to a more respected and professional department. While we realize a Firefighter may obtain several certifications we suggest that a limit of three be placed. Firefighters do receive an incentive pay and we recommend we follow the same pay scale as set for advanced Firefighter certifications. Proposed Certification / Incentive Pay Plan $ Per Month * Firefighter **Medical **HazMat $60.00 Intermediate xxxxxxx Operator $90.00 Advanced Intermediate Technician $120.00 Master Paramedic Specialist • = Existing Pay •• = Proposed Pay Plan CONCLUSION Firefighters of Baytown perform their jobs with great pride and enthusiasm. We feel we deserve a fair and just pay increase. As any business owner or manager knows, when people work extra hard, they expect greater rewards. The Firefighters of Baytown feel we are justified in these requests and feel these requests are appropriate. We appreciate your considerations and if you have any questions concerning this proposal or the facts and figures, please contact IAFF Local 1173 Pay Raise Committee at 422- 4270. 55 CITY OF BAYTOWN MEMORANDUM July 2, 1997 TO: FROM: SUBJECT: Mayor and City Council Members Bobby Rountree, City Manager 1 r° East Harris County Sports Complex ****************************************************************************** The East Harris County Soccer Sports Association has requested funding for a Sports Complex Project. A member of this organization, Martin Hochberg, requested funding last year for the project, but the request came too late to consider. The Association has secured a no -cost long term lease from Harris County for the use of 155 acres located at the intersection of North Main and County Road 1942. The County has also committed $25,000. The goal of the Association is to raise $600,000 and have the facilities in use within three years. I am including a packet of information outlining the economic impacts, benefits to the community, etc. Their projections appear to be optimistic. This project has merit; therefore, $25,000 has been budgeted. Their request was $50,000, with an annual commitment of $25,000. Attachment Cmemo SportsComplex 56 June 23, 1997 Request; City Financial Support for Soccer Park Project PO Box 1670 Baytown, Texas 77522-1670 (713) 424-3836 David Ondrias Parks and Recreation PO Box 424 Baytown, TX 77522-0424 Dear David, The purpose of this letter is to formally request the City to provide direct financial support to the project we know as the East Harris County Soccer Sports Complex. As you may remember we intended to make a similar request last year but we were too late to impact the budget planning process. However, we did obtain Parks Board endorsement of the project. At this point I want to proceed to the next step, which should not be a surprise to anyone, it is a logical progression of our efforts to date. If anything has changed since last year it is the fact that we can demonstrate, even better than before, that we are approaching this project in an organized and deliberate manner. We have overcome many barriers and, are that much closer to turning the dream into reality. Obtaining Baytown's financial support for this project is pivotal to our success in converting this project from a vision to a goal. Although I recognize the project is being forwarded on the "Park and Recreation" front, it is imperative that City officials recognize the benefits this project brings to our area, well beyond the recreational opportunities for our citizens. Please distribute this package to Parks Board members and City management. I am at your disposal to help in effort. The enclosed package is fairly large. It is organized such that not every person will have to read every page. However, I recognize that we are asking for a considerable sum of money. I am sensitive to the fact that the City must be cautious regarding how it funds projects. The information in the enclosure demonstrates we have been working this project in an organized manner, over the long haul and that we have the knowledge and personnel to successfully implement. We do however, need more public funding. Thank you in advance for your consideration. Respectfully Yours, Martin Hochberg c: Steering Committee East Harris County Soccer Sports Complex Presentation to the City of Baytown June 1997 WHAT IS THE EAST HARRIS COUNTY SOCCER SPORTS COMPLEX? PROJECT ENDORSED BY PARKS BOARD IN SEPTEMBER OF 1996 WHAT IS OUR OBJECTIVE REGARDING THE CITY OF BAYTOWN? WHAT IS OUR OBJECTIVE REGARDING PARKS BOARD? How DOES THIS PROJECT BENEFIT BAYTOWN? A local public park with over 40 soccer fields. It will have other sports related facilities and additionally, the usual range of picnic areas, gardens, playgrounds and walking/skating trails. A conceptual drawing of the project is included. The need for this project is underscored by the information presented in Attachment 1 This project represents the first park in the Greater Houston area that will be designed from the ground up as a soccer park. Further, it is the first major soccer facility to be proposed in this area. This project has been before the Parks Board on several occasions. Most recently, it resulted in endorsement of the project by the Parks Board. However, this endorsement was not obtained in time to pursue funding in the fiscal year that began in October of 1996. Obtain direct financial support for the project which begins with the start of the next fiscal year, October 1997. Additionally, seek an understanding with City officials that the project warrants continued financial support. Our position is that it is in the City's best interest to support this project because of the positive impact it will have on the local economy and the community. We are seeking two actions from the Parks Board; 1. Request City management and elected officials to support the project by awarding the project a $50,000 grant in the next fiscal year (10/97-9/98) 2. Request that the City consider direct financial support of the project for a period of 5 to 10 years during its annual budget planning/approval process. It is recognized that the City budget can only be authorized from year to year and no commitment from the City is sought beyond the next fiscal year. However, we anticipate continued support based on the value of this project to the community. At this point we would be very pleased if the planning basis for that support was the $50,000 dollars as mentioned above and $25,000 each year thereafter. • Economic benefit to the community • Enhances community appeal • Major green space for the community • Safe alternative for our children The above four benefits are summarized in the paragraphs that follow. continued next page Continued ECONOMIC BENEFIT TO THE COMMUNITY MAJOR GREEN SPACE FOR THE COMMUNITY ENHANCES COMMUNITY APPEAL Five thousand soccer players will use the park on 30 week ends each year. Many of the players will have parents or other family members with them making the total visitor count higher. On four to six week ends per year the visitor count will more than triple associated with soccer tournaments. During these week ends our hotels, restaurants and retail establishments will see substantial increases in business since during tournaments teams use hotels and need meals provided by local establishments. Attachment 2 outlines some of direct economic benefits attributable to this project. The soccer park will be a magnet for families. It will be a place of constant activity and provide a much needed location for our children to enjoy, even if soccer is not their activity. If you were to visit any well designed soccer park you would see a rare site. People of all ages and genders closely interacting without violence. Visitors to the park, that would not otherwise be spending time in our community, will be favorably impressed. That translates into a positive for a community that has worked hard to make a good impression on its visitors. Further, the presence of a major soccer complex attracts Division I (highly competitive) soccer teams to the area. This is a segment of youth soccer which, at the moment, is not well accommodated in the immediate Houston area. The reason we bring this up is that families that are very involved in soccer weigh their relocation decisions on where strong soccer programs exist. People have moved to the near north side of Houston so that their children could be involved in strong soccer programs, even though that meant a long commute to work for the parent(s). The community will capitalize on this with a local soccer complex. SAFE ALTERNATIVE The presence of a major soccer complex allows local soccer clubs to use FOR OUR CHILDREN tournaments as fund raising opportunities. This, in turn, allows the clubs to keep registration costs down and even to expand their "scholarship" programs. That results in more children playing soccer which generates more economic benefits such as described above. However, most important is the fact that children, who might otherwise not be able to play, can still participate in this activity. Our community has taken steps to provide safe alternatives for our children in an effort to provide a positive impact and to reduce crime. The soccer park fits right into that concept like no other facility in our area could. continued next page Continued How WILL THE PROJECT BE EXECUTED? The project is being coordinated by a not -for -profit company called the East Harris County Soccer Sports Association. The plan is to develop a county park, initiating the process with funds from the private sector. However, the majority of the park facilities will be developed with public sector funds acquired over the 5 to 10 year project cycle. Some private sector funds have already been committed and additional funds are being sought. Our goal is to raise $600,000, which we feel gets the project off the ground and to a point that in 3 years some of the planned facilities will be in use. Project milestones and plans are summarized in attachment 3. Additionally, the members of the East Harris County Soccer Sports Association are shown in this attachment. It is important to note that these people include leaders of the soccer community as well as local community and civic minded individuals. Further, the group includes experts in parks and recreation and engineering to assure our expectations and plans remain practical. Key resources secured by or committed to this project to date include; Description Approximate Value • USSF Foundation Grant $75,000 • 155 Acre Property, 30 year lease $200,000 (10 years renewable 2 times) • Harris County Capital Fund $50,000 • Baytown and East Lake Houston Soccer Clubs $5,000 In addition to the above, Harris County has agreed to increase the capital fund by at least $25,000 per year. ATTACHMENTS Following is a list of the attachments to this document; 1. Soccer Participation Trends 2. Supporting Information - Economic Impact 3. Project Milestones and Plans 4. Conceptual Design MDH - June 22, 1997 o(1 Attachment 1 East Harris County Soccer Sports Complex Soccer Participation Trends SUS ' ffP�J/3S}63�k/Yff --:>:;:;5:;:%:�F:�.'•i3�fJ..`;`;:, : soccer Registration 3,000,000-' 2,500,000-' 2, 000,000 1,500,000 1,000,000 500,000 Youth Under 19 1980-1995 Above figures from Sporting Goods Manufacturers Association - 1996 Annual Survey 61 Attachment 2 East Harris County Soccer Sports Complex Supporting Information - Economic Impact Following are estimates of direct economic impact attributable to the project. They are conservatively estimated but are based on activities associated with the East Harris County Soccer Sports Complex at its fully developed stage. Direct economic benefit of only four relatively easily estimated categories are shown. The dollar impact claimed, therefore, is a conservative underestimate, since other direct economic impacts have not been considered. Also, no indirect economic benefits have been factored in. NUMBER OF VISITORS TO BAYTOWN AREA, EACH WEEK END FOR 30 WEEKENDS (NOT INCLUDING BAYTOWN RESIDENTS) NUMBER OF VISITORS TO BAYTOWN AREA, EACH WEEK END FOR 4 TO 6 WEEKENDS (NOT INCLUDING BAYTOWN RESIDENTS) 6000 22,000 DOLLAR VALUE OF HOTEL ROOMS USED, $1,000,000 (BASIS IS FOUR TOURNAMENTS PER YEAR) DOLLAR VALUE OF RESTAURANT MEALS $1 ,700,000 DOLLAR VALUE OF GASOLINE PURCHASED $440,000 DOLLAR VALUE OF THEATER TICKETS $85,000 PURCHASED Note; The above figures are estimates done by East Harris County Soccer Sports Association. 02 Attachment 3 Project Milestones and Status - Start to Present 1993-1995 Project is considered as a vision of the future to promote soccer, accommodate growth in number of players and facilitate development of competitive programs. 1995 Search for candidate sites in East Harris County Area. October 1995 Site chosen as "most likely" to be developed and is used as planning basis for project's conceptual design. October -November USSF Grant Application prepared and submitted. Application was based on 1995 planning concepts from most likely site. Additionally support for project and assistance with grant application obtained from Harris County and City of Baytown. January 1996 Informal negotiations with local sod farmer results in favorable estimate for development of playing turf. June 1996 USSF Foundation informs us that project is selected for $75,000 grant. June 1996 Property site used as planning basis is sold. Harris County continues to support project by offering a 155 acre parcel of land as a replacement site. This site is ideally located on a street which is an exit off the main East-West interstate (1-10), two miles from shopping, theaters, restaurants and hotels. Property is generally rectangular and will accommodate a similar number of fields as planning basis site. Both sites are less than two miles apart on the same road. June '96 County agrees to fund project starting at $25,000 per year. This money is "bankable" and if we do not use it we can carry it forward to subsequent years. First $50,000 is in the "bank". This money must be used for discrete parts of project that county can progress through normal competitive bid process. Primary focus of activity over this period is negotiating lease with county for the above mentioned 155 acre parcel. Key features of property and lease follow; • Entire 155 acre parcel under control of EHCSSA • Lease runs for 30 years at no cost to lessee • Property is mostly clear and level with good drainage • Property is not in flood plain or prone to flooding • First ever lease with county for a 30 year term • EHCSSC will be the first park in Houston area dedicated to and designed specifically for soccer June -December Steering Committee formed to provide input to project and coordinate project 1996 development; • Patty Abshire - President Texas State Soccer Assn. • John deBessonet - Parks Planner, Harris Co. • Diane Dougherty - Soccer Mom, communicator • Matt Garey - President Baytown Saints Youth Soccer • Connie Harrison - Fund Raising • Les Haulbrook - President Bay Area Youth Soccer Assn. • Martin Hochberg - Project Coordinator • Keith Holt - Secretary Baytown Saints Youth Soccer • Dan Kasprzak - President East Lake Houston Soccer Assn. • Frank Knight - Soccer Dad, youth coach • David Ondrias - Parks and Recreation, City of Baytown • Mike Parrot - Justice, Harris Co. June 1996 to March 1997 continued next page 63 Attachment 3 (continued) Project Milestones and Status - Start to Present (continued) September 1996 City of Baytown Parks Board endorses project. Endorsement obtained too late to pursue funding in fiscal year beginning October 1996. January 1997 Not -for -Profit corporation formed to manage project and, ultimately, to operate the site. February 1997 Perform wetlands delineation study on site. Obtained Army Corps of Engineers Approval for plan. February 1997 Select engineering company to do grading and drainage plan, road -way plans and total site design. March 1997 Lease is approved by Harris County Commissioner's Court on 3/11/97. May 1997 Apply to USSF Foundation to release grant funds based on successful acquisition of a long term lease (cash value far in excess of matching amount). Plans July -September 1997 Complete detailed engineering on site July 1997 to Ramp up and conduct aggressive fund raising campaign October 1999 October 1997 Execute contract with pipeline companies for road -way crossings October 1997 to Execute grading and drainage plan February 1998 February 1998 Sprig site with athletic turf grass (or portion of site) Fall 1999 Start use of site for soccer games *This portion of status report is highly abbreviated and leaves out the construction of the non -soccer playing facilities (concessions, walk -ways, basket ball courts, indoor soccer, landscaping, lights, toilets etc.). The pace of these facilities will be a function of how fast funds are raised and how fast public sector involvement increases. Attachment 4 - Conceptual Design I IIII IIII (IIII ..................................... Artificial Beach for Sand Soccer and Volley Ball Playground Indoor Soccer/ Inline Hockey ............................ Pipeline Right of Way • Toilets Surfaced Path for Jogging and Skating Operations Building (equipment, toilets, store, office and kitchen/serving area) Field Lighting 0 Feet L 500 Feet 1000 Feet 1500 Feet 2000 Feet Park Locator Basket Ball Pavillion/ Rebound Walls Wetland Designated 65 =II NMI INIII INN IIIIII MI MINI NM MINI IIIIII IIIIII Mill MIMI IIIIII IMO 111111 =I MIN 111,11111! 111,11,11,1111,111:11 11;11 .11,11 ,11,141 1 „ 1111 111,,1111 1111'41 ,111 0111111111 I Ili CD Internal memory 1,000 points Internal memory 10,000 points Side cover with battery Calculation .and Applicati¢a Programs Alphanumeric keyboard ■ Conventional surveying Remote controlled surveying ■ Robotic surveying Side cover with telemetry link BASE UNIT: Servo -driven totalstation with endless tine adjustment screws, electronic two -axis vertical compensator. electronic angle readout, sensor for collimation and trunnion axis tilt discrepancy. Survey mode: Standard surveying (STD), Fast standard IFSTD), Fast tracking (1RK) and Arithmetic mean i D i. Two-way data communication via RS-2 32C port. Plus a number of other practical and advanced tunctions — typically (lietxlimeter. Range module 1 Range module 2 R.i Accuracy class 1 RI'l:: Telescopic rod with RMIT and holder for keyboard and telemetric Zink. 67 Tracklight' Tracker with Tracklighr` Telemetric link 68 Measuring rod with prism and holder for keyboard and as telemetric link. GEODIMETER SYSTEM 600 . opens the door to a world of surveying where freedom of choice knows no bounds. A world where one system meets every demand you could possibly have on a surveying system. Today ...and a good bit into the next century. The idea behind this revolutionary system was to create a servo - driven base instrument which could be upgraded step by step. From a conventional totalstation to a one-man fully robotic station. The result? As always, Geotronics has produced yet another system designed to set the industry standard... based on an advanced technology that has become its trademark. Create your own system Geodimeter System 600 can be upgraded by adding different modules. This means you can tailor a totalstation to perfectly match your needs. And you won't be locking yourself into a dead-end. Need more capacity later on? Just pick up the telephone and order it! Interested? This brochure will give you an overview of the possibilities Geodimeter System 600 offers. if you want to dig deeper, we suggest you contact us for an informative and very surprising demonstration. Conventional surveying pages 6 - 7 Surveying with Autolock pages 8 - 9 GEODIMETER SYSTEM 600 is the most complete surveying system available today. It's also the most efficient and accurate surveying system. Even in its most basic configuration it gives you powerful and useful advantages not found anywhere else. Full control over levelling Geodimeter System 600 compensates automatically for mislevelling up to 10', which might occur after initial set-up. This corresponds to a tripod leg sinking 4 mm. The instrument automatically warns for errors greater than 10'. A unique and extremely accurate two -axis compensator records and supplies a micro- processor with information on deviations. It corrects all measurements before they are displayed or recorded. Automatic correction of eventual instrument error Correction factors for collimation and trunnion axis tilt error can he stored in the instrument's memory. All angle values are automatically corrected for eventual errors before they arc displayed and stored. This automatic correction means that you can measure with full accuracy in one phase, thus avoiding a two-phase measuring. A unique electronic angle measuring system Geodimeter System 600 offers you an angle accuracy of up to 0.3 mgon (3") which is sufficient for the most advanced measurements. D-bar (D) for precision measurements The instrument automatically calculates an arithmetic mean from a series of measurements. The longer you let the instrument measure, the more accurate the result will he. Fast tracking makes measuring moving targets easy Fast tracking allows you to easily measure objects moving up to 4 m/s (14.4 km/h, 8 knots). The distance and the angle are displayed continuously during movement. Perfect for setting out and 'vdrographic surveying. Setting out elevations - simple with R.O.E. R.O.E or "Remote Object Elevation" makes it easy to quickly determine and set out elevations. Choose Tracklight- and see what can't be seen Tracklight is a beacon emitted from the measuring instrument in a green, white and red sector in order to facilitate location of the measuring beam. In that the rodman need never doubt where the direction is, errors are avoided and setting out is much faster. During actual surveying, the beacon flashes at double speed. By this, the rodman knows that a measurement is in progress. In this fashion, Tracklight serves as a simple communications system between the instrument and the reflector. Choose between 3 range modules... Under normal conditions the range of a prism can be 2500m, 1800mor 1200m depending on range option. The choice is yours. ...and there are 3 accuracy modules available The level of accuracy you choose depends upon the work you do. Accuracy isn't dependent upon the range modules, you can combine these anyway you like. You decide how much memory you need in the keyboard... Choose between a memory capacity which can hold 10,000 points, 5,000 points or 1,000 points in the keyboard. The choice is yours. 2500 m 1800 m 1200 m Class 2 Class 3 ...and which program you want stored in the keyboard Today, there are no less than 11 powerful programs at your command. Choose the ones you need now, add others when demands increase. Need dependable power? No problem. Choose a side battery cover and you'll have loads of power with two internal batteries delivering 1,2 Ah a piece, enough power to measure 1,800 points in standard mode. You can even add an external battery that provides 6,6 Ah. 69 70 CITY OF BAYTOWN COMPREHENSIVE PLAN 1997 ANNUAL REPORT Introduction. Development of the Comprehensive Plan was the first formal step in Baytown's long-range planning process and will serve as a general guide for the community's growth and revitalization. This Annual Report is the third annual step in keeping this plan focused and responsive to the community's needs. Background. During 1991 and 1992, hundreds of Baytown area citizens, with the assistance of the City of Baytown, developed a new Vision and Plan for the community's future. On August 13, 1992, the Baytown City Council adopted Resolution Number 1154 accepting the Comprehensive Plan document and adopted portions of the Comprehensive Plan document as the interim Comprehensive Plan for the City of Baytown. Since that time, numerous community changes have occurred and the community has moved forward on some of the recommendations contained in the plan. Purpose. When the plan was being developed, the community expressed a desire that this document not be merely another addition to the library collection. Rather, citizens committed to the effort also demanded that the plan be a living, breathing document. To accomplish this unique objective required ongoing two-way communication between the community and the planners. Creation of the Baytown Area Community Long -Range Planning Commission was undertaken by the City Council as a means to maintain this two-way communication that is the foundation of a vibrant plan and planning process. Foremost among the Commission's duties are monitoring the implementation of the plan, advising the City Council and other area governmental and community organizations on issues related to the plan, and reporting to the citizens on their findings and recommendations. As an initial step in the effort to keep the plan in front of the citizens and maintain its vitality, the Commission has prepared this annual report on efforts to implement the plan. In this report to our fellow citizens, we outline the actions that have been taken in support of the recommendations provided in the Comprehensive Plan. Report Structure. This is the fourth year of the Commission's existence. This report summarizes the completed actions of the Comprehensive Plan 1996 Year Action Agenda and identifies action to be completed under the Comprehensive Plan Five -Year Action Agenda 1997-2001. As the foundation of the plan is the Vision, this report restates the original vision statement that is still the community's vision. A status report on each element of the plan is then provided. Planning Process. Citizens make the community successful, and are the basis for Baytown's planning process. Staff roles in such a process are limited to the technical functions. Formulation of recommendations and development of priorities are the purview of the citizens serving on the commission with input by staff and other citizens. During the coining years, the Commission will be working with specific study commissions and holding neighborhood meetings to obtain citizen involvement. THE VISION OF BAYTOWN The purpose of a Comprehensive Plan is to provide residents with the opportunity to define their vision for the future and to determine how they desire to achieve that vision. We have defined the type of Baytown we desire and stated what we are willing to do to achieve this future. Our vision of our community's future is simple but bold . . . A vibrant, dynamic community which cherishes its heritage, embraces the challenge of creating its new future, and is listed among the Nation's most desired places in which to live, work, and play. While this simple statement provides the broad concept of our vision, some elaboration on the features may provide a clearer picture of the community we seek to create. Baytown of our vision is a community which is characterized by ...Drug - free, gang -free, and crime -free community. Stable neighborhoods in which homeowners and residents invest in homes with reasonable assurance that their investment is safe. Residents, young and old, families and individuals, feel safe walking the streets for recreation and exercise at any time. Young people stay in Baytown out of choice because the community offers hope and opportunity and the recreational activities desired by young adults and families. An active and diverse economy which offers stable, well -paying jobs with opportunities for advancement within the community. Capitalization on Baytown's unique cultural and environmental characteristics to develop new retail, service, and tourism potential. A well-educated, trained, and fully employed labor force which can find jobs within Baytown. Planned industrial and office parks, providing jobs for Baytown's burgeoning middle class of professionals and technically skilled residents. A restored focus on Baytown's older areas from which Baytown grew and developed. Well -maintained infrastructure which is supportive of stable neighborhoods and an active, diverse economic development program. Restoration of deteriorated infrastructure in older neighborhoods. Downtown and strip commercial centers with shoppers, visitors, and workers regularly frequenting the shops and stores during week nights and weekends. A green community with landscaping and natural environmental preservation the norm and mainstay of development. Greenbelts along Goose Creek and Cedar Bayou, a beach along Galveston Bay, and marina use along and near Galveston Bay. Use of Goose Creek and Cedar Bayou for boating, fishing, and recreation in concert with weekend festivals and events at the marina, Texas Avenue, West Baytown, and beach areas. An amphitheater in the greenbelts to encourage outdoor events. Fully active community organizations which promote inclusion of all elements of the community. Resolution of conflict before conflict develops. Recognition and utilization of Baytonians' cultural and ethnic diversity as a strength and resource as valuable as the area's water and oil. Business, government, and the citizenry working in partnership to attain common community goals and fully capitalize on the community's diversity. Fully integrated portion of the Houston/Harris County metropolitan area while developing its own identity based upon its uniqueness. Providing leadership to other communities in the region and state in addressing common problems. A model in public decision -making for other communities. Some may say this vision is too daunting, too bold, and unreal. Without vision, we perish. Without a community vision, we as a community perish. Our fellow residents may believe that we have too far to go. We reach for the stars and take a rest on the moon. Our vision guides our actions. As this report will show, we are step by step achieving this vision. Additional recommendations outlined in the final section of this report will bring this vision closer to reality. STATUS OF THE PLAN Introduction. The essence of the Comprehensive Plan was contained in the section of the report entitled, "The Plan" Reflecting its comprehensive nature and purpose, and the diverse concerns of our citizens, the Plan contains eleven specific elements: Government Parks, Recreation, and Open Space Social Infrastructure Housing Public Transportation Environmental Resources Visual Appearance Commercial Revitalization Industrial Development Physical Infrastructure Growth Management These elements reflected community issues and areas of concern when the Comprehensive Plan was developed and, therefore, may change over time. Each element identifies community resources, needs, and issues followed by an update on the completed actions that occurred in 1995 and the projected action for the coming year. STATUS REPORT ON EACH ELEMENT Government. 1. Obtain state legislation to increase land use regulatory authority in the Extraterritorial Jurisdiction (ETJ). COMPLETE. Legislation has been passed that requires cities that enforce land use regulations in their ETJ, to enforce them equitably throughout the ETJ. PROJECTED ACTION. The proposed 1997-98 Budget includes funding for an additional inspector to enforce street, utility and drainage requirements within the ETJ. The current ETJ is recommended to be changed to 3 '/2 miles from the existing city limits. 2. The City of Baytown should consolidate governmental functions that require frequent access by citizens. As part of this effort, establish an interdepartmental computerized network to enhance work efficiency and service responsiveness. COMPLETE. All of the city departments are on a computerized network and can communicate in a timely manner. As a result of the computerized network, staff is providing more efficient customer service. PROJECTED ACTION. Upon the completion of the renovation of City Hall, all related departments will be centrally located. Parks, Recreation, and Open Space. 1. Support efforts to obtain state and federal funding assistance for recreation and park projects and increase funds to develop and maintain existing projects and facilities. PROJECTED ACTION. Request City Council to continue to support the Texas Recreation and Parks Account and request that the budget process consider additional funds for the maintenance of existing parks and recreational facilities. Consider supporting the Park and Recreation Board's funding needs during the budget process. 2. Develop and implement recreation and community celebration programs. As part of this effort, develop a 71 recreation, parks, open space and greenways master plan and provide necessary planning staff. PROJECTED ACTION. Continue supporting the existing City celebration programs and any future programs. Funds are budgeted and a committee has been formed for the City of Baytown 50`s Anniversary Celebration. PROJECTED ACTION. The City is budgeting for the completion of the update of its Parks, Recreation, Open Space, and Greenways Master Plan. Encourage the Parks Board to implement the Parks, Recreation, Open Space, Greenways Master Plan and update it every five years. 3. An assessment of beautification and recreation project needs. COMPLETE. Park improvements completed during 1996-97 fiscal year include renovation of boat ramps at Roseland Park, lighting upgrades at the West, North and East Little League Parks. Renovations at Hollaway Park and the concession/storage building at the Baytown Soccer Park were also completed. A partnership with the Rotary Club to beautify the Central District Waste Water Treatment Plant was also completed. Community Development projects underway include the renovation of playgrounds at Pelly and Bergeron Parks. PROJECTED ACTION. Supporting the assessment of beautification and recreation project needs will continue. Funds for additional manpower to maintain and beautify the City, specifically along major corridors is included in the 97-98 Budget. PROJECTED ACTION. The City continues to improve Bayland Park and the Baytown Nature Center. Community Development Block Grant (CDBG) funds are being used for Central Heights Park, Pelly Park and Bergeron Park. Land acquisition efforts for a small neighborhood park within the Lincoln -Cedars Subdivision are also underway by using CDBG funds. PROJECTED ACTION. A community appearance program which includes an additional Parks Foreman has been proposed in 97-98 budget to: 1) improve median mowing schedule, 2) utilize the parolees and community service workers more effectively, 3) increase playground equipment inspections and 4) improve overall manpower efficiency. Funds are budgeted for playground repair and replacement, bleacher renovation and large/small equipment replacement. 4. Develop at least one neighborhood community/recreation center to serve the older parts of the community. PROJECTED ACTION. Continued support to develop at least one neighborhood community/recreation center to serve the older parts of the community. A partnership between Goose Creek Consolidated Independent School District, Lee College, City of Baytown, local businesses, and neighborhood groups would be desirable. 5. Development of the Goose Creek Greenbelt. COMPLETE. The contract with Larson/Burns (Development Consultants) for the planning of the new green belt trail has been signed. The work will begin in July 1997. This portion of the greenbelt project will connect Goose Creek Park and Britton Park with the 1 '/z mile trail. PROJECTED ACTION. The Wetlands Education and Recreation Center in partnership with Goose Creek Consolidated Independent School District, Lee College, Texas A & M and other interested parties is scheduled for completion in late fall 1997. The Goose Creek Stream Phase II project (Britton Park) is scheduled for completion in early 1998. The ISTEA trail from Bayland Park Marina to the end of Arizona Street (through Britton Park) will be completed in late fall 1997. The plan and specifications for the ISTEA trail from Arizona Street to Texas Avenue will be completed in spring 1998 and will be submitted to Texas Department of Transportation for construction. Continue to support the Goose Creek Stream Committee and City efforts to complete Phase II and III. Secure funds to finance Phase IV that will connect the trail to Garth Road at State Highway 146 and provide access to the Central Little League facility. 6. Development of the Bayland Park Marina Project. COMPLETE. Phase I of Bayland Park Marina is complete which includes Ninfa's Restaurant, a harbor master facility, construction of the entrance road, parking lot and a three -lane boat ramp. The permit required Wetlands Mitigation project was successfully completed, significantly improving the surrounding bay habitat and the aesthetics of the entire Bayland Park area. PROJECTED ACTION. Continue to support the plans to construct a hotel and conference center at Bayland Park. 7. Planning and Development of the Baytown Nature Center. COMPLETE. A citizen advisory committee has been established to provide input on the planning and development of the Center and a firm was hired to prepare a master site plan for the park. ARCO, representing the French Limited Task Group, funded preparation of plans for expansion of the original marsh restoration project. The Nature Center has been officially designated as a site on the Great Texas Coastal Birding Trail. PROJECTED ACTION. Complete the Master Site Plan and encourage future funding through bond programs, grants and mitigation assessments. Complete 72 the San Jacinto Point Marsh Creation Project and consider funding for additional land acquisition and development of the new park entrance. Social Infrastructure. 1. Provide necessary support to the Baytown Area Youth Commission. COMPLETE. The Baytown Area Youth Commission has merged with the Communities In Schools, Inc. to avoid duplication of services and to strengthen the support base for youth services. PROJECTED ACTION. Receive bi-annual reports regarding activities of Communities In Schools. 2. Develop an area -wide human services plan.(Community Development Consolidated Plan) COMPLETE. Consolidated Plan was complete in 1995. PROJECTED ACTION. The plan was approved by the Baytown City Council and the Department of Housing and Urban Development. It is mandatory that it is updated every five years. An annual report is submitted outlining the accomplishments. 3. Provide necessary support to the City's Literacy Program. PROJECTED ACTION. The Literacy Program has provided basic literacy and English as a second language programs to approximately 340 students. The Library staff administers the program. Community Development Block Grant funds were combined with several other grants, private donations, and the Library's budget to finance last year's program. Housing. 1. Develop an area -wide housing plan.(Consolidated Plan) COMPLETE. The Housing Plan is inclusive of all Housing and Urban Development funded programs and addresses the City's housing and human service needs. PROJECTED ACTION. Update the area -wide housing plan that is included in the City's Consolidated Plan within the five year mandated period. 2. Develop new strategies for conserving and renovating existing housing stock. COMPLETE. CDBG funds have been used to rehabilitate existing housing units, pursuant to the established guidelines approved by City Council. Funding for the home ownership assistance program is available. Staff has developed a new marketing program to attract more qualified buyers. The Community Development Division evaluates its housing programs and makes adjustments as necessary. PROJECTED ACTION. Encourage 'the City to reapply for HOME funds to expand rehabilitation programs and the support of private developers obtaining funds to renovate deteriorating apartments and single-family homes. Develop an inspection program for multi -family dwelling units and apartment complexes. PROJECTED ACTION. Encourage the development of a program to eliminate substandard housing by requiring occupancy permits for multi -family dwelling units. The program should consider requiring each multi -family dwelling unit to meet city codes thereby increasing living standards to acceptable levels. To implement the program consider utilizing Community Development Block Grant funds to cover program costs. PROJECTED ACTION. Encourage the Housing Authority to enforce HUD standards prior to issuing housing vouchers. 4. Establish a law enforcement task force standards to provide higher level of law enforcement services throughout the community. The task force should explore alternate methods of law enforcement. COMPLETE. Through grant funding the Police Department is able to increase its staffing level with the addition of ten officers. Several apartment complexes offer units at no cost or minimum cost to police officers to reside on the premises in an effort to help reduce crime. to develop Public Transportation. 1. Support Short-term Transportation Program. COMPLETE. The revised Taxi Ordinance provides for additional service and competition. An additional 38 taxis are currently available. PROJECTED ACTION. Increase the current level of funding for the Taxi Cab Program by securing federal and state funding. 2. 3. Public Transportation Education Program. PROJECTED ACTION. The City anticipates performing a transportation study to be complete in the fall 1998. Aggressively upgrade city infrastructures (i.e., sidewalks, roads, signalization) to increase mobility in the City. COMPLETE. Completed street projects include Burnett and Lindenwood. Several traffic control devices that no longer meet the State mandated warrants have been removed. Community Development Block Grant funds were spent building and rehabilitating over 5000 linear feet of side walks in the target area. PROJECTED ACTION. Sims and Stimson Street will be rehabilitated using Community Development Block Grant funds. North Pruett, Park, Bayway West Texas Avenue and Market Street will be rehabilitated through the Capital Improvements Program. PROJECTED ACTION. The City is spendin additional monies on sidewalk repairs on Texas Avenue from Commerce to Pruett as well as in other areas. Planning and construction of the City's multi- use trail in the Goose Creek Stream Greenbelt will continue. Street projects continue to be funded on an annual basis. PROJECTED ACTION. A traffic engineer is being proposed by the City to address mobility concerns as they relate to traffic control, including signalization. The CDBG sidewalk replacement program will continue at the same level. Environmental Resources. 1. Establish a pilot local water testing program. COMPLETE. Biomonitoring testing is required by regulatory agencies to determine if the discharge from a wastewater treatment plant has the potential to cause or contribute to the receiving water toxicity. The City has completed nine biomonitoring tests this year and will complete a total of eighteen tests by year end. All test results from 1997 testing have acceptable results. PROJECTED ACTION. The City will perform eighteen biomonitoring tests fiscal year 98. 2. Household Hazardous Materials Collection Day. COMPLETE. This year 57,850 pounds of waste were collected. In 1996 75,594 pounds of waste were collected from 515 households. Automobile related materials, paint products, gardening chemicals, and cleaning supplies are examples of the types of waste collected. PROJECTED ACTION. Funds have been included in the proposed 97-98 budget to continue to support the annual Hazardous Waste collection day event. 3. Designation of a hazardous cargo route. COMPLETE. With the opening of the Fred Hartman Bridge, State Highway 146 has been designated as the hazardous materials route through the City. TxDot has erected signs at the Fred Hartman Bridge on Highway 146 North and at the exit to Business Highway 146 South. PROJECTED ACTION. In order to adopt ordinances to regulate the transport of hazardous materials or for TxDot to consider hazardous material routes, the City of Baytown must conduct a commodity flow study. The City has joined surrounding communities, with the City of Pasadena as the lead agency, to perform this study. Plans are to have the study completed by the end of December 1997. After the study is completed, the City of Baytown, along with other cities along the Ship Channel will have a basis for adoption of ordinances restricting movement. 4. The City should create a trash transfer station for bulk dumping. 74 COMPLETE. The City has contracted with BFI to collect heavy trash as part of the household trash pick- up. This program supports environmental concerns as well as visual appearance. PROJECTED ACTION. For a ten week period, July 19 through September 27, 1997, disposal of junk and building materials for Baytown residents will be provided by the City of Baytown Public Works Department. Residents can bring to the Recycling Center a pickup load of junk or other heavy trash and drop it off for disposal. The City will evaluate the impact of the pilot program for consideration of future funding. 5. Creative funding plans such as bonds, tax incentives, fund raisers, donations, special taxes, user fees, volunteer work and federal, state, and local grants for environmental for recycling projects should be pursued. COMPLETE. The City has established a recycling center where citizens can bring their recyclables. The actual recycling is contracted with a private industry. This is an effective public/private partnership. Visual Appearance. 1. Establish a landscaping ordinance. COMPLETE. A draft landscape ordinance is in place. PROJECTED ACTION. The Commission will obtain citizen and commercial input before the Landscape Ordinance is approved. The Commission encourages City Council to adopt the Landscape Ordinance. 2. Establish a graffiti task force. COMPLETE. The Police Department has a Graffiti Task Force charged with eliminating graffiti throughout the community. 3. Other efforts include: COMPLETE. The contract has been let by TxDot to landscape Baytown's entrance from the Fred Hartman Bridge and a "Welcome to Baytown" sign will be placed there. COMPLETE. The existing sign code was amended to prohibit additional billboards along major thoroughfares. PROJECTED ACTION. Proposed 97-98 budget includes funding a full-time sign enforcement officer position as well as an additional code enforcement officer (previously grant funded). PROJECTED ACTION. Consider the development of a plan for attractive entranceways to include but not limited to a City Pride Sign Program. Commercial Revitalization. 1. Develop enterprise zones. COMPLETE. An enterprise zone marketing brochure is available and is being distributed throughout the business community. PROJECTED ACTION. Continue to support the efforts of the Enterprise Zone Program. Work with the Lee College Small Business Development Center and provide low -interest loans and other incentives to business/home owners who redevelop/rehabilitate within the zones. 2. Encourage Commercial Development Projects within the City. COMPLETE. Last year more than twenty commercial projects began construction or were constructed. Garth Road, Main Street, Alexander and Rollingbrook are the corridors that will continue to experience most of the growth. The City issued 156 commercial renovation/addition permits in 1996. PROJECTED ACTION. Encourage development and expansion within the City but, provide guidance for the growth to insure stable development. Industrial Development. 1. Encourage Industrial Development Projects within the City. COMPLETE. The City encouraged new industrial development and the expansion of existing businesses. The City supported the creation of a new Enterprise Zone Project, Denro USA which will create over 300 new jobs. The City continually works with the Baytown West Chambers County Economic Development Foundation. PROJECTED ACTION. Encourage development and expansion within the City. Support the continued cooperation between the City and the Baytown West Chambers Economic Development Foundation. Utility Infrastructure. 1. Development of a coordinated, community Capital Improvements Program. PROJECTED ACTION. Encourage City Council to approve a new five-year Capital Improvements Program. Provide support for the development and implementation of Baytown 2000 which would coordinate the CIP with land development and the provision of services. 2. Support the Baytown Area Water Authority (BAWA)/City of Baytown partnership and the City's utility system. COMPLETE. Water line replacements within the Singleton Addition, Hayes Lane, Lobit from Danubina to Tenth Street, Azalea and Roseland Oaks Subdivision, including E. Texas Avenue, are complete. Water projects on Texoma and Superior Streets were funded utilizing Community Development Block Grant monies. COMPLETE. Sewer line projects that are complete include Barrymore, Glenmeadow Subdivision, Plumwood Subdivision Phase I, Mabry, Central District Diversion, and a section of Lynchburg Cedar Bayou. PROJECTED ACTION. Water projects are projected for North Burnett, Central Heights, Florida, Park, Pruett, and Stimson Streets. Sewer projects are projected for Park, Pruett, Market, Pine, Williams, Stimson, Garth Road (rerouting), Cedar, Elton, Bayou, Ward, Rollingbrook, Pamela, Glen Arbor and Fair Park Subdivision. Construction will begin on the East District Wastewater Treatment Plant expansion from 4.5 MGD to 6.0 MGD and rehabilitate two Central District Digesters. Growth Management. 1. Prepare, adopt, and implement Unified Development Code. _ COMPLETE. The Unified Development Code will be included in the recodification process. The first draft of the ordinance recodification is being reviewed by staff. Meetings. The Commission held seven regular meetings in 1996. Areas of Improvement. The Commission is functioning well above the parameters established in Ordinance No. 6449. It has met more frequently than the minimum required by the Ordinance and has been instrumental in improving the quality of life within the City of Baytown. Currently, there are no vacancies on the Commission. The staff support will take on a different format by providing the Commission with recommendations and alternatives on all issues. More involvement of other city departments will be a major thrust in the upcoming year. This involvement will be in the form of presentations by other departments on projects related to the accomplishment of the items listed in the action agenda of the Comprehensive Plan. 75 CITY OF BAYTOWN MEMORANDUM September 24, 1996 TO: Mayor and City Council Members FROM: Bobby Rountree, City Manager SUBJECT: Brunson Theater ********************4********************************************************* The Brunson Theater on Texas Avenue presents a unique problem. It is in poor condition inside and the roof is leaking. The building has been in a state of disrepair for several years. The property owner owes back taxes and is not in a position to repair the building. The leaking roof causes problems for the buildings on either side because of the common walls. A group has been formed that is interested in restoring the theater. They feel it could be used for a variety of activities including concerts, theatrical performances, kiddie shows, etc. This group does not have funding for restoration, nor does the group have commitments for programming. The City has filed a tax suit and will be in a position to hold the property in trust for the various taxing entities by April, 1997. The City will have the following options at that time. All of these options, with the exception of demolition, should be considered only after the six month redemption period has lapsed. Option #1 - Attempt to sell the property to the highest bidder. At this point, one could bid less than the amount owed for taxes. That bid would need the approval of all the taxing entities involved. This process could take up to eighteen months. 76 Brunson Theater Memo Page 2 Option #2 - Lease the property to an organization or one of the cultural groups for operation and programming. Option #1 and #2 would require (at a minimum) the roof be repaired to eliminate continuing structural decay to the building and its neighbors. The estimated cost of roof repair is S40,000 - $50,000. The cost to renovate the interior could be substantial, depending on the type of activities to be conducted. Option #3 - The City take control of the building, repair the roof and attempt to lease it to an organization for renovation and programming. Option #4 - The City take control of the building, repair the roof, secure all doors and windows until such time that an organization (private, school, college, or city) determines a beneficial use for the building. Option #5 - Demolition. This option is available anytime. This is not a preferred option due to the historical significance of the Brunson. It would be; however, the most cost effective option. The ultimate decision that must be made is to repair the roof or to demolish the building. This memo is for your information only, as we are not making a recommendation or asking for any decision by council at this time. cmemo\BrunsonThcatcr 77 CALENDAR OF EVENTS BAYTOWN'S 50TH BIRTHDAY CELEBRATION JANUARY, 1998 JANUARY 24: RECEPTION AT THE BAYTOWN COMMUNITY CENTER e Oman.• Goa a AZdew „9ede 4&o FEBRUARY, 1998 FEBRUARY "REMEMBERING BAYTOWN" LEE COLLEGE AUDITORIUM Tom atee FEBRUARY 7: 2:00 P.M. RECEPTION HONORING BUCK YOUNG, AUTHOR OF A HISTORY OF BAYTOWN SINCE CONSOLIDATION; 'THE MAKING OF A CITY" BAYTOWN HISTORICAL MUSEUM e%ai, maia. • Jeacee FEBRUARY 6: 11:30 A.M. BLACK HISTORY MONTH "HONORING 50 BLACK CITIZENS WHO HAVE MADE CONTRIBUTIONS TO THE COMMUNITY" EXXON REFINERY IN MAIN OFFICE BUILDING aaair euz • Mvgle Wpouvice 6:30 P.M. DEDICATE PAVERS TO 50 OUTSTANDING BAYTONIANS & HONOR CARVER TEACHERS GUEST SPEAAKER: GENE WASHINGTON LEE COLLEGE FEBRUARY 7: FEBRUARY 7: 1 ZYDECO FESTIVAL SAN JACINTO MALL CENTER COURT eA-ar aarz. • MvFie �azztrze BUS TOUR OF EARLY TEXAS SITES: BEGINNING AT THE MUSEUM....9:00 A.M. TO 3:00 P.M. CAPACITY OF 20. FEE...$5.00 TO $10.00. SITES TO BE VISITED: LYNCHBURG FERRY (FERRY RIDE DOWN THE CHANNEL PAST BURNET AND CRYSTAL BAYS), POINT PLEASANT, ASHBEL SMITH'S EVERGREEN HOUSTON'S CEDAR POINT, BURNET SITE, CEDAR BAYOU COMMUNITY. Yea' `. Sind" MARCH MARCH 7: MARCH 14: MARCH 21: MARCH 28: APRIL 4: APRIL 16: APRIL 18: APRIL 18: MARCH, 1998 "BAYTOWN, 1948" STERLING LIBRARY Wiwia/z. - %ia.aa �a�o BUS TOUR OF EARLY TEXAS SITES WALKING TOUR OF BAYTOWN WALKING TOUR OF GOOSE CREEK WALKING TOUR OF PELLY APRIL, 1998 TOURS AT WOOSTER SCHOOL TOURS ON THE HOURS FROM 10:00 A.M. TO 12:00 AND 1:00 P.M. TO 3:00 P.M. DOCENTS IN COSTUME. CITIZENS MAY VISIT THE SCHOOL OF "YESTERYEARS". BAYTOWN'S 50TH BIRTHDAY YOUTH ART SHOW PUBLIC VIEWING @ CIVIC CENTER TOURS AT WOOSTER SCHOOL 11:00 TO 2:00 P.M. 50TH BIRTHDAY CELEBRATION OF SAN JACINTO HOSPITAL AND THE CITY OF BAYTOWN AT SAN JACINTO HOSPITAL HEALTH FAIR /�ais-rru�c. Yaaa,ie �aarrL� 9a.r2eh ,W1^ei APRIL 4. BUS TOUR OF EARLY TEXAS SITES APRIL 11: WALKING TOUR OF BAYTOWN APRIL 18: WALKING TOUR OF GOOSE CREEK APRIL 25: WALKING TOUR OF PELLY MAY, 1998 MAY 1 11:30 A.M. CELEBRATING CINCO DE MAYO DAY EXXON "WHITE HOUSE" FEATURING LA TIPICA, TRAVIS SCHOOL CHILDREN DANCING, ETC. �ai�rrzarr-. /32a�ierr..�a od 6:30 P.M. HONORING 50 OUTSTANDING HISPANIC CITIZENS WITH PAVERS LEE COLLEGE MAY 9: BAYTOWN'S BIRTHDAY JUBILEE PARADE @ SAN JACINTO MALL ir,'ai,/"Wz2.• feable :716,-y-an ,92c,n,a/rd (toe Mal YeL MAY 9: 10:30 A.M. BAYTOWN'S BIRTHDAY JUBILEE FEATURING ALL BAYTOWN SCHOOL CHILDREN PERFORMING ON STAGE WITH SKITS, MUSIC AND DANCE. CENTER COURT @ SAN JACINTO MALL K a /7.• 9/orztza 81 MAY 16: 10:30 TO 2:30 P.M. HISPANIC DAY AT THE SAN JACINTO MALL CENTER COURT 6:00 P.M. FIESTA DE GRADUACION LEE COLLEGE MAY 2: BUS TOUR OF EARLY TEXAS SITES MAY 9: WALKING TOUR OF BAYTOWN MAY 16: WALKING TOUR OF GOOSE CREEK MAY 23: WALKING TOUR OF PELLY NO EVENTS JULY 3 JUNE, 1998 JULY, 1998 DANCE KNIGHTS OF COLUMBUS HALL JULY 4: 9:00 A.M. PARADE 10:30 A.M. BICENTENIAL PARK ETHNIC FOODS, CRAFTS, GAMES, MUSIC HOT AIR BALLOON /BAYER BAYTOWN HISTORICAL MUSEUM: FILMS COVERING OUR COMMUNITY 2:00 P.M. BAYTOWN HISTORICAL MUSEUM: ANNOUNCEMENT OF CONTEST WINNERS, PRESENTATION OF PLAQUES, DRAWING FOR CELEBRATION QUILT, WRAP-UP OF FESTIVITIES, ETC. 6:00 P.M. FIREWORKS DISPLAY AT BICENTENTIAL PARK �p�� WITHpSYMPHONY PLAYING x,la/,.`nta/2.• Yaih Ct Mee,eal o/Z 19aoid 61o6-eao Yaw,* Zwee2dtaF ddeaetury.• Ye1e du o (3 oyam/ 83 Capital Replacement Fund The Capital Replacement Fund (CRF) will again be utilized for major capital acquisitions. The CRF continues to be an important tool for streamlining funding needs for large capital purchases from year to year. Since its inception in fiscal year 1994 the city has been able to purchase approximately $1 million in capital items. The major capital acquisitions for 1998 are as follows: Lease Equipment Dept. Cost Payment Dozer Streets $ 75,000 $ 26,470 8 yd. Dump Truck (2) Streets 80,000 28,235 2-1/2 Ton Truck (2) Streets 102,000 36,000 15 yd. Dump Truck Drainage 68,000 24,000 Surveying Station Engineering 30,000 10,588 Opticom Fire 39,600 13,976 Total $394,600 $139,269 84 e e e e s' e' o' .0000hy 0 0 0 0 eeeeeeeeee ..00000„ I I 111111 I II II II II II II II II II 1111111111 III'ii 1111111'1'1' 1' III II lilt II 111111,1 ii 1 ,1 1 1 1 00 PROPOSED ETJ REDUCTION 11.11 Ell NS UN 11111 MO Me EN Ell NB 11111 11111 111111 Ell IMO INN CITY OF BAYTOWN UNFUNDED CAPITAL REQUESTS Description Unfunded General Overhead Video projector Tables for large meeting room General Fund 101 New New Total General Overhead MIS Mugshot Imaging for Police Department New Laptop computers (2) New NT MS Exchange/Intra Net Server New Interface of AFIS & Police Systems New Office furniture for Secretary III - PT New Total MIS Legal Bookcases (9) Base Total Legal (2,495) (1,000) (3,495) (25,000) (3,900) (5,255) (25,000) (3,179) (62,334) (2,250) (2,250) Police Personal computer for C.O.P.S. enhancements New (3,500) (5) radars and duel antenna for traffic enhancements New (6,450) Total Police (9,950) Fire Construction of Building of Phase II New (26,000) Signal systems - Opticom Base (39,600) Fire & burglar detection system Base (3,000) Office furniture for Public Fire Educator New (3,000) Utility Vehicle Base (18,500) 75' aerial ladder/pumper truck New (465,875) Driveway at Fire Station 4 Base (10,000) Telephones & telephone system for new Fire Station Base (2,100) Commercial washer Base (7,000) Nozzles & bases for (2) trucks Base (3,000) Total Fire (578,075) Health 3/4 ton truck Base (21,500) Two way radio Base (650) Office furniture for Environmental Health Specialist New (3,150) Furniture and Equipment for Code Enforcement Officer New (24,666) Total Health (49,966) Emergency Medical Services Construct garage facility at EMS station New (20,000) Ambulance Base (115,000) Total EMS (135,000) Engineering Furniture Base (4,000) Total Engineering (4,000) Streets & Drainage Street Sweeper Base (100,000) Gradall Basc (215,000) Total Streets & Drainage (315,000) 86 CITY OF BAYTOWN UNFUNDED CAPITAL REQUESTS Description Unfunded Parks, Recreation & Culture Elevated marquee New Canopy Identification Lettering New Automated screens for Community Center New Road humps around City Hall and Community Center New Refinish Community Center Entrance Hallway New Concrete slab - Wayne Gray Recreation Center New Spray in bed liner Base Total Parks & Recreation (2,000) (800) (4,800) (7,000) (12,000) (1,771) (500) (28,871) Total General Fund (1,188,941) Water and Sewer Fund 501 Water System Backhoe Base (78,000) Two (2) 2 1/2 ton Utility truck Base (102,000) 1/2 ton truck Base (18,000) 8 yd. dump truck Base (53,900) 2 1/2 ton 20' Flatbed truck Base (43,000) Repairs Bayway Water Tower New (425,000) Total Water (719,900) Wastewater Collections Two (2) Portable Gasoline Pumps New (2,800) 2 1/2 ton Flatbed truck Base (51,000) Six (6) Auto Dialers New (12,200) 36" lawnmower Base (2,300) 24" self propelled mower Base (1,000) 3/4 ton Utility truck Base (27,500) Total Wastewater (96.800) Pollution Control Pickup Truck (Compact) New Automatic sampler New Total Pollution Control (12,000) (4,000) (16,000) Utility Construction Generator Base (1,200) 2 1/2 ton Truck Base (51,000) Meters & Settings New (10,000) Tapping machine Base (2,000) (2) 2 1/2 ton Flatbed trucks Base (86,000) Total Utility Construction (98,000) Road Service Truck Mobile Radio Total Water & Sewer Fund (956,800) Garage Fund 550 Base Base Total Garage (27,200) (750) (27,950) CITY OF BAYTOWN UNFUNDED SUPPLEMENTAL REQUESTS Department/Request Unfunded Requests General Overhead Video Projector Trim Trees around Annex Tables for large meeting room Replace light fixtures in upstairs hallways General Fund 101 $ (2,495) (1,000) (1,000) (800) Total General Overhead (5,295) Management Information Systems (MIS) Mugshot Imaging for Police Department (35,000) HCAD Access for City Hall (6,798) Laptop computers (2) (3,900) NT MS Exchange/Intra Net Server (5,780) Interface of AFIS and Police System (27,500) Software Training for Inspection, Engineering, Planning and Health (19,695) Secretary III - PT (16,159) Finance Transfer of electronic records to CD-ROM Copier for offices located on first floor of City Hall Legal Secretary II Planning Part-time position of Traffic Technician Total MIS (114,832) Total Finance & Accounting Total Leila] Total Planning Municipal Court Reduce two (2) clerk positions and reduced part-time funding Total Municipal Court (5,500) (2,953) (8,453) (13,161) (13,161) (9,435) (9,435) (51,611) (51,611) Human Resources Employee Development Specialist (46,853) TML Board meeting travel expenses (792) Scantron Machine (2,121) Psychological testing for fire fighter candidates (975) Public Executive Institute Training Program (1,490) Risk & Insurance Management Society dues and monthly meetings (526) National Association of ADA Coordinators annual membership dues (195) Total Human Resources (52,952) Police Internal Affairs officer (64,355) Investigative Bureau Lt. (73,078) C.O.P. Enhancements (8,210) Fifth Community Service Officer (27,880) Chaplain Program Enhancements (1,572) Traffic Enhancements (11,602) K-9 Program Enhancements (2,434) Mounted Patrol Enhancements (800) SWAT Enhancements (2,831) Patrol Enhancements (2,822) Total Police (195,584) 88 CITY OF BAYTOWN UNFUNDED SUPPLEMENTAL REQUESTS Department/Request Unfunded Requests Fire Public Fire Educator 75' aerial ladder/pumper truck Construction of Building Phase II Tier II on Asst. Chief in Fire & Rescue Expand Certificate pay program Communications Automated telephone answering system Public Works Traffic Clerk II Inspections Plans Examiner Health & Welfare Environmental Health Specialist Code Enforcement Officer Total Fire Total Communications Total Public Works Total Inspections (31,600) (465,875) (26,000) (2,460) (34,976) (560,911) (4,200) (4,200) (25,831) (25,831) (37,730) (37,730) (48,249) (60,100) Total Health & Welfare (108,349) Emergency Medical Services Reclass Three (3) paramedics with Sr. paramedics for South Main Street Construct garage facility at EMS Station (20,300) (20,000) Total Emergency Medical Services (40,300) Parks & Recreation Secretary II (21,951) Park Caretaker (22,067) Equipment Operator (24,117) July 4th Support staff (3,000) Cellular Telephone Allowance (600) Vehicle Allowance for Supt. of Parks (3,600) Concrete slab - Wayne Gray recreation Center (1,771) Automated Screens for Community Center (4,800) Road Humps around City Hall and Community Center (7,000) Refinish Community Center Entrance Hallway (12,000) Elevated Marquee (2,000) Canopy Identification Lettering (800) Enclose Amphitheater at Community Center (14,000) Cultural Arts Activity Council and advertising (1,450) Total Parks & Recreation (119,156) Total General Fund $ (1,347,800) 89 CITY OF BAYTOWN UNFUNDED SUPPLEMENTAL REQUESTS Department/Request Unfunded Requests Wastewater Two (2) Portable Gasoline Pumps Six (6) Auto Dialers Pollution Control Pickup Truck (Compact) Automatic Sampler Utility Construction Meters & Settings Water Production Repairs to Bayway Water Tower Water and Sewer 501 (2,800) (13,200) Total Wastewater (16,000) Total Pollution Control Total Utility Construction Total Water Production (14,200) (4,150) (18,350) (10,000) (10,000) (425,000) (425,000) Total Water and Sewer Fund $ (469,350) 90 Governmental Fund Types: General Fund Debt Service Fund Hotel/Motel Tax Fund Enterprise Fund Types: Water & Sewer Fund Sanitation Fund Central Services Fund Types: Garage Fund Warehouse Operations Fund Total All Fund Types CITY OF BAYTOWN BUDGET SUMMARY COMPARISION Comparison of 1997 Adopted to Budget 1996-97 S 27,759,712 S 5,450,014 361,501 1998 Adopted Proposed 1997-98 29,978,194 5,455,863 329,396 Amount of Inc.(Dec.) S 2,218,482 5,849 (32,105) Percent of Inc.( Dec.) 7.99% 0.11% -8.88% Total 33,571,227 35,763,453 2,192,226 6.53% 14,436,908 2,440,917 Total 16,877,825 14,988,872 2,433,697 17,422,569 551,964 (7,220) 544,744 3.82% -0.30% 3.23% 1,008,917 1,013,045 172,556 4,128 172,556 0.41% n/a Total 1,008,917 1,185,601 176,684 17.51% S 51,457,969 S 54,371,623 S 2,913,654 5.66% $60 S50 S40 - S30 S20 SI0 04044094 94000000 O 099000041 O 01000004 440000099 00000000 400400000 O 0000000 4 1994 Expenditure History last Five Years i0"44 0099990 *099909 0000000 0400000 0400400 0000000 1995 x XXY.XX%• x0XXXXX' xxxxxxx %XXAXXX' XXX%XXX %X*%x*X. XX XXI., XXX%%%, XXX'/.XXX. 1996 Fiscal Year XXXX%X0, %XXXXXXX xxxxxxx% X%XXXXXX %XXX" ,,, %XXX%%Y.1,- XXXXX0XY X%XXX'XY %%MX:, X'v 1997 1998 0 Central Services CI Sanitation ▪ Wr&S 0 Hotel Tax i Debt O General 91 CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 1998 Governmental Fund Types Proprietary Fund Types Combined 1997-98 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forefeitures Miscellaneous Operating Transfers -in Total Revenues $ 29,269,311 244,050 501,160 1,219,870 1,248,000 441,484 1,752,000 $ 138,950 $ 29,408,261 244,050 583,096 1,084,256 17,561,386 18,781,256 184,100 1,432,100 276,470 717,954 88,636 1,840,636 34,675,875 18,832,638 53,508,513 Expenditures by Classification Personnel Services Supplies Maintenance Services Sundry Total Operating Capital Outlay Debt Requirements Transfers -Out Contingency 21,705,965 1,104,021 1,375,699 3,399,410 243,460 4,631,664 5,225,788 667,592 2,968,650 65,000 26,337,629 6,329,809 2,043,291 6,368,060 308,460 27,828,555 13,558,694 41,387,249 1,511,918 5,455,863 867,117 100,000 449,525 2,737,928 1,816,000 46,023 1,961,443 8,193,791 2,683,117 146,023 Total 35.763,453 18,608,170 54,371,623 Excess (Deficit) Revenues Over Expenditures (1,087,578) Fund balance - Beginning 7,329,818 224,468 884,319 (863,110) 8,214,137 Fund balance - Ending $ 6,242,240 $ 1,108,787 $ 7,351,027 92 CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 1998 Debt Service Hotel/Motel Combined General Fund Fund Fund 1997-98 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forefeitures Miscellaneous Operating Transfers -in Total Revenues $ 24,010,180 $ 5,259,131 244,050 501,160 842,110 1,248,000 343,400 98,084 1,752,000 $ $ 29,269,311 244,050 501,160 377,760 1,219,870 1,248,000 441,484 1,752,000 28,940,900 5,357,215 377,760 34,675,875 Expenditures by Classification Personnel Services 21,704,910 1,101,411 1,372,114 3,325,314 242,810 Supplies Maintenance Services Sundry Total Operating Capital Outlay Debt Requirements Transfers -Out Contingency Total Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning 1,055 2,610 3,585 74,096 650 21,705,965 1,104,021 1,375,699 3,399,410 243,460 27,746,559 81,996 27,828,555 1,399,518 5,455,863 732,117 100,000 112,400 1,511,918 5,455,863 135,000 867,117 - 100,000 29,978,194 5,455,863 329,396 35,763,453 (1,037,294) (98,648) 48,364 (1,087,578) 5,921,550 1,150,793 257,475 7,329,818 Fund Balance - Ending $ 4,884,256 $ 1,052,145 $ 305,839 $ 6,242,240 93 94 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL Acct# Acct Description Debt Hotel/ General Service Motel Combined Fund Fund Fund Total 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71010 Election Worker 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances 71051 Merit & Across the Board 71081 Retired Employee Benefits Total Personal Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72005 Animal Feed 72006 Clothing Allowance 72007 Wearing Apparel 72008 Film, Developing & Battery 72012 Docks & Piers Supplies 72016 Motor Vehicle 72021 Minor Tools 72026 Cleaning & Janitorial 72028 Swimming Pool Supplies 72031 Chemical 72032 Medical 72036 Identification 72041 Educational 72045 Computer Software Supplies 72046 Botanical 72056 Street Marking 72061 Miscellaneous Total Supplies 7300 Maintenance 73001 Land 73011 Buildings 73012 Docks & Piers 73013 Recreation Structures 73021 Filtration Plants 73022 Sanitary Sewers 73025 Streets, Sidewalks & Curbs 73026 Storm Drains 73027 Heating & Cooling System 73028 Electrical Maintenance 73039 Miscellaneous 73041 Office Furniture & Equipment 73042 Machinery & Equipment $14,087,999 $ 598,905 780,313 13,786 64,785 1,495,403 2,309,371 1,184,445 239,643 158,220 425,000 347,040 21,704,910 $ - $14,087,999 957 599,862 780,313 13,786 64,785 1,495,403 2,309,371 73 1,184,518 25 239,668 158,220 425,000 347,040 1,055 21,705,965 137,604 - 165 137,769 68,507 400 68,907 34,474 600 35,074 5,250 - 5,250 20,520 20,520 119,384 - 119,384 4,185 4,185 200 200 290,193 290,193 50,057 50,057 42,273 42,273 4,000 4,000 63,600 63,600 48,001 48,001 23,850 23,850 107,086 1,445 108,531 2,440 2,440 3,459 3,459 8,000 8,000 68,328 - 68,328 1,101,411 2,610 1,104,021 10,680 10,680 114,480 2,390 116,870 8,000 8,000 8,000 8,000 8,550 8,550 500 500 114,100 114,100 45,000 45,000 56,600 1,195 57,795 30,486 30,486 1,000 1,000 25,477 25,477 194,088 - 194,088 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL Acct# Acct Description Debt Hotel/ General Service Motel Combined Fund Fund Fund Total 73043 73044 73045 73046 73048 73049 73053 73061 73091 Motor Vehicles Street Signs Radio & Testing Equipment Books Signal Systems Barricades Vehicle Repair -Collision Miscellaneous Maintenance Reimbursed 519,193 23,068 53,456 54,226 39,610 6,000 9,000 600 50,000 519,193 23,068 53,456 54,226 39,610 6,000 9,000 600 50,000 Total Maintenance 1,372,114 3,585 1,375,699 7400 Services 74001 Communication 246,408 246,408 74002 Electric Service 464,633 7,468 472,101 74003 Street Lighting 448,300 - 448,300 74005 Natural Gas 60,865 717 61,582 74007 Tec Claims Paid 25,000 25,000 74008 Pager System Lease 75 75 74011 Hire of Equipment 42,358 42,358 74012 Insurance 350,263 350,263 74021 Special Services 604,835 57,351 662,186 74022 Audits 35,428 35,428 74023 Industrial Appraisal 22,500 22,500 74024 Municipal Court Judge 36,291 36,291 74026 Janitorial Services 57,489 57,489 74029 Service Awards 19,000 19,000 74031 Wrecker Service 4,500 4,500 74036 Advertising 36,950 400 37,350 74041 Travel & Reimbursable 127,169 127,169 74042 Education & Training 122,046 122,046 74043 Registration 900 900 74047 Support of Prisoners 33,500 - 33,500 74051 Rents 361,672 5,160 366,832 74056 Vacant Lot Cleaning 25,000 25,000 74058 Landfill Fees 6,316 6,316 74071 Association Dues 42,452 42,452 74082 Confidential 12,000 12,000 74084 Indirect Cost 113,938 113,938 74087 Miscellaneous 25,426 3,000 28,426 Total Services 3,325,314 74,096 3,399,410 7500 Sundry Charges 75001 Contributions 3,600 650 4,250 75051 Court Cost 5,550 5,550 75061 Medical - Preemployment 26,365 26,365 75062 Medical - Promotions 2,000 2,000 75064 Medical - Miscellaneous 78,145 78,145 75081 Citizens Committee 900 900 75087 Miscellaneous 50 50 Total Sundry 116,610 650 117,260 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL Acct# Acct Description Debt Hotel/ General Service Motel Combined Fund Fund Fund Total 7700 Miscellaneous 77001 Texas State Guard 77002 Economic Development 77101 50th Anniversary - City of Baytown 77102 Brunson Theater - Renovate 77103 Baytown Saint Soccer Association Total Miscellaneous 1,200 25,000 25,000 50,000 25,000 1,200 25,000 25,000 50,000 25,000 126,200 126,200 Total Operating 27,746,559 81,996 27,828,555 81010 Welcome To Baytown Sign 49,400 49,400 82011 Buildings 40,000 63,000 103,000 83025 Streets, Sidewalks & Curbs 20,000 20,000 83026 Storm Drains 50,000 50,000 83027 Heating & Cooling System 36,000 36,000 83039 Miscellaneous 30,725 30,725 84041 Office Furniture & Equipment 29,316 29,316 84042 Machinery & Equipment 289,836 289,836 -84043 Motor Vehicles 461,400 461,400 84045 Radio & Testing Equipment 29,491 29,491 84046 Books 62,800 62,800 84061 Miscellaneous 24,900 24,900 86011 Capital Lease Purchases 325,050 325,050 Total Capital Outlay 1,399,518 112,400 1,511,918 8900 Principal & Interest 89001 Bond Principal 2,285,000 2,285,000 89011 Interest on Bonds 3,157,863 3,157,863 89021 Fiscal Agent Fees 13,000 13,000 Total Principal & Interest 5,455,863 5,455,863 9000 Other Financing Uses 91226 To Misc Police Fund 26,275 91240 To Org Crime & Narcotics Task 69,590 91291 To Emergency Management 60,057 91298 To Wetland Research Center 25,000 91350 To General Capital Project Fund 247,550 91450 To Sick Leave - General 210,000 91451 Accumulated Leave Fund 48,000 91501 To Water & Sewer Fund 29,545 91530 To Bayland Island 16,100 26,275 69,590 60,057 25,000 247,550 210,000 48,000 29,545 135,000 151,100 Total Other Financing Uses 732,117 9900 Contingencies 99001 Unforeseen Expenses 100,000 Total Contingencies 100,000 135,000 867,117 100,000 100,000 TOTAL DEPARTMENT $29,978,194 $ 5,455,863 $ 329,396 $35,763,453 96 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forefeitures Miscellaneous Operating Transfers -in Total Revenues Expenditures by Function General Government Public Safety Public Services Health & Welfare Culture & Leisure Total Expenditures Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending $ 22,019,186 233,570 15,828 536,896 1,048,739 333,997 1,752,000 25,940,216 5,548,837 13,300,674 3,069,443 378,699 2,912,173 25,209,826 $ 22,694,622 178,125 18,470 837,295 1,070,300 326,700 1,752,000 26,877,512 6,165,734 14,566,246 3,391,494 383,662 3,252,576 27,759,712 $ 23,008,344 236,090 20,310 792,630 1,178,320 393,111 1,752,000 27,380,805 6,029,627 14,372,231 3,219,766 377,996 3,231,902 27,231,522 $ 24,010,180 244,050 501,160 842,110 1,248,000 343,400 1,752,000 28,940,900 6,939,944 15,275,652 3,601,447 472,908 3,688,243 29,978,194 730,390 5.041.877 (882.200) 5,772,267 149,283 (1,037,294) 5,772,267 5,921,550 $ 5.772.267 $ 4.890,067 $ 5,921,550 $ 4,884,256 Adopted Budget 1997-98 By Function Culture & Leisure 12% Health & Welfare 2% Public Services 12% Public Safety 51% General Govamnat 23% 97 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND 1996 1997 1997 1998 Actual Budget Estimated Adopted BEGINNING BALANCE $ 1,009,813 $ 1,185,472 $ 1,185,472 $ 1,150,793 Add: Current Ad Valorem Taxes 5,004,081 4,985,910 5,009,809 5,119.131 Delinquent Ad Valorem Taxes 116,074 90,000 95,320 90,000 Penalty and Interest 62,131 50,000 50,000 50,000 Interest in Investments 87,291 80,000 124,157 98,084 Transfer -in from Water & Sewer 100,000 - Total Revenues 5,269,577 5,305,910 5,279,286 5,357,215 FUNDS AVAILABLE FOR DEBT SERVICE 6,279,390 6,491,382 6,464,758 6,508,008 Deduct: Principal Payments 1,875,000 1,980,000 1,980,000 2,285,000 Interest Payments 3,207,022 3,108,014 3,108,014 3,157,863 Additional Debt-TWDB - 350,000 212,951 - Paying Agent Fees 11,896 12,000 13,000 13,000 Total Deductions 5,093,918 5,450,014 5,313,965 5,455,863 ENDING BALANCE $ 1,185,472 $ 1,041,368 $ 1,150,793 $ 1,052,145 Tax Rate Allocation Between Operating & Debt O Operations and Maintenance Interest and Sinking 98 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Estimated Assessed Valuation for 1997 Tax Rate per $100 Valuation Estimated Tax Levy Estimated Collections TOTAL FUNDS AVAILABLE $ 1,884,847,021 0.73703 13,891,888 97.0% $ 13,475,131 Adopted Distribution TAX RATE PER $100 Rate Rate Adopted Amount Adopted 1995-96 1996-97 1997-98 1997-98 1997-98 Operations and Maintenance Interest and Sinking Totals 0.45379 0.45700 0.45700 8,356,000 0.28324 0.28003 0.28003 5,119,131 62.01% 37.99% 0.73703 0.73703 0.73703 13,475,131 100.00% 99 CITY OF BAYTOWN HOTEL MOTEL FUND 232 BUDGET SUMMARY BY FUND 1996 1997 1997 1998 Actual Budget Estimated Adopted Revenues 41205 Hotel Occupancy Tax 44202 Participation Fees 49002 Interest Income $ 332,177 $ 299,830 $ 351,310 $ 372,760 5,992 9,062 5,120 5,000 Total Revenues 347,231 299,830 356,430 377,760 Expenditures by Classification 7100 Personnel Services 84,996 99,807 101,122 1,055 7200 Supplies 9,632 11,499 10,399 2,610 7300 Maintenance 56,813 19,085 20,185 3,585 7400 Services 131,679 145,060 145,060 74,096 7500 Sundry 650 650 650 650 8000 Capital Outlay 9000 Transfers -Out Total Operating 283,770 276,101 277,416 81,996 30,072 85,400 36,000 112,400 - - 135,000 Excess (Deficit) Revenues Over Expenditures Fund Balance -Beginning Fund Balance -Ending Total 313,842 361,501 313,416 329,396 33,389 (61,671) 43,014 48,364 181,072 214,461 214,461 257,475 $ 214,461 $ 152,790 $ 257,475 $ 305,839 Hotel Motel Tax Fund Expenditures by Function 3% ■ Arts • Promotional a Historical ® Conference Center 100 CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 1998 Warehouse Water & Sanitation Garage Operations Combined Sewer Fund Fund Fund Fund 1997-98 Revenues Taxes Intergovernmental Charges for Services Fines & Forefeitures Miscellaneous Operating Transfers -in 583,096 13,951,940 184,100 181,100 88,636 $ 138,950 $ 2,367,640 1,069,250 95,370 $ 138,950 583,096 172,556 17,561,386 184,100 276,470 88,636 Total Revenues 14,988,872 2,601,960 1,069,250 172,556 18,832,638 Expenditures by Classification Personnel Services 3,753,370 436,854 316,627 124,813 4,631,664 Supplies 4,580,738 92,600 548,600 3,850 5,225,788 Maintenance 537,492 119,800 8,300 2,000 667,592 Services 1,322,971 1,509,443 134,018 2,218 2,968,650 Sundry 65,000 65,000 Total Operating 10,259,571 2,158,697 1,007,545 132,881 13,558,694 Capital Outlay 305,350 100,000 4,500 39,675 449,525 Debt Requirements 2,737,928 - - 2,737,928 Transfers -Out 1,640,000 175,000 1,000 1,816,000 Contingency 46,023 - 46,023 . Total 14,988,872 2,433,697 1,013,045 172,556 18,608,170 Excess (Deficit) Revenues Over Expenditures 168,263 56,205 224,468 Working Capital - Beginning 1,357,681 (106,564) (366,798) 884,319 Working Capital - Ending $ 1,357,681 $ 61,699 $ (310,593) $ $ 1,108,787 101 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL Acct# Acct Description Water Sewer Sanitation Fund Fund Garage Fund Warehouse Operations Combined Fund Total 7100 71002 71003 71009 71021 71022 71023 71028 71041 71051 7200 72001 72002 72007 72010 72016 72017 72018 72019 72021 72026 72031 72032 72041 72052 72061 7300 73001 73011 73022 73023 73024 73025 73027 73031 73041 73042 73043 73045 73047 7400 74001 74002 74005 74011 102 Personal Services Regular Wages All Other - Part Time Overtime Health And Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances Merit & Across the Board Total Personal Services Supplies Office Postage Wearing Apparel Garbage Bags Motor Vehicle Parts Purchase For Resale Fuel Purchase For Resale Supplies Purch For Resale Minor Tools Cleaning & Janitorial Chemical Medical Educational Treated Water Miscellaneous Total Supplies Maintenance Land Buildings Sanitary Sewers Water Distribution System Stndpps Reservoirs & Well Streets, Sidewalks & Curbs Heating & Cooling System Waste Recycler Office Furniture & Equipment Machinery & Equipment Motor Vehicles Radio & Testing Equipment Meters & Settings Total Maintenance Services Communication Electric Service Natural Gas Hire of Equipment $ 2,512,156 1,700 164,383 314,083 419,144 199,020 47,564 10,320 85,000 3,753,370 $ 285,815 $ 218,585 28,889 8,510 34,076 19,626 49,282 35,563 23,242 17,877 15,550 5,066 11,400 436,854 316,627 $ 86,254 1,000 1,618 14,450 13,760 6,528 1,203 124,813 1,000 13,650 46,080 9,600 66,196 17,960 1,700 162,150 525 700 4,261,777 400 $ 3,102,810 2,700 203,400 382,235 517,749 246,667 69,383 21,720 85,000 4,631,664 2,000 16,650 46,080 600 4,300 14,500 71,500 - 71,500 20,000 3,000 500 89,696 250,000 250,000 280,000 280,000 7,000 7,000 500 1,500 2,250 22,210 700 2,400 162,150 100 100 725 700 4,261,777 400 4,580,738 92,600 548,600 3,850 5,225,788 4,000 3,000 8,000 300 2,000 36,000 45,000 20,000 - 35,500 200 400 20,000 3,992 128,200 700 3,500 208,800 95,000 1,800 3,000 600 600 45,000 537,492 119,800 8,300 7,000 2,000 12,300 36,000 45,000 20,000 35,700 400 20,000 3,992 132,400 305,600 4,200 45,000 2,000 667,592 8,300 833,800 700 19,400 200 528 8,828 833,800 700 19,600 1 1 i 1 1 1 i 1 1 1 1 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL Acct# Acct Description Water Warehouse Sewer Sanitation Garage Operations Combined Fund Fund Fund Fund Total 74012 Insurance 161,000 74020 Outside Contracts - 74021 Special Services 102,970 74022 Audits 16,000 74034 Household Garbage Contract - 1,471,704 74036 Advertising 100 4,839 74041 Travel & Reimbursable 8,610 500 74042 Education & Training 14,400 900 2,500 74051 Rents 155,451 74071 Association Dues 1,640 300 74084 Indirect Cost - 58,618 74087 Miscellaneous 600 Total Services 1,322,971 1,509,443 134,018 2,218 2,968,650 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts 65,000 65,000 Total Sundry & Other 65,000 65,000 31,000 12,500 60,000 400 In 204,500 60,000 102,970 16,000 1,471,704 4,939 1,140 10,650 370 18,170 155,451 180 2,120 58,618 600 Total Operating 10,259,571 2,158,697 1,007,545 132,881 13,558,694 8000 Capital Outlay 83029 Sewer Connections 14,000 14,000 83035 Meters & Connections 22,000 22,000 83039 Miscellaneous - 31,000 31,000 84041 Office Furniture & Equipment 5,350 8,675 14,025 84042 Machinery & Equipment 166,800 100,000 266,800 84043 Motor Vehicles 97,200 97,200 84053 Major Tools - - 4,500 4,500 Total Capital Outlay 305,350 100,000 4,500 39,675 449,525 9000 Other Financing Uses 91101 To General Fund 1,585,000 167,000 1,752,000 91502 To W WI S 2,737,928 2,737,928 91503 To Sick Leave -Water & Sewer 55,000 55,000 91506 To Sick Leave -Solid Waste 8,000 8,000 91551 To Sick Leave - Garage 1,000 - 1,000 Total Other Financing Uses 4,377,928 175,000 1,000 4,553,928 9900 Contingencies 99001 Unforeseen Expenses 46,023 46,023 Total Contingencies 46,023 46,023 TOTAL DEPARTMENT $14,988,872 $2,433,697 $1,013,045 $ 172,556 $ 18,608,170 1 CITY OF BAYTOWN WATER & SEWER FUND 501 BUDGET SUMMARY BY FUND 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted Revenues 4300 Intergovernmental 4600 Operating Revenues 4700 Non -operating Revenues 4900 Miscellaneous 6100 Operating Transfers -in Total Revenues Expenditures by Classification 7100 7200 7300 7400 7500 Personnel Services Supplies Maintenance Services Sundry Total Operating 8000 Capital Outlay 8900 Debt Requirements 9000 Transfers -Out 9900 Contingency Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending Total $ 507,348 13,470,430 210,047 116,984 29,545 $ 567,435 13,431,937 163,900 185,000 88,636 $ 569,069 13,178,359 234,380 162,570 88,636 $ 583,096 13,951,940 184,100 181,100 88,636 14,334,354 14,436,908 14,233,014 14,988,872 3,405,161 4,612,578 487,565 1,082,135 56,305 3,788,758 4,582,424 516,842 1,144, 740 65,000 3,527,802 3,753,370 4,566,531 4,580,738 522,704 537,492 1,237,227 1,322,971 65,000 65,000 9,643,744 281,044 2,651,873 1,640,000 10,097,764 230,445 2,332,445 1,740,000 36,254 9,919,264 215,387 2,332,445 1,740,000 10,259,571 305,350 2,737,928 1,640,000 46,023 14, 216, 661 14,436,908 14, 207,096 14, 988, 872 117,693 - 25,918 1,214,070 1,331,763 1,331,763 1,357,681 $ 1,331,763 $ 1,331,763 $ 1,357,681 $ 1,357,681 Adopted Budget 1998 • Personnel Services ■ Supplies 0 Maintenance 0 Services & Sundry • ■ Capital Outlay ■ Admin & Transfers 104 CITY OF BAYTOWN SANITATION FUND 505 BUDGET SUMMARY BY FUND 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted Revenues 46004 Solid Waste Collections 46009 Recycling Revenue 41312 Franchise 49008 Garbage Bags 49091 Miscellaneous Total Revenues Expenditures by Classification 7100 Personnel Services 7200 Supplies 7300 Maintenance 7400 Services Total Operating 8000 Capital Outlay 9000 Transfers -Out Total Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending l l % $ 2,355,417 4,162 130,050 89,657 2,884 $ 2,336,310 5,000 129,600 90,000 1,500 $ 2,363,626 4,000 138,944 91,371 3,000 $ 2,363,640 4,000 138,950 92,370 3,000 2,582,170 2,562,410 2,600,941 2,601,960 581,017 102,416 239,999 1,216,824 2,140,256 60,243 179,600 543,382 101,150 121,800 1,366,315 2,132,647 133,710 174,560 457,187 436,854 106,200 92,600 121,800 119,800 1,359,145 1,509,443 2,044,332 2,158,697 143,510 100,000 175,000 175,000 2,380,099 2,440,917 2,362,842 2,433,697 202,071 (546,734) $ (344,663) 121,493 (344,663) $ (223,170) $ 238,099 168,263 (344,663) (106,564) (106,564) $ 61,699 Adopted Budget 1997-98 ■ Personnel Services ■ Operations t7 Services ■ Capital Outlay 105 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND 1996 1997 1997 1998 Actual Budget Estimated Adopted Revenues 4600 Departmental Billings 4900 Miscellaneous $1,043,897 $1,028,520 $1,036,533 $1,069,250 2,143 1,000 - - Total Revenues 1,046,040 1,029,520 1,036,533 1,069,250 Expenditures by Classification 7100 Personnel Services 333,003 386,517 346,548 316,627 7200 Supplies 576,124 527,600 577,850 548,600 7300 Maintenance 7,347 8,300 8,300 8,300 7400 Services 56,342 79,500 79,500 134,018 Total Operating 972,816 1,001,917 1,012,198 1,007,545 8000 Capital Outlay 10,185 6,000 16,853 4,500 9000 Transfers -Out 8,676 1,000 1,000 1,000 Total 991,677 1,008,917 1,030,051 1,013,045 Excess (Deficit) Revenues Over Expenditures 54,363 20,603 6,482 56,205 Working Capital - Beginning (427,643) (373,280) (373,280) (366,798) Working Capital - Ending $ (373,280) $ (352,677) $ (366,798) $ (310,593) Adopted Budget 1998 13'o ■ Personnel Services ■ Operations & Capital O Services 107 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND 1996 1997 1997 1998 Actual Budget Estimated Adopted Revenues 4600 Departmental Billings - MSC $ - $ $ - $ 113,938 4600 Departmental Billings - Garage 58,618 Total Revenues Expenditures by Classification 7100 Personnel Services 7200 Supplies 7300 Maintenance 7400 Services Total Operating 8000 Capital Outlay Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending Total 172.556 124,813 3,850 2,000 2,218 132,881 39,675 172,556 108 CITY OF BAYTOWN ORGANIZATION CHART GENERAL FUND City Council City Manger Fire Asst. City Mgr./ Finance Asst. City Mgr./ Public Worib Planning Pirdtasing En gmeenng Parks and Recreation Streets and Dnenage Traffic Control Municipal Service Center Asst. City Mgr./ City Clerk 1 Municipal Court 1 Library Entagen cy Medical Services IEnvironmental Health Envimtnrmtal Inspections Mosquito Control Police 109 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forefeitures Miscellaneous Operating Transfers -in Total Revenues Expenditures by Function General Government Public Safety Public Services Health & Welfare Culture & Leisure Total Expenditures Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending $ 22,019,186 233,570 15,828 536,896 1,048,739 333,997 1,752,000 25,940,216 $ 22,694,622 178,125 18,470 837,295 1,070,300 326,700 1,752,000 26,877,512 $ 23,008,344 236,090 20,310 792,630 1,178,320 393,111 1,752,000 27,380,805 $ 24,010,180 244,050 501,160 842,110 1,248,000 343,400 1,752,000 28,940,900 5,548,837 13,300,674 3,069,443 378,699 2,912,173 25,209,826 6,165,734 14,566,246 3,391,494 383,662 3,252,576 27,759,712 6,029,627 14,372,231 3,219,766 377,996 3,231,902 27,231,522 6,939,944 15,275,652 3,601,447 472,908 3,688,243 29,978,194 730,390 5,041,877 (882,200) 5,772,267 $ 5,772,267 $ 4,890,067 $ 149,283 5,772,267 5,921,550 $ (1,037,294) 5,921,550 4,884,256 Adopted Budget 1997-98 By Function Culture & Leisure I2% Health & Welfare 2% Public Services 12% Public Safety 51% General Government 23% 111 CITY OF BAYTOWN GENERAL FUND 101 SCHEDULE OF REVENUE 1996 1997 1997 1998 Actual Budget Estimated Adopted Taxes 41101 41102 41103 41106 Current Prior Year Penalty & Interest Tax Certificates Property Tax $ 7,994,801 $ 8,138,360 $ 8,201,517 $ 8,356,000 188,021 165,000 149,817 165,000 101,119 95,000 95,550 95,000 670 1,000 1,000 1,000 8,284,611 8,399,360 8,447,884 8,617,000 41201 Sales 5,776,682 5,713,750 5,763,240 5,878,500 41202 Mixed Drink 60,579 61,300 62,200 63,440 41203 Bingo 767 1,270 830 850 Sales & Use Tax 41301 H.L. & P. 41302 Entex 41303 General Telephone 41304 TCI Cable 41305 Star Cablevision Total Franchise Tax 41400 Industrial District 5,838,028 5,776,320 5,826,270 5,942,790 1,895,122 1,899,890 1,992,600 2,032,460 186,606 190,338 202,990 207,050 274,794 270,748 279,340 284,920 144,185 145,493 157,630 160,790 6,780 6,573 6,930 7,060 2,507,487 2,513,042 2,639,490 2,692,280 5,389,060 6,005,900 6,094,700 6,758,110 Total Taxes 22,019,186 22,694,622 23,008,344 24,010,180 Licenses & Permits 42001 Building 42002 Plumbing 42003 Mechanical & Air Condition 42004 Housemoving 42005 Multi -Family Dwelling 42006 Electrical 42008 Mobile Homes 42009 Sign Operating 42021 Health 42031 Alcoholic Beverage 42032 Taxi Cab 42036 Waste Collection Permit 42041 Pipeline Fees 42091 Miscellaneous Total Licenses & Permits Intergovernmental 43109 Baytown Housing Authority 43112 Universal Hiring Prg - Cop 43113 Bright Star (GCCISD) 43208 State 43301 Harris County Total Intergovernmental 51,280 52,500 52,500 55,000 18,114 16,000 18,500 18,500 6,776 8,500 6,500 7,280 1,050 500 500 500 8,221 7,500 8,100 8,100 42,099 25,000 33,600 35,000 1,093 950 950 950 56,042 19,000 26,000 56,000 30,115 29,900 29,120 29,920 15,038 14,200 15,500 15,500 600 975 1,800 1,800 440 1,020 - 39,000 12,400 2,702 3,100 3,000 3,100 233,570 178,125 236,090 244,050 10,103 5,725 13,470 13,470 5,000 6,840 50,000 299,810 131,040 13,470 6,840 15,828 18,470 20,310 501,160 112 CITY OF BAYTOWN GENERAL FUND 101 SCHEDULE OF REVENUE 1996 1997 Actual Budget Charges for Services 1997 1998 Estimated Adopted 44111 44112 44113 44114 44115 44116 44121 44131 44137 44141 44201 44202 44203 44204 44205 44207 Court Cost Recovery of Damages Subdivision Filing Fee Vital Statistics Animal Control Fees Weed Mowing Ambulance Demolition of Structures False Alarm Fees Curbs & Drainage Charges For Services Facilities Rental Participation Fees Swimming Pools Vending Machines Concession Rentals Softball Fees Cultural & Recreational Total Charges for Services Fines & Forefeitures 45001 Municipal Court 45002 Library Total Fines & Forefeitures Miscellaneous 49001 49003 49007 49009 49012 49091 Sale of City Property Interest on Investment Sale - Impounded Vehicles Rental of Land Service Charge (Contra) Miscellaneous Total Miscellaneous Total Revenues Transfers 61501 From Water Fund 61505 From Solid Waste Fund Total Operating Transfer -In Total General Fund Revenues 435 15,283 10,000 4,306 2,000 42,108 45,000 14,082 16,000 29,875 25,000 307,133 603,150 6,301 15,000 9,201 7,500 500 10,000 7,000 42,700 11,600 40,000 581,260 3,000 11,000 500 10,000 7,000 42,700 10,000 26,770 639,290 3,000 9,000 428,724 723,650 707,060 748,260 57,276 5,871 14,908 824 10,926 18,367 52,500 12,225 15,800 2,750 12,000 18,370 45,600 9,570 15,000 1,000 14,400 53,000 10,450 15,000 1,000 14,400 108,172 113,645 85,570 93,850 536,896 837,295 792,630 842,110 1,009,492 1,033,300 39,247 37,000 1,136,320 42,000 1,206,000 42,000 1,048,739 1,070,300 1,178,320 1,248,000 26,630 302,952 1,225 2,257 (38,222) 39,155 40,000 275,000 3,500 3,000 (40,000) 45,200 52,000 333,511 2,500 3,000 (40,000) 42,100 40,000 295,000 2,500 3,000 (40,000) 42,900 333,997 326,700 393,111 343,400 24,188,216 25,125,512 25,628,805 27,188,900 1,585,000 1,585,000 167,000 167,000 1,585,000 167,000 1,585,000 167,000 1,752,000 1,752,000 1,752,000 1,752,000 $ 25,940,216 $ 26,877,512 $ 27,380,805 $ 28,940,900 113 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY DEPARTMENT 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted General Government 1010 General Overhead 10201 City Manager 1025 Management Information Systems 1030 Finance 10401 Treasury 10501 Purchasing 1060 Legal Services 1080 Planning 11100 Municipal Court 11170 City Clerk 1141 Human Resources 10 General Government Public Safety 2000 Police 20085 Animal Control 2020 Fire and Rescue Services 2025 Public Safety Communications 40005 Emergency Medical Services 20 Public Safety Public Services 30100 Streets and Drainage 30201 Municipal Service Center 30203 Traffic Control 30280 Engineering 30290 Inspections 30 Public Services Health & Welfare 40002 Mosquito Control 40003 Environmental Health 40004 Environmental Inspections 40 Health & Welfare Culture & Leisure 1091 Library 5010 Parks & Recreation 50 Culture & Leisure 101 Total for General Fund $ 2,373,563 153,755 603,735 520,628 248,233 186,432 307,333 245,009 307,993 195,355 406,801 $ 2,580,470 170,283 740,396 545,752 285,810 187,724 300,849 293,472 371,725 214,257 474,996 $ 2,464,157 170,891 753,288 540,610 276,978 182,730 303,501 268,192 430,136 171,550 467,594 $ 3,118,778 173,839 738,586 561,120 295,687 188,372 309,425 277,334 562,658 219,563 494,582 5,548,837 7,104,728 185,588 4,450,967 725,783 833,608 6,165,734 7,870,770 205,670 4,616,325 851,578 1,021,903 6,029,627 6,939,944 7,860,050 8,549,340 168,485 180,524 4,535,670 4,637,057 811,687 843,312 996,339 1,065,419 13,300,674 14,566,246 14,372,231 15,275,652 1,631,450 392,639 350,245 297,212 397,897 1,845,625 409,217 413,846 299,053 423,753 1,758,235 410,650 332,256 305,461 413,164 1,845,555 491,021 455,355 389,944 419,572 3,069,443 3,391,494 3,219,766 3,601,447 66,908 311,791 33,048 350,614 33,063 344,933 50,563 304,470 117,875 378,699 383,662 377,996 472,908 1,263,665 1,370,812 1,648,508 1,881,764 2,912,173 3,252,576 1,369,550 1,862,352 3,231,902 1,438,244 2,249,999 3,688,243 $ 25,209,826 $ 27,759,712 $ 27,231,522 $ 29,978,194 114 CITY OF BAYTOWN GENERAL FUND 101 EXPENDITURES BY CLASSIFICATION 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted Expenditures By Object Personnel Services Supplies Maintenance Services Sundry Capital Outlay Transfers -Out Contingency Total $ 18,526,706 886,358 1,232,325 2,645,388 140,280 $ 20,114,422 1,029,331 1,264,477 3,020,725 137,467 $ 19,677,499 944,407 1,321,408 2,906,921 136,365 $ 21,704,910 1,101,411 1,372,114 3,325,314 242,810 Total Operating 23,431,057 1,240,252 509,901 28,616 25,566,422 1,528,438 564,852 100,000 24,986,600 1,580,070 564,852 100,000 27,746,559 1,399,518 732,117 100,000 $ 25,209,826 $ 27,759,712 $ 27,231,522 $ 29,978,194 5% Aduptud tsadget 1997 • Personnel Services • Operations O Admin & Transfers O Capital Outlay 115 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71010 Election Worker 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances 71051 Merit & Across The Board 71081 Retired Employee Benefits 71091 Personal Services Reimbursed Total Personal Services 7200 72001 72002 72004 72005 72006 72007 72008 72012 72016 72020 72021 72026 72028 72031 72032 72036 72041 72045 72046 72056 72061 72091 Supplies Office Postage Printing Animal Feed Clothing Allowance Wearing Apparel Film, Developing & Battery Docks & Piers Supplies Motor Vehicle Food/Beverage For Resale Minor Tools Cleaning & Janitorial Swimming Pool Supplies Chemical Medical Identification Educational Computer Software Supplies Botanical Street Marking Miscellaneous Supplies Reimbursed Total Supplies $ 12,419,502 448,909 669,014 12,941 20,932 1,394,864 1,888,992 1,030,068 216,760 170,209 318,904 (64,389) $ 13,414,048 541,646 642,288 11,926 36,028 1,433,660 2,109,567 1,110,763 230,138 160,650 82,108 341,600 $ 13,082,326 527,261 734,650 52,413 1,384,775 2,097,006 1,083,916 221,158 164,944 341,440 (12,390) $ 14,087,999 598,905 780,313 13,786 64,785 1,495,403 2,309,371 1,184,445 239,643 158,220 425,000 347,040 18,526,706 20,114,422 19,677,499 21,704,910 134,754 52,803 19,183 4,215 17,816 77,998 874 223,573 34,541 32,241 48,615 45,126 19,888 96,386 1,857 2,886 7,271 66,440 (109) 136,145 64,913 32,448 4,447 21,120 106,632 250 277,529 6,449 39,204 37,251 4,000 59,155 43,124 23,350 101,649 4,015 3,880 8,000 55,770 120,895 59,787 20,035 4,813 21,120 90,594 550 255,985 3,000 38,474 34,836 4,000 58,061 41,735 23,405 95,313 3,965 3,600 5,000 59,239 137,604 68,507 34,474 5,250 20,520 119,384 4,185 200 290,193 50,057 42,273 4,000 63,600 48,001 23,850 107,086 2,440 3,459 8,000 68,328 886,358 1,029,3 31 944,407 1,101,411 116 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT 1996 1997 1997 1998 Actual Budget Estimated Adopted 7300 73001 73011 73012 73013 73021 73022 73025 73026 73027 73028 73039 73041 73042 73043 73044 73045 73046 73048 73049 73053 73061 73091 Maintenance Land Buildings Docks & Piers Recreation Structures Filtration Plants Sanitary Sewers Streets, Sidewalks & Curbs Storm Drains Heating & Cooling System Electrical Maintenance Miscellaneous Office Furniture & Equipment Machinery & Equipment Motor Vehicles Street Signs Radio & Testing Equipment Books Signal Systems Barricades Vehicle Repair -Collision Miscellaneous Maintenance Reimbursed 7,031 8,712 14,960 10,680 131,293 106,450 128,720 114,480 5,200 5,200 8,000 8,284 8,000 6,000 8,000 7,703 8,550 8,550 8,550 500 97,020 113,700 113,600 114,100 50,777 40,000 40,000 45,000 28,130 39,205 36,160 56,600 25,875 20,246 25,500 30,486 - 990 1,000 27,077 25,152 24,723 25,477 146,822 164,137 154,069 194,088 517,095 485,296 528,240 519,193 11,388 19,200 19,400 23,068 54,244 66,273 63,008 53,456 47,181 49,427 47,264 54,226 29,948 39,610 35,000 39,610 4,965 6,000 5,400 6,000 9,722 8,000 13,714 9,000 1,160 160 600 27,770 50,159 50,750 50,000 Total Maintenance 1,232,325 1,264,477 1,321,408 1,372,114 7400 Services 74001 Communication 171,213 207,299 216,294 246,408 74002 Electric Service 375,502 444,751 396,127 464,633 74003 Street Lighting 428,866 440,000 440,000 448,300 74005 Natural Gas 32,517 48,913 37,071 60,865 74007 Tec Claims Paid 22,104 32,000 32,000 25,000 74008 Pager System Lease - 75 74011 Hire of Equipment 21,682 41,048 22,036 42,358 74012 Insurance 359,970 350,263 350,263 350,263 74013 Ambulance Service 2,500 - 74021 Special Services 430,649 559,053 537,468 604,835 74022 Audits 30,346 35,418 32,068 35,428 74023 Industrial Appraisal 20,000 21,000 22,000 22,500 74024 Municipal Court Judge 30,612 31,260 33,319 36,291 74026 Janitorial Services 38,664 42,320 43,069 57,489 74029 Service Awards 19,450 18,000 19,000 19,000 74031 Wrecker Service 2,045 4,500 2,140 4,500 74036 Advertising 35,909 37,950 33,169 36,950 74041 Travel & Reimbursables 84,930 114,229 111,415 127,169 74042 Education & Training 97,193 112,471 98,775 122,046 117 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT 1996 1997 1997 1998 Actual Budget Estimated Adopted 7400 74043 74047 74051 74056 74057 74058 74061 74071 74082 74084 74087 Services (Continued) Registration Support of Prisoners Rents Vacant Lot Cleaning Water Pollution Landfill Fees Demolition of Structures Association Dues Confidential Indirect Cost Miscellaneous Total Services 1,593 800 800 22,142 22,500 33,484 338,914 347,290 344,091 18,145 25,000 25,000 239 - - 9,256 6,000 6,316 900 33,500 361,672 25,000 2,000 - - 34,864 41,262 39,261 42,452 8,800 12,000 12,655 12,000 - - 113,938 17,039 19,642 19,416 25,426 2,645,388 3,020,725 2,906,921 3,325,314 7500 Sundry Charges 75001 Contributions 30,162 4,000 3,600 3,600 75051 Court Cost 3,124 5,550 5,350 5,550 75061 Medical -Preemployment 25,171 25,113 27,194 26,365 75062 Medical - Promotions 3,817 2,000 2,000 2,000 75064 Medical - Miscellaneous 47,083 73,694 71,111 78,145 75081 Citizens Committee 900 900 900 900 75087 Miscellaneous 198 10 10 50 Total Sundry 110,455 111,267 110,165 116,610 7700 Miscellaneous 77001 Texas State Guard 1,200 1,200 1,200 1,200 77002 Economic Development 28,625 25,000 25,000 25,000 77101 50th Anniversary - City of Baytown - 25,000 77102 Brunson Theater - Renovation 50,000 77103 East Harris County Soccer Assoc. 25,000 Total Miscellaneous 29,825 26,200 26,200 126,200 Total Operating 23,431,057 25,566,422 24,986,600 27,746,559 118 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT 1996 1997 1997 1998 Actual Budget Estimated Adopted 8000 81001 82011 83025 83026 83027 83039 84041 84042 84043 84045 84046 84048 84052 84053 84061 86011 Capital Outlay Land Buildings Streets, Sidewalks & Curbs Storm Drains Heating & Cooling System Miscellaneous Office Furniture & Equipment Machinery & Equipment Motor Vehicles Radio & Testing Equipment Books Signal Systems Heavy Equipment Major Tools Miscellaneous Capital Lease Purchases 25,000 25,875 28,767 12,400 40,000 20,000 20,000 20,000 24,194 50,000 50,000 50,000 - 36,000 10,455 30,972 30,972 30,725 16,735 19,509 17,011 29,316 276,413 371,963 359,010 289,836 438,435 538,699 636,625 461,400 31,979 32,550 24,600 29,491 55,767 62,800 62,800 62,800 32,440 25,110 22,500 - 39,200 39,200 8,425 89,520 85,654 23,286 38,170 38,120 24,900 271,248 181,178 181,178 325,050 Total Capital Outlay 1,240,252 1,528,438 1,580,070 1,399,518 9000 Other Financing Uses 91226 To Miscellaneuos Police Fund 26,275 91240 To Org Crime & NARC Task 69,590 91291 To Emergency Management 66,413 69,864 69,864 60,057 91298 To Wetland Research Center - 25,000 25,000 25,000 91350 To General Capital Project Fund 125,000 182,500 182,500 247,550 91450 To Sick Leave - General 210,000 210,000 210,000 210,000 91451 Accumulated Leave Fund -FF 47,943 47,943 47,943 48,000 91501 To Water & Sewer Fund 29,545 29,545 29,545 29,545 91530 To Bayland Island 31,000 - 16,100 Total Other Financing Uses 509,901 564,852 564,852 732,117 9900 Contingencies 99001 Contingencies 28,616 100,000 100,000 100.000 Total Contingencies 28,616 100,000 100,000 100,000 TOTAL FUND $ 25,209,826 $ 27,759,712 $ 27,231,522 $ 29,978,194 119 CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL OVERHEAD Program Description General Overhead codifies expenditures that are not directly associated with any other department within the General Fund. There are four major components of this department; Retired Employee Benefits, merit pay funds, general operating expenses and transfers to other funds. The transfer to other funds represent funding and costs allocations for other operational services. City Hall is the initial contact with Citizens either in person or by telephone. The City Hall Receptionist is included in this budget along with utilities, rentals, equipment, etc. Thus, this division serves as liaison between Citizens and City Departments. Budget control is assigned to the City Manager's office. Additionally, this budget provides funding for upkeep and maintenance on the City Hall Annex at 220 W. DeFee. Budget control is assigned to the Director of Emergency Management. Workload Measures 1. Number of Regular Council Meetings 2. Number of Council Agenda Items 3. Number of Agenda Items Major Goals • To represent the community in a fair and equitable manner. • To provide City staff with adequate resources to accomplish their duties and responsibilities. • To provide an atmosphere conducive to economic growth. • To maintain an attractive community. • To maintain sound fiscal practices and policies. • To convey a concerned and understanding attitude through effective communication with citizens. By promoting a positive community image. Major Objectives • To responsibly address continual demand for City services and maintain service levels. 1996 1997 Actual Budget 24 24 575 543 67 70 1997 Estimated 24 558 68 1998 Projected 24 550 70 121 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1010 GENERAL OVERHEAD 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71051 Merit & Across the Board 71081 Retired Employee Benefits Total Personal Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72026 Cleaning & Janitorial Total Supplies 7300 Maintenance 73011 Buildings 73027 Heating & Cooling System 73041 Office Furniture & Equipment 73042 Machinery & Equipment Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74003 Street Lighting 74005 Natural Gas 74007 Tec Claims Paid 74012 Insurance 74021 Special Services 74026 Janitorial Services 74029 Service Awards 74041 Travel & Reimbursables 74042 Education & Training 74051 Rents 74071 Association Dues Total Services 7500 Sundry Charges 75001 Contributions 77001 Texas State Guard 77002 Economic Development 77101 50th Anniversary - City of Baytown $ 17,438 $ 19,419 $ 19,622 $ 19,654 4,417 4,000 820 3,844 48 544 353 565 3,516 2,100 - 1,898 2,592 2,588 2,588 2,072 2,998 2,943 3,166 1,382 1,833 1,489 1,813 77 38 32 38 82,108 425,000 318,904 341,600 341,440 347,040 349,752 457,232 369,287 803,708 18,334 89 2,344 4,508 15,000 4,900 15,537 16,500 4,673 4,950 25,275 19,900 20,210 21,450 28,988 15,200 18,894 12,805 17,374 12,805 13,673 12,800 1,866 1,300 1,497 1,300 3,213 - 1,500 48,228 32,518 34,064 28,405 65,621 55,173 428,866 7,988 22,104 359,920 15,262 19,450 4,010 2,063 267,058 15,356 60,000 97,032 440,000 18,183 32,000 350,000 16,820 18,000 12,620 1,785 261,200 15,141 59,462 70,418 440,000 11,697 32,000 350,000 16,734 19,000 12,500 1,705 264,600 15,141 60,000 58,550 448,300 13,200 25,000 350,000 56,000 20,265 19,000 12,620 1,870 267,000 15,958 1,262,871 1,322,781 1,293,257 1,347,763 26,400 1,200 28,625 1,200 25,000 1,200 1,200 25,000 25,000 25,000 122 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1010 GENERAL OVERHEAD 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 77102 Brunson Theater - Renovation 77103 East Harris County Soccer Assoc. Total Sundry & Other Total Operating 8000 Capital Outlay 81001 Land 50,000 25,000 56,225 26,200 26.200 126,200 1,742,351 1,858,631 1,743,018 2,327,526 25,000 83025 Streets, Sidewalks & Curbs 20,000 84042 Machinery & Equipment 67,695 36,987 Total Capital Outlay 92,695 56,987 20,000 20,000 36,287 35,000 56,287 55,000 9000 Other Financing Uses 91291 To Emergency Management 66,413 69,864 69,864 60,057 91298 To Wetland Research Center 25,000 25,000 25,000 91350 To Gen Capital Project Fund 125,000 182,500 182,500 247.550 91450 To Sick Leave - General 210,000 210,000 210,000 210,000 91451 Accumulated Leave Fund 47,943 47,943 47,943 48,000 91501 To Water & Sewer Fund 29,545 29,545 29,545 29,545 91530 To Bayland Island 31.000 - - 16,100 Total Other Financing Uses 509,901 564.852 564,852 636,252 9900 Contingencies 99001 Contingencies 28.616 100,000 100,000 100,000 Total Contingencies 28,616 100,000 100,000 100,000 TOTAL DEPARTMENT $ 2,373.563 $ 2,580,470 $ 2,464,157 $ 3,118,778 123 CITY OF BAYTOWN PROGRAM SUMMARY 10201 CITY MANAGER Program Description The City Manager is the chief executive and administrative officer of the City and is responsible for general administration of the City's affairs and serves as liaison between the policy making and administrative branches of the City government. The City Manager provides City Council with the information needed to conduct the affairs of the City and coordinate the implementation of their decisions. This division oversees the operations of all city departments and reviews and updates management policies and regulations. Major Goals • Ensure the delivery of City services in an effective and efficient manner through responsible administration. • Ensure the response to citizen complaints and requests for action are performed in a timely manner. • Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. • Conduct City Council meetings in accordance with the provisions of the City Charter and Ordinances. Workload Measures 1. Number of Regular Council Meetings 2. Number of Council Agenda Items 3. Number of Agenda Items • Continue to provide quality information the citizens receive from local government by working with educational, business and neighborhood groups to communicate city events, public hearings and city staff initiatives. • Coordinate Council activities, negotiate contracts and supervise the staff to provide efficient and effective municipal services to the City of Baytown. Major Objectives • To provide the Council with timely and meaningful information. • To maintain up-to-date policies and regulations. • To encourage an innovative approach to problems. • To supervise and coordinate the staff and provide oversight to all departmental operations. • To maintain a long-range outlook and provide the Council with recommendations for the future. • To act as the City's ambassador in developing and maintaining relations with outside agencies. 1996 1997 Actual Budget 24 24 575 543 67 70 1997 Estimated 24 558 68 1998 Projected 24 550 70 124 CITY OF BAYTOWN BUDGET SERVICE LEVEL 10201 CITY MANAGER 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances $ 112,996 $ 7,376 16,159 7,246 179 3,600 123,264 202 7,229 18,554 7,889 195 3,600 $ 123,266 202 7,226 18,543 8,457 197 3,600 $ 125,804 207 7,225 19,733 7,729 201 3,600 Total Personal Services 147,556 160,933 7200 Supplies 72001 Office 2,034 2,000 72002 Postage 407 500 72041 Educational 316 350 Total Supplies 2,757 2,850 7300 Maintenance 73041 Office Furniture & Equipment 405 500 Total Maintenance 405 500 161,491 2,000 500 400 2,900 164,499 2,000 500 350 2,850 500 500 500 500 7400 Services 74001 Communication 820 1,000 1,000 1,000 74041 Travel & Reimbursables 958 2,125 2,125 1,978 74042 Education & Training 288 975 975 1,012 74071 Association Dues 971 1,900 1,900 2,000 Total Services 3,037 6,000 6,000 5,990 Total Operating 153,755 170,283 170,891 173,839 TOTAL DEPARTMENT $ 153,755 $ 170,283 $ 170,891 $ 173,839 125 CITY OF BAYTOWN PROGRAM SUMMARY 1025 MANAGEMENT INFORMATION SYSTEMS Program Description The Management Information Systems (M.I.S.) Department has the responsibility of effectively administering all computerized operations throughout the City. M.I.S. oversees the computer operations for all City departments and assists these departments in providing quality services to community through effective computer systems. This includes providing statistical reporting to the various administrative offices. In addition, M.I.S. is involved in conducting needs analysis, problem determination and system design. Major Goals • Provide hardware and software expertise to all city departments in order to maintain a highly productive workplace. Assist in acquisition and implementation of state-of-the-art hardware and equipment. • Improve the positive working relationship with all end -users in the various city departments. • Evaluate and scrutinize all new computer related hardware and software purchases. • Install, verify and configure new computer resources city wide with customized configurations required by the end -users to be productive while maintaining minimum standards established for personal computer configurations city wide. • Provide complete office automation solution for the entire city. Workload Measures 1. Hardware Calls 2. Software Calls 3. Programming Changes 4. System Administration 5. Information/Training 6. LAN/WAN Calls 7. Other Calls * Decrease Due to Upgrade in 1997 Performance Measures Major Objectives • Automate Help Desk operations to include call logging and trend analysis. • Implement and maintain a new tax and cash receipt software system. • Implement procedures for inventory control of computer hardware and software. • Acquire, implement and maintain imaging system for City Clerk's Office. • Cross -train all M.I.S. personnel. • Conduct recurring end -user training sessions. • Develop policies for e-mail usage and software usage on personal computers. • Develop procedures and policies for data security on all systems. • Develop and plan disaster recovery procedures. • Expand access to City Hall RS6000 system to other city departments. • Acquire and direct installation of new cabling system for City Hall renovation. 1996 1997 Actual Budget 671 525 437 678 79 55 144 201 248 534 65 189 213 310 1997 Estimated 650 850 100 259 725 200 500 1998 Projected *500 *600 70 250 *500 *125 *300 1. Response Time -2 Hrs 2. IBM Down Time 3. WAN Down Time 4. PCs Parts & Repair 5. Tasks Dead Lines N/A N/A N/A N/A N/A 99% 100% 99% 99% 99% 99% 110% 100% 85% 87% 100% 110% 100% 99% 99% 126 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1025 MANAGEMENT INFORMATION SYSTEMS Acct# Acct Description 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 7100 71002 71009 71021 71022 71023 71028 71041 7200 72001 72002 72021 72045 7300 73041 73042 73091 7400 74001 74021 74041 74042 74051 8000 84041 86011 Personal Services Regular Wages Overtime Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances Total Personal Services Supplies Office Postage Minor Tools Computer Software Supplies Total Supplies Maintenance Office Furniture & Equipment Machinery & Equipment Maintenance Reimbursed Total Maintenance Services Communication Special Services Travel & Reimbursables Education & Training Rents Total Services Total Operating Capital Outlay Office Furniture & Equipment Capital Lease Purchases Total Capital Outlay $ 167,412 $ 18,662 23,959 13,340 264 12,900 203,189 $ 23,185 30,511 16,738 321 15,600 201,642 2,517 21,136 30,328 16,282 320 15,600 $ 204,238 15,102 21,136 34,349 17,459 351 15,600 236,537 289,544 287,825 308,235 17,325 182 1,000 17,000 300 1,000 3,265 16,756 200 1,000 3,265 17,600 250 1,000 2,190 18,507 21,565 21,221 21,040 112,415 34,148 2,750 116,423 50,159 2,750 114,728 50,750 147,105 50,000 146,563 169,332 168,228 197,105 14,025 10,703 21,771 245 17,462 24,000 11,185 34,440 384 34,087 24,000 11,100 33,959 384 38,052 24,000 11,185 29,940 384 46,744 87,471 103,530 103,561 448,351 567,912 580,804 629,941 500 90,208 172,484 172,484 108,645 155,384 172,484 172,484 108,645 TOTAL DEPARTMENT $ 603,735 $ 740.396 $ 753,288 $ 738,586 CITY OF BAYTOWN PROGRAM SUMMARY 1030 FINANCE Program Description The Finance Department is composed of the Divisions of Finance Administration and Accounting. The Finance Administration Division has oversight responsibilities for the activities of the financial divisions that provide support to the City which include: Accounting, Purchasing, Utility Billing, Treasury, Budgeting and Cash Management. The Finance Administration Division also has oversight responsibilities for the activities of the Planning, Community Development, Management Information Systems and Communication Departments. This Department manages the annual audit, annual budget and advises management on all aspects of financial planning and debt management for the City. The Accounting Division is responsible for recording and reporting all financial transactions that occur within .City operations; and developing and implementing effective internal control systems for the City of Baytown. Major Goals • To ensure that all financial transactions are reported timely and accurately and in compliance with General Accepted Accounting Principles and that the appropriate internal controls are implemented and adhered to. • Provide financial information to users in the form, frequency and timeliness needed for management decisions, managing the City's assets and planning for future financial growth. • Continue to review City's infrastructure and capital needs to insure that adequate resources are provided for the upkeep and maintenance of same. Workload Measures 1. Council Monthly Financial Reports 2. Dept. Management Information Report 3. Long-range Financial Plan 4. Budget Instructions Manual 5. Annual Program of Services 6. Budget Award 7. CAFR Award Performance Measures • Provide quality budget development and analysis services to foster financial accountability and responsible use of City funds. • Continue to develop public/private partnerships in financing and developing community projects. • Ensure a balance between budgetary restraints and the new technology advancements. • To promote a better understanding of accounting policies and procedures among our internal and external customers. Major Objectives • Continue to develop financial policies that will provide financial stability and continuity in a changing political and economic environment. • Achieve efficiencies in accounting and reporting activities through greater use of information technology. • Continue to assist the departments with establishing and developing performance measures that will enable the city to monitor the effectiveness of the programs and services offered to the community. • Continue staff professional and technical growth. • Continue to obtain the G.F.O.A. Distinguished Budget Presentation Award and the Certificate of Achievement for Excellence in Financial Reporting. • Administer a divisional strategic planning process that is interfaced with goals and objectives established during the budget process. • Continue to refine rate structure in enterprise and internal service funds to address debt, operation and infrastructure needs. 1996 1997 Actual Budget 12 12 1 1 1 1 1 1 1 1 1 1 1 1 1997 Estimated 12 1 1 1 1 1 1 1998 Projected 12 1 1 1 1 1 1 1. CAFR complete by Jan 31 deadline 2. % of Departmental Strategic Planning Objectives completed within target date. 3. Days Budget filed before November 15th 4. Percent of Special Projects Completed 1 1 95 1 100 95 1 95 95 1 95 95 1 95 128 1 1 i CITY OF BAYTOWN BUDGET SERVICE LEVEL 1030 FINANCE Acct# Acct Description 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances Total Personal Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72041 Educational 72045 Computer Software Supplies Total Supplies 7300 Maintenance 73041 Office Furniture & Equipment Total Maintenance 7400 Services 74001 Communication 74021 Special Services 74022 Audits 74041 Travel & Reimbursables 74042 Education & Training 74051 Rents 74071 Association Dues 74087 Miscellaneous Total Services 8000 84041 84042 Total Operating Capital Outlay Office Furniture & Equipment Machinery & Equipment Total Capital Outlay $ 333,675 $ 3,256 24,027 48,132 25,950 532 15,190 338,710 2,720 3,849 29,463 51,441 26,662 546 13,980 $ 334,271 4,863 3,337 30,802 54,577 26,799 570 12,260 $ 340,179 2,000 4,176 32,998 53,926 26,732 556 11,400 450,762 467,371 467,479 471,967 6,644 4,448 1,133 725 236 9,601 5,028 5,400 910 9,935 4,730 4,184 1,183 10,874 • 5,020 5,700 1,065 13,186 20,939 20,032 22,659 154 660 160 660 154 660 160 660 260 3,078 30,346 4,500 5,763 2,003 3,883 3,900 35,418 6,457 4,020 2,277 3,960 3,900 32,068 6,277 4,170 2,222 3,960 9,600 35,428 6,664 5,047 2,453 2,682 3,960 49,833 56,032 52,597 65,834 513,935 545,002 540,268 561,120 924 5,769 750 342 6,693 750 342 TOTAL DEPARTMENT $ 520,628 $ 545,752 $ 540,610 $ 561,120 CITY OF BAYTOWN PROGRAM SUMMARY 10401 TREASURY Program Description The Treasury Division provides three main functions: 1) tax assessment, calculating the effective and rollback rates and levying the proper Ad Valorem tax in compliance with Texas Property Tax Code; 2) oversees the collection funds and cash mobilization procedures, including active management of City's idle funds in compliance with the Public Funds Investment Act and the adopted investment policy; and 3) assist in management advisory to other city staff along with compliance of the City's Industrial District contracts. Major Goals • A new tax application will be used for the 1997 levy, ensure proper training on the new application and provide management information sufficient to monitor all tax transactions. Workload Measures 1. Certified Accounts 2. Supplement & Correction Rolls processed 3. Refunds Processed & Issued 4. Investment Portfolio Performance Measures • Review all cash collection procedures throughout the City; utilize cash collection application on all major receivables. • Improve investment reporting, investment history and cross train staff to assist in investment reporting. • Continue to structure portfolio to meet investment strategy and cash liquidity requirements. Major Objectives • Mail tax statements by October 15 on new system. • Continue state Certification program for RTA & RTC. • Random review properties on appraisal roll for appropriateness. • Improve property information through use of Internet and modem access to HCAD. • Review Investment policy and stay in compliance with PFIA. 1996 1997 Actual Budget 26,185 26,500 2,632 2,600 378 400 $32,660,105 $33,000,000 1997 Estimated 26,515 2,649 428 $33,795,000 1998 Projected 26,600 2,700 450 $34,000,000 1. Current tax Collections as a % of Current Levy 2. Total tax Collections as a % of Current Levy 3. Weighted Average Maturity of Portfolio 4. Annual Estimated Yield 97% 98% 1,022 Days 5.75% 97% 99% 787 Days 5.50% 97% 98% 460 Days 5.55% 97% 99% 600 Days 5.50% 130 1 CITY OF BAYTOWN SERVICE LEVEL BUDGET 10401 TREASURY Acct# Acct Description 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances Total Personal Services 7200 Supplies 72001 Office 72002 Postage 72021 Minor Tools Total Supplies 7300 Maintenance 73011 Buildings 73041 Office Furniture & Equipment Total Maintenance 7400 Services 74021 Special Services 74023 Industrial Appraisal 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services 7500 Sundry Charges 75081 Citizens Committee Total Sundry & Other Total Operating $ 62,633 5,884 195 8,326 10,620 6,079 123 1,425 $ 86,829 4,160 1,000 9,821 13,185 7,134 146 3,000 $ 83,516 3,200 1,000 9,880 10,706 6,790 139 3,000 $ 84,155 14,630 1,430 7,225 10,931 7,760 161 3,000 95,285 125,275 118,231 129,292 4,720 9,675 4,600 9,500 100 4,456 10,984 80 4,800 11,250 100 14,395 14,200 15,520 16,150 75 75 500 500 918 918 500 500 1,000 114,085 20,000 2,345 795 353 120,000 21,000 2,300 900 735 115,733 22,000 2,373 903 400 120,000 22,500 3,420 1,740 685 137,578 144,935 141,409 148,345 900 900 900 900 900 900 900 900 248,233 285,810 276,978 295,687 TOTAL DEPARTMENT $ 248,233 $ 285,810 $ 276,978 $ 295,687 CITY OF BAYTOWN PROGRAM SUMMARY 10501 PURCHASING Program Description The Purchasing Division is responsible for the procurement of goods and services for all city departments. Purchasing prepares specifications for formal bids and annual contracts, obtains competitive bids, evaluates and makes recommendations on bids. The Purchasing Division administers the annual City auction, disposing of surplus property, including Police abandoned, stolen and seized property. Major Goals • Continue implementation of on-line Purchase Requisition system City wide. • Implement new fixed asset policy. Workload Measures 1996 Actual • Purchase quality goods and services in a timely and cost-effective manner. • Improve purchasing practices within the user departments. • Increase supplier performance. Major Objectives • On-line Purchase Requisitions. • Establish a commodity code book for user departments. • Tag fixed assets in compliance with Fixed Asset manual. 1997 Budget 1997 Estimated 1998 Projected 1. Number of Purchase orders 2. Purchase requisitions 3. Annual contracts 4. Formal bids (RFP's & RFQ's) 5. Bid tabulations to City Council 6. Bid tabulations to Suppliers 7. Pre -Bid Conferences Performance Measures 868 13,556 68 55 123 738 40 1,000 13,450 70 70 140 840 40 1,126 14,234 66 65 131 786 46 1,000 15,000 70 75 145 870 50 1. Sale of surplus property 2. Average # of days to process a PO 3. Average # of days to process a PO over $10,000 4. Percent protests filed 42,028 3 49 0% 40,000 47,215 2 2 45 43 0% 0% 40,000 2 40 0% 132 CITY OF BAYTOWN SERVICE LEVEL BUDGET 10501 PURCHASING 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 71002 71009 71011 71021 71022 71023 71028 71041 Personal Services Regular Wages Overtime Extra Help/Temporary Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances $ 118,615 $ 474 16,874 17,033 9,090 188 4,680 124,870 $ 1,500 16,503 18,981 9,639 200 4,680 121,794 1,500 565 16,113 18,602 9,557 191 4,680 $ 124,855 2,250 16,499 19,905 9,685 207 4,680 Total Personal Services 166,954 176,373 173,002 178,081 7200 Supplies 72001 Office 4,307 72002 Postage 1,101 Total Supplies 5,408 6,200 1,690 7,890 7300 Maintenance 73041 Office Furniture & Equipment 545 100 Total Maintenance 545 100 5,120 1,147 6,267 5,290 1,450 6,740 100 100 100 100 7400 Services 74041 Travel & Reimbursables 1,147 1,695 1,695 1,570 74042 Education & Training 1,788 905 905 1,120 74071 Association Dues 735 761 761 761 Total Services 3,670 3,361 3,361 3,451 Total Operating 8000 Capital Outlay 84061 Miscellaneous Total Capital Outlay 176,577 187,724 182,730 188,372 9,855 9,855 TOTAL DEPARTMENT $ 186,432 $ 187,724 $ 182,730 $ 188.372 133 CITY OF BAYTOWN PROGRAM SUMMARY 1060 LEGAL SERVICES Program Description The Legal Department (the "Department") provides legal services to the City of Baytown (the "City"), including counsel, negotiation, document drafting and review, representation in litigation involving the City. The Department remains abreast of development. Provides legal advice to the City Council, all City departments, the Baytown Area Water Authority as well as all of the City's boards and commissions. Secures preclearance for all municipal elections. Conducts all prosecutions in the municipal court for violations of City ordinances and state laws classified as Class C Misdemeanors, including traffic offenses, penal code violations, and abatement of public nuisances. Assists municipal court personnel in complying with all appropriate procedural requirements. Assists the Police Department in following proper procedures required by the courts in all phases of the criminal justice system. Provides legal counsel for code enforcement activities and frames and reviews new code sections. Prepares all ordinances, resolutions, and orders of the City Council. Prepares all liens, easements and other documents evidencing the City's rights with respect to real property located within the City. Acts as a liaison with outside counsel and reviews their work to ensure that the City's rights and interests are being fervently protected. Responds to a wide -range of inquiries from individual and corporate citizens and civic associations. Major Goals • Provide dependable legal advice to the City Council, the City Manager, all departments, Baytown Area Water Authority and all boards and commissions of the City. • Draft, review and negotiate legal instruments for City projects in order to achieve the desired project goals while ensuring that the City is adequately protected from potential liability. • Represent the City in all legal proceedings in an effective, zealous manner while meeting all deadlines. • Remain current on all state and federal laws and regulations applicable to the City. Major Objectives • Legal counsel Support all legal opinions, whether written or oral, with case or statutory authority, as appropriate. Ensure that all requests for written opinions are honored in a timely manner. Maintain all written opinions issued by the Department in the City Attorney Opinion Book for future reference. • Legal documents Track all requested legal documents with an automated project control system. Establish an advanced data base of all litigation files. Place all reusable documents into automated system forms. • Legal representation Ensure court -imposed deadlines are met. Ensure that all witnesses are timely advised of trial settings. 134 1 1 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES Acct# Acct Description 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 7100 Personal Services 71002 Regular Wages 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances Total Personal Services 7200 Supplies 72001 Office 72002 Postage 72091 Supplies Reimbursed Total Supplies 7300 Maintenance 73041 Office Furniture & Equipment 73046 Books Total Maintenance 7400 Services 74001 Communication 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services 7500 Sundry Charges 75051 Court Cost Total Sundry & Other 8000 84041 84042 Total Operating Capital Outlay Office Furniture & Equipment Machinery & Equipment Total Capital Outlay TOTAL DEPARTMENT $ 200,869 709 61 17,530 28,831 15,664 318 9,360 $ 194,239 998 1,500 14,890 29,319 14,979 309 9,360 $ 194,239 3,000 1,500 14,890 29,319 14,979 309 9,360 $ 195,102 3,116 1,505 14,450 31,041 15,179 317 9,360 273,342 265,594 267,596 270,070 2,265 783 (134) 1,400 800 1,750 800 2,000 800 2,914 2,200 2,550 2,800 2,128 13,967 1,150 19,000 1,150 19,000 1,150 21,500 16,095 20,150 20,150 22,650 789 4,246 2,989 1,883 9,907 770 5,200 3,400 1,985 11,355 770 5,500 3,400 1,985 11,655 770 6,500 3,900 1,985 13,155 904 750 750 750 904 750 750 750 303,162 300,049 302,701 309,425 800 4,171 800 4,171 800 800 $ 307,333 $ 300,849 $ 303,501 $ 309.425 135 CITY OF BAYTOWN PROGRAM SUMMARY 1080 PLANNING Program Description Manages the City's long-range economic and comprehensive planning and development functions. Specific functions of the department include providing staff support to various citizen commissions, managing the traffic control changes, coordinating City plans and projects with regional, State, and Federal agencies, maintaining departmental databases and administering development -related ordinances. Major Goals • Develop target area plans for Baytown neighborhoods. Workload Measures 1. Commission Meetings (hrs) 2. Visual Obstructions (Notices) 3. - Grant Applications 4. Accident Reports Entered 5. Plats Reviewed 6. Annexation Plans Developed 7. Special Reports Prepared 8. Brochures Prepared 9. Staff Training (Hrs) 10. Task Force Mtgs. (Hrs) Performance Measures • Track the growth of the City, utilizing the Baytown 2000 Plan as the base. • Develop traffic management measures that are feasible and effective. • Produce error -free reports in a timely manner. Major Objectives • Empower and develop partnerships with citizens. • Become the clearing house for information on the City's growth. • Improve traffic safety for area motorists. • Increase productivity and efficiency. 1996 1997 Actual Budget 250 225 35 30 3 5 3,000 3,000 9 15 1 5 2 1997 Estimated 150 30 4 3,000 15 5 4 3 45 1998 Projected 150 35 5 2,000 15 5 4 3 60 75 1. Average Staff hrs. per meeting (site visits, preparing staff reports, copying/mailing pkts., obtaining quorum, reminder calls) 2. Average days to respond to Visual Obstructions 3. Packets mailed one week before mtg (%) 4. Traffic control changes requested processed 5. % of Accident reports entered within 48 hrs. 6.5 6.5 7.0 5 1.0 90 80 1.5 100 100 0.5 95 150 85 0.5 100 200 100 136 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 71002 71003 71009 71011 71021 71022 71023 71028 71041 Personal Services Regular Wages All Other - Part Time Overtime Extra Help/Temporary Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances $ 140,383 1,518 1,444 228 12,285 20,121 11,662 225 11,841 $ 164,675 4,399 2,160 11,668 25,041 13,864 260 14,400 $ 157,757 $ 4,399 1,278 11,530 24,183 13,240 254 13,814 165,052 4,200 1,162 14,450 26,029 13,866 274 14,400 Total Personal Services 199,707 236,467 226,455 239,433 7200 Supplies 72001 Office 5,626 72002 Postage 4,598 72004 Printing 1,909 72021 Minor Tools - 72026 Cleaning & Janitorial 262 72041 Educational 38 8,600 6,900 3,500 500 450 2,000 4,722 4,125 1,400 500 450 1,000 4,990 5,170 2,576 1,045 225 1,650 Total Supplies 12,433 21,950 7300 Maintenance 73011 Buildings 2,881 73027 Heating & Cooling Systems 73039 Miscellaneous 73041 Office Furniture & Equipment 1,330 73045 Radio & Testing Equipment 611 73061 Miscellaneous 12,197 15,656 3,000 2,900 1,500 1,000 1,000 500 990 1,000 400 100 400 1,000 550 1,000 1,000 - Total Maintenance 4,822 6,400 5,540 4,400 7400 Services 74001 Communication 2,991 3,000 3,238 74002 Electric Service 6,237 6,000 6,430 74005 Natural Gas 560 700 692 74011 Hire of Equipment 500 500 74021 Special Services 1,014 - 74026 Janitorial Services 2,428 3,000 2,680 74036 Advertising - 3,600 1,000 74041 Travel & Reimbursables 6,567 4,400 4,400 74042 Education & Training 5,262 3,525 3,525 74071 Association Dues 1,393 2,180 1,535 1,500 2,570 550 250 1,500 2,000 4,650 3,310 1,515 Total Services 26,452 26,905 24,000 17,845 Total Operating 8000 Capital Outlay 82011 Buildings 84053 Major Tools Total Capital Outlay 243,414 291,722 268,192 277,334 1,595 1,750 1,595 1,750 TOTAL DEPARTMENT $ 245,009 $ 293,472 $ 268,192 $ 277,334 CITY OF BAYTOWN PROGRAM SUMMARY 11100 MUNICIPAL COURT Program Description The Baytown Municipal Court is a service -oriented department responsible for the administration of cases filed for enforcement of certain Class C misdemeanor laws and ordinances and for maintaining a Vital Statistics Department for issuance of birth and death certificates. Proper administration of these cases involves the following actions: scheduling cases for arraignments and trials, collecting fines, issuing FTA's, warrants and subpoenas, summoning jurors, entering all warrants into a state-wide computer system (SETCIC), scheduling community service, adjudicating Public Nuisance cases, Animal Control cases, Health cases and Juvenile cases, maintaining and issuing vital statistics reports and records while providing proper reporting to the Office of Judicial Administration for the State of Texas and the State Registrar's Office for the State of Texas. The Court works in conjunction with the Baytown Police Department and jail by recording all funds collected in the jail for fines, warrants and fees and cash bonds and by staying abreast of new programs and policies implemented that have direct effect on the court. The functions performed by the court are reported on a daily basis to the Finance Department and/or any other department which may be concerned. Communication is maintained on a daily basis with the Police Department, Legal Department, Finance Department, Inspection Department, Health Department, Animal Control and other departments as necessary. Some of the departments Workload Measures 1. Tickets Processed 2. Warrants Issued Performance Measures of the city such as Parks and Recreation, Animal Control and Fire Department also benefit from the Community Service Program scheduled through the court. Major Goals • Provide a fair and impartial system for timely adjudication of misdemeanor offenses within the jurisdiction of the Baytown Municipal Court. • Develop, implement and maintain effective methods of communication among the various departments within the city, particularly those departments that are a part of our judicial proceedings. • Provide programs and activities for employees to build and enhance knowledge, skills and efficiency. • Review internal office and court procedures and make appropriate modifications to improve productivity. Major Objectives • Provide qualified personnel required to accomplish goals of the court. • Provide cross training to insure efficiency and productivity in all areas of the court process. • Provide opportunity for training furnished by TMETC to all court personnel. • Stay apprised of all legislative changes effecting the court. 1996 1997 Actual Budget 18,124 25,000 6,922 8,500 1997 Estimated 30,000 17,000 1998 Projected 35,000 24,000 1. Judge Trials 2. Jury Trials 3. Pre Trials 4. Public Nuisance Trials 5. Appeals 6. Witness Summons 7. Juror Summons 8. Certified Copies 9. Vital Statistics 10. Instanters 11. Partial Payments 12. Defensive Driving 13. Deferments 320 50 100 100 12 450 8,000 152 2,939 4,000 13,000 7,008 2,566 400 200 500 120 75 750 12,000 150 3,200 7,000 18,000 9,000 2,500 647 75 650 120 18 1,400 8,500 471 3,500 7,337 18,000 9,000 2,500 200 80 1,100 150 20 900 8,000 850 4,000 7,500 18,000 10,000 3,000 138 CITY OF BAYTOWN SERVICE LEVEL BUDGET 11100 MUNICIPAL COURT 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances $ 134,476 12,165 3,527 9,756 29,576 19,794 13,432 286 2,100 $ 152,945 14.000 5,005 929 30,961 23,714 15,068 320 2,100 $ 150,357 $ 33,338 27,278 25,344 28,363 26,832 16,765 355 2,100 211,104 42,660 35,040 34,600 36,125 38,546 24,964 525 2,100 Total Personal Services 225,112 245,042 310,732 7200 Supplies 72001 Office 4,336 6,000 5,330 7,000 72002 Postage 5,055 8,000 7,677 9,000 72004 Printing 3,746 7,000 5,672 8,000 Total Supplies 13.137 21,000 18,679 24,000 7300 Maintenance 73011 Buildings 473 1,000 957 1,000 73041 Office Furniture & Equipment 70 500 500 1,500 73042 Machinery & Equipment 1,325 1,500 1,500 1,500 Total Maintenance 1,868 3,000 2,957 4,000 7400 Services 74001 Communication 1,809 3,100 2,050 3,100 74011 Hire of Equipment 3,883 3,960 3,960 3,960 74021 Special Services 12,217 55,500 50,414 55,500 74024 Municipal Court Judge 30,612 31,260 33,319 36,291 74041 Travel & Reimbursables 1,575 2,220 2,600 3,500 74042 Education & Training 219 550 525 550 74051 Rents 2,463 2,593 1,500 2,593 74071 Association Dues 300 200 300 425,664 Total Services 52,778 99,483 94,568 105,794 7500 Sundry Charges 75051 Court Cost 840 3.200 3,200 3,200 Total Sundry & Other 840 3,200 Total Operating 8000 Capital Outlay 84041 Office Furniture & Equipment 84043 Motor Vehicles Total Capital Outlay 293,735 371,725 3,200 3,200 430,136 562,658 1,266 12,992 14,258 TOTAL DEPARTMENT $ 307,993 $ 371,725 $ 430,136 $ 562,658 CITY OF BAYTOWN PROGRAM SUMMARY 11170 CITY CLERK Program Description Maintain records of council, administer elections, support citizens and departments in search for information, issue various permits and serve as records manager in accordance with state law. Major Goals • Update records schedule, microfilm records and initiate records imaging for City Clerk's office. • Plan and schedule municipal election for three council members and a run-off if necessary. • Work with Legal to effect Justice Department submittal. Workload Measures 1996 Actual Major Objectives • File updated records retention schedule with the state by 1999. • Develop schedule for May 1998 election, notify Judges and order supplies by March 1998; hold election school. • Prepare documentation for submission by January 1998. • Keep permit holders current. • Maintain accurate records of council activities. 1997 Budget 1997 Estimated 1998 Projected 1. Agenda, City Council, Others 2. Ordinances/Resolutions Indexed 3. Contracts/Change Orders Filed 4. Bid Openings and Board Committees 5. Roster Updated 6. Permits Issued 7. License/Title City Vehicles Performance Measures 53 300 55 87 53 386 150 53 300 50 104 53 260 155 53 300 50 90 53 375 155 60 300 45 93 55 375 155 1. Minutes processed before C/M 2. Late notifications within the month 3. Process notifications of annexations within two weeks 4. Update Board/Committee after Council Meetings 5. Issue permits in December 98% 98% 100% 98% 98% 100% 95% 95% 100% 100% 98% 98% 98% 98% 100% 100% 95% 95% 100% 100% 140 1 CITY OF BAYTOWN SERVICE LEVEL BUDGET 11170 CITY CLERK 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71010 Election Worker 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances $ 86,875 781 512 12,941 570 5,232 12,493 6,880 159 3,600 $ 92,311 1,356 511 11,926 23,400 5,184 13,941 8,114 226 3,600 $ 92,330 $ 15,224 5,176 13,888 7,082 147 3,600 93,648 1,300 579 13,786 23,400 5,176 14,756 7,243 159 3,600 Total Personal Services 130,043 160,569 137,447 163,647 7200 Supplies 72001 Office 8,808 6,837 4,699 8,206 72002 Postage 906 950 950 1,050 Total Supplies 9,714 7,787 5,649 9,256 7300 Maintenance 73041 Office Furniture & Equipment 1,148 850 900 850 73046 Books 12,736 6,500 4,822 8,500 Total Maintenance 13,884 7,350 5,722 9,350 7400 Services 74001 Communication 93 120 255 120 74011 Hire of Equipment 8,772 10,038 9,700 74021 Special Services 7,496 7,279 7,300 7,300 74036 Advertising 18,786 14,000 12,000 14,000 74041 Travel & Reimbursables 1,544 1,580 1,000 1,580 74042 Education & Training 205 560 452 560 74051 Rents 1,726 2,974 2,050 74071 Association Dues 225 400 325 400 Total Services 38,847 36,951 21,332 35,710 7500 Sundry Charges 75051 Court Cost 1,380 1,600 1,400 1,600 Total Sundry & Other 1,380 1,600 Total Operating 8000 Capital Outlay 84041 Office Furniture & Equipment Total Capital Outlay 193,868 214,257 1,400 1,600 171,550 219,563 1,487 1,487 TOTAL DEPARTMENT $ 195,355 $ 214,257 $ 171,550 $ 219,563 CITY OF BAYTOWN PROGRAM SUMMARY 1141 HUMAN RESOURCES Program Description The Department of Human Resources is a full service department supporting a comprehensive range of personnel needs, many of which are driven by evolving State and Federal legislation. The department performs various basic Human Resource functions by taking the following actions: developing and interpreting policy; acting as internal consultants to all departments on personnel related issues; maintaining employment practices consistent with applicable legislation; resolving employee concerns, grievances, and appeals; administering and resolving worker's compensation and unemployment issues, claims, and hearings; providing training and development; maintaining equitable and competitive compensation practices; and managing an insurance program involving worker's compensation, employee benefits, liabilities, and property coverage at a cost of $3.4 million a year. Major Goals • Provide advice and guidance to the City Manager, Directors, and Supervisors regarding the implementation of fair policies and procedures that will benefit all the employees of the City. • Provide fair, effective, and timely recruitment, advertising, screening and referral of qualified applicants for job vacancies. • Administer performance based compensation system to ensure internal and external equity, develop and maintain job descriptions and physical specific descriptions for all positions. • Manage an insurance program of Worker's Compensation ($400,000), Employee Benefits ($2.5 million), Liability Coverage's ($430,000), Property Workload Measures 1. Positions Posted 2. Application/Resumes Processed 3. Civil Service Applicants Tested 4. Workers' Comp Cases and Liab. Claims Processed Performance Measures 1. Total pos filled/hired/ prom/trans 2. # employees in orientation 3. Safety/Attend Awards 4. Employee Turnover Rate 5. Avg # days for external selection process 6. Avg # days for internal selection process Coverage's ($54,000). Its includes coverage on $36.5 million of buildings and equipment. • Develop and maintain an Affirmative Action Plan in order to assist the City in providing Equal Employment Opportunity for all qualified individuals. • Provide management and employees with programs that recognize contributions to the organization and ensure positive employee relations. • Develop and provide management and employees with programs and activities to build and enhance knowledge, skills, and abilities. • Provide staff and advisory support to the Civil Service Commission to ensure compliance with state law in all aspects of the employment relationship with Police Officers and Fire Fighters. Major Objectives • To act as a change agent for the organization to pursue proactive approaches to managing people and resources. • Manage and promote comprehensive benefits program. • Establish, promote, and maintain equitable compensation policies and practices. • Provide management and employees with training opportunities to increase skills levels for improved job performance and career advancement. • Provide timely referral of a diversified, qualified applicant pool to department hiring officials for interview and hiring consideration for open positions, in support of the commitments to the Affirmative Action and ADA programs. 1996 1997 Actual Budget 143 137 2,199 2,500 186 250 135 145_ 1996 1997 Actual Budget 141 140 70 75 88 150 N/A N/A N/A N/A N/A N/A 1997 Estimated 140 1,800 200 160 1997 Estimated 140 72 63 15 28 14 1998 Projected 140 1,800 250 150 1998 Projected 130 70 85 15 28 14 142 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1141 HUMAN RESOURCES Acct# Acct Description 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances Total Personal Services 7200 Supplies 72001 Office 72002 Postage 72041 Educational 72061 Miscellaneous Total Supplies 7300 Maintenance 73042 Machinery & Equipment Total Maintenance 7400 Services 74001 Conununication 74021 Special Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74051 Rents 74071 Association Dues Total Services 7500 Sundry Charges 75061 Medical - Preemployment 75062 Medical - Promotions 75064 Medical - Miscellaneous Total Sundry & Other Total Operating 8000 Capital Outlay 84041 Office Furniture & Equipment Total Capital Outlay $ 182,721 $ 1,379 6,802 14,153 26,208 14,560 291 10,846 210,243 $ 4,420 5,010 14,458 31,563 17,107 339 13,200 202,075 $ 4,420 5,010 18,818 30,565 16,050 323 11,400 211,252 4,420 5,280 19,087 33,909 17,567 354 14,400 256,960 296,340 288,661 306,269 5,742 2,772 24,290 425 6,000 3,000 26,944 800 6,000 2,800 24,194 800 6,000 3,000 27,014 800 33,229 36,744 33,794 36,814 870 1,000 1,000 1,000 870 1,000 1,000 1,000 16 21,816 10,982 5,063 6,315 139 2,671 24,060 12,500 6,350 5,708 132 2,820 24,060 12,500 6,350 5,708 176 2,820 24,060 12,500 6,470 5,910 180 3,113 47,002 51,570 51,614 52,233 23,401 3,817 41,522 23,748 2,000 62,694 25,841 2,000 63,784 25,000 2,000 69,145 68,740 88,442 91,625 96,145 406,801 474,096 466,694 492,461 900 900 2,121 900 900 2,121 TOTAL DEPARTMENT $ 406,801 $ 474,996 $ 467,594 $ 494,582 143 CITY OF BAYTOWN PROGRAM SUMMARY 2000 POLICE Program Description The Police Department is composed of five (5) Bureaus: Patrol, Support Services, Administration, Community Services and Investigations The Support Services Bureau is responsible for all support functions of the police department. These are the Jail Division, Property Room, Records Division, Police Garage, and Internal Affairs as well as budget preparation and equipment purchase. Patrol Bureau is the central provider of basic police support for the City of Baytown. The largest and most vital bureau in the police department. Patrol Bureau provides the following services: initial response to and investigation of all crimes in Baytown. The Administrative Services Bureau is responsible for organizing and directing the activities of the Baytown Police Department. The Bureau provides leadership, administrative support and legal guidance to the Department and ensures the citizens of Baytown It is the responsibility of the Community Services Bureau to organize and direct the activities of the Police Department in their relationship with the community. The Bureau is responsible for most information requested by the public from the Police Department The Investigations Bureau consists of the following elements: Criminal Investigations (CID), Narcotics, Problem Resolution Teams (PRT), Identification, Bomb Squad and Violent Offenders Task Force. Major Goals • Thoroughly investigate all complaints against Department personnel in a timely manner. • Increase efficiency in jail relating to in -processing and releases. • Protect lives and property by enforcing State and local laws. • Patrol the City with a view toward deterring or detecting crime, or apprehending the criminal. • Respond appropriately to all calls for police services. • Provide written reports or records of all incidents investigated. • Implement policies and initiatives of the Chief of Police. • Enhance public relations by improving the delivery of police services to the public. • Improve on career development and the quality of police supervision. • Reduction of crime through community involvement. • Reduction of the fear of crime, assisted by all officers in the Department. • Solicitation of information and ideas from the public. • Involvement of the Police in community functions. • Improvement of the Department image in the community. • Improvement of the Baytown Crime Stoppers as well as Ross S. Sterling and Robert E. Lee High Schools Crime Stoppers programs. • Institution of the Baytown Citizens Academy - Advance Course. • To conduct thorough criminal investigations in such a manner to enhance the criminal or potential criminals awareness that the commission of a crime will certainly result in his apprehension and vigorous prosecution. • Through criminal investigations, to provide a more secure environment for the Citizens of Baytown. • Through the efforts of the Problem Resolution Teams target and eliminate identified problems which may have a cause or effect on criminal activity or safety of the community. Major Objectives • Reduce complaints against officers by investigating and resolving the problems. • Eliminate all errors in booking and other record keeping relating to jail records. • Eliminate backlog of inactive reports awaiting microfilm. • Provide adequate security on case files to ensure the integrity of the records management system. • Provide additional and cross training for personnel. • Reduce crime in Baytown to the lowest possible level. • Detect and apprehend all criminals in Baytown. • Reduce property damage, personal injury and deaths to minimum levels. • Provide competent and thorough police investigations and reports. • Present a favorable image to all citizens. • Complete and publish the Department's Policy Manual and distribute it to all employees. • Conduct legal research and legal advice to reduce civil litigation against the Department and the City of Baytown. • Increased use of both the Mobile Substation and Crime Prevention trailer for community education / enforcement projects. • Oversee construction and completion of a new Animal Control Shelter. 144 2000 POLICE • Increase the number of persons contacted and presentations given. • To develop a higher degree of expertise of the Detectives in the investigation of criminal offenses through updated and advanced training. • To emphasize and encourage better and more thorough crime scene investigation and physical evidence collection to facilitate identifying the actor or what actually occurred. • To utilize and be receptive to new techniques and methods of investigations by encouraging innovative and proactive thinking of the investigators. • To interface with the community and encourage the various community organizations participation in the effort against criminal activity in conjunction to the "targeting" efforts of the PRT. Workload Measures 1. Calls for service 2. Offense reports written 3. Prisoners processed 4. AFIS Completed 5. To -Be Warrants Filed 6. Commitments Filed 7. Prisoners Processed 8. Total Offense Reports 9. Brady Applications 10. New Vehicle Installs 11. Oil Changes 12. Accident Reports 13. Total IA Complaints 14. Offense Reports 15. Offenses Cleared 16. UCR Crimes 17. Cases Inactivated 18. Cases Unfounded 19. Cases Reported in the Period Added to Detective Que for Follow-up Performance Measures • To increase the pressure on the narcotics user, seller and distributor through proactive enforcement and prosecution. • To deny the "profitability" of dealing in narcotics by developing and pursuing financial disruption investigations and interdiction efforts. • To develop a working relationship with the existing youth gangs that would complement the efforts of various groups yet insure they understand that we will actively prosecute any criminal activity. • To address the cause and effect issues that may encourage, promote or provide an environment for criminal activity. 1996 Actual 42,906 12,601 5,242 1,175 154 1,175 5,328 11,000 600 14 356 2,300 48 12,062 7,527 4,179 4,116 42 1,189 1997 Budget 45,000 12,000 5,500 1,400 250 1,400 5,500 12,000 700 12 360 2,400 50 12,062 8,500 4,179 4,200 50 1997 Estimated 42,000 13,000 5,712 1,400 225 1,400 5,800 12,100 700 14 370 2,500 55 14,611 9,732 4,549 4,430 87 1,200 1,402 1998 Projected 42,000 13,000 5,700 1,400 250 1,400 6,000 12,100 700 14 370 2,500 55 13,000 10,000 4,000 3,750 90 1,150 1. Missed C Citations 2. Citations Issued 3. County/Felony Charges 4. Number of Offenses 5. Number violent crimes 6. Prisoners Released 7. Report Verifications 8. Report Disseminated 9. Supplement Rpts. Screen 10. Tires Mounted 11. Brake Repairs 12. Secondary Employees. Apps 19,886 8,150 1,329 4,179 2,119 5,105 4,900 1,615 3,608 376 140 160 9,400 10,000 N/A 4,000 2,000 5,100 4,800 1,600 3,600 370 140 180 30,000 13,500 1,650 4,000 2,000 5,800 5,000 1,700 3,700 380 150 180 30,000 15,000 1,650 4,000 2,000 6,000 5,000 1,700 3,700 380 160 180 145 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Acct# Acct Description 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 7100 71002 71003 71009 71021 71022 71023 71028 71041 71091 7200 72001 72002 72004 72005 72006 72007 72016 72021 72026 72032 72036 72041 72061 7300 73011 73027 73041 73042 73043 73045 73046 73053 73091 7400 74001 74002 74005 74011 74012 74021 Personal Services Regular Wages All Other - Part Time Overtime Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances Personal Services Reimbursed Total Personal Services Supplies Office Postage Printing Animal Feed Clothing Allowance Wearing Apparel Motor Vehicle Minor Tools Cleaning & Janitorial Medical Identification Educational Miscellaneous Total Supplies Maintenance Buildings Heating & Cooling System Office Furniture & Equipment Machinery & Equipment Motor Vehicles Radio & Testing Equipment Books Vehicle Repair -Collision Maintenance Reimbursed Total Maintenance Services Communication Electric Service Natural Gas Hire of Equipment Insurance Special Services $ 4,228,632 61,832 233,490 474,594 641,621 340,513 93,650 28,490 (63,293) $ 4,490,873 57,725 317,912 473,285 721,690 363,950 100,815 18,060 $ 4,460,647 52,972 289,243 471,528 719,365 362,159 97,585 23,760 (12,390) $ 4,893,993 49,920 328,160 531,309 800,874 413,807 106,658 18,060 6,039,529 6,544,310 6,464,869 7,142,781 20,042 3,514 4,293 732 15,299 26,295 119,557 3,844 7,774 7 16,606 32,410 24,592 21,300 6,610 7,500 1,300 18,600 43,911 153,631 3,901 11,000 940 20,000 27,410 22,061 13,902 7,151 1,920 1,305 18,600 28,828 140,881 3,825 9,812 530 19,305 25,620 26,834 16,250 7,221 6,725 1,750 18,000 53,555 167,108 7,937 10,814 780 19,850 28,907 26,631 274,965 338,164 298,513 365,528 14,002 1,688 5,874 7,373 126,644 3,817 2,744 9,722 (6,378) 16,750 12,500 4,452 10,055 112,650 26,130 4,877 8,000 29,670 7,537 4,758 8,062 131,791 24,579 4,392 9,714 16,750 12,500 4,684 10,055 138,650 26,130 5,176 9,000 165,486 195,414 220,503 222,945 53,617 60,469 1,121 2,701 50 81,539 64,150 65,000 1,488 4,826 263 100,600 62,448 62,200 1,428 2,763 263 100,600 76,756 65,000 1,488 3,326 263 300 146 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 74026 Janitorial Services 74031 Wrecker Service 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74047 Support of Prisoners 74051 Rents 74071 Association Dues 74082 Confidential 74087 Miscellaneous Total Services 7500 Sundry Charges 75061 Medical - Preemployment 75064 Medical - Miscellaneous Total Sundry & Other Total Operating 16,522 2,045 850 8,378 21,723 22,142 17,557 2,362 8,800 45 18,000 4,500 1,500 18,960 19,663 22,500 17,989 2,779 12,000 270 19,155 2,140 1,123 18,088 12,646 33,484 15,047 2,854 12,655 270 19,224 4,500 1,500 20,882 31,412 33,500 23,928 3,149 12,000 270 299,921 354,488 347,164 297,498 1.770 5,561 7,331 1,365 11,000 12,365 1,353 7,327 8,680 1,365 9,000 10,365 6,787.232 7.444,741 7,339,729 8,039,117 8000 Capital Outlay 82011 Buildings 21,747 11,000 40,000 84041 Office Furniture & Equipment 2,848 - - 84042 Machinery & Equipment 11,616 33,685 32,440 25,000 84043 Motor Vehicles' 259,755 244,000 352,400 287,300 84053 Major Tools 6,670 87,770 85,654 10,791 84061 Miscellaneous 2,220 2,220 86011 Capital Lease Purchases 36,607 36,607 36,607 51,267 Total Capital Outlay 317,496 426,029 520,321 414,358 9000 Other Financing Uses 91226 To Miscellaneous Police 26,275 91240 To Org Crime & NARC Task 69.590 Total Other Financing Uses 95,865 TOTAL DEPARTMENT $ 7,104,728 $ 7.870,770 $ 7.860,050 $ 8,549,340 CITY OF BAYTOWN PROGRAM SUMMARY 20085 ANIMAL CONTROL Program Description The Animal Control Division operates and maintains the Animal Control Shelter. The Division responds to and enforces provisions of the City of Baytown Animal Control Ordinance and State Laws as they pertain to animals. Major Goals • Having acquired land for the new Animal Control Shelter/Adoption Center, begin construction as soon as possible. • Obtain new computers and software for the streamlining of all records of this unit. Workload Measures 1. House Calls 2. Pick-ups 3. Animal Redemptions & Adoptions 4. Animals transferred to Humane Society for adoption 5. Bite Incidents Major Objectives • Place all records on computer. • Establish a computerized program to input and dispatch all calls from animal shelter. • Develop a program to annually assist citizens with low cost rabies vaccinations. • Establish a program with local veterinarian to oversee health and provide vaccinations for animals that leave the shelter. • Continue job related education programs and maintain the certifications for Animal Control Officers. 1996 1997 Actual Budget 5,198 5,152 3,612 3,537 228 236 N/A N/A 151 140 1997 Estimated 5,250 3,687 279 2,581 148 1998 Projected 5,300 3,687 248 2,581 148 148 CITY OF BAYTOWN SERVICE LEVEL BUDGET 20085 ANIMAL CONTROL 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 71002 71009 71011 71021 71022 71023 71028 Personal Services Regular Wages Overtime Extra Help/Temporary Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance $ 91,748 $ 4,869 14,245 13,803 7,057 1,010 90,391 4,966 3,089 13,911 14,770 7,197 1,029 $ 81,989 7,885 4,703 10,434 9,647 4,661 671 $ 93,106 4,987 18,548 15,361 7,052 1,008 Total Personal Services 132,732 7200 Supplies 72001 Office 72002 Postage 135,353 119,990 140,062 322 72005 Animal Feed 3,483 72007 Wearing Apparel 722 72016 Motor Vehicle 4,366 72021 Minor Tools 1,263 72026 Cleaning & Janitorial 585 72031 Chemical 2,053 72032 Medical 154 72061 Miscellaneous 49 300 50 3,147 1,320 4,624 1,668 1,688 3,338 900 312 3,508 1,258 3,746 1,314 571 2,331 385 300 50 3,500 1,320 4,125 1,668 1,688 2,400 900 Total Supplies 12,997 17,035 13,425 15,951 7300 Maintenance 73011 Buildings 3,402 1,650 1,449 1,650 73027 Heating & Cooling System 1,230 600 250 600 73041 Office Furniture &Equipment - 75 75 75 73043 Motor Vehicles 63 4,100 1,000 1,000 73045 Radio & Testing Equipment 68 400 274 400 Total Maintenance 4,763 6,825 3,048 3,725 7400 Services 74001 Communication 324 700 324 700 74005 Natural Gas 1,240 2,000 1,122 2,000 74011 Hire of Equipment 150 382 150 74021 Special Services 9,576 21,012 11,384 17,400 74041 Travel & Reimbursables 261 261 261 74042 Education & Training 50 175 175 175 74071 Association Dues 50 100 75 100 Total Services 11,240 24,398 13,723 20,786 Total Operating 8000 Capital Outlay 84043 Motor Vehicles Total Capital Outlay 161,732 183,611 150,186 180,524 23,856 22,059 18,299 23,856 22,059 18,299 TOTAL DEPARTMENT $ 185,588 $ 205,670 $ 168,485 $ 180,524 CITY OF BAYTOWN PROGRAM SUMMARY 2020 FIRE AND RESCUE SERVICES Program Description The Fire Department consist of three operating divisions: Administration and Support, Prevention and Operations. The primary goal of the Administration/Support Division of Baytown Fire and Rescue Services is to provide training, maintenance, clerical, technical and managerial support for all employees, functions and programs. The Fire Prevention Division is responsible for public education„ fire investigations, inspections of public and mercantile buildings and sites impacting the safety and welfare of the public, Fire Prevention Code enforcement, assisting other city departments and projects as directed by the Fire Chief. The primary goal of the Operations Division of Baytown Fire and Rescue Services is to provide a range of high quality programs and services designed to protect the lives, property and environment of the citizens, business community and visitors within the City of Baytown from adverse effects due to fires, sudden medical emergencies, natural or man-made disasters, and other dangerous conditions. Major Goals • To continue efforts, through the following programs, to prevent any fire deaths in Baytown and to reduce property losses from fire. • Research, develop and deliver quality educational and training programs to employees of Baytown Fire and Rescue Services to improve safety and operating efficiency and effectiveness. • Provide preventive maintenance services for all equipment owned by Baytown Fire and Rescue Services and provide timely attention to needed repairs. • Improve the public awareness of Fire Rescue functions and services through increased public education activities. • Provide timely and accurate organizational external customer services for the community, while providing timely and accurate internal customer services to the employees of Baytown Fire and Rescue Services. • To continue efforts, through the following programs, to prevent any fire deaths in Baytown and to reduce property losses from fire. • To reduce the occurrence and severity of fires and other hazards through public education, fire/arson investigation and code enforcement. • To maintain rapid access for Operations Division apparatus through vigilant enforcement of fire lanes. • To focus on those most in need of teaching and counseling, the young and the old, if fire safety education to reduce fire deaths and injuries. • To continue efforts, through the following programs, to prevent any fire deaths in Baytown and to reduce property losses from fire. • To provide fire suppression and rescue services to residents and visitors within our designated response area. • Provide separate Engine Company and Ladder Company functions to improve efficiency and effectiveness in delivery of such critical tasks as primary search for victims, ventilation of the structure and salvage of citizen's property while making the ordinary tasks of fire suppression safer and less complex for fire and rescue personnel. • To improve the overall health and fitness of all members of the department through regular physical training and education in healthy lifestyles. • To improve the public appearance of all Fire and Rescue equipment and facilities. Major Objectives • To reduce/eliminate fire deaths and fire injuries in the city through education and inspections. • To reduce property fire losses in the city. • To provide Fire Safety House training to every third grade student in Goose Creek ISD. • To obtain a robot through grant funds for teaching fire safety to children at public events (Mall, etc.) • To analyze the transition from Key Rate to ISO and its impact on citizen's insurance rates. • Complete installation and training on the new MIS system, providing timely and accurate data for analysis of job performance and effectiveness. • To develop at strategy to move the City of Baytown from an ISO Class 4, through a Class 3 to a Class 2, improving service to citizens and providing potential 13% insurance premium reductions. • To develop new Standard Operating Procedures (SOPs) to implement the National Incident Management Systems (NIMS) to assure compatibility with outside agencies and to improve incident management and accountability. • To provide live fire training sessions for multi - company operations on all shifts. • Complete construction of Fire Station Three and provide timely transfer of response to the new facility. 150 2020 FIRE AND RESCUE SERVICES • To provide rapid water rescue of persons in the bays and water surrounding Baytown (10 minutes from dispatch to boat in the water) through the development of a personal water craft rescue team and the training of personal water craft technicians. Workload Measures 1. Fire/Rescue Responses 2. Medical Responses 3. Engine Company Business Inspections 4. In House Training Classes 5. Pump Capacity Tests 6. Fire Fighter Injuries 7. Plans Reviews Performed 8. Inspections Performed 9. Adult Programs presented 10. Adult Program Attendance 11. Juvenile Programs presented 12. Juvenile Program Attendance 13. Sprinkler Tests 14. Fire/Rescue Responses 15. Medical Responses 16. Engine Company Business Inspections 17. Training Hours (man-hours) 18. Fire Hydrants Serviced/Inspected 19. Physical Fitness (hours) Performance Measures • To provide hands-on training for all city employees in the proper use of fire extinguishers. To standardize the purchase and maintenance of all city fire extinguishers. 1996 1997 Actual Budget 1,900 2,000 2,492 2,100 1,678 1,750 230 150 4 8 2 5 131 110 383 352 34 40 2,899 3,500 24 45 2,096 3,000 27 25 1,900 2,000 2,492 2,100 1,678 1,750 7,682 7,000 1,279 1,500 2,278 3,000 1997 Estimated 2,000 2,500 2,000 200 6 2 135 350 40 2,500 45 2,500 25 2,000 2,500 2,000 7,500 1,500 3,000 1998 Projected 2,000 2,500 2,000 200 8 2 135 350 40 3,500 45 3,500 25 2,000 2,500 2,000 8,000 1,500 3,500 1. Response Time < 5 minutes 2. Fire Fighter Injuries 3. Civilian Injuries 4. Loss to Total Value Ratio 5. Percent semi-annual PM on -time 6. Pump Capacity Tests 7. Civilian Fire Deaths 8. Civilian Injuries 9. Arson Cases Reported 10. Arson Cases Cleared 11. Commercial Fires w/ Loss 12. Loss to Total Value Ratio 13. Total Responses 14. Number of Structure Fires with a loss 15. Average $ Loss per Structure Fire 16. Fire Fighter Injuries 17. Civilian Injuries 18. Loss to Total Value Ratio 19. Response Time < 5 minutes 60% 73% 2 5 11 5 .14% .06% 90 100 4 8 2 11 5 24 20 10 15 20 15 .14% .06% 4,395 4,100 110 100 7,738 10,569 2 5 11 5 .14% .06% 60% 73% 75 2 6 .07% 85 6 5 20 10 15 .07% 4,500 100 9,000 2 6 .07% 75 80 2 5 .06% 100 8 5 20 15 12 .06% 4,500 100 8,500 2 5 .06% 80 151 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE AND RESCUE SERVICES 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances 71091 Personal Services Reimbursed Total Personal Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72006 Clothing Allowance 72007 Wearing Apparel 72016 Motor Vehicle 72021 Minor Tools 72026 Cleaning & Janitorial 72031 Chemical 72032 Medical 72036 Identification 72041 Educational 72045 Computer Software Supplies Total Supplies 7300 Maintenance 73001 Land 73011 Buildings 73027 Heating & Cooling System 73041 Office Furniture & Equipment 73042 Machinery & Equipment 73043 Motor Vehicles 73045 Radio & Testing Equipment 73053 Vehicle Repair -Collision Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74005 Natural Gas 74011 Hire of Equipment 74021 Special Services 74026 Janitorial Services $ 2,878,095 $ 3,012,544 $ 2.899,702 $ 3,023,350 529 100,596 104,254 137,764 126,853 67 288,963 282,785 274,235 272,826 438,564 467,720 463,964 493,580 229,477 239,136 227,118 235,020 38,844 38,936 38,106 37,371 12,000 9,150 9,450 6,900 (1,094) - 3,985,445 4,154.525 4,050.936 4,195.900 4,631 4,500 4,500 5,300 1,010 1,000 1.000 1,000 800 895 500 2,516 2,520 2,520 2,520 41,317 46,000 44,900 47,545 22,594 21,500 23,500 25,410 11,081 10,150 10,000 13,260 4,768 4,600 5,100 5,100 795 1,500 2,500 3,406 2,222 2,600 2,600 3,050 3,281 3,350 4,100 4,000 12,688 13,100 12,600 15,350 1,532 500 500 - 108,435 112,120 114,715 126,441 3,331 3,000 9,700 5,000 23,838 20,200 20,000 20,000 1,804 3,000 2,000 3,000 4,446 4,200 4,150 4,500 12,976 15,415 15,300 17,865 50,233 50,250 71,500 61,100 10,553 11,000 11,000 11,000 - - 4,000 107,181 107,065 137,650 122,465 10,233 35,542 5,681 13,450 3 7, 500 5,000 3,493 2,150 4,453 4,500 12,800 13,450 37,060 38,600 6,590 7,400 3,600 2,125 4,060 4,500 4,500 152 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE AND RESCUE SERVICES 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 74041 Travel & Reimbursables 74042 Education & Training 74051 Rents 74061 Demolition of Structures 74071 Association Dues 74087 Miscellaneous Total Services 7500 Sundry Charges 75001 Contributions 75087 Miscellaneous Total Sundry & Other Total Operating 15,400 11,812 6,436 2,000 1,880 50 14,750 17,300 5,400 2,415 50 14,200 13,250 6,000 2,230 50 17,350 15,300 6,000 2,415 96,980 102,515 98,805 112,675 3,762 4,000 198 - 3,600 3,600 3,960 4,000 3,600 3,600 4,302,001 4,480,225 4,405,706 4,561,081 8000 Capital Outlay 82011 Buildings 24,280 84042 Machinery & Equipment 61,468 30,400 30,400 29,500 84043 Motor Vehicles 2,770 49,540 47,564 15,000 84045 Radio & Testing Equipment 28,008 23,000 21,500 17,500 84048 Signal Systems 32,440 25,110 22,500 - 84061 Miscellaneous 8,050 8,000 86011 Capital Lease Purchases - - 13,976 Total Capital Outlay 148,966 136,100 129,964 75,976 TOTAL DEPARTMENT $ 4,450,967 $ 4,616,325 $ 4,535,670 $ 4,637,057 153 CITY OF BAYTOWN PROGRAM SUMMARY 2025 PUBLIC SAFETY COMMUNICATIONS Program Description The Public Safety Communications Division is a consolidated communications center responsible for dispatching critical services provided by the City of Baytown. The Division serves as the critical interface between the public and all emergency services (i.e., Police, Fire and EMS). Calls for service for Animal Control, Public Works and Traffic Control are processed and dispatched by the Division. City response to major incidents and disasters are coordinated by the Division. The Radio Shop is part of the Public Safety Communications Division. This operation is responsible for the acquisition, installation and maintenance of all communications equipment for the City. Workload Measures 1. _ Police calls for service 2. Fire/EMS calls for service 3. Animal Control calls for service 4. Public Works calls for service Major Goals • Improve the productivity and efficiency of the Communications Division in customer service. • Improve productivity and efficiency of the operation. Major Objectives • Implement the Emergency Medical Dispatch program. • Improve customer service systems for internal and external customers. • Create methods to improve efficiency of dispatch services. • Perform preventive maintenance on all radios and system equipment. • Improve customer service for internal customers. 1996 1997 Actual Budget 46,030 52,287 5,863 6,905 5,133 5,208 1,903 2,232 1997 Estimated 47,190 6,594 5,541 2,250 1998 Projected 48,200 6,700 5,600 2,400 154 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2025 PUBLIC SAFETY COMMUNICATIONS Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances $ 421,525 463 45,787 50,289 67,202 35,146 2,359 2,400 $ 558,771 3,000 28,746 58,926 88,917 45,394 2,464 2,400 $ 517,580 4,741 41,311 54,401 85,975 42,721 2,427 2,400 $ 555,533 7,072 32,682 58,878 92,115 44,662 2,680 2,400 Total Personal Services 625,171 788,618 751,557 7200 Supplies 72001 Office 1,190 1,025 1,025 72002 Postage 186 265 120 72016 Motor Vehicle 1,700 1,700 72021 Minor Tools 3,300 2,500 72026 Cleaning & Janitorial 100 30 72041 Educational 20 200 200 72061 Miscellaneous 1,167 1,810 1,800 Total Supplies 2,563 8,400 7,375 7300 Maintenance 73011 Buildings 1,339 2,750 3,247 750 73027 Heating & Cooling System 823 500 - 500 73041 Office Furniture & Equipment 2,156 1,450 1,600 1,200 73042 Machinery & Equipment 7,805 8,451 8,429 8,663 73043 Motor Vehicles 932 500 250 2,200 73045 Radio & Testing Equipment 29,785 18,223 18,265 3,660 796,022 850 190 900 934 75 150 2,150 5,249 Total Maintenance 42,840 31,874 31,791 16,973 7400 Services 74001 Communication 4,819 7,258 7,569 15,186 74002 Electric Service 2,512 6,720 6,720 6,720 74005 Natural Gas 128 360 360 360 74011 Hire of Equipment 494 574 631 572 74041 Travel & Reimbursables 2,766 1,495 1,495 1,440 74042 Education & Training 596 250 250 550 74071 Association Dues 18 270 270 240 Total Services 11,333 16,927 17,295 25,068 Total Operating 681,907 845,819 808,018 843,312 8000 Capital Outlay 84041 Office Furniture & Equipment 3,622 5,059 2,969 84042 Machinery & Equipment - 700 700 86011 Capital Lease Purchases 40,254 Total Capital Outlay 43,876 5,759 3,669 TOTAL DEPARTMENT $ 725,783 $ 851,578 $ 811,687 $ 843,312 CITY OF BAYTOWN PROGRAM SUMMARY 40005 EMERGENCY MEDICAL SERVICES Program Description The Emergency Medical Service Division is responsible for responding to calls for assistance in the event of injury or medical emergencies. This includes on scene stabilization and transport to proper medical facilities. Care given to patients ranges from basic first aid to advanced life support measures. Major Goals • Our goals are to provide prompt, efficient out of hospital care to the level required to reduce pain and suffering. • To stabilize any patient to the degree necessary to provide safe, rapid transport to the appropriate medical facility. Workload Measures 1. Number of Responses Performance Measures Major Objectives • To respond to and arrive at the scene of a call for medical assistance in less than 9 minutes 90% of the time. • To provide treatment and stabilization at the scene in 15 minutes or less for trauma patients and 30 minutes or less for medical patients. • To provide the receiving facility a complete assessment of patient condition and care given at the scene. • To provide continued monitoring of patient condition and additional treatment as needed during transport. • To maintain patient billing records and accurately bill and collect user fees, maintaining a non -adjusted collection rate of 50%. 1996 Actual 4,464 1997 Budget 5,508 1997 Estimated 4,902 1998 Projected 5,200 1. % of Call less than 9 minutes 2. EMS Staffing per 1,000 population 3. EMS Staffing Level 4. Non -adjusted Collection rate 87 20 13 38% 90 27 17 50% 92 27 17 50% 90 27 17 50% 156 CITY OF BAYTOWN SERVICE LEVEL BUDGET 40005 EMERGENCY MEDICAL SERVICES Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7100 71002 71003 71009 71021 71022 71023 71028 Personal Services Regular Wages All Other - Part Time Overtime Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance $ 361,476 14,490 183,247 47,377 78,474 42,044 11,929 $ 506,313 33,740 92,437 63,967 90,470 47,379 14,515 $ 482,595 20,834 129,738 56,351 93,954 47,406 13,120 $ 537,240 4,089 133,973 61,897 105,112 50,452 15.294 Total Personal Services 739,037 848,821 843,998 908,057 7200 Supplies 72001 Office 1.874 72002 Postage 1,843 72004 Printing 2,098 72007 Wearing Apparel 1,274 72016 Motor Vehicle 7,204 72021 Minor Tools 103 72026 Cleaning & Janitorial 2,156 72032 Medical 41,369 2,100 2,400 2,200 4,760 9,515 250 2,115 36,894 2,000 2,776 1,716 4,500 7,858 289 1,900 36,500 2,200 2,700 - 2,050 4,304 8,520 250 2,160 41,301 Total Supplies 57,921 60,234 57,539 63,485 7300 Maintenance 73011 Buildings 4,918 2,600 2,503 3,100 73027 Heating & Cooling System 245 500 500 500 73041 Office Furniture & Equipment 761 500 300 2,000 73043 Motor Vehicles 5,616 6,000 4,500 6,000 73045 Radio & Testing Equipment 1,940 2,220 2,000 2,696 Total Maintenance 13,480 11,820 9,803 14,296 7400 Services 74001 Communication 4,243 6,364 4,716 4,404 74002 Electric Service 3,302 4,000 3,300 4,000 74005 Natural Gas 437 500 500 500 74013 Ambulance Service 2,500 74021 Special Services 6,198 6,300 6,300 6,300 74041 Travel & Reimbursables 1,297 2,200 2,100 2,800 74042 Education & Training 3,566 4,796 4,450 4,700 74071 Association Dues 950 675 475 Total Services 19,043 27,610 22,041 23,179 Total Operating 8000 Capital Outlay 84041 Office Furniture & Equipment 84042 Machinery & Equipment 86011 Capital Lease Purchases Total Capital Outlay 829,481 948,485 933,381 1,009,017 1,520 2,607 24,666 41,152 21,806 15,250 41,152 41,152 4,127 73.418 62,958 56,402 TOTAL DEPARTMENT $ 833,608 $ 1,021,903 $ 996,339 $ 1,065,419 CITY OF BAYTOWN PROGRAM SUMMARY 30100 STREETS AND DRAINAGE Program Description The Cutout Crew precedes the Asphalt and Concrete Crews insuring the cutout is properly squared and has adequate sub -base material, and performs storm sewer repairs in right-of-ways. The Asphalt Crew maintains 32 sq. mi. of roads patching potholes and repairing driveway tie-ins. The Sweeper cleans 6,200 mi. of street each year and sweeps for special events, City Hall and any other city facilities. Main thoroughfares are swept twice a month and residential approximately every six -months. The Drainage Division consists of two maintenance crews and one concrete crew. One crew performs ditch maintenance. The second drainage crew repairs driveways where pipe has separated and assists the concrete crew. The concrete crew pours sidewalks. driveways, curb/gutter, build and repair storm sewer boxes, and works for other city departments requiring concrete work. Workload Measures I. No. street cutouts 2. Frequency of Sweeping a. Residential b. Main Thoroughfares Performance Measures Major Goals • To increase production of the drainage maintenance crew. • To increase the productivity of the concrete crew. • To respond to complaints on potholes in a more timely manner and to do more asphalt cutouts. • Increase the frequency of sweeping during the year. • Improve attendance and punctuality of our employees. Major Objectives • Hold our employees more accountable for attendance. • To insure that operators are performing daily maintenance on their assigned equipment to reduce down time and increase productivity • To better maintain the concrete crew's equipment. • Improve attendance and punctuality of our employees 1996 1997 Actual Budget 45 80 2 1 24 24 1997 Estimated 75 1998 Projected 75 2 2 24 24 1. Sq.yd. pavement replaced 2,100 2,000 3,000 3,000 158 CITY OF BAYTOWN SERVICE LEVEL BUDGET 30100 STREETS AND DRAINAGE Acct# Acct Description 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 7100 71002 71009 71021 71022 71023 71028 7200 72007 72016 72021 72031 7300 73025 73026 73043 73045 7400 74011 74021 74041 74042 74071 8000 83026 84042 84043 86011 Personal Services Regular Wages Overtime Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Total Personal Services Supplies Wearing Apparel Motor Vehicle Minor Tools Chemical Total Supplies Maintenance Streets, Sidewalks & Curbs Storm Drains Motor Vehicles Radio & Testing Equipment Total Maintenance Services Hire of Equipment Special Services Travel & Reimbursables Education & Training Association Dues Total Services Total Operating Capital Outlay Storm Drains Machinery & Equipment Motor Vehicles Capital Lease Purchases Total Capital Outlay $ 690,351 15,785 86,904 101,463 52,493 40,580 $ 708,951 11,992 94,381 108,214 53,335 41,924 $ 659,691 13,476 81,745 104,320 51,944 39,797 $ 696,864 14,000 86,161 111,321 52,703 41,610 987,576 1,018,797 950,973 1,002,659 3,340 35,395 6,095 965 4,400 44,100 6,600 800 4,400 40,100 6,600 800 4,400 40,100 6,600 800 45,795 55,900 51,900 51.900 93,462 50,777 229,036 80 109,600 40,000 225,899 700 109,600 40,000 225,899 700 110,000 45,000 225,899 700 373,355 376,199 376,199 381,599 5,831 358 280 225 6,694 20,800 560 700 250 22,310 13,600 653 700 254 15,207 20,800 50,000 560 700 270 72,330 1,413,420 1,473,206 1,394,279 1,508,488 24,194 28,213 69,127 96,496 50,000 50,000 169,000 103,419 50,000 43,403 167,134 103,419 50,000 25,000 54,000 208,067 218,030 372,419 363,956 337,067 TOTAL DEPARTMENT $ 1,631,450 $ 1,845,625 $ 1,758,235 $ 1,845,555 CITY OF BAYTOWN PROGRAM SUMMARY 30201 MUNICIPAL SERVICE CENTER Program Description The Office Manager maintains purchasing transactions, payroll data and garbage bag money. He provides some administrative support in research activities. The two secretaries on a monthly basis answer telephone calls, dispatch radio messages, assist citizens or employees at the counter, type personnel data and input in computer all EPA and TNRCC data. Workload Measures 1996 Actual Major Goals • Maintain excellent service to the citizens when they come to Public Works or call on the telephone. • Sustain a high level of dispatching radio calls and administrative response. Major Objectives • Cross -train employees in payroll procedures. 1997 Budget 1997 Estimated 1998 Projected 1. Payroll Data Forms Processed 2. Telephone Calls 3. Dispatch Radio 4. Assist Citizens or Employees 5. Plastic Garbage Rolls sold Annually 6. EPA & TNRCC Reports 7. Employees' time calculated and entered per pay period Performance Measures 220 37,312 7,964 6,990 21,244 360 222 37,312 7,964 6,990 21,244 360 128 128 193 37,685 8,043 7,060 21,495 360 125 193 37,685 8,043 7,060 21,495 360 125 1. Avg cost of figuring payroll per employee per pay period 2. Avg number of man hours spent calculating & preparing EPA & TNRCC reports each month $2.63 $2.63 64 64 $2.55 64 $2.55 64 160 CITY OF BAYTOWN SERVICE LEVEL BUDGET 30201 MUNICIPAL SERVICE CENTER 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances Total Personal Services $ 237,286 23,750 33,092 17,302 780 8,760 $ 246,325 25,397 36,972 18,967 830 8,760 $ 248,521 25,386 37,378 18,628 837 8,760 $ 206,437 18,160 32,328 15,328 330 8,760 320,970 337,251 339,510 281,343 7200 Supplies 72001 Office 4,441 72002 Postage 1,084 72026 Cleaning & Janitorial 1,863 72032 Medical 72 72041 Educational 224 Total Supplies 7,684 3,050 1,250 1,500 100 500 6,400 3,050 1,250 1,600 130 500 6,530 3,050 1,250 130 500 4,930 7300 Maintenance 73011 Buildings 4,486 4,900 4,900 4,900 73027 Heating & Cooling System 1,312 2,000 2,000 2,000 73041 Office Furniture & Equipment 618 500 500 500 73043 Motor Vehicles 295 100 100 73045 Radio & Testing Equipment 5,057 3,000 3,000 3,000 Total Maintenance 11,768 10,500 10,500 10,400 7400 Services 74001 Communication 9,485 10,100 9,050 10,550 74002 Electric Service 29,064 30,400 30,400 40,400 74005 Natural Gas 2,012 2,600 2,600 5,600 74011 Hire of Equipment 200 200 74026 Janitorial Services 12,000 74041 Travel & Reimbursables 1,010 1,400 1,400 1,400 74042 Education & Training 2,588 2,000 2,000 2,000 74051 Rents 7,119 6,556 6,650 6,650 74071 Association Dues 489 800 800 800 74084 Indirect Cost 113,938 74087 Miscellaneous 450 1,000 1,000 1,010 Total Services 52,217 55,056 54,100 194,348 7500 Sundry Charges 75087 Miscellaneous 10 10 Total Sundry & Other 10 10 Total Operating 392,639 409,217 410,650 491,021 TOTAL DEPARTMENT $ 392,639 $ 409,217 $ 410,650 $ 491,021 CITY OF BAYTOWN PROGRAM SUMMARY 30203 TRAFFIC CONTROL Program Description The Traffic Control Operations Division installs, maintains and repairs traffic control devices in accordance with the Texas Manual on Uniform Traffic Control Devices to provide for safe and efficient traffic flow within the City of Baytown. These devices include traffic signals, flashing beacons, safety lighting, signs construction barricades and pavement markings. Major Goals • Improve the safety and efficiency of the street system by the timely maintenance and installation of approved traffic control devices. • Assist other departments/divisions in the application of signs and markings to provide information and direction for parking and access to city facilities. Workload Measures 1 Number of stop lines/turn arrows 2. Number of school crosswalks 3. Sign service calls 4. Traffic signal service calls 5. Barricade set-up calls 6. Barricade maintenance calls Performance Measures • Respond to immediate action situations to provide signs and/or barricades to help protect life and property. Major Objectives • Provide timely response to the repair of traffic control devices with emphasis on regulatory signs and traffic control signals to maintain a safe operating environment for traffic. • Install new traffic control devices consistent with authorization and statutory requirements. • Maintain all traffic control devices in a manner consistent with city policies and statutory requirements. 1996 1997 Actual Budget 290/120 290/210 51 51 900 900 1,700 1,700 400 400 500 500 1997 Estimated 290/210 51 990 1,164 200 500 1998 Projected 290/210 51 1,000 2,000 400 500 1. Street marking done 2. Stop lines/arrows done 3. School Crosswalks done 4. Signal calls within 1/2 hr. 5. Barricade calls within 1/2 hour 6. Sign calls within 1/2 hr. 7. Sign maint. 12 mo. cycle 10% 100% 100% 90% 90% 90% 80% 100% 100% 90% 90% 90% 80% 25% 100% 90% 90% 90% 80% 75% 100% 90% 90% 90% 80% 162 CITY OF BAYTOWN SERVICE LEVEL BUDGET 30203 TRAFFIC CONTROL 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 71002 71009 71021 71022 71023 71028 71041 Personal Services Regular Wages Overtime Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances $ 98,466 13,684 12,812 16,050 8,416 3,738 $ 135,197 8,000 19,642 21,789 10,990 4,818 $ 95,708 11,634 16,929 17,414 8,628 3,843 $ 176,852 9,008 28,361 29,105 13,602 4,939 3,600 Total Personal Services 153,166 7200 Supplies 72001 Office 72002 Postage 72007 Wearing Apparel 72016 Motor Vehicle 72021 Minor Tools 72026 Cleaning & Janitorial 72056 Street Marking 200,436 154,156 265,467 86 140 140 140 19 20 20 20 712 1,000 1,200 1,200 5,588 5,500 7,000 7,000 428 500 250 1,300 283 500 400 500 7,271 8,000 5,000 8,000 Total Supplies 14,387 15,660 14,010 18,160 7300 Maintenance 73011 Buildings 91 500 500 500 73027 Heating & Cooling System 200 200 200 73042 Machinery & Equipment 396 500 350 500 73043 Motor Vehicles 15,501 17,500 10,000 10,000 73044 Street Signs 10,074 17,700 16,500 21,568 73045 Radio & Testing Equipment 494 2,000 1,000 2,000 73048 Signal Systems 29,948 39,610 35,000 39,610 73049 Barricades 4,667 5,000 4,500 5,000 Total Maintenance 61,171 83,010 68,050 79,378 7400 Services 74001 Communication 769 1,150 1,000 1,150 74002 Electric Service 41,101 55,000 36,500 40,000 74021 Special Services 50,000 50,000 50,000 50,000 74041 Travel & Reimbursables - 500 500 500 74042 Education & Training 323 700 650 700 Total Services 92,193 107,350 Total Operating 88,650 92,350 320,917 406,456 324,866 455,355 8000 Capital Outlay 84041 Office Furniture & Equipment 1,375 84042 Machinery & Equipment 84043 Motor Vehicles 19,426 84045 Radio & Testing Equipment 844 86011 Capital Lease Purchases 7,683 7,390 7,390 Total Capital Outlay 29,328 7,390 7,390 TOTAL DEPARTMENT $ 350.245 $ 413,846 $ 332,256 $ 455,355 163 CITY OF BAYTOWN PROGRAM SUMMARY 30280 ENGINEERING Program Description Provide professional engineering services for publicly - funded capital improvement projects (CIP). Plan, program, design and manage construction and engineering projects for improvement and expansion of municipal infrastructure (Le., sanitary sewer, water distribution, streets, storm water drainage and public buildings). Develop and analyze courses of action for project development and recommend the best strategy for construction and engineering of CIP. Administer engineering and construction contracts. Prepare reports, project life -cycle schedules, specifications and plans. Processes progress payments. Perform quality assurance inspection to enforce quality construction in accordance with the contract specifications, industry standards and City ordinance. Evaluate proposed change orders prepare cost estimates and negotiate contract changes. Perform surveying for design, construction layout and right-of-ways. Review subdivision and commercial plats. Process requests for availability of city utilities. Provide information to the public and other city department as requested. Major Goals • Improve management of capital improvement projects to ensure quality construction completes on schedule and within budget. • Improve city services by reducing the backlog maintenance and repair activities through capital improvement projects, providing timely customer responses and enforcing warranty issues. • Increase the motivation, training and competency of the staff in their field of expertise. Workload Measures 1. Surveys performed 2. Projects inspected in-house 3. Projects designed in-house 4. Estimated Cost of 2&3 5. Projects designed by outside firm 6. Estimated Cost of 5 7. Drafting products 8. Requests for Utilities 9. Other requests 10. Subdivision Inspections • Maximize office versatility and efficiency by providing opportunities for professionally oriented training and cross -training. • Increase the use of technology to reap the benefits of cost and time savings and increased productivity. • Improve the professional working relationship with: the citizens of Baytown; other city departments; community organizations; local, State, and Federal agencies; consulting engineers and contractors. • Increase office cost -efficiency. Create an office climate of cooperation, trust and respect for each other. Provide the resources to ensure successful completion of work tasks. Major Objectives • Develop and implement an incremental plan for improved office automation. This plan consists of three components: (1) procurement of computer hardware and software, (2) collection and compilation of data into a useable, retrievable database, and (3) operator training. • Develop formal design review process. • Compare various standard engineering and construction contracts; select and modify, if necessary, the type best suited for the City. • Develop and update checklists used for routine reviews of plats and utility availability. • Make presentations to civic organizations to improve public relations and to infonn the public of the City's capital improvement plans. 1996 1997 1997 1998 Actual Budget Estimated Projected 250 250 250 250 10 11 16 9 5 11 12 13 $997,850 $840,000 $2,259,525 2,925,000 14 3 13 13 $10,991,580 $1,700,000 $7,436,500 $8,710,000 500 480 600 700 69 100 110 130 180 700 180 180 2 8 5 7 164 CITY OF BAYTOWN SERVICE LEVEL BUDGET 30280 ENGINEERING 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 71002 71009 71021 71022 71023 71028 71041 Personal Services Regular Wages Overtime Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances $ 186,645 14.428 26,727 28,717 15,351 935 6,571 $ 202,758 3,500 23,459 31.194 15,889 673 7,200 $ 209,334 3,500 23,104 31,711 16,286 776 6,600 $ 234,566 3,500 23,530 37,281 18,327 1,052 7,200 Total Personal Services 279,374 284,673 291,311 325,456 7200 Supplies 72001 Office 3,850 72002 Postage 421 72016 Motor Vehicle 2,694 72021 Minor Tools 510 72061 Miscellaneous 125 72091 Supplies Reimbursed 25 2,000 350 1,800 945 Total Supplies 7,625 5,095 2,000 350 2,200 700 3,100 350 4,490 990 5,250 8,930 7300 Maintenance 73041 Office Furniture & Equipment 529 500 500 73042 Machinery & Equipment 68 830 700 73043 Motor Vehicles 4,944 3.000 3,000 73045 Radio & Testing Equipment 263 300 300 Total Maintenance 5,804 4,630 4,500 500 450 3,100 420 4,470 7400 Services 74008 Pager System Lease 75 74041 Travel & Reimbursables 480 1,050 1,050 4,060 74042 Education & Training 864 2,390 2,390 3,145 74071 Association Dues 713 1,215 960 1,420 Total Services 2,057 4.655 4,400 8,700 Total Operating 8000 Capital Outlay 84042 Machinery & Equipment 84043 Motor Vehicles 84045 Radio & Testing Equipment 86011 Capital Lease Purchases Total Capital Outlay 294,860 299.053 305,461 347,556 2.352 17,500 14,100 200 10,588 2,352 42,388 TOTAL DEPARTMENT $ 297,212 $ 299,053 $ 305,461 $ 389,944 CITY OF BAYTOWN PROGRAM SUMMARY 30290 INSPECTIONS Program Description Administer the City of Baytown's inspection functions that includes (1) plan reviews, (2) issuance of building permits and (3) electrical, plumbing and mechanical inspections for compliance to established city codes. More specifically enforces Urban Rehabilitation Standards, care of premises standards, lodging and boardinghouse requirements, substandard building requirements, multifamily dwellings and mobile home park ordinances, sign ordinances and buffer fence regulations. Also, administer FEMA, flood plan management and City Hall building maintenance. Major Goals • Maintain a highly qualified staff to enforce all applicable codes that protect the public health, safety and welfare of the citizens. Workload Measures 1. Residential Permits 2. Commercial Permits 3. Sign Permits 4. Plan Reviews 5. Pipeline Company permits Performance Measures • Increase staff participation in educational seminars that update professional certifications. • Increase productivity and reliability by cross -training inspectors. • Develop and maintain a positive and helpful attitude with citizens and contractors in their contact with Inspection department. • Develop a system where inspection and zoning work closer together. This will stream line the zoning and the building permits. Major Objectives • Develop improved guidelines & checklists to inform & assist citizens & contr. in the permitting process. • Conduct infonnational meetings with contractors and sub -contractors. 1996 1997 Actual Budget 575 550 200 200 115 115 1,000 1,000 N/A N/A 1997 Estimated 600 225 200 1,500 10 1998 Projected 620 300 250 1,600 25 1. Res. plans reviewed within 3 working days 2. Com. plans reviewed within 10 to 20 working days 3. Inspections completed with 4 hrs. of assignment 4. Review request form pipeline companies 90 95 96 98 98 98 N/A N/A 90 85 90 85 90 85 90 85 166 CITY OF BAYTOWN SERVICE LEVEL BUDGET 30290 INSPECTIONS Acct# Acct Description 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances Total Personal Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72016 Motor Vehicle 72021 Minor Tools Total Supplies 7300 Maintenance 73041 Office Furniture & Equipment 73043 Motor Vehicles 73045 Radio & Testing Equipment Total Maintenance 7400 Services 74041 Travel & Reimbursables 74042 Education & Training 74051 Rents 74071 Association Dues Total Services 8000 84043 84045 Total Operating Capital Outlay Motor Vehicles Radio & Testing Equipment Total Capital Outlay $ 251,473 12,566 4,856 26,677 36,650 20,918 3,973 8,961 $ 262,958 13,614 9,000 28,362 38,272 21,826 3,504 7,200 $ 263,393 $ 12,566 7,912 23,725 40,213 21,255 3,367 7,200 255,419 13,614 9,000 21,136 41,408 21,146 4,589 3,600 366,074 384,736 379,631 369,912 2,615 2,662 549 2,081 4,100 2,900 600 3,750 3,500 1,000 200 2,500 3,200 2,320 600 4,400 890 7,907 11,350 7,200 11,410 237 3,845 4,082 200 3,247 900 4,347 200 7,400 900 8,500 200 3,200 1,500 4,900 2,945 1,278 785 830 5,838 4,700 1,880 720 770 8,070 3,500 1,000 720 770 5,990 4,700 1,880 770 7,350 383,901 408,503 401,321 393,572 13,399 597 14,600 650 11,843 26.000 13,996 15,250 11,843 26.000 TOTAL DEPARTMENT $ 397,897 $ 423,753 $ 413,164 $ 419,572 167 CITY OF BAYTOWN PROGRAM SUMMARY 40002 MOSQUITO CONTROL Program Description The purpose of this program is to reduce the threat of dicease transmission by and nuisance of mosquitoes. The thrust of the program is on application of adulticides, evolving toward more education of the public, and investigation and treatment or eradication of breeding sites of mosquitoes. Major Goals • Evolution of the program to focus more energy and emphasis on the program of breeding site elimination or treatment. • Increase opportunities and capacity for public education of mosquito habitat and control. Workload Measures 1. Nightly adulticide application 2. Employee Training Meetings 3. Investigation of Breeding Sites 4. Treatment of Breeding Sites 5. Public Education Appearances Performance Measures • Encourage public to band together to improve their neighborhoods to reduce mosquito breeding. Major Objectives • Train a competent and dependable staff to carry out functions of this department. • Educate the staff in chemical safety and proper use of insecticides and equipment. • Education of public, media and administration of the role and limitations of mosquito control efforts. • Conduct operations in an effective, equitable manner that adheres to environmental and legal limits. 1996 1997 Actual Budget 185 ' 200 26 26 6 6 - 4 4 1997 Estimated 196 26 100 75 6 1998 Projected 200 26 200 150 8 1. Nights of Operation for adulticide application 2. Breeding Site Investigation and Treatment 3. Organophosphates/gallon 4. Pyrethroids/gallon 5. Diluent Oils/gallon 185 6 665 17 255 200 770 20 300 200 100 700 20 300 200 200 700 20 300 168 CITY OF BAYTOWN SERVICE LEVEL BUDGET 40002 MOSQUITO CONTROL 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71003 All Other - Part Time 71023 Social Security 71028 Workers Comp Insurance Total Personal Services 7200 Supplies 72001 Office 72007 Wearing Apparel 72016 Motor Vehicle 72021 Minor Tools 72031 Chemical 72041 Educational $ 4,827 $ 369 166 8,014 $ 613 276 8,014 $ 613 276 10,875 832 361 5,362 8,903 8,903 12,068 700 35 859 17,095 7 400 700 17,500 500 94 400 700 17,500 500 150 1,674 1,000 880 18,000 500 Total Supplies 18,696 19,100 7300 Maintenance 73011 Buildings 1,195 2,000 73043 Motor Vehicles 1,397 2,000 73045 Radio & Testing Equipment 46 - Total Maintenance 2,638 4,000 19,194 2,000 2,000 40 4,040 22,204 2,000 2,500 200 4,700 7400 Services 74001 Communication 370 370 370 74021 Special Services 5,100 - 74041 Travel & Reimbursables 504 600 556 700 74071 Association Dues 50 75 75 Total Services 5,654 1.045 926 1,145 Total Operating 8000 Capital Outlay 84042 Machinery & Equipment 84043 Motor Vehicles 84045 Radio & Testing Equipment Total Capital Outlay 32.350 33,048 33,063 40,117 15,233 18,062 1,263 10,446 34,558 10,446 TOTAL DEPARTMENT $ 66,908 $ 33,048 $ 33,063 $ 50,563 169 CITY OF BAYTOWN PROGRAM SUMMARY 40003 ENVIRONMENTAL HEALTH Program Description Responsible for all public and environmental health concerns in the city and their impact on the citizens. Program covers such areas of concern as food and pool sanitation, vector control, water quality, code enforcement, mosquito control, public health complaints and vacant property maintenance. Major Goals • Prevention of disease to and between humans. • Improvement of sanitary and aesthetic conditions of the community. • Education of the public regarding sanitation, food safety, disease prevention and control. Workload Measures 1. Food inspections 2. Pools 3. Complaints 4. Vacant lots 5. Vacant homes Performance Measures • Be responsive to the public regarding complaints and corrections. • Create a positive departmental image with the public. Major Objectives • Utilize the Hazards Analysis Critical Control Points method to assure quality control of food preparation. • Effectively respond to citizens complaints. • Assure compliance with health ordinances. • Take necessary measures to improve the visual appearance of the community. • Make department more visible and accessible to the public. 1996 1997 Actual Budget 631 1,030 134 100 749 750 2,916 2,700 646 650 1997 Estimated 541 200 614 2,500 400 1998 Projected 800 200 500 2,200 350 1. 350 Food establishments. Inspect those that prepare food 4/year. 2. Pools twice annually N/A N/A N/A N/A N/A N/A 1,400 60 170 1 CITY OF BAYTOWN SERVICE LEVEL BUDGET 40003 ENVIRONMENTAL HEALTH 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances $ 173,439 3,645 14,763 16,890 26,714 15,324 1,224 15,725 $ 187,416 5,082 13,995 14,732 30,242 16,784 1,278 12,600 $ 181,067 5,082 13,995 13,097 29,386 16,313 1,208 15,600 $ 163,222 8,800 13,995 12,132 27,752 14,969 750 12,600 Total Personal Services 267,724 282,129 275,748 7200 Supplies 72001 Office 3,081 3,000 3,000 2,500 72002 Postage 3,015 3,000 3,000 3,000 72004 Printing 2,040 3,200 2,500 2,500 72008 Film, Developing & Battery - 1,000 72016 Motor Vehicle 1,000 1,000 - 72031 Chemical 250 250 250 72041 Educational 86 250 250 250 Total Supplies 8,222 10,700 10,000 9,500 7300 Maintenance 73011 Buildings 3 73041 Office Furniture & Equipment 462 300 300 300 73042 Machinery & Equipment 1,742 2,000 1,600 2,000 254,220 Total Maintenance 2,207 2,300 1,900 2,300 7400 Services 74001 Communication 4,642 4,000 4,000 3,000 74002 Electric Service 370 - 74021 Special Services 6,501 6,300 6,300 6,300 74041 Travel & Reimbursables 2,437 2,600 2,600 2,600 74042 Education & Training 156 300 300 300 74043 Registration 623 800 800 650 74056 Vacant Lot Cleaning 18,145 25,000 25,000 25,000 74057 Water Pollution 239 74071 Association Dues 525 685 685 600 Total Services 33,638 39,685 39,685 38.450 Total Operating 8000 Capital Outlay 84043 Motor Vehicles 84045 Radio & Testing Equipment Total Capital Outlay 311,791 334,814 327,333 304,470 14,500 14,500 1,300 3,100 15,800 17,600 TOTAL DEPARTMENT $ 311,791 $ 350,614 $ 344,933 $ 304,470 CITY OF BAYTOWN PROGRAM SUMMARY 40004 ENVIRONMENTAL INSPECTION Program Description A program that provides three Code Enforcement Officers to survey the city to seek out and enforce code violations relating to neighborhood preservation and improvement of the visual appearance of the city. Major Goals • To improve the overall visual appearance of the city. • To reduce conditions that adversely affect the environmental health of the community. • Education of the public regarding community pride, property stewardship, and sanitation around the home and businesses. Major Objectives • Cover the entire city in a systematic manner seeking out and abating code violations. • Removal of junk and abandoned vehicles. • Proper disposal of junk, rubbish, trash and tires. • Locate substandard buildings and report to Community Development for remediation. • Assist in vector control activities. 172 CITY OF BAYTOWN SERVICE LEVEL BUDGET 40004 ENVIRONMENTAL INSPECTION Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance Total Personal Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72008 Film, Developing & Battery 72016 Motor Vehicle 72041 Educational Total Supplies 7300 Maintenance 73041 Office Furniture & Equipment 73043 Motor Vehicles Total Maintenance 7400 Services 74041 Travel & Reimbursables 74042 Education & Training 74043 Registration 74071 Association Dues Total Services Total Operating $ 80,164 7,225 12,554 5,988 1,074 107,005 400 3,170 500 1,500 2,250 300 8,120 300 900 1,200 750 300 250 250 1,550 117,875 TOTAL DEPARTMENT $ $ $ $ 117,875 173 CITY OF BAYTOWN PROGRAM SUMMARY 1091 STERLING MUNICIPAL LIBRARY Program Description The mission of this department is to provide a program of public library service which makes available to the citizens resources for: life-long learning; open access to information; a rich and satisfying leisure life. Major Goals • Improve the popular materials library. • Use a skilled staff and adequate print and electronic reference resources, provide timely, accurate and useful information for community residents. • Employ services for children, as well as for parents and children together, to encourage young people to develop an interest in reading and learning. • Support an independent learning center for all ages and accomplishments. This will permit the pursuit of a sustained program of learning which begins with the illiterate and continues through advanced academic levels. Workload Measures 1. Annual Circulation 2. Annual Reference Transactions 3. User Visits 4. Books Added 5. Municipal Population 6. Full-time Equivalent Staff Performance Measures Major Objectives • Through the recommendations found in book and audio-visual reviews in professional journals, purchase and lease a library collection of high caliber to meet the needs and interests of Baytown's reading public. (12,000 items per year) • Develop a state of the art music collection for young people with gift funds. This will include audio cassettes, compact discs and books. • Reach out to the economically, educationally and culturally deprived citizens of our community with mobile library service which is brought to their senior center, nursing home or neighborhood. • Open up the world of reading and learning to the functionally illiterate through an innovative, well structured and disciplined literacy program. (Serve 300-350 adults/year) • Develop policies and procedures which will implement public access to the Internet. 1996 1997 Actual Budget 611,375 643,000 31,813 32,000 248,594 245,000 10,811 12,000 69,619 70,412 32.7 33 1997 Estimated 580,000 32,000 245,000 12,000 70,412 33.4 1998 Projected 580,000 32,500 245,000 13,000 71,205 33.4 1. Cost Per Capita 2. Full-time Equivalent Staff Per Capita 3. Circulation Per User Visit 4. Circulation Per Capita 5. Reference Transactions Per Capita 6. New Books Per User $18.15 0.00047 2.46 8.78 0.46 0.04 $19.47 0.00047 2.62 9.13 0.45 0.05 $19.45 0.00047 2.37 8.24 0.45 0.05 $19.78 0.00047 2.37 8.15 0.46 0.05 175 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1091 STERLING MUNICIPAL LIBRARY Acct# Acct Description 7100 71002 71003 71009 71021 71022 71023 71028 71041 7200 72001 72002 72016 72021 72026 72032 72041 72046 72061 7300 73001 73011 73027 73041 73042 73043 73045 73046 7400 74001 74002 74005 74029 74041 74042 74051 74071 74087 Personal Services Regular Wages All Other - Part Time Overtime Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances Total Personal Services Supplies Office Postage Motor Vehicle Minor Tools Cleaning & Janitorial Medical Educational Botanical Miscellaneous Total Supplies Maintenance Land Buildings Heating & Cooling System Office Furniture & Equipment Machinery & Equipment Motor Vehicles Radio & Testing Equipment Books Total Maintenance Services Communication Electric Service Natural Gas Service Awards Travel & Reimbursables Education & Training Rents Association Dues Miscellaneous Total Services Total Operating 1996 Actual $ 572,411 187,363 8,644 63,896 84,065 58,670 2,248 5,580 1997 Budget $ 606,567 207,303 11,172 64,110 92,752 63,543 2,202 5,580 1997 Estimated $ 606,567 207,303 17,182 62,600 95,887 63,543 2,559 5,580 1998 Adopted $ 616,588 217,943 17,182 64,054 99,248 64,463 2,611 5,580 982,877 1,053,229 1,061,221 1,087,669 4,937 7,250 1,385 2,356 2,588 35 5,519 14 20,564 4,500 8,250 2,100 3,000 3,000 100 5,000 50 22,295 4,500 7,250 1,800 3,466 3,000 100 5,000 50 21,295 5,700 7,250 1,890 4,803 3,000 100 5,000 50 32,700 44.648 48,295 46.461 60,493 28 9,223 3,115 3,702 1,428 6,707 17,735 100 8,000 1,600 3,000 3,850 4,500 19,000 60 10,000 4,500 3,000 3,000 5,800 19,000 100 11,125 4,500 3,718 3,000 5,800 50 19,000 41,938 40,050 45.360 47,293 4,865 75,128 11,202 901 1,184 28,212 779 12,015 5,800 71,500 16,000 1,220 3,000 39,394 854 13,750 4,650 71,500 10,000 1,220 3,000 39,394 944 13.700 7,320 71,500 12,000 50 1,220 3,500 40,854 944 19,700 134,286 151,518 144,408 157,088 1.203.749 1.293,092 1,297,450 1,352,543 176 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1091 STERLING MUNICIPAL LIBRARY Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 8000 Capital Outlay 82011 Buildings 84041 Office Furniture & Equipment 84046 Books 84061 Miscellaneous Total Capital Outlay 7,020 1,400 18,001 55,767 62,800 62,800 62,800 4,149 7,900 7,900 4,900 59,916 77,720 72,100 85,701 TOTAL DEPARTMENT $ 1,263,665 $ 1,370,812 $ 1,369,550 $ 1,438,244 177 CITY OF BAYTOWN PROGRAM SUMMARY 5010 PARKS & RECREATION Program Description The Parks and Recreation Department is responsible for direction, supervision, operation and maintenance of 38 parks, comprising more than 400 developed acres. The Department is responsible for mowing of most of the City's medians/parkways, roadsides, ditches and alleys and the grounds of several facilities utilized by other departments and operations of the city. The department operates a greenhouse/tree nursery at the Park Street Service Center. The Department is responsible for the City's recreation programs and related facilities, including the new Bayland Park Marina and Restaurant. In 1997-98 the Department will complete renovations of a building on Goose Creek (1724 Market Street) to conduct programs of the new Wetlands Education and Recreation Center. Planning and construction of many improvements done by supervisory staff and operations personnel. Planning and developing major Capital Improvement Projects is accomplished by staff with the assistance of and the City's Engineering Department, various consultants and citizen committees. While most major construction is performed by contractors, some site improvements, utilities and drainage facilities are often constructed by the Public Works Department and this department. In addition to daily and seasonal maintenance operations, the Parks and Recreation Department sponsors and co-sponsors, with considerable volunteer support, many youth and adult programs plus special events such as the July 4th Celebration, Special Olympics Track Meet, Senior Olympics, youth and adult fishing tournaments, softball tournaments, art shows, the Christmas Parade and other holiday events. The department works closely with the Parks and Recreation Advisory Board in linking citizens to the planning of both facilities and programs. Key staff have Human Resources and Public Information responsibilities under the City's Emergency Management Plan. The Cultural Arts Advisory Council and the Goose Creek Stream Development Committee are others whom the staff both consult and assist. This year's budget includes 30 full- time employees, plus approximately 100 part-time employees, most of whom are employed on a seasonal basis. This includes JTPA/Mayor's Summer Youth Job Program students and swimming pool staff. At least two of the major goals set by the Baytown's Comprehensive Plan lie within the scope of this department. Those are beautification and expanded recreational opportunities. Major Goals • Demonstrate sensitivity to citizens needs in planning programs and facilities. • Expand recreation opportunities, especially for youth. • Improve the community's image and appearance by providing quality recreation programs and safe, well - maintained parks and open spaces. • Heighten community awareness of parks and recreation services. • Improve maintenance standards. • Complete 1991-95 Capital Improvement Program projects and assist in developing plans for the City's upcoming C.I.P. Major Objectives • Assist management of the Bayland Park Marina in achieving higher levels of occupancy by the end of 1998. • Solicit citizen involvement in planning of programs and facilities. • Reduce mowing rotation times: Parks from 19 days to 14 days, Medians from 2.5 weeks to 2 weeks, Roadsides from 6 weeks to 5 weeks and Slope Mowing from 6-7 weeks to 4-5 weeks. • Increase scope of weed control programs on medians and right of ways. • Provide increased information to media and make regular presentations to community groups. • Continue tree/shrub nursery operations and plant at least 60 sizable trees in parks and provide 500 saplings for Arbor Day. • Inspect playgrounds, clean park facilities and remove litter twice weekly. 178 5010 PARKS & RECREATION Workload Measures 1. Community Center Utilization days 2. Gray Center Utilization Days 3. Roseland Pavilion Rentals 4. Jenkins Pavilion Rentals 5. Jo Roosa Pavilion Rentals 6. Summer Softball Teams 7. Fall Softball Teams 8. Volunteers 9. Co -sponsored Programs 10. Seniors Easter Party Attendance 11. Seniors Valentine Party Attendance 12. Special Olympics Attendance 13. Halloween Attendance 14. July 4th Celebration Attendance 15. Playground Inspection 16. Mow & Trim Rotation 17. Mowing Rotation 18. Spray Mileage 19. Median Rotation 20. 30 gal tree production 21. 1 gal tree giveaways 22. Inventory Liner Plants 23. Flats of annual color Performance Measures 1996 1997 Actual Budget 350 350 300 300 156 165 135 140 90 90 60 70 63 54 700 700 11 12 450 450 450 450 250 300 250 2,000 35,000 35,000 Weekly Weekly 19 days 19 days N/A 6 weeks N/A 440 miles N/A 2 weeks 60 60 200 600 280 280 80 80 1997 Estimated 350 300 175 150 90 46 54 700 12 450 450 300 2,000 35,000 Weekly 14 days 6 weeks 330 miles 2 weeks 45 700 200 80 1998 Projected 350 300 175 150 90 70 54 800 12 450 450 350 2,500 35,000 Weekly 14 days 6 weeks 440 miles 2 weeks 45 800 250 80 1. Direct Costs Recovered 2. # News Articles/Photos 3. Summer Softball $120/per 4. Fall Softball $120/per 5. Revenue Rental Community Center 6. NonRevenue Rental Community Center 7. Attendance Community Center 8. Class Hours Gray Center 9. Revenue Rental Gray Center 10. NonRevenue Rental Gray Center 11. Attendance Gray Center 12. Swimming Pools Attendance 13. Total Pool Revenue All Pools 10% 25% 25% 25% 100 100 100 150 $ 7,200 $ 8,400 $ 5,520 $ 8,400 $ 7,560 $ 6,480 $ 6,480 $ 6,480 1,800/yr 1,980/yr 1,980/yr 1,900/yr 1,080/yr 1,080/yr 1,872/yr 1,900/yr 138,000/yr 120,000/yr 144,000/yr 150,000/yr 105/hr 99/hr 1,188/hr 1,100/hr 156/yr 180/yr 156/yr 160/yr 180/yr 144/yr 120/yr 120/yr 18,000/yr 24,000/yr 24,000/yr 24,000/yr 20,310 23,500 21,000 21,000 $ 12,622 $ 14,000 $ 13,000 $ 13,000 179 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5010 PARKS AND RECREATION Acct# Acct Description 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 7100 71002 71003 71009 71021 71022 71023 71028 71041 7200 72001 72002 72004 72007 72008 72012 72016 72020 72021 72026 72028 72031 72032 72041 72045 72046 72061 7300 73001 73011 73012 73013 73021 73022 73025 73027 73028 73041 73042 73043 73044 73045 Personal Services Regular Wages All Other - Part Time Overtime Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances Total Personal Services Supplies Office Postage Printing Wearing Apparel Film, Developing & Battery Docks & Piers Supplies Motor Vehicle Food/Beverage For Resale Minor Tools Cleaning & Janitorial Swimming Pool Supplies Chemical Medical Educational Computer Software Supplies Botanical Miscellaneous Total Supplies Maintenance Land Buildings Docks & Piers Recreation Structures Filtration Plants Sanitary Sewers Streets, Sidewalks & Curbs Heating & Cooling Systems Electrical Maintenance Office Furniture & Equipment Machinery & Equipment Motor Vehicles Street Signs Radio & Testing Equipment $ 669,863 138,956 17,321 105,798 97,157 61,704 12,684 6,180 $ 694,290 178,113 20,545 104,749 107,317 66,733 13,974 6,180 $ 694,662 164,180 20,545 104,718 107,305 65,151 13,749 6,180 $ 779,622 213,538 23,346 114,227 125,041 76,097 16,173 7,380 1,109,663 6,840 1,782 1,073 4,302 874 21,849 7,861 7,456 27,709 1,267 20,064 89 2,872 19,518 1,191,901 6,892 2,150 2,248 4,841 250 27,609 6,449 7,290 7,398 4,000 35,767 1,590 24,485 250 3,830 8,804 1,176,490 1,355,424 6,567 1,957 1,548 5,108 550 23,000 3,000 7,950 7,300 4,000 34,680 1,490 23,866 200 3,550 8,510 9,204 2,496 5,323 5,386 1,685 200 23,000 8,400 13,761 4,000 38,744 1,740 26,050 250 3,409 6,047 123,556 143,853 133,276 149,695 3,673 36,453 8,284 7,703 3,558 537 25,875 570 422 71,882 1,314 1,532 5,612 27,900 5,200 8,000 8,550 4,100 4,500 20,246 1,265 900 55,550 1,500 400 5,200 30,700 5,200 6,000 8,550 4,000 4,500 25,500 765 400 65,000 2,900 400 5,580 37,900 8,000 8,000 8,550 500 4,100 19,500 30,486 540 400 58,844 1,500 750 1 180 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5010 PARKS AND RECREATION 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 73046 Books 73049 Barricades 73061 Miscellaneous Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74005 Natural Gas 74021 Special Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74043 Registration 74051 Rents 74058 Landfill Fees 74071 Association Dues 74087 Miscellaneous Total Services 7500 Sundry Charges 75087 Miscellaneous Total Sundry & Other Total Operating 298 50 1,000 160 50 900 160 50 1,000 600 162,101 144,933 160,225 186,300 5,818 8,505 8,505 8,980 66,603 71,599 71,599 137,293 2,147 2,082 2,082 17,767 94,511 137,952 135,352 174,015 5,291 6,350 6,546 6,950 5,795 7,801 7,872 7,809 5,316 2,549 1,737 2,425 970 - 7,175 9,948 9,620 9,580 - 9,256 6,000 6,316 1,354 1,600 1,455 1,545 596 612 436 436 195,576 258,254 251,204 373,116 50 50 1,590,896 1,738,941 1,721,195 2,064,585 8000 Capital Outlay 83027 Heating & Cooling Systems 83039 Miscellaneous 10,455 30,972 84041 Office Furniture & Equipment 3,193 12,000 84042 Machinery & Equipment 12,613 15,651 84043 Motor Vehicles 19,047 25,000 84045 Radio & Testing Equipment 1.267 - 84052 Heavy Equipment - 39,200 84053 Major Tools 1,755 84061 Miscellaneous 9,282 20,000 30,972 12,000 14,100 24,885 39,200 36,000 30,725 9,194 23,495 65,000 1,000 20,000 20,000 Total Capital Outlay 57,612 142,823 141,157 185,414 TOTAL DEPARTMENT $ 1,648,508 $ 1,881,764 $ 1,862,352 $ 2,249,999 181 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND 1996 1997 1997 1998 Actual Budget Estimated Adopted BEGINNING BALANCE $ 1,009,813 $ 1,185,472 $ 1,185,472 $ 1,150,793 Add: Current Ad Valorem Taxes 5,004,081 4,985,910 5,009,809 5,119,131 Delinquent Ad Valorem Taxes 116,074 90,000 95,320 90,000 Penalty and Interest 62,131 50,000 50,000 50,000 Interest in Investments 87,291 80,000 124,157 98,084 Transfer -in from Water & Sewer 100,000 Total Revenues 5,269,577 5,305,910 5,279,286 5,357,215 FUNDS AVAILABLE FOR DEBT SERVICE 6,279,390 6,491,382 6,464,758 6,508,008 Deduct: Principal Payments 1,875,000 1,980,000 1,980,000 2,285,000 Interest Payments 3,207,022 3,108,014 3,108,014 3,157,863 Additional Debt-TWDB - 350,000 212,951 - Paying Agent Fees 11,896 12,000 13,000 13,000 Total Deductions 5,093,918 5,450,014 5,313,965 5,455,863 ENDING BALANCE $ 1,185,472 $ 1,041,368 $ 1,150,793 $ 1,052,145 Tax Rate Allocation Between Operating & Debt rOOperations and Maintenance Interest and Sinking 183 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Estimated Assessed Valuation for 1997 Tax Rate per $100 Valuation Estimated Tax Levy Estimated Collections TOTAL FUNDS AVAILABLE $ 1,884,847,021 0.73703 13,891,888 97.0% $ 13,475,131 Adopted Distribution TAX RATE PER $100 Rate Rate Adopted Amount Adopted 1995-96 1996-97 1997-98 1997-98 1997-98 Operations and Maintenance Interest and Sinking Totals 0.45379 0.45700 0.45700 8,356,000 0.28324 0.28003 0.28003 5,119,131 62.01% 37.99% 0.73703 0.73703 0.73703 13,475,131 100.00% 184 CITY OF BAYTOWN ASSESSED VALUATIONS, TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Collections Percent Fiscal Taxable Per S100 Tax in Collected Year Value Valuation Levied Current Year Current Year 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 * ** $ 1,681,455,037 $ 0.66500 $ 11,127,129 $ 10,763,272 1,626,272,220 0.66500 10,826,077 10,516,451 1,691,487,670 0.66500 11,269,272 11,010,079 1,735,666,630 0.68500 11,875,019 11,573,394 1,723,307,150 0.73703 12,697,557 12,401,302 1,729,115,670 0.73703 12,728,102 12,293,251 1,757,988.462 0.73703 12,684,940 12,283,821 1,885,240,718 0.73703 13,894,790 13,031,845 1,883,986,818 0.73703 13,885,548 13,340,820 1,884,847,021 0.73703 13,891, 888 13,475,131 * As of 7/31/97 ** Estimated with 1996 values at 7/31/97 and a 97%collection rate. 96.7% 97.1% 97.7% 97.5% 97.7% 96.6% 96.8% 93.8% 96.1% 97.0% 185 CITY OF BAYTOWN GENERAL LONG TERM DEBT PRINCIPAL AND INTEREST REQUIREMENTS As of October 1, 1997 Fiscal Year Principal Interest Total 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 $ 2,115,000 2,225,000 2,360,000 2,515,000 2,675,000 2,845,000 3,025,000 3,215,000 3,420,000 3,640,000 3,875,000 4,125,000 4,400,000 4,685,000 2,770,000 500,000 535,000 575,000 380,000 $ 2,977,863 2,864,719 2,730,504 2,578,714 2,420,689 2,252,406 2,075,849 1,889,048 1,688,201 1,471,355 1,238,460 989,565 723,280 438,534 205,530 104,480 73,256 39,768 11,210 $ 5,092,863 5,089,719 5,090,504 5,093,714 5,095,689 5,097,406 5,100,849 5,104,048 5,108,201 5,111,355 5,113,460 5,114,565 5,123,280 5,123,534 2,975,530 604,480 608,256 614,768 391,210 $ 49,880,000 $ 26,773,428 $ 76,653,428 Note: The 1997-98 Adopted Budget includes $350,000 estimated for issuance of new debt. 186 CITY OF BAYTOWN GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 1998 REQUIREMENTS Series Obligation Amount of Issue Principal Outstanding Oct. 1, 1997 Principal & Interest Requirements for 1997-98 Principal Outstanding Sept. 30, 1998 Principal Interest Total 1988 Public Improvement & Refd 1990 Tax & Revenue Cert. of Oblig. 1991 General Obligation 1992 General Obligation & Refunding 1993 General Obligation 1994 General Obligation 1992 Series AMT 1995 General Obligation 1995 General Obligation & Ref d $ 1,140,000 4,800,000 2,650,000 24,730,000 3,500,000 2,435,000 4,190,000 4,310,000 6,170,000 Requirement for Debt at 10/1/97 1997 Estimated New Debt issued in 1998 $ 200,000 $ 4,200,000 2,500,000 23,585,000 3,080,000 2,315,000 3,815,000 4,205,000 5. 980,000 49,880,000 4,000,000 100,000 $ 100,000 25,000 420,000 150,000 65,000 145,000 115,000 995,000 2,115,000 170,000 10,750 $ 292,000 162,538 1,455,789 145,950 147,328 258,988 228,458 276,063 2,977,863 180,000 110,750 $ 392,000 187,538 1,875,789 295,950 212,328 403,988 343,458 1,271,063 5,092,863 350,000 100,000 4,100,000 2,475,000 23,165,000 2,930,000 2,250,000 3,670,000 4,090,000 4,985,000 47,765,000 3,830,000 Total $ 53.880,000 $ 2,285,000 $ 3,157,863 $ 5,442,863 $ 51,595,000 187 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 1997-98 Fisca Interest Principal Interest Interest Annual Principal Total Year Rate Due 02/01 Due 02/01 Due 08/01 Requirement Outstanding Outstanding Public Improvement & Red * Remaining Portion Series 1988 Date of Issue - June 6, 1988 Term - 15 Years 1996 6.90% $ 1997 7.00% 100,000 $ 100,000 14,100 $ 10,650 10,650 $ 7,150 124,750 $ 117,800 300,000 $ 200,000 332,150 214,350 1998 7.10% 100,000 7,150 3,600 110,750 100,000 103,600 1999 7.30% 100,000 3,600 103,600 $ 35,500 $ 21,400 $ 456,900 Tax & Revenue Cert. of Oblig. Series 1990 Date of Issue - July 15, 1990 Term - 13 Years 1996 6.50% $ 100,000 $ 154,200 $ 150,950 $ 405,150 $ 1997 6.60% 100,000 150,950 147,650 398,600 4,300,000 $ 5,727,450 4,200,000 5,328,850 1998 6.60% 100,000 147,650 144,350 392,000 4,100,000 4,936,850 1999 6.70% 100,000 144,350 2000 7.75% 1,000,000 141,000 2001 6.75% 1,000,000 102,250 2002 6.80% 1,000,000 68,500 2003 6.90% 1,000,000 34,500 $ 4,400,000 $ 943,400 385,350 1,243,250 1,170,750 1,103,000 1,034,500 $ 789,200 $ 6,132,600 141,000 102,250 68,500 34,500 General Obligation 4,000,000 3,000,000 2,000,000 1,000,000 4,551,500 3,308,250 2,137,500 1,034,500 Series 1991 Date of Issue - February 1, 1991 Term - 15 Years 1996 7.90% $ 1997 7.90% 1998 7.90% 25,000 $ 25,000 83,738 $ 82,750 25,000 81,763 82,750 $ 81,763 191,488 $ 189,513 80,775 187,538 185,563 183,588 181,613 179,638 177,663 829,275 832,687 929,250 1999 7.90% 25,000 2000 7.90% 25,000 2001 7.90% 25,000 2002 7.90% 25,000 2003 7.90% 25,000 2004 6.40% 700,000 2005 6.45% 750,000 2006 6.50% 900,000 80,775 79,788 78,800 77,813 76,825 75,838 53,438 29,250 79,788 78,800 77,813 76,825 75,838 53,438 29,250 2,525,000 $ 3,876,325 2,500,000 3,686,813 2,475,000 3,499,275 $ 2,550,000 $ 800,775 $ 717,037 $ 4,067,812 2,450,000 2,425,000 2,400,000 2,375,000 2,350,000 1,650,000 900,000 3,313,713 3,130,125 2,948,513 2,768,875 2,591,213 1,761,938 929,250 188 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 1997-98 Fisca Interest Principal Year Rate Due 02/01 Interest Due 02/01 Interest Annual Due 08/01 Requirement Principal Outstanding Total Outstanding General Obligation & Refunding Series 1992 Date of Issue - November 15, 1992 Term - 20 Years 1996 4.50% $ 380,000 1997 4.90% 400,000 $ 751,600 $ 743,049 $ 1,874,649 743,049 733,249 1,876,299 23,985,000 23,585,000 S 40,100,956 38,224,657 1998 5.10% 420,000 733,249 722,539 1,875,789 23,165,000 36,348,868 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 5.13% 5.38% 5.63% 5.75% 5.80% 6.00% 6.13% 6.20% 6.40% 6.40% 6.40% 6.40% 6.40% 6.40% 440,000 485,000 605,000 710,000 840,000 1,390,000 1,475,000 1,470,000 2,530,000 2,695,000 2,870,000 3,060,000 3,265,000 1,330,000 $ 24,365,000 722,539 711,264 698,230 681,214 660,802 636,442 594,742 549,570 504,000 423,040 336,800 244,960 147,040 42,560 $ 9,181,102 711,264 698,230 681,214 660,802 636,442 594,742 549,570 504,000 423,040 336,800 244,960 147,040 42,560 $ 8,429,503 1,873,804 1,894,494 1,984,444 2,052,016 2,137,244 2,621,184 2,619,312 2,523,570 3,457,040 3,454,840 3,451,760 3,452,000 3,454,600 1,372,560 $ 41,975,605 General Obligation 22,725,000 22,240,000 21,635,000 20,925,000 20,085,000 18,695,000 17,220,000 15,750,000 13,220,000 10,525,000 7,655,000 4,595,000 1,330,000 34,475,065 32,580,570 30,596,126 28,544,110 26,406,866 23,785,682 21,166,370 18,642,800 15,185,760 11,730,920 8,279,160 4,827,160 1,372,560 Series 1993 Date of Issue - November 1, 1993 Term -18 Years 1996 5.50% $ 1997 5.50% 140,000 $ 82,875 145,000 79,025 $ 79,025 $ 75,038 301,900 $ 299,063 3,225,000 $ 4,655,997 3,080,000 4,356,935 1998 5.50% 150,000 75,038 70,913 295,950 2,930,000 4,060,985 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 5.50% 4.20% 4.00% 4.25% 4.00% 4.50% 4.70% 4.80% 4.90% 5.00% 5.10% 5.20% 5.25% 5.25% 155,000 160,000 170,000 175,000 180,000 190,000 200,000 210,000 220,000 230,000 240,000 255,000 265,000 280,000 70,913 66,650 63,290 59,890 56,171 52,211 47,936 43,236 38,196 32,806 27,056 20,936 14,306 7,350 66,650 63,290 59,890 56,171 52,211 47,936 43,236 38,196 32,806 27,056 20,936 14,306 7,350 292,563 289,940 293,180 291,061 288,383 290,148 291,173 291,433 291,003 289,863 287,993 290,243 286,656 287,350 $ 3,365,000 $ 837,886 $ 755,011 $ 4,957,898 2,775,000 2,615,000 2,445,000 2,270,000 2,090,000 1,900,000 1,700,000 1,490,000 1,270,000 1,040,000 800,000 545,000 280,000 3,768,422 3,478,482 3,185,302 2,894,241 2,605,858 2,315,711 2,024,538 1,733,106 1,442,103 1,152,241 864,248 574,006 287,350 189 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 1997-98 Fisca Interest Year Rate Principal Interest Due 02/01 Due 02/01 Interest Annual Due 08/01 Requirement Principal Outstanding Total Outstanding General Obligation Series 1994 Date of Issue - November 1, 1994 Term - 20 Years 1996 1997 $ 60,000 $ 60,000 79,288 $ 77,075 77,075 $ 74,863 216,363 $ 211,938 2,375,000 $ 4,109,896 2,315,000 3,897,959 1998 65,000 74,863 72,466 212,328 2,250,000 3,685,630 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Series AMT 70,000 75,000 80,000 90,000 95,000 100,000 110,000 115,000 125,000 135,000 145,000 155,000 165,000 175,000 190,000 205,000 220,000 72,466 69,884 67,119 64,169 60,850 57,347 53,659 50,428 47,050 43,300 39,183 34,688 29,844 24,688 19,219 13,281 6,875 69,884 67,119 64,169 60,850 57,347 53,659 50,428 47,050 43,300 39,183 34,688 29,844 24,688 19,219 13,281 6,875 212,350 212,003 211,288 215,019 213,197 211,006 214,088 212,478 215,350 217,483 218,870 219,531 219,531 218,906 222,500 225,156 226,875 $ 2,435,000 $ 985,273 $ 905,986 $ 4,326,259 2,180,000 2,105,000 2,025,000 1,935,000 1,840,000 1,740,000 1,630,000 1,515,000 1,390,000 1,255,000 1,110,000 955,000 790,000 615,000 425,000 220,000 3,473,280 3,261,277 3,049,990 2,834,971 2,621,774 2,410,768 2,196,680 1,984,202 1,768,852 1,551,370 1,332,500 1,112,968 893,437 674,531 452,031 226,875 Series 1992 Date of Issue - November 15, 1992 Term - 20 Years 1996 7.88% $ 1997 7.88% 125,000 $ 142,586 $ 137,665 $ 135,000 137,664 132,349 405,251 $ 405,013 3,950,000 $ 6,487,110 3,815,000 6,082,097 1998 7.88% 145,000 132,349 126,639 403,988 3,670,000 5,678,109 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 7.88% 7.88% 7.88% 7.88% 6.30% 6.50% 6.60% 6.70% 6.70% 6.70% 6.70% 6.75% 6.75% 6.75% 160,000 170,000 185,000 200,000 215,000 230,000 245,000 260,000 280,000 300,000 320,000 345,000 365,000 395,000 126,639 120,339 113,646 106,361 98,486 91,714 84,239 76,154 67,444 58,064 48,014 37,294 25,650 13,331 120,339 113,646 106,361 98,486 91,714 84,239 76,154 67,444 58,064 48,014 37,294 25,650 13,331 406,979 403,985 405,007 404,848 405,200 405,953 405,393 403,598 405,508 406,078 405,308 407,944 403,981 408,331 $ 4,075,000 $ 1,479,974 $ 1,337,388 $ 6,892,361 3,510,000 3,340,000 3,155,000 2,955,000 2,740,000 2,510,000 2,265,000 2,005,000 1,725,000 1,425,000 1,105,000 760,000 395,000 5,271,130 4,867,145 4,462,138 4,057,291 3,652,091 3,246,138 2,840,746 2,437,148 2,031,641 1,625,563 1,220,256 812,312 408,331 190 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 1997-98 Fisca Interest Year Rate Principal Interest Due 02/01 Due 02/01 Interest Annual Due 08/01 Requirement Principal Outstanding Total Outstanding General Obligation Series 1995 Date of Issue - July 1, 1995 Term - 20 Years 1996 1997 105,000 $ 137,220 117,618 $ 117,618 $ 115,465 254,838 $ 338,083 4,310,000 $ 7,290,583 4,205,000 6,952,500 1998 115,000 115,465 112,993 343,458 4,090,000 6,609,043 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 120,000 130,000 140,000 145,000 160,000 170,000 180,000 195,000 205,000 220,000 235,000 255,000 270,000 290,000 310,000 330,000 355,000 380,000 112,993 110,323 107,365 104,040 100,488 96,488 92,110 87,475 82,308 76,773 70,723 64,143 56,875 49,045 40,563 31,418 21,683 11,210 110,323 107,365 104,040 100,488 96,488 92,110 87,475 82,308 76,773 70,723 64,143 56,875 49,045 40,563 31,418 21,683 11,210 343,315 347,688 351,405 349,528 356,975 358,598 359,585 364,783 364,080 367,495 369,865 376,018 375,920 379,608 381,980 383,100 387,893 391,210 $ 4,310,000 $ 1,686,320 $ 1,549,100 $ 7.545,420 General Obligation & Ref d 3,970,000 3,840,000 3,700,000 3,555,000 3,395,000 3,225,000 3,045,000 2,850,000 2,645,000 2,425,000 2,190,000 1,935,000 1,665,000 1,375,000 1,065,000 735,000 380,000 6,265,728 5,918,040 5,566,635 5,217,108 4,860,133 4,501,535 4,141,950 3,777,168 3,413,088 3,045,593 2,675,728 2,299,710 1,923,790 1,544,183 1,162,203 779,103 391,210 Series 1995 Date of Issue - July 1, 1995 Term - 20 Years 1996 1997 $ 190,000 $ 178,060 152,623 $ 152,622 $ 148,728 330,682 $ 491,350 6,170,000 $ 8,400,618 5,980,000 7,909,268 127,335 1998 995,000 148,728 1,271,063 4,985,000 6,638,205 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 1,055,000 315,000 310,000 330,000 330,000 245,000 255,000 270,000 280,000 295,000 315,000 330,000 355,000 300,000 127,335 103,861 96,695 89,333 81,248 72,998 66,689 60,123 52,968 45,408 37,295 28,475 19,070 8,775 103,861 96,695 89,333 81,248 72,998 66,689 60,123 52,968 45,408 37,295 28,475 19,070 8,775 1,286,196 515,556 496,028 500,580 484,245 384,686 381,811 383,090 378,375 377,703 380,770 377,545 382,845 308,775 $ 6.170,000 $ 1,369,680 $ 1,191,620 $ 8,731,299 3,930,000 3,615,000 3,305,000 2,975,000 2,645,000 2,400,000 2,145,000 1,875,000 1,595,000 1,300,000 985,000 655,000 300,000 5,352,009 4,836,453 4,340,425 3,839,845 3,355,600 2,970,914 2,589,103 2,206,013 1,827,638 1,449,935 1,069,165 691,620 308,775 1 191 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF BAYTOWN HOTEL/MOTEL FUND ORGANIZATION CHART City Council City Manager Assistant City Manager/ Finance Hotel/Motel CITY OF BAYTOWN HOTEL MOTEL FUND 232 BUDGET SUMMARY BY FUND 1996 1997 1997 1998 Actual Budget Estimated Adopted Revenues 41205 Hotel Occupancy Tax 44202 Participation Fees 49002 Interest Income $ 332,177 $ 5,992 9,062 299,830 $ 351,310 $ 372,760 5,120 5,000 Total Revenues 347,231 299,830 356,430 377,760 Expenditures by Classification 7100 Personnel Services 84,996 99,807 101,122 1,055 7200 Supplies 9,632 11,499 10,399 2,610 7300 Maintenance 56,813 19,085 20,185 3,585 7400 Services 131,679 145,060 145,060 74,096 7500 Sundry 650 650 650 650 Total Operating 283,770 276,101 277,416 81,996 8000 Capital Outlay 30,072 85,400 36,000 112,400 9000 Transfers -Out - - 135,000 Excess (Deficit) Revenues Over Expenditures Fund Balance -Beginning Fund Balance -Ending 59" Total 313,842 361,501 313,416 329,396 33,389 (61,671) 43,014 48,364 181,072 214,461 214,461 257,475 214,461 $ 152,790 $ 257,475 $ 305,839 Hotel Motel Tax Fund Expenditures by Function 3% ■ Arts ■ Promotional [] Historical CI Conference Center 195 CITY OF BAYTOWN PROGRAM SUMMARY 2321 HOTEL MOTEL FUND Program Description The Hotel/Motel Occupancy Tax provides a significant source of revenue for programs and facilities, which increases tourism. Major Goals • To provide activities and promotional the enhance tourist participation within the City of Baytown. Major Objectives • Provide administrative and staff support. • Continue upgrade and maintenance of facilities. • Provide related advertising and promotions. 1996 1997 1997 1998 Expenditures by Function Actual Budget Estimated Adopted 23211 Arts 23212 Promotional 23213 Historical 23214 Conference Center Total Expenditures $ 7,301 57,006 11,361 238,174 $ 8,940 102,280 11,770 238,511 $ 8,940 52,880 11,770 239,826 $ 8,555 111,071 11,770 198,000 $313,842 $361,501 $313.416 $329,396 196 1 1 1 1 1 1 1 1 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2321 HOTEL/MOTEL 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance Total Personal Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72007 Wearing Apparel 72021 Minor Tools 72026 Cleaning & Janitorial 72031 Chemical 72032 Medical 72041 Educational Total Supplies $ 40,391 25,242 7,445 5,777 4,841 1,300 $ 48,158 27,982 9,274 7,211 5,700 1,482 $ 49,473 27,982 $ 957 9,274 7,211 5,700 73 1,482 25 84,996 99,807 101,122 1,055 526 755 755 165 183 509 509 400 390 1,810 710 600 210 210 668 250 250 4,736 4,500 4,500 756 720 720 94 150 150 2,279 2,595 2,595 1,445 9,632 11,499 10,399 2,610 7300 Maintenance 73011 Buildings 43,917 7,290 8,390 2,390 73027 Heating & Cooling System 12,337 11,195 11,195 1,195 73061 Miscellaneous 559 600 600 - Total Maintenance 56,813 19,085 20,185 3,585 7400 Services 74001 Communication 150 150 74002 Electric Service 59,034 69,468 69,468 7,468 74005 Natural Gas 10,861 16,624 16,624 717 74021 Special Services 48,212 50,818 50,818 57,351 74036 Advertising 396 800 800 400 74051 Rents 4,382 4,200 4,200 5,160 74087 Miscellaneous 8,794 3,000 3,000 3,000 Total Services 131,679 145,060 145,060 74,096 7500 Sundry Charges 75001 Contributions 650 650 650 650 Total Sundry & Other 650 650 Total Operating 650 650 283,770 276,101 277,416 81,996 8000 Capital Outlay 81010 Welcome To Baytown Sign - 49,400 49,400 82011 Buildings 11,695 - - 63,000 83027 Heating & Cooling System 36,000 36,000 84041 Office Furniture & Equipment 18,377 - Total Capital Outlay 30,072 85,400 36,000 112,400 9000 Other Financing Uses 91530 To Bayland Island 135,000 Total Other Financing Uses 135,000 TOTAL DEPARTMENT $ 313,842 $ 361,501 $ 313,416 $ 329,396 1 CITY OF BAYTOWN ORGANIZATION CHART WATER AND SEWER FUND City Council City Manager Asst. City Mgr./ Public Works Director of Utilities Water Asst. City Mgr./ Finance Wastewater Water Production Water Distribution Water Treatment Plant Utility Construction Treasury Utility Billing and Collections Utility Location and Inspection Pollution Control Wastewater Treatment Wastewater Collections 199 CITY OF BAYTOWN WATER & SEWER FUND 501 BUDGET SUMMARY BY FUND 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted Revenues 4300 Intergovernmental 4600 Operating Revenues 4700 Non -operating Revenues 4900 Miscellaneous 6100 Operating Transfers -in Total Revenues Expenditures by Classification 7100 Personnel Services 7200 Supplies 7300 Maintenance 7400 Services 7500 Sundry Total Operating 8000 Capital Outlay 8900 Debt Requirements 9000 Transfers -Out 9900 Contingency Total Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending $ 507,348 13,470,430 210,047 116,984 29,545 $ 567,435 13,431,937 163,900 185,000 88,636 $ 569,069 13,178,359 234,380 162,570 88,636 $ 583,096 13,951,940 184,100 181,100 88.636 14,334,354 14,436,908 14,233,014 14.988.8 72 3,405,161 4,612,578 487,565 1,082,135 56,305 3,788,758 4,582,424 516,842 1,144,740 65,000 3,527,802 3,753,370 4,566,531 4,580,738 522,704 537,492 1,237,227 1,322,971 65,000 65,000 9,643,744 281,044 2,651,873 1,640,000 10,097,764 230,445 2,332,445 1,740,000 36,254 9,919,264 215,387 2,332,445 1,740,000 10,259,571 305,350 2,737,928 1,640,000 46,023 14,216,661 14,436,908 14,207,096 14,988,872 117,693 1,214,070 1,331,763 25,918 1,331,763 1,357,681 $ 1,331,763 $ 1,331,763 $ 1,357,681 $ 1,357,681 Adopted Budget 1998 ■ Personnel Services • Supplies O Maintenance ■ Services & Sundry IN Capital Outlay ▪ Actin in & Transfers 201 Operating Income (Loss) Non -operating Interest Revenue and Other Interest Expenses and Other Contingency Total Non -operating Expenses CITY OF BAYTOWN WATER & SEWER FUND 501 OPERATING RESULTS 1996 1997 Actual Budget 1997 Estimated 1998 Adopted Operating Revenues Water Sales Sewer Service Service Charges and Other BAWA Contract Payment Total Revenues Operating Expenses Water Purchases Personal Services Supplies Maintenance Services Miscellaneous Depreciation $ 6,905,190 $ 6,792,290 $ 6,678,845 5,955,971 6,002,647 5,863,048 819,316 800,900 870,846 507,348 567,435 569,069 $ 7,052,290 6,262,650 821,100 583,096 14,187,825 14,163,272 13,981,808 14,719,136 4,345,761 4,260,269 3,405,161 3,788,758 266,817 322,155 487,565 516,842 1,082,135 1,144,740 56,305 65,000 1,789,150 1,618,310 Total Expenditures 11,432,894 11,716,074 2,754,931 2,447,198 116,984 (1,971,873) 4,254,609 4,261,777 3,527,802 3,753,370 311,922 318,961 522,704 537,492 1,237,227 1,322,971 65,000 65,000 1,618,310 1,618,310 11,537,574 11,877,881 185,000 (1,707,445) (36,254) 2,444,234 2,841,255 162,570 181,100 (1,707,445) (1,847,928) (46,023) (1,854,889) (1,558,699) (1,544,875) (1,712,851) Net Income Before Operating Transfers 900,042 888,499 Operating Transfers Operating Transfers In Operating Transfers (Out) Net Operating Transfers Net Income (Loss) 899,359 1,128,404 29,545 (1,640,000) (1,610,455) 88,636 (1,640,000) (1,551,364) 88,636 88,636 (1,640,000) (1,640,000) (1,551,364) (1,551,364) $ (710,413) $ (662,865) $ (652,005) $ (422,960) Reconciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Net Income (Loss) Principal Debt Retirement Capital Outlay Depreciation Revenues Over (Under) Expenditures (710,413) (680,000) (281,044) 1,789,150 (662,865) (725,000) (230,445) 1,618,310 (652,005) (725,000) (215,387) 1,618,310 (422,960) (890,000) (305,350) 1,618,310 117,693 $ $ 25,918 $ 202 CITY OF BAYTOWN WATER & SEWER FUND 501 SCHEDULE OF REVENUES Acct# Revenue 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 43302 BAWA-Contract Services Total Intergovernmental 46001 46002 46003 46005 46006 46007 47102 47103 47104 47105 49001 49003 49031 49091 Sale of Water Sewer Service Penalties City Fire Hydrants City Water & Sewer Service Pollution Control Fees Operating Revenues Turn -on Fees Water Tap Fees Sewer tap Fees Connection Fees Non -operating Revenues Sale of City Property Interest on Investment Contributed capital - Buy in Miscellaneous Total Miscellaneous Total Revenues 61 101 From General Fund 61320 From Capital Projects Total Operating Transfer -In $ 507,348 $ 567,435 $ 569,069 $ 583,096 507,348 567,435 569,069 583,096 6,905,190 5,955,971 353,563 165,000 75,000 15,706 6,792,290 6,002,647 390,000 165,000 75,000 7,000 6,678,845 5,863,048 389,666 165,000 75,000 6,800 7,052,290 6,262,650 390,000 165,000 75,000 7,000 13,470,430 13,431,937 13,178,359 13,951,940 63,287 31,921 53,250 61,589 60,000 35,000 45,000 23,900 62,710 55,610 60,860 55,200 62,710 37,800 45,000 38,590 210,047 163,900 234,380 184,100 7,403 72,500 180,000 37,430 (349) 5,000 161,470 180,000 1,100 1,100 116,984 185,000 162,570 181,100 14,304,809 14,348,272 14,144,378 14,900,236 29,545 29,545 59,091 29,545 59,091 29,545 59,091 29,545 88,636 88,636 88,636 W&S Fund Revenues $ 14,334,354 $ 14,436,908 $ 14,233,014 $ 14,988,872 203 CITY OF BAYTOWN WATER & SEWER FUND 501 BUDGET SUMMARY BY DEPARTMENT Dept# Department Name 1996 1997 1997 1998 Actual Budget Estimated Adopted 1111 General Overhead $ 8,775,248 $ 8,568,533 $ 8,506,979 $ 9,014,828 1030 Billing & Collections 463,924 516,725 502,805 575,945 General Government 9,239,172 9,085,258 9,009,784 9,590,773 30301 Water Distribution 622,325 745,830 727,386 706,774 30600 Utility Construction 583,377 549,569 445,926 549,020 30701 Water Production 52,730 99,056 99,751 119,453 30700 Utility Location & Inspection 169,173 162,154 104,792 63,512 30801 WaterTreatment 507,348 584,208 569,069 583,096 Water Operations 1,934,953 2,140,817 1,946,924 2,021,855 30401 Wastewater Collection 595,846 624,963 617,131 634,545 30501 Wastewater Treatment 2,382,340 2,494,146 2,558,691 2,638,519 305006 Pollution Control 64,350 91,724 74,566 103,180 Wastewater Operations 3,042,536 3,210,833 3,250,388 3,376,244 501 Total W&S Fund $ 14,216,661 $ 14,436,908 $ 14,207,096 $ 14,988,872 Adopted Budget 1997-98 By Function ■ Administration ■ Water O Wastewater ■ Debt ■ Transfers 205 206 WATER AND SEWER FUND SUMMARY BY ACCOUNT Acct# Acct Description 1996 1997 Actual Budget 1997 Estimated 1998 Adopted 7100 71002 71003 71009 71021 71022 71023 71028 71041 71051 7200 72001 72002 72007 72016 72021 72026 72031 72032 72041 72052 72061 7300 73001 73011 73022 73023 73024 73025 73041 73042 73043 73045 73047 7400 74001 74002 74005 74011 74012 74021 74022 74036 74041 Personal Services Regular Wages All Other - Part Time Overtime Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances Merit & Across the Board Total Personal Services Supplies Office Postage Wearing Apparel Motor Vehicle Minor Tools Cleaning & Janitorial Chemical Medical Educational Treated Water Miscellaneous Total Supplies Maintenance Land Buildings Sanitary Sewers Water Distribution System Stndpps Reservoirs & Well Streets, Sidewalks & Curbs Office Furniture & Equipment Machinery & Equipment Motor Vehicles Radio & Testing Equipment Meters & Settings Total Maintenance Services Communication Electric Service Natural Gas Hire of Equipment Insurance Special Services Audits Advertising Travel & Reimbursable $ 2,312,194 5,040 168,373 303,640 363,014 190,079 52,868 9,953 $ 2,626,305 20,938 100,808 343,282 411,997 204,665 54,128 10,320 16,315 $ 2,402,804 10,863 164,047 309,012 386,580 193,772 50,404 10,320 $ 2,512,156 1,700 164,383 314,083 419,144 199,020 47,564 10,320 85,000 3,405,161 9,285 39,283 6,233 58,864 11,833 1,650 138,346 306 601 4,345,761 416 3,788,758 14,000 47,000 9,500 72,480 15,650 1,700 160,300 525 600 4,260,269 400 3,527,802 3,753,370 11,846 44,376 9,588 65,760 16,882 1,670 160,300 500 600 4,254,609 400 13,650 46,080 9,600 66,196 17,960 1,700 162,150 525 700 4,261,777 400 4,612,578 4,582,424 4,566,531 4,580,738 2,322 8,110 24,779 49,156 2,815 21,609 6,789 127,203 207,102 747 36,933 4,000 6,000 36,000 45,000 5,000 34,500 7,192 128,200 203,000 2,950 45,000 4,000 6,000 36,000 45,000 5,000 37,500 6,637 128,174 206,943 2,450 45,000 4,000 8,000 36,000 45,000 20,000 35,500 3,992 128,200 208,800 3,000 45,000 487,565 516,842 522,704 537,492 6,469 757,396 483 8,377 65,795 75,251 14,669 8,100 718,800 700 8,700 100,850 109,250 16,000 100 3,083 7,760 6,510 798,600 500 27,200 100,850 107,908 14,075 7,585 8,300 833,800 700 19,400 161,000 102,970 16,000 100 8,610 1 1 1 1 1 1 1 1 1 1 1 I 1 1 WATER AND SEWER FUND SUMMARY BY ACCOUNT Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 74042 Education & Training 74051 Rents 74071 Association Dues 74087 Miscellaneous Total Services 7500 Sundry Charges 75086 Interest Expense -Late Pmt 75088 Bad Debt -Cutoff Accounts Total Sundry & Other 8,877 139,110 855 1,770 13,300 158,840 1,440 900 13,195 159,016 1,288 500 14,400 155,451 1,640 600 1,082,135 1,144,740 1,237,227 1,322,971 2,155 54,150 65,000 65,000 65,000 56,305 65,000 65,000 65,000 Total Operating 9,643,744 10,097,764 9,919,264 10,259,571 8000 Capital Outlay 83029 Sewer Connections 9,603 7,000 13,000 14,000 83035 Meters & Connections 18,699 13,000 20,000 22,000 84041 Office Furniture & Equipment 3,000 5,845 4,788 5,350 84042 Machinery & Equipment 50,520 26,100 21,195 166,800 84043 Motor Vehicles 138,101 130,000 115,200 97,200 84045 Radio & Testing Equipment 265 - 84052 Heavy Equipment 18,572 44,000 36,344 84053 Major Tools 4,185 4,500 4,860 86011 Capital Lease Purchases 38,099 Total Capital Outlay 281,044 230,445 215,387 305,350 9000 Other Financing Uses 91101 To General Fund 1,585,000 1,585,000 1,585,000 1,585,000 91401 To G O I S - 100,000 100,000 91502 To W W I S 2,651,873 2,332,445 2,332,445 2,737,928 91503 To Sick Leave -Water & Sewer 55,000 55,000 55,000 55,000 Total Other Financing Uses 4,291,873 4,072,445 4,072,445 4,377,928 9900 Contingencies 99001 Unforeseen Expenses 36,254 46,023 Total Contingencies 36,254 46,023 TOTAL DEPARTMENT $ 14,216,661 $ 14,436,908 $ 14,207,096 $ 14,988,872 207 CITY OF BAYTOWN PROGRAM SUMMARY 1111 GENERAL OVERHEAD Program Description Water and Sewer General Overhead codifies expenditures that are not directly associated with any other department within the Water & Sewer Fund. There are two major components of this department; operational expenses and transfers to other funds. The operational expenses represent purchases of treated water from the Baytown Area Water Authority, liability insurance and funds for employee merit program. The transfer to other funds represent debt service requirements and costs allocations for general support services. Workload Measures 1. Gallons of Water Purchased (MGD) 2. Debt Payments Major Goals • Maintain sound fiscal practices and policies. • Control and report major expenditures of the Water & Sewer Fund. Major Objectives • To responsibly address continual demand for City services and maintain service levels. 1996 1997 Actual Budget 9.9900 9.8915 $2,194,489 $2,166,145 1997 Estimated 9.8900 $2,166,145 1998 Projected 9.9900 $2,483,633 208 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1111 GENERAL OVERHEAD 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71051 Merit & Across the Board Total Personal Services 7200 Supplies 72052 Treated Water Total Supplies 7300 Maintenance 73011 Buildings Total Maintenance 7400 Services 74012 Insurance 74022 Audits 74036 Advertising Total Services 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts Total Sundry & Other Total Operating $ 16,315 $ $ 85,000 16,315 85,000 4,345,761 4,345,761 4,260,269 4,260.269 4,254,609 4,254,609 4,261,777 4,261,777 2,000 2,000 65,795 100,850 100,850 161,000 14,669 16,000 14,075 16,000 - 100 - 100 80,464 116,950 114,925 177,100 54,150 65,000 65,000 65,000 54,150 65,000 65,000 65,000 4,480,375 4,458,534 4,434,534 4,590,877 8000 Capital Outlay 84041 Office Furniture & Equipment 3,000 1,300 Total Capital Outlay 3,000 1,300 9000 Other Financing Uses 91101 To General Fund 1,585,000 1,585,000 1,585,000 1,585,000 91401 To G O I S - 100,000 100,000 - 91502 To W W IS 2,651,873 2,332,445 2,332,445 2,737,928 91503 To Sick Leave -Water & Sewer 55.000 55.000 55,000 55,000 Total Other Financing Uses 4,291,873 4,072.445 4,072,445 4377,928 9900 Contingencies 99001 Contingencies - 36,254 46,023 Total Contingencies 36,254 46,023 TOTAL DEPARTMENT $ 8,775,248 $ 8,568,533 $ 8,506,979 $ 9,014,828 209 CITY OF BAYTOWN PROGRAM SUMMARY 11080 UTILITY BILLING AND COLLECTIONS Program Description Responsible for monthly billing of water, sewer and garbage. Ensures customer meters are properly read and billed for services received, generate monthly bills, collect and disburse security deposits and process past due accounts. Emphasis on positive customer relations and reporting meter problems for replacement or repair. Major Goals • To accurately bill utility customers in a timely manner. Workload Measures 1996 Actual • Obtain accurate meter readings and stay on schedule for monthly readings. • To professionally and tactfully enforce rules and regulations of the City ordinance. • To provide professional customer service. Major Objectives • To maintain a high degree of accuracy in billing. • To provide employee training in customer service. • To balance each cash drawer with 99% accuracy. • Maintain meter reading accuracy at 99.9%. • Complete reading of each route monthly. 1997 Budget 1997 Estimated 1998 Projected 1. Accounts Billed 2. Meters Read Annually 3. Security Deposits 4. Lobby/Drive Through Pmts 5. Mail Payments 6. Sub -Station Payments 7. Night -Drop Payments Performance Measures 211,056 230,206 2,084 70,208 96,975 17,896 11,498 211,156 223,625 2,093 70,215 96,978 17,800 11,500 211,160 223.657 2,094 70,214 96,980 17,908 11,500 211,166 223,715 2,103 70,224 96,989 17,910 11,510 1. Cost / Transaction 2. Meter Reading Accuracy 3. Avg. Accounts Billed/Mo. 4. Accts. billed to meters read $1.39 99.9% 17,700 92% $1.52 99.9% 17,800 94% $1.52 99.9% 17,600 94% $1.52 99.9% 17,800 94% 210 1 1 1 1 1 1 CITY OF BAYTOWN SERVICE LEVEL BUDGET 11080 UTILITY BILLING & COLLECTIONS Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances $ 267,870 $ 1,967 46,127 38,566 19,805 3,015 2,400 289,105 1,600 4,900 47,464 44,153 21,723 3,328 2,400 $ 281,755 1,245 4,430 45,824 42,607 21,134 3,172 2,400 $ 285,277 1,700 6,705 44,860 45,724 21,609 3,051 2,400 Total Personal Services 379,750 414,673 402,567 7200 Supplies 72001 Office 6,246 10,000 7,950 72002 Postage 39,283 47,000 44,376 72007 Wearing Apparel 476 900 1,005 72016 Motor Vehicle 3,428 4,680 4,515 72021 Minor Tools 768 1,350 2,585 72026 Cleaning & Janitorial 17 100 70 72031 Chemical 510 800 300 72032 Medical 74 125 100 Total Supplies 50,802 64,955 60,901 63,411 7300 Maintenance 73041 Office Fumiture & Equipment 6,789 7,192 6,637 3,992 73043 Motor Vehicles 6,798 7,000 7,684 7,000 73045 Radio & Testing Equipment - 100 50 100 Total Maintenance 13,587 14,292 14,371 11,092 7400 Services 74001 Communication 210 300 210 300 74002 Electric Service 688 800 600 800 74005 Natural Gas 273 400 200 400 74041 Travel & Reimbursables 629 700 450 1,150 74042 Education & Training 753 1,250 955 1,550 74051 Rents 11,812 15,460 20,016 20,016 74071 Association Dues - - 100 74087 Miscellaneous 1,770 900 500 600 411,326 8,950 46,080 1,000 4,796 1,560 100 800 125 Total Services 16,135 19,810 22,931 24,916 Total Operating 8000 Capital Outlay 84041 Office Furniture & Equipment 84042 Machinery & Equipment 84043 Motor Vehicles Total Capital Outlay 460,274 513,730 500,770 510,745 2,995 3,650 2,035 4,000 - 33,000 - 28,200 3,650 2,995 2,035 65,200 TOTAL DEPARTMENT $ 463,924 $ 516,725 $ 502,805 $ 575,945 CITY OF BAYTOWN PROGRAM SUMMARY 30301 WATER DISTRIBUTION Program Description Maintain approximately 380 miles of distribution systems with adequate pressure. Respond to customer complaints in a reasonable time frame and reduce recall complaints using improved material. When needed, assist the Utility Field Service Crew. The Utility Field Service Crews responsibilities are new service connections, old service disconnects, delinquent disconnects & reconnects, customer verification and meter change -outs. Major Goals • Maintain Quality Service. • Meet State Regulations and Guidelines. • Assist Water Bond Rehabilitation, Locating valves, cutting off supply systems when necessary for tie-in connections. • Devise a plan to deter some of the recurring delinquent accounts by increasing penalties. Workload Measures 1. Fire Hydrants/day 2. Main Line Repairs/day 3. Meter Leak Repair/day 4. Cut off Replaces/day 5. Delinquent Accounts 6. Meter Replacements Performance Measures • Complete 20% of large meter change -outs. • Set a deadline for reconnecting delinquent services. • Work on reducing Neater loss. Major Objectives • Certification of personnel with class "C" licenses. • Eliminate call backs by using higher quality repair clamps. • Provide courteous and quality work. • After reducing the number of delinquent accounts, devote time to changing out old meters. • Test meters before they are set in the ground. • Identify the changed out old, large meters that are not designed to be tested so they can be tested on a regular basis. • Implement an annual testing and calibration program for large meters. 1996 1997 Actual Budget 2.5 3.0 8.5 9.0 7.0 5.0 7.5 8.0 1,200 1,440 320 300 1997 Estimated 2.5 6.0 5.0 6.0 1,400 332 1998 Projected 1.0 7.0 6.0 6.0 1,650 300 1. Average time to complete back fills/ hours 2. Return Calls on Water Leaks/week 3. Average time to complete main breaks/hours 4. Delinquent Accounts/monthly 5. Large Meter Change outs/Yearly 1.5 0.5 2 200 12 1.0 0.5 2 120 10 2.0 0.6 2 133 12 2.0 0.2 2 160 12 212 CITY OF BAYTOWN SERVICE LEVEL BUDGET 30301 WATER DISTRIBUTION Acct# Acct Description 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 7100 71002 71009 71021 71022 71023 71028 71041 7200 72007 72016 72021 72031 72032 7300 73023 73025 73043 73045 73047 7400 74011 74021 74041 74042 74071 8000 84042 84043 84045 84053 Personal Services Regular Wages Overtime Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances Total Personal Services Supplies Wearing Apparel Motor Vehicle Minor Tools Chemical Medical Total Supplies Maintenance Water Distribution System Streets, Sidewalks & Curbs Motor Vehicles Radio & Testing Equipment Meters & Settings Total Maintenance Services Hire of Equipment Special Services Travel & Reimbursables Education & Training Association Dues Total Services Total Operating Capital Outlay Machinery & Equipment Motor Vehicles Radio & Testing Equipment Major Tools Total Capital Outlay $ 253,334 55,494 39,590 45,726 23,778 10,174 720 $ 316,007 28,002 45,966 51,625 25,658 9,892 720 $ 286,783 39,000 46,789 47,816 23,776 10,782 720 $ 301,666 38,088 43,350 53,205 25,262 9,323 720 428,816 477,870 455,666 471,614 892 13,192 3,648 1,866 112 2,000 15,000 5,000 500 100 2,000 15,000 5,000 1,000 100 2,000 15,000 5,000 1,000 100 19,710 22,600 23,100 23,100 49,156 7,055 54,027 175 36,933 45,000 16,000 55,000 500 45,000 45,000 16,000 55,000 500 45,000 45,000 16,000 55,000 500 45,000 147,346 161,500 161,500 161,500 294 1,235 1,843 1,075 240 4,687 600 900 3,360 1,600 400 6,860 600 900 3,360 1,800 400 7,060 600 900 3,360 1,800 400 7,060 600,559 668,830 647,326 663,274 1,622 15,694 265 4,185 72,500 4,500 75,200 4,860 43,500 21,766 77,000 80,060 43,500 TOTAL DEPARTMENT $ 622,325 $ 745,830 $ 727,386 $ 706,774 CITY OF BAYTOWN PROGRAM SUMMARY 30600 UTILITY CONSTRUCTION Program Description It is the responsibility of one construction crew to maintain large utility transmission lines that require large equipment and special skills. They also remodel offices and remove large structures. The second crew is exclusively committed to the bond water rehabilitation. They replace water lines from 4" to 12" in the bond water rehabilitation program. The tapping crew responsibilities are to make new water and sewer taps on new homes. They also replace sewer taps that have failed. The tapping crew will, on occasion, lay sewer pipe to extend a line to add an additional tap on a new service. When needed, they assist the Utility Field Service Crew. Workload Measures 1. Feet of water lines 2. Number of water taps 3. Feet of sewer lines 4. Number of sewer taps Performance Measures Major Goals • • • Increase the amount of water lines to be replaced under the bond program. All employees to receive their water and sewer certificates. The tapping crew will maintain a maximum two week schedule or better on installation of water and sewer taps. Major Objectives • . Provide more safety training and necessary regulatory training. To research the latest technology to improve productivity in the tapping crew. 1996 1997 Actual Budget 22,000 19,000 500 500 2,500 2,500 393 348 1997 Estimated 22,000 500 2,500 393 1998 Projected 22,000 500 2,500 393 1. Average cost to lay water lines per foot 2. Average cost of water taps 3. Water taps 4. Sewer taps $13.00 $ 225 $ 265 $ 250 $10.50 $ 190 $ 275 $ 250 $11.00 $ 190 $ 275 $ 250 $10.50 $ 190 $ 250 $ 250 214 CITY OF BAYTOWN SERVICE LEVEL BUDGET 30600 UTILITY CONSTRUCTION 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance $ 222,460 8,930 27,079 33,244 17,193 5,715 $ 304,032 7,907 45,419 46,709 23,080 7,062 $ 235,413 7,900 31,452 36,213 18,082 5,696 $ 289,507 8,058 43,350 46,598 21,915 7,032 Total Personal Services 314,621 434,209 334,756 416,460 7200 Supplies 72001 Office 68 72007 Wearing Apparel 1,621 72016 Motor Vehicle 16,903 72021 Minor Tools 4,306 72031 Chemical 867 72032 Medical 120 2,000 19.000 4,500 1,000 300 100 2,000 17,000 4,500 1,000 300 200 2,000 17,000 7,200 1,000 300 Total Supplies 23,885 26,800 7300 Maintenance 73043 Motor Vehicles 64,232 44,200 24,900 47,000 73045 Radio & Testing Equipment 63 1,000 600 Total Maintenance 64,295 45,200 47,600 27,700 49,500 1,000 50,500 7400 Services 74011 Hire of Equipment 1,000 1,700 1,500 1,700 74041 Travel & Reimbursables 10 900 900 900 74042 Education & Training 2,098 2,800 2,910 3,300 74071 Association Dues 180 460 360 460 Total Services 3,288 5,860 5,670 6,360 7500 Sundry Charges 75086 Interest Expense -Late Payment 2,155 Total Sundry & Other 2,155 Total Operating 408,244 512,069 412,926 501,020 8000 Capital Outlay 83029 Sewer Connections 9,603 7,000 13,000 14,000 83035 Meters & Connections 18,699 13,000 20,000 22,000 84042 Machinery & Equipment 40,320 - - 12,000 84043 Motor Vehicles 68,412 17,500 86011 Capital Lease Purchases 38,099 Total Capital Outlay 175,133 37,500 33,000 48,000 TOTAL DEPARTMENT $ 583,377 $ 549,569 $ 445,926 $ 549,020 CITY OF BAYTOWN PROGRAM SUMMARY 30701 WATER PRODUCTION Program Description Operate and maintain eight water wells in stand-by for Baytown Emergency water supply and seven elevated storage tanks. Comply with the TNRCC Rules and Regulations for Public Water Supplies adopted 1992, National Primary Drinking Water Regulations, Safe Water Drinking Act, and the Surface Water Treatment Rules. Collect bacteriological samples from the distribution system. Major Goals • Maintain facilities in excess of the minimum regulatory standards. • Maintain facilities in a state of constant readiness. Workload Measures 1. Customers Served 2. Number of Customer Connections 3. Bacteriological Samples Collected Performance Measures • Develop and maintain a staff of highly trained water professionals to better serve our customers and comply with new regulations. Major Objectives • Decrease the number of unplugged and abandoned wells. • Decrease the number of items noted during the TNRCC inspections. • Improve the aesthetics of the facilities. • Meet the lead/copper rule for the sixth year of monitoring. 1996 1997 Actual Budget 68,466 69,000 17,700 17,800 911 912 1997 Estimated 69,000 17,600 912 1998 Projected 69,100 17,800 912 1. Days without interruption 2. Bacteriological Samples Meeting Standards 366 365 900 912 365 909 365 912 216 CITY OF BAYTOWN SERVICE LEVEL BUDGET 30701 WATER PRODUCTION Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7100 71002 71009 71021 71022 71023 71028 Personal Services Regular Wages Overtime Health And Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance $ 12,630 2,379 1,853 2,159 1,108 356 $ 22,068 510 4,637 3,279 1,644 518 $ 20,417 2,843 4,082 3,310 1,627 522 $ 23,172 1,504 4,637 3,864 1,775 551 Total Personal Services 20,485 7200 Supplies 72016 Motor Vehicle 72021 Minor Tools 72031 Chemical 72061 Miscellaneous 32,656 32,801 35,503 679 1,600 1,600 1,600 340 500 500 500 145 400 400 400 416 400 400 400 Total Supplies 1,580 2,900 2,900 2,900 7300 Maintenance 73001 Land 2,322 4,000 4,000 73011 Buildings 429 1,000 1,000 73024 Stndpps Reservours & Well 2,815 5,000 5,000 73042 Machinery & Equipment 2,029 3,000 3,000 73043 Motor Vehicles 2,082 1,500 2,000 73045 Radio & Testing Equipment 50 100 4,000 1,000 20,000 3,000 2,000 100 Total Maintenance 9,677 14,550 15,100 30,100 7400 Services 74002 Electric Service 13,444 18,000 18,000 18,000 74011 Hire of Equipment 100 100 100 74021 Special Services 7,514 30,500 30,500 14,500 74042 Education & Training 30 350 350 350 Total Services 20,988 48,950 48,950 32,950 Total Operating 52,730 99,056 99,751 101,453 8000 Capital Outlay 84043 Motor Vehicles - 18,000 Total Capital Outlay 18,000 TOTAL DEPARTMENT $ 52,730 $ 99,056 $ 99,751 $ 119,453 217 CITY OF BAYTOWN PROGRAM SUMMARY 30700 UTILITY LOCATION & INSPECTION Program Description This is a new division under the direction of a superintendent. This division is responsible for interaction with the Engineering Department to aid in the development of mapping systems in preparation for conversion to a GIS system. The GIS system will allow the city to interact with other utility agencies and contractors in a more efficient manner. This division is also responsible for line location for contractors, other utilities and city crews. In the course of performing these functions they collect information for the GIS program as well as locate and exercise valves within the system. Acct Description 7100 Personal Services 71002 Regular Wages 71009 Overtime 71021 Health &Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance Total Personal Services 30801 WATER TREATMENT PLANT Program Description The purpose of the Water Treatment Plant is to operate in accordance with established guidelines set by the Texas Natural Resource Conservation Commission and Environmental Protection Agency. Acct Description 7100 Personal Services 71002 Regular Wages 71009 Overtime 71021 Health &Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances Total Personal Services All construction of new and replacement lines are under the guidance and inspection of the Engineering Department. In order to share that workload and lend expertise gained from years in the field this division functions as additional inspectors on those jobs. This function is also performed in conjunction with locating lines for the contractors, thereby speeding up the process and again promoting efficiency. Approximately 25% of this group's salary will be funded by water and sewer bonds for their inspection activity. 1996 Actual $123,641 200 11,324 20,278 10,751 2.979 1997 Budget $119, 902 493 11,866 18,059 8,980 2,854 1997 Estimated $ 71.244 6,352 16,388 8,244 2,564 1998 Adopted $ 46,920 4,637 7,348 3,495 1.112 $169,173 $162,154 $104,792 $ 63,512 The plant is responsible for monitoring and controlling chemical feed rates, plant water quality and plant systems. Personnel performs preventive/corrective maintenance on pumps, motors, chemical feed systems and all physical plant facilities. 1996 1997 Actual Budget $344,262 29,134 39,853 53,412 28,170 7,844 4,673 $417,857 14,000 40,758 64,774 32,789 8,990 5,040 1997 Estimated $ 3 92, 907 29,856 39,819 61,665 31,106 8,676 5.040 1998 Adopted $401,316 30,000 37,591 67,544 32,589 9,016 5,040 $507,348 $584,208 $569,069 $583,096 219 CITY OF BAYTOWN PROGRAM SUMMARY 30401 WASTEWATER COLLECTION Program Description Maintain approximately 380 miles of collection system to residents with minimal uninterrupted service. Utilize the TV Inspection Unit in conjunction with smoke testing to identify and eliminate infiltration. Major Goals • Maintain service to residents. • Preventative maintenance program using chemicals to reduce stoppages. • Reduce infiltration due to cross connections and pipe deterioration. Workload Measures 1. Manholes Repaired 2. Main Lines Replaced 3. Service Lines Repaired 4. Sewer Stops 5. Manholes/Mains Vactored Performance Measures • Televise storm and sanitary sewers to identify , necessary repairs with accurate costs for material. Major Objectives • Certify personnel with Class II Collection Licenses. • Televise 20 miles of collection system. 1996 1997 1997 1998 Actual Budget Estimated Projected 9 9 120 120 400 300 300 300 I 5 4 6 6 20 24 260 260 30 26 100 100 I 1. Miles of lines smoke tested 2. Miles of lines vactored 3. Miles of lines televised 6 18 15 18 15 46 45 46 4 20 20 20 220 CITY OF BAYTOWN SERVICE LEVEL BUDGET 30401 WASTEWATER COLLECTION Acct# Acct Description 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted 7100 71002 71009 71021 71022 71023 71028 71041 7200 72001 72007 72016 72021 72031 7300 73022 73025 73043 73045 7400 74011 74021 74042 74071 8000 84042 84043 84052 Personal Services Regular Wages Overtime Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances Total Personal Services Supplies Office Wearing Apparel Motor Vehicle Minor Tools Chemical Total Supplies Maintenance Sanitary Sewers Streets, Sidewalks & Curbs Motor Vehicles Radio & Testing Equipment Total Maintenance Services Hire of Equipment Special Services Education & Training Association Dues Total Services Total Operating Capital Outlay Machinery & Equipment Motor Vehicles Heavy Equipment Total Capital Outlay $ 255,194 $ 42,934 33,320 45,526 23,803 11,897 720 267,439 25,002 41,329 43,886 21,701 10,206 720 $ 242,864 50,018 30,884 41,171 20,525 7,558 720 $ 247,276 49,998 26,312 46,553 22,162 5,644 720 413,394 410,283 393,740 398,665 806 1,318 12,747 2,054 3,482 2,000 2,000 15,000 2,500 4,000 2,000 2,000 15,000 2,500 4,000 2,000 2,000 15,000 2,500 4,000 20,407 25,500 25,500 25,500 24,779 2,561 56,493 177 36,000 5,000 53,000 500 36,000 8,000 53,000 500 36,000 6,000 53,000 500 84,010 94,500 97,500 95,500 1,262 570 1,710 3,542 2,000 760 3,000 120 5,880 18,000 760 3,000 92 21,852 10,000 1,260 3,000 120 14,380 521,353 536,163 538,592 534,045 1,926 53,995 18,572 4,800 40,000 44,000 2,195 40,000 36,344 49,500 51,000 74,493 88,800 78,539 100,500 TOTAL DEPARTMENT $ 595,846 $ 624,963 $ 617.131 $ 634,545 221 CITY OF BAYTOWN PROGRAM SUMMARY 30501 WASTEWATER TREATMENT Program Description Operate and maintain 62 Lift Stations to transport and properly treat wastewater at three Treatment plants. Comply with TNRCC, EPA, Texas Department of Health and Harris County Pollution Control rules and regulations. Operate the treatment plants in an efficient and productive manner to produce a high quality of effluent. Major Goals • Maintain facilities in excess of the minimum regulatory standards. Workload Measures 1. Dry Tons of Sludge per month 2. Volume of wastewater treated per month 3. BOD reduction in pounds per month 4. TSS reduction in pounds per month Performance Measures • Maintain facilities in state of constant readiness. • Develop and maintain a staff of qualified personnel to ensure compliance with current and new regulations. Major Objectives • Reduce the number of deficiencies noted during TNRCC inspections. • Improve the aesthetics for facilities. • Develop a program to comply with impending rule changes by the TNRCC concerning process control. 1996 1997 Actual Budget 800 cu yds 800 cu yds 354 mg 370 mg 237 k 245 k 204 k 230 k 1997 Estimated 800 cu yds 365 mg 236 k 220 k 1998 Projected 800 cu yds 370 mg 245 k 230 k 1. Percent of Bod Reduction 2. Percent of TSS reduction 3. Percent of Solids in Slude and Cake 95 90 18 95 95 19 96 92 18 95 95 19 222 1 1 1 1 1 1 CITY OF BAYTOWN SERVICE LEVEL BUDGET 30501 WASTEWATER TREATMENT Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances $ 795,295 5,040 27,335 99,755 118,743 62,703 10,427 1,440 $ 850,898 $ 19,994 98,614 130,756 64,756 10,768 1,440 832,424 30,000 99,173 131,545 65,690 10,830 1,440 $ 855,772 30,030 102,121 138,717 65,629 10,865 1,440 Total Personal Services 1,120,738 1,177,226 1,171,102 7200 Supplies 72001 Office 897 1,000 1,000 1,000 72007 Wearing Apparel 1,892 2,500 2,500 2,500 72016 Motor Vehicle 11,420 16,000 12,000 12,000 72021 Minor Tools 536 1,000 1,000 1,000 72026 Cleaning & Janitorial 1,633 1,600 1,600 1,600 72031 Chemical 131,476 153,600 153,600 154,950 72041 Educational 500 500 500 500 Total Supplies 148,354 176,200 172,200 173,550 7300 Maintenance 73011 Buildings 7,681 5,000 5,000 5,000 73025 Streets, Sidewalks & Curbs 11,993 13,500 13,500 13,500 73042 Machinery & Equipment 125,174 125,000 125,174 125,000 73043 Motor Vehicles 22,276 41,700 41,700 41,700 73045 Radio & Testing Equipment 332 700 700 700 Total Maintenance 167,456 185,900 186,074 185,900 7400 Services 74001 Communication 6,259 7,800 6,300 8,000 74002 Electric Service 743,264 700,000 780,000 815,000 74005 Natural Gas 210 300 300 300 74011 Hire of Equipment 5,821 4,300 7,000 7,000 74021 Special Services 56,853 71,090 71,090 73,310 74041 Travel & Reimbursables 54 2,300 2,300 2,300 74042 Education & Training 2,724 4,000 4,000 4,000 74051 Rents 127,298 143,380 139,000 135,435 74071 Association Dues 307 350 325 350 1,204,574 Total Services 942,790 933,520 1,010,315 1,045,695 Total Operating 2,379,338 2,472,846 2,539,691 2,609,719 8000 Capital Outlay 84042 Machinery & Equipment 3,002 21,300 19,000 28,800 Total Capital Outlay 3,002 21,300 19,000 28,800 TOTAL DEPARTMENT $ 2,382,340 $ 2,494,146 $ 2,558,691 $ 2,638,519 1 CITY OF BAYTOWN PROGRAM SUMMARY 305006 POLLUTION CONTROL Program Description Meet Environmental Protection Agency and Texas Natural Resource Conservation Commission mandated concerning pollutants entering our collection and treatment system from commercial and industrial users. Enforcing our Code of Ordinances - Chapter 34 and Chapter 13, Section 11.1. Major Goals • Continue to implement a program that protects the POTWs from pass through or interference, enforcing Chapter 24 of the City of Baytown Code of Ordinances. • Establish a well organized survey file database for EPA review and for tracking pollutants discharges that occur in the POTWs effluents. • Enforce Ordinance Chapter 13, Section 11.1 Grease Traps. Workload Measures 1. Permits Issued 2. Samples Pulled/ Analyses Performed 3. Industrial User Surveys Completed 4. Industrial Users Approached - Permits 5. Liquid Waste Manifest Submitted 6. Self Monitoring Reports Submitted 7. Violation Letters Sent or Calls Made 8. Inspections Performed 9. Follow Up on Complaints Performance Measures Major Objectives • Approach and Permit all new food establishments. • Continue to update the Industrial User Survey and organize it on a Database. • Perform annual inspections on all Categorical and Significant Industrial Users. • Perform annual monitoring on all permitted industrial users that need sampling. • Develop a Waste Hauler's Ordinance. • Review plans of new/remodeled businesses to make sure they will be in compliance with the Industrial Waste Ordinance before the Inspection Dept. issues Occupancy Permits. 1996 1997 Actual Budget 7 10 206 200 300 500 20 5 1,200 1,200 16 24 250 200 100 100 22 20 1997 Estimated 50 130 450 45 1,110 23 250 70 30 1998 Projected 20 300 400 40 1,600 30 300 150 35 1. Inspections 2. Samples Collected 3. Application Process 4. Reviewing SMR & Doing Follow Ups 1.0 4.0 3.5 0.5 1.0 4.0 3.0 0.5 1.0 4.0 3.5 0.8 1.0 4.0 3.0 0.8 224 CITY OF BAYTOWN SERVICE LEVEL BUDGET 305006 POLLUTION CONTROL Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance Total Personal Services 7200 Supplies 72001 Office 72007 Wearing Apparel 72016 Motor Vehicle 72021 Minor Tools 72041 Educational Total Supplies $ 37,508 $ 4,739 5,360 2,768 461 38,997 19,338 7,229 8,756 4,334 510 $ 38,997 9,618 4,637 5,865 3,588 604 $ 61,250 7,225 9,591 4,584 970 50,836 79,164 63,309 83,620 1,268 1,000 796 1,500 34 100 83 100 495 1,200 645 800 181 800 797 200 101 100 100 200 2,079 3,200 2,421 2,800 7300 Maintenance 73042 Machinery & Equipment 200 73043 Motor Vehicles 1,194 600 73045 Radio & Testing Equipment - 100 559 Total Maintenance 1,194 900 559 200 600 100 900 7400 Services 74021 Special Services 9,079 6,000 4,658 13,000 74041 Travel & Reimbursables 547 500 575 900 74042 Education & Training 487 300 180 400 74071 Association Dues 128 110 111 210 Total Services 10,241 6,910 5,524 14,510 Total Operating 8000 Capital Outlay 84041 Office Furniture & Equipment Total Capital Outlay 64,350 90,174 71,813 101,830 1,550 2,753 1,350 1,550 2,753 1,350 TOTAL DEPARTMENT $ 64,350 $ 91,724 $ 74,566 $ 103,180 225 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES SUMMARY OF ANNUAL DEBT REQUIREMENTS Revenue Bonds Amount of Issue Amount Outstanding October , 1997 Requirements Fiscal Year 1997-98 Principal Interest Total Amount Outstanding Sept., 1998 Series 1991 Series 1992 Series 1993 Series 1994 Series 1995 TWDB 1996 Estimated New Issue Total $ 7,205,000 4,410,000 5,480,000 3,800,000 5,200,000 4,680,000 6,820,000 $ 5,975,000 3,905,000 4,815,000 3,585,000 5,200,000 4,680,000 $ 260,000 150,000 235,000 120,000 125,000 $ 385,870 244,908 235,630 223,153 300,240 203,833 $ 645,870 394,908 470,630 343,153 300,240 328,833 $ 5,715,000 3,755,000 4,580,000 3,465,000 5,200,000 4,555,000 28,160,000 6,820,000 890,000 1,593,633 249,296 2,483,633 249,296 27,270,000 6,820,000 $ 34,980,000 $ 890,000 $ 1,842,929 $ 2,732,929 $ 34,090,000 COMBINED WATER & SEWER DEBT, ALL SERIES Fiscal Year Principal Due 2/01 Interest Due 2/01 Interest Due 8/01 Total Interest Annual Requirement Principal Outstanding 1998 $ 890,000 $ 811,011 $ 782,621 $ 1,593,633 $ 2,483,633 $ 27,270,000 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 950,000 1,015,000 1,075,000 1,140,000 1,375,000 1,610,000 1,710,000 1,820,000 1,935,000 2,070,000 2,200,000 2,345,000 2,505,000 2,215,000 1,260,000 950,000 345,000 365,000 385,000 782,621 752,169 719,488 684,693 650,009 612,359 568,381 520,876 470,509 415,873 356,511 292,654 224,255 151,824 89,346 53,044 26,650 18,284 9,433 752,169 719,488 684,693 650,009 612,359 568,381 520,876 470,509 415,873 356,511 292,654 224,255 151,824 89,346 53,044 26,650 18,284 9,433 1,534,790 1,471,656 1,404,180 1,334,701 1,262,368 1,180,740 1,089,258 991,385 886,381 772,384 649,165 516,909 376,079 241,170 142,390 79,694 44,934 27,716 9,433 2,484,790 2,486,656 2,479,180 2,474,701 2,637,368 2,790,740 2,799,258 2,811,385 2,821,381 2,842,384 2,849,165 2,861,909 2,881,079 2,456,170 1,402,390 1,029,694 389,934 392,716 394,433 $ 28,160,000 $ 8,209,988 $ 7,398,976 $ 15,608,964 $ 43,768,964 Note: The 1997-98 proposed Budget includes $249,246 estimated for issuance of new debt. 26,320,000 25,305,000 24,230,000 23,090,000 21,715,000 20,105,000 18,395,000 16,575,000 14,640,000 12,570,000 10,370,000 8,025,000 5,520,000 3,305,000 2,045,000 1,095,000 750,000 385,000 226 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Year Rate Principal Due 2/01 Interest Due 2/01 Interest Annual Due 8/01 Requirement Principal Outstanding Total Outstanding Revenue Bond, Series 1991 Date of Issue - September 1, 1991 Term - 20 Years 1996 7.50% $ 225,000 $ 1997 7.50% 245,000 215,435 $ 206,998 $ 206,998 197,810 647,433 $ 649,808 6,220,000 $ 9,779,673 5,975,000 9,129,865 1998 7.50% 260,000 197,810 188,060 645,870 5,715,000 8,483,995 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 7.50% 7.50% 7.50% 6.15% 6.10% 6.20% 6.30% 6.40% 6.50% 6.55% 6.60% 6.50% 6.50% 280,000 300,000 320,000 345,000 370,000 395,000 425,000 455,000 490,000 525,000 560,000 605,000 645,000 188,060 177,560 166,310 154,310 143,701 132,416 120,171 106,784 92,224 76,299 59,105 40,625 20,963 177,560 166,310 154,310 143,701 132,416 120,171 106,784 92,224 76,299 59,105 40,625 20,963 645,620 643,870 640,620 643,011 646,118 647,588 651,955 654,008 658,523 660,404 659,730 666,588 665,963 $ 6,445,000 $ 2,098,770 $ 1,883,335 $ 10,427,105 5,435,000 5,135,000 4,815,000 4,470,000 4,100,000 3,705,000 3,280,000 2,825,000 2,335,000 1,810,000 1,250,000 645,000 7,838,375 7,194,505 6,553,885 5,910,874 5,264,756 4,617,169 3,965,214 3,311,206 2,652,684 1,992,280 1,332,550 665,962 (0) Revenue Bond, Series 1992 Date of Issue - November 1, 1992 Term - 20 Years 1996 1997 7.30% 7.30% 130,000 140,000 135,046 130,301 130,301 125,191 395,348 395,493 4,045,000 3,905,000 6,495,164 6,099,671 1998 7.30% 150,000 125,191 119,716 394,908 3,755,000 5,704,764 1999 7.30% 160,000 2000 7.30% 175,000 2001 7.30% 190,000 2002 7.30% 200,000 2003 6.10% 215,000 2004 5.80% 225,000 2005 5.90% 240,000 2006 6.00% 250,000 2007 6.10% 265,000 2008 6.20% 280,000 2009 6.25% 300,000 2010 6.25% 315,000 2011 6.30% 340,000 2012 6.30% 600,000 119,716 113,876 107,489 100,554 93,254 86,696 80,171 73,091 65,591 57,509 48,829 39,454 29,610 18,900 113,876 107,489 100,554 93,254 86,696 80,171 73,091 65,591 57,509 48,829 39,454 29,610 18,900 393,593 396,365 398,043 393,808 394,950 391,868 393,263 388,683 388,100 386,338 388,283 384,064 388,510 618,900 $ 4,175,000 $ 1,425,279 $ 1,290,233 $ 6,890,511 3,595,000 3,420,000 3,230,000 3,030,000 2,815,000 2,590,000 2,350,000 2,100,000 1,835,000 1,555,000 1,255,000 940,000 600,000 5,311,171 4,914,806 4,516,764 4,122,956 3,728,006 3,336,139 2,942,876 2,554,194 2,166,094 1,779,756 1,391,474 1,007,410 618,900 227 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Revenue Bond, Series 1993 Date of Issue - November 1, 1993 Term - 18 Years 1996 5.80% $ 220,000 $ 1997 5.80% 230,000 134,273 $ 127,893 $ 127,893 121,223 482,165 $ 479,115 5,045,000 $ 7,241,473 4,815,000 6,762,358 1998 5.80% 235,000 121,223 114,408 470,630 4,580,000 6,291,728 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 5.80% 5.80% 5.80% 5.80% 4.30% 4.50% 4.60% 4.80% 5.00% 5.10% 5.10% 5.10% 4.50% 4.50% 245,000 255,000 265,000 275,000 285,000 300,000 310,000 325,000 340,000 360,000 375,000 395,000 415,000 435,000 114,408 107,303 99,908 92,223 84,248 78,120 71,370 64,240 56,440 47,940 38,760 29,198 19,125 9,788 107,303 99,908 92,223 84,248 78,120 71,370 64,240 56,440 47,940 38,760 29,198 19,125 9,788 466,710 462,210 457,130 451,470 447,368 449,490 445,610 445,680 444,380 446,700 442,958 443,323 443,913 444,788 $ 5,265,000 $ 1,296,455 $ 1,162,183 $ 7,723,638 4,335,000 4,080,000 3,815,000 3,540,000 3,255,000 2,955,000 2,645,000 2,320,000 1,980,000 1,620,000 1,245,000 850,000 435,000 5,825,018 5,362,808 4,905,678 4,454,208 4,006,840 3,557,350 3,111,740 2,666,060 2,221,680 1,774,980 1,332,023 888,700 444,788 Revenue Bond, Series 1994 Date of Issue - November 1, 1994 Term - 20 Years 1996 7.25% $ 105,000 $ 1997 7.25% 110,000 121,545 $ 117,739 $ 117,739 113,751 344,284 $ 341,490 3,695,000 $ 6,058,066 3,585,000 5,716,576 1998 7.25% 120,000 113,751 109,401 343,153 3,465,000 5,373,424 1999 7.25% 130,000 2000 7.25% 140,000 2001 7.25% 150,000 2002 7.25% 160,000 2003 6.50% 175,000 2004 5.75% 190,000 2005 5.80% 205,000 2006 5.90% 220,000 2007 5.90% 235,000 2008 6.00% 255,000 2009 6.10% 275,000 2010 6.25% 295,000 2011 6.30% 320,000 2012 6.30% 345,000 2013 6.30% 370,000 109,401 104,689 99,614 94,176 88,376 82,689 77,226 71,281 64,791 57,859 50,209 41,821 32,603 22,523 11,655 104,689 99,614 94,176 88,376 82,689 77,226 71,281 64,791 57,859 50,209 41,821 32,603 22,523 11,655 344,090 344,303 343,790 342,553 346,065 349,915 353,508 356,073 357,650 363,068 367,030 369,424 375,125 379,178 381,655 $ 3,800,000 $ 1,361,948 $ 1,240,403 $ 6,402,350 3,335,000 3,195,000 3,045,000 2,885,000 2,710,000 2,520,000 2,315,000 2,095,000 1,860,000 1,605,000 1,330,000 1,035,000 715,000 370,000 5,029,334 4,685,031 4,341,241 3,998,689 3,652,624 3,302,709 2,949,201 2,593,129 2,235,479 1,872,411 1,505,381 1,135,958 760,833 381,655 228 1 1 1 1 1 1 1 1 1 1 1 1 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Year Interest Principal Rate Due 2/01 Interest Due 2/01 Interest Annual Principal Total Due 8/01 Requirement Outstanding Outstanding Revenue Bond, Series 1995 Date of Issue - July 1, 1995 Term - 20 Years 1996 1997 $ $ 175,140 $ 150,120 $ 150,120 150,120 325,260 $ 300,240 5,200,000 $ 9,107,010 5,200,000 8,806,770 1998 150,120 150,120 300,240 5,200,000 8,506,530 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 160,000 320,000 340,000 365,000 390,000 420,000 450,000 480,000 515,000 550,000 585,000 625,000 150,120 150,120 150,120 150,120 150,120 145,400 135,960 125,845 116,081 105,454 93,799 81,086 67,286 52,223 35,998 18,594 150,120 150,120 150,120 150,120 145,400 135,960 125,845 116,081 105,454 93,799 81,086 67,286 52,223 35,998 18,594 300,240 300,240 300,240 300,240 455,520 601,360 601,805 606,926 611,535 619,253 624,885 628,373 634,509 638,220 639,591 643,594 $ 5,200,000 $ 2,203,705 $ 2,028,565 $ 9,432,270 5,200,000 5,200,000 5,200,000 5,200,000 5,040,000 4,720,000 4,380,000 4,015,000 3,625,000 3,205,000 2,755,000 2,275,000 1,760,000 1,210,000 625,000 8,206,290 7,906,050 7,605,810 7,305,570 6,850,050 6,248,690 5,646,885 5,039,959 4,428,424 3,809,171 3,184,286 2,555,914 1,921,405 1,283,185 643,594 TWDB Date of Issue - October 16, 1996 Term - 20 Years 1997 $ $ 60,034 $ 102,916 $ 162,951 $ 162,951 $ 4,680,000 1998 3.20% 125,000 102,916 100,916 203,833 328,833 4,555,000 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 3.40% 3.55% 3.65% 3.75% 3.85% 3.95% 4.05% 4.15% 4.25% 4.35% 4.45% 4.55% 4.65% 4.70% 4.75% 4.80% 4.85% 4.85% 4.90% 135,000 145,000 150,000 160,000 170,000 180,000 190,000 205,000 215,000 230,000 240,000 255,000 270,000 285,000 305,000 325,000 345,000 365,000 385,000 100,916 98,621 96,048 93,310 90,310 87,038 83,483 79,635 75,381 70,813 65,810 60,470 54,669 48,391 41,694 34,450 26,650 18,284 9,433 98,621 96,048 93,310 90,310 87,038 83,483 79,635 75,381 70,813 65,810 60,470 54,669 48,391 41,694 34,450 26,650 18,284 9,433 199,538 194,669 189,358 183,620 177,348 170,520 163,118 155,016 146,194 136,623 126,280 115,139 103,060 90,085 76,144 61,100 44,934 27,716 9,433 $ 4,680,000 $ 1,398,354 $ 1,338,320 $ 2,736,674 334,538 339,669 339,358 343,620 347,348 350,520 353,118 360,016 361,194 366,623 366,280 370,139 373,060 375,085 381,144 386,100 389,934 392,716 394,433 4,420,000 4,275,000 4,125,000 3,965,000 3,795,000 3,615,000 3,425,000 3,220,000 3,005,000 2,775,000 2,535,000 2,280,000 2,010,000 1,725,000 1,420,000 1,095,000 750,000 385,000 229 CITY OF BAYTOWN ORGANIZATION CHART SANITATION FUND City Council City Manager Asst. City Mgr./ Public Works Asst. Director of Public Works 1 Solid Waste 231 CITY OF BAYTOWN SANITATION FUND 505 BUDGET SUMMARY BY FUND 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted Revenues 46004 Solid Waste Collections 46009 Recycling Revenue 41312 Franchise 49008 Garbage Bags 49091 Miscellaneous Total Revenues Expenditures by Classification 7100 Personnel Services 7200 Supplies 7300 Maintenance 7400 Services Total Operating 8000 Capital Outlay 9000 Transfers -Out Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending Total $ 2,355,417 4,162 130,050 89,657 2,884 $ 2,336,310 5,000 129,600 90,000 1,500 $ 2,363,626 4,000 138,944 91,371 3,000 $ 2,363,640 4,000 138,950 92,370 3,000 2,582,170 2,562,410 2,600,941 2,601,960 581,017 102,416 239,999 1,216,824 2,140,256 60,243 179,600 543,382 101,150 121,800 1,366,315 2,132,647 133,710 174,560 457,187 106,200 121,800 1,359,145 2,044,332 143,510 175,000 436,854 92,600 119,800 1,509,443 2,158,697 100,000 175,000 2,380,099 2,440,917 2,362,842 2,433,697 202,071 (546,734) $ (344,663) 121,493 238,099 168,263 (344,663) (344,663) (106,564) $ (223,170) $ (106,564) $ 61,699 Adopted Budget 1997-98 ■ Personnel Services IN Operations 0 SUvices • Capital Outlay 233 CITY OF BAYTOWN SANITATION FUND 505 OPERATING RESULTS 1996 1997 1997 1998 Actual Budget Estimated Adopted Operating Revenues 46004 46009 41312 49008 49091 Solid Waste Collections Recycling Revenue Franchise Garbage Bags Miscellaneous Operating Expenses Solid Waste Depreciation Total Revenues Total Expenditures Net Income Before Operating Transfers Non -operating Transfer to General Fund Transfer to Sick Leave Net Operating Transfers $ 2,355,417 4,162 130,050 89,657 2,884 $ 2,336,310 5,000 129,600 90,000 1,500 $ 2,363,626 4,000 138,944 91,371 3,000 $ 2,363,640 4,000 138,950 92,370 3,000 2,582,170 2,562,410 2,140,256 2,132,647 50,104 80,000 2,600,941 2,601,960 2,044,332 2,158,697 55,041 64,979 2,190,360 2,212,647 2,099,373 2,223,676 391,810 349,763 (167,000) (12,600) 501,568 378,284 (167,000) (167,000) (7,560) (8,000) (167,000) (8,000) (179,600) (174,560) (175,000) (175,000) Net Income (Loss) $ 212,210 $ 175,203 $ 326,568 $ 203,284 Reconciliation of Net Income (Loss) to Revenues over (under) Expenses: Net Income Capital Outlay Depreciation Revenues Over (Under) Expenditures 212,210 (60,243) 50,104 175,203 (133,710) 80,000 326,568 203,284 (143,510) (100,000) 55,041 64,979 202,071 $ 121,493 $ 238,099 $ 168_20 235 CITY OF BAYTOWN PROGRAM SUMMARY 32010 SOLID WASTE Program Description Brush is collected curbside on a once -per -month schedule. Household garbage and heavy trash are collected twice weekly. Brush is recycled to chips and humus and made available to the citizens. Bagged yard waste is collected once each week and recycled with the brush. Newspaper and magazine recycling is accomplished with roll -off boxes supplied by Champion Recycling Corporation. A drop-off recycling center is operated through a contract with BFI. This center accepts recyclable materials from residents on a voluntary basis. Workload Measures 1. Cu. yds of compacted garbage disposed 2. Cu. yds. of loose disposed 3. Cu. yds. of brush recycled Performance Measures Major Goals • Collection of brush and junk on a timely basis with proper disposal or recycling. • Reduction of yard waste taken to the landfill through a collection program. • Reduction of total waste stream through operation of a drop-off recycling center. Major Objectives • Provide driver training for new drivers. • Collection of brush, junk and bagged yardwaste as scheduled. 1996 1997 Actual Budget 38,500 38,500 17,000 17,000 40,600 40,600 1997 Estimated 23,300 18,000 45,000 1998 Projected 2,000 18,000 45,000 1. Average cost to collect brush and heavy trash per unit per month 2. Tons of paper recycled 3. Tons of metal recycled 4. Tons of glass recycled 5. Tons of plastic recycled $5.00 N/A N/A N/A N/A $5.48 380 5 43 20 $5.40 378 4 44 21 $5.40 375 5 45 20 236 CITY OF BAYTOWN SERVICE LEVEL BUDGET 32010 SOLID WASTE Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7100 71002 71009 71021 71022 71023 71028 Personal Services Regular Wages Overtime Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance $ 379,884 32,868 50,759 63,000 32,748 21,758 $ 365,239 20,009 52,101 58,203 28,725 19,105 $ 309,094 20,009 39,768 48,425 24,018 15,873 $ 285,815 28,889 34,076 49,282 23,242 15,550 Total Personal Services 581,017 7200 Supplies 72007 Wearing Apparel 72010 Garbage Bags 72016 Motor Vehicle 72021 Minor Tools 543,382 457,187 436,854 661 650 400 600 66,465 80,000 80,000 71,500 34,768 20,000 25,300 20,000 522 500 500 500 Total Supplies 102,416 7300 Maintenance 73001 Land 73011 Buildings 73025 Streets, Sidewalks & Curbs 73031 Waste Recycler 73042 Machinery & Equipment 73043 Motor Vehicles 239,950 73045 Radio & Testing Equipment 49 101,150 106,200 92,600 3,000 300 300 300 200 200 200 20,000 20,000 20,000 700 700 700 100,000 100,000 95,000 600 600 600 Total Maintenance 239,999 121,800 121,800 119,800 7400 Services 74011 Hire of Equipment 200 200 200 74012 Insurance 20,474 10,000 10,000 31,000 74021 Special Services 983,961 - 74034 Household Garbage Contract 1,217,700 1,291,245 1,471,704 74036 Advertising 3,130 10,715 4,000 4,839 74041 Travel & Reimbursables 352 500 500 500 74042 Education & Training 900 900 900 74051 Rents 204,778 74058 Landfill Fees 126,000 52,000 74071 Association Dues 225 300 300 300 74087 Miscellaneous 3,904 Total Services 1,216,824 1,366,315 1,359,145 1,509,443 Total Operating 2,140,256 2,132,647 2.044,332 2,158,697 8000 Capital Outlay 81002 Improvements 5,200 14,000 84042 Machinery & Equipment - 100,000 84043 Motor Vehicles 85,000 86,000 - 86011 Capital Lease Purchases 60,243 43,510 43,510 Total Capital Outlay 60,243 133,710 143,510 100,000 9000 Other Financing Uses 91101 To General Fund 167,000 167,000 167,000 167,000 I 91506 To Sick Leave -Solid Waste 12,600 7,560 8,000 8,000 Total Other Financing Uses 179,600 174,560 175,000 175,000 TOTAL DEPARTMENT $ 2,380,099 $ 2,440,917 $ 2,362,842 $ 2,433,697 237 CITY OF BAYTOWN ORGANIZATION CHART GARAGE FUND City Council City Manager Asst. City Mgr./ Public Works Asst. Director of Public Works Garage 239 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND 1996 1997 1997 1998 Actual Budget Estimated Adopted Revenues 4600 Departmental Billings 4900 Miscellaneous $1,043,897 $1,028,520 $1,036,533 $1,069,250 2,143 1,000 - Total Revenues 1,046,040 1,029,520 1,036,533 1,069,250 Expenditures by Classification 7100 Personnel Services 333,003 386,517 346,548 316,627 7200 Supplies 576,124 527,600 577,850 548,600 7300 Maintenance 7,347 8,300 8,300 8,300 7400 Services 56,342 79,500 79,500 134,018 Total Operating 972,816 1,001,917 1,012,198 1,007,545 8000 Capital Outlay 10,185 6,000 16,853 4,500 9000 Transfers -Out 8,676 1,000 1,000 1,000 Excess (Deficit) Revenues Over Expenditures Total 991,677 1,008,917 1,030,051 1,013,045 54,363 20,603 6,482 56,205 Working Capital - Beginning (427,643) (373,280) (373,280) (366,798) Working Capital - Ending $ (373,280) $ (352,677) $ (366,798) $ (310,593) Adopted Budget 1998 ■ Personnel Services ■ Operations & Capital O Services 1 241 CITY OF BAYTOWN GARAGE FUND 550 OPERATING RESULTS 1996 1997 1997 1998 Actual Budget Estimated Adopted Operating Revenues Departmental Billings Miscellaneous $1,043,897 $1,028,520 $1,036,533 $1,069,250 2,143 1,000 - 1,046,040 1,029,520 1,036,533 1,069,250 Operating Expenses Garage Operations 972,816 1,001,917 1,012,198 1,007,545 Depreciation 14,335 16,743 17,143 19,291 Total Operating 987,151 1,018,660 1,029,341 1,026,836 Total Revenues over Expenses 58,889 10,860 7,192 42,414 Transfer to Sick Leave (8,676) (1,000) (1,000) (1,000) Net Income (Loss) $ 50,213 $ 9,860 $ 6,192 $ 41,414 Reconciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Net Income (Loss) 50,213 9,860 6,192 41,414 Capital Outlay (10,185) (6,000) (16,853) (4,500) Depreciation 14,335 16,743 17,143 19,291 Revenues Over (Under) Expenses $ 54,363 $ 20,603 $ 6,482 $ 56,205 243 CITY OF BAYTOWN PROGRAM SUMMARY 33011 GARAGE Program Description Administration Services provides support for the Equipment Services garage. Personnel in this section are responsible for prioritizing, scheduling and distribution of all repairs, purchase of all fuel, oil and various parts and supplies necessary. This section is also responsible for processing all associated paperwork, as well as billing to all user departments. The Equipment Services Garage maintains, services, and repairs a fleet consisting of the vehicles and equipment operated by the Public Works, Engineering, Inspection, Library, Health, Utility Billing and BAWA. This division also maintains the fuel station, standby generators, the equipment wash rack, and the garage's own mechanical equipment. Additional, assistance is rendered to Police and Fire garages when necessary. Major Goals • To oversee the efficient and cost effective repair of city equipment. • To maintain sufficient stocks of fuel and supplies to keep city equipment in service. Workload Measures 1. Work orders issued 2. Work orders processed 3. PR's processed 4. Invoices processed 5. Work orders issued 6. Preventative Maintenance Services 7. Tire Service 8. Road Calls Performance Measures • To expedite processing of invoices, purchase requisitions, and department billing for finance department. • To improve the safety and efficiency of equipment and vehicles operated by city forces through timely maintenance, service and repair operations. • To provide the departments and divisions of the city safe and correctly operating vehicles and equipment for their use. • To provide these services in an economical and timely manner. Major Objectives • Coordinate with departmental supervisors to facilitate sufficient availability of equipment of their duties. • Inspect repairs and assist in diagnosis to assure thorough, cost effective repairs are made. • To provide maintenance and repairs in a timely and economical manner. • Reduce down -time and increase mean -time -between - failure for vehicles and equipment maintained by the garage. • Reduce rate of returns for repairs. • Conduct maintenance, service, and repairs in a timely and economical fashion. 1996 1997 Actual Budget 2,932 3,000 2,932 3,000 804 1,000 n/a 8,000 2,932 3,000 400 500 694 700 500 500 1997 Estimated 3,000 3,000 1,100 8,000 3,000 600 650 450 1998 Projected 3,000 3,000 1,000 7,000 3,000 700 700 450 1. % of parts in stock when needed 2. % of inventory "turned over" 3. % of inventory unaccounted for 4. Preventative Maintenance Services 5. Jobs done in "flat rate" time. 6. Road Calls N/A N/A N/A 70% 80% 500 50% 50% 21% 90% 90% 500 40% 40% 15% 80% 85% 450 70% 70% 10% 90% 90% 450 244 CITY OF BAYTOWN SERVICE LEVEL BUDGET 33011 GARAGE 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances 71051 Merit & Across the Board $ 232,400 9,161 27,776 34,473 18,372 6,067 4,754 $ 271,776 8,004 29,463 41,985 21,323 7,158 5,400 1,408 $ 242,471 8,490 25,582 37,932 19,344 6,429 6,300 $ 218,585 8,510 19,626 35,563 17,877 5,066 11,400 Total Personal Services 333,003 386,517 346,548 7200 Supplies 72001 Office 1,154 1,200 1,200 72007 Wearing Apparel 3,446 4,300 4,300 72016 Motor Vehicle 2,772 3,000 3,000 72017 Parts Purchase For Resale 271.159 250,000 280,000 72018 Fuel Purchase For Resale 289,589 260,000 280,000 72019 Supplies Purch For Resale 5,592 7,000 7,000 72021 Minor Tools 1,678 1,500 1,500 72026 Cleaning & Janitorial 636 500 700 72032 Medical 98 100 150 Total Supplies 576,124 527,600 577,850 316,627 2,000 4,300 3,000 250,000 280,000 7,000 1,500 700 100 548.600 7300 Maintenance 73011 Buildings 1,893 2,000 2,000 2,000 73027 Heating & Cooling System 378 400 400 400 73042 Machinery & Equipment 2,833 3,500 3,500 3,500 73043 Motor Vehicles 2,137 1,800 1,800 1,800 73045 Radio & Testing Equipment 106 600 600 600 Total Maintenance 7,347 8,300 8,300 8,300 7400 Services 74012 Insurance 5,123 6,600 6,600 12,500 74020 Outside Contracts 50,472 70,000 70,000 60,000 74041 Travel & Reimbursables - 357 400 400 400 74042 Education & Training 390 2,500 2,500 2,500 74084 Indirect Cost - - 58,618 Total Services 56,342 79,500 79,500 134,018 Total Operating 8000 Capital Outlay 84045 Radio & Testing Equipment 84053 Major Tools Total Capital Outlay 9000 Other Financing Uses 91551 To Sick Leave - Garage Total Other Financing Uses 972,816 1,001,917 1,012,198 1,007,545 5,659 16,853 4,526 6,000 - 4,500 10,185 6,000 16,853 4,500 8,676 1,000 1,000 1,000 8,676 1,000 1,000 1,000 TOTAL DEPARTMENT $ 991,677 $ 1,008,917 $ 1,030,051 $ 1,013,045 CITY OF BAYTOWN ORGANIZATION CHART WAREHOUSE OPERATIONS FUND City Council City Manager Asst. City Mgr./ Finance Purchasing Manager Central Services CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND 1996 1997 1997 1998 Actual Budget Estimated Adopted Revenues 4600 Departmental Billings - MSC $ - $ 4600 Departmental Billings - Garage Total Revenues Expenditures by Classification 7100 Personnel Services 7200 Supplies 7300 Maintenance 7400 Services Total Operating 8000 Capital Outlay Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning $ 113,938 58,618 172,556 124,813 3,850 2,000 2,218 132,881 39,675 Total 172,556 Working Capital - Ending $ - $ $ $ 5•. Adopted Budget 1998 • Personnel Services • Operations O Capital Outlay 248 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 OPERATING RESULTS 1996 1997 1997 1998 Actual Budget Estimated Adopted Operating Revenues Departmental Billings Operating Expenses Warehouse Operations Depreciation Net Income (Loss) $ - $ 172,556 - 172,556 132,881 3,967 136,848 $ - $ $ $ 35,708 Reconciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Net income (Loss) Capital Outlay Depreciation Revenues Over (Under) Expenditures 35,708 (39,675) 3,967 249 CITY OF BAYTOWN PROGRAM SUMMARY 5520 CENTRAL WAREHOUSE Program Description Provide Centralized warehousing and purchasing for commonly used supplies and materials throughout the city. Operation is designed to provide lower cost items by volume purchasing. Major Goals • Establish Centralize warehouse for office supplies, maintenance/operation supplies and vehicle machinery and equipment supplies. Workload Measures 1996 Actual • Develop base inventory with minimum and maximum inventory levels. Major Objectives • Gather needs from user departments. • Establish warehouse layout and determine markup. • Order base inventory and limit purchases of base items by individual purchase order. 1997 Budget 1997 Estimated 1998 Projected 1. Requisition Processed 2. Orders processed 3. Items inventoried Performance Measures N/A N/A N/A N/A N/A N/A N/A N/A N/A New New New 1. No. of requisitions processed with 10 minutes 2. No. of days to stock base inventory 3. No. of requisitions unable to be filled N/A N/A N/A N/A N/A N/A N/A N/A N/A New New New 250 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5520 CENTRAL WAREHOUSE Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance Total Personal Services 7200 Supplies 72001 Office 72016 Motor Vehicle 72021 Minor Tools 72032 Medical Total Supplies 7300 Maintenance 73011 Buildings Total Maintenance 7400 Services 74001 Communication 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services $ - $ $ $ 86,254 - 1,000 1,618 - 14,450 13,760 6,528 1,203 124,813 1,000 500 2,250 100 - 3,850 2,000 - 2,000 528 1,140 370 180 2,218 Total Operating - 132,881 8000 Capital Outlay 83039 Miscellaneous 84041 Office Furniture & Equipment Total Capital Outlay TOTAL DEPARTMENT 31,000 - 8,675 39,675 $ $ - $ $ 172,556 251 ORDINANCE NO. 8058 Published in The Baytown Sun Thursday, September 18, 1997 Thursday, September 25, 1997 AN ORDINANCE ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 1997, AND ENDING SEPTEMBER 30, 1998, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. **************************************************************************************** WHEREAS, the City Manager of the City of Baytown has submitted to the City Council a budget estimate of the revenues of said City and the expense of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 1997, and ending September 30, 1998, and which said estimate has been compiled from detailed information obtained from the several departments, divisions, and offices of the City containing all information as required by the Charter of the City of Baytown; and WHEREAS, the City Council has received said City Manager's estimate and held a public hearing thereon as provided by Section 44 of the Charter; and WHEREAS, after full and final consideration of the public hearing and after certain revisions to the proposed budget, it is the opinion of the Council that the budget as revised should be approved and adopted; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the budget estimate of the revenues of the City of Baytown and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 1997, and ending September 30, 1998, as finally submitted to the City Council by the City Manager of said City (a copy of which is on file in the City Clerk's office) be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said City for the fiscal year beginning on the 1st day of October, 1997, and ending September 30, 1998. Section 2: That the sum of THREE HUNDRED TWENTY-NINE THOUSAND THREE HUNDRED NINETY-SIX AND NO/100 DOLLARS ($329,396.00) is hereby appropriated out of the Hotel/Motel Tax Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 3: That the sum of TWENTY-NINE MILLION NINE HUNDRED SEVENTY-EIGHT THOUSAND ONE HUNDRED NINETY-FOUR AND NO/100 DOLLARS ($29,978,194.00) is hereby appropriated out of the General Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 4: That the sum of TWO MILLION FOUR HUNDRED THIRTY-THREE THOUSAND SIX HUNDRED NINETY-SEVEN AND NO/100 DOLLARS ($2,433,697.00) is hereby appropriated out of the Solid Waste Fund for the Operating Expenses and Capital Outlay of the municipally owned Solid Waste Collection System. 253 Section 5: That the sum of FOURTEEN MILLION NINE HUNDRED EIGHTY-EIGHT THOUSAND EIGHT HUNDRED SEVENTY-TWO AND NO/100 DOLLARS ($14,988,872.00) is hereby appropriated out of the Waterworks and Sanitary Sewage System for operating costs and for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the Waterworks and Sanitary Sewer Fund Debt Service Bonds. Section 6: That the sum of ONE MILLION ONE HUNDRED EIGHTY-FIVE THOUSAND SIX HUNDRED ONE AND NO/100 DOLLARS ($1,185,601.00) is hereby appropriated out of the Central Services Funds for the Operating Expenses and Capital Outlay for Municipal Garage Services System and Central Warehouse Activities. Section 7: That the sum of FIVE MILLION FOUR HUNDRED FIFTY-FIVE THOUSAND EIGHT HUNDRED SIXTY-THREE AND NO/100 DOLLARS ($5,455,863.00) is hereby appropriated out of the General Fund Debt Service for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the General Fund Debt Service Bonds. Section 8: That the City Manager is hereby authorized to transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency, in accordance with Section 68 of the Charter. Section 9: That the City Manager shall have the authority to increase a department's line item budget by the amount equal to outstanding purchase orders as of September 30, 1997, to be appropriated out of the Fund Balance. Section 10: This ordinance shall be and remain in full force and effect from and after its passage and approval of the City Council, and it shall be published once each week for two (2) consecutive weeks in the official newspaper of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 11th day of September, 1997. ATTEST: EILEEN P. HALL, City Clerk APPROVED AS TO FORM: ACIO RAMIREZ, Sity Attorney c:\k1h56\council\ordinances\AdoptingBudget e at7AtAw- PETE C. ALFARO, Mayor 254 ORDINANCE NO. 8059 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SETTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1998, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ******************************************************************************* BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: There shall be and is hereby levied and shall be assessed and collected for the year ending September 30, 1998, an ad valorem tax of $ .45700 for each ONE HUNDRED DOLLARS ($100) of assessed value of property located within the city limits of the City of Baytown on January 1, 1997, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of General Fund Maintenance and Operation. Section 2: The ad valorem tax rate of $ .45700, as set forth in Section 1, is hereby levied and shall be assessed and collected on one hundred percent (100%) of each ONE HUNDRED DOLLARS ($100) worth of property located within the city limits of the City of Baytown on January 1, 1997, as valued by the Harris County Appraisal District and made taxable by law. Section 3: There shall be and is hereby levied and shall be assessed and collected for the year ending September 30, 1998, an ad valorem tax of $ .28003 for each ONE HUNDRED DOLLARS ($100) of assessed value of property located within the city limits of the City of Baytown on January 1, 1997, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of Debt Service. Section 4: The ad valorem tax rate of $ .28003, as set forth in Section 1, is hereby levied and shall be assessed and collected on one hundred percent (100%) of each ONE HUNDRED DOLLARS ($100) worth of property located within the city limits of the City of Baytown on January 1, 1997, as valued by the Harris County Appraisal District and made taxable by law. Section 5: The Tax Assessor and Collector of the City of Baytown is hereby directed to assess, extend and enter upon the Tax Rolls of the City of Baytown, Texas, for the current year the amounts and rates herein levied, and to keep a current account of same. All collection of such taxes, as well as collection of taxes owed for prior years, to include penalty and interest thereof, shall be deposited in the official depository of the City of Baytown to be distributed between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax rate. 255 Section 6: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 7: If any provisions, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 8: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 11th day of September, 1997. PETE C. ALFARO, Mayor ATTEST: EILEEN P. HALL, City Clerk APPROVED AS TO FORM: %%lcGe� /7 ACIO RAMIREZ, SR., ttorney c:\MyDocuments\Council\Meetings\September\FixRateLevyGeneral FundFY9-30-98. I I .doc 256 ORDINANCE NO. 8061 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 31, "UTILITIES," SECTION 31-56 (A)(1) OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO INCREASE WATER RATES; AMENDING CHAPTER 31, "UTILITIES," SECTION 31-65(A)(2) OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO INCREASE SEWER RATES; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. ********************************************************************************* BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That Chapter 31, "Utilities," Section 31-56 (a)(1) of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Sec. 31-56. Water rates. (a) Basic rate schedule. (1) Rate table: Gallons of Water Used per Month: Amount or Rate to be Charged: First 2,000, minimum monthly rate .$7.50 All over 2,000, per 1,000 gallons .$2.48 Section 2: That Chapter 31, "Utilities," Section 31-65(a)(2) of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Sec. 31-65. Sewer service charge. (a) Rate schedule: (1) Minimum monthly rate $7.50 (2) Standard rate (per 1,000 gallons in excess of minimum monthly) $2.25 Section 3: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. 257 Section 4: If any provisions, section, exception, subsection, paragraph, sentence, clause ' or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 5: This ordinance shall take effect on October 1, 1997. The City Clerk is hereby ' directed to give notice hereof by causing the caption of this ordinance to be published in the official newspaper of the City of Baytown at least twice within ten (10) days after passage of this ordinance. , INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown, this the 11 `h day of September, 1997. 44A- PETE C. ALFAR , Mayor ATTEST: EILEEN P. HALL, City Clerk APPROVED AS TO FORM: ACIO RAMIREZ, S ity Attorney c:\MyDocuments\Council\Meetings\September\AmendCodeCh31 Utilities.1 1 .doc 258 1 CITY OF BAYTOWN SUMMARY OF POSITION BY DEPARTMENT Department Number of Positions 1995-96 1996-97 1997-98 General Fund City Manager Management Information Systems Finance Treasury Purchasing Legal Planning Municipal Court City Clerk Human Resources City Hall Police Animal Control Fire Public Safety Communications Streets & Drainage Municipal Service Center Traffic Engineering Inspection Environmental Health Environmental Inspections Emergency Medical Services Parks & Recreation Library Water & Sewer Fund Water Production Water Distribution Wastewater Collection Wastewater Treatment Pollution Control Utility Location & Inspection Utility Construction Utility Billing & Collection Water Treatment Plant Total General Fund Total Water & Sewer Fund 2 2 2 5 5 5 10 10 10 3 3 3 4 4 4 5 4 a 4 5.5 5 b 5 7 7 10 1 2 2 2 5 5 5 1 1 1 131 137 146 2 4 4 4 75 75 75 21 21 21 27 27 27 6.8 6.8 4.8 3 5 6 d 7 4 6.4 6.4 7.4 5 7 7 7 6 5.5 5.5 4.5 7 3 8 13 17 e 18 9 27 27 30 to 22 22 22 400.2 409.7 427.7 1 1 1 13.2 13.2 13.2 13.2 17.2 f 12.2 ti 28.4 22.4 f 27.4 12 1 2 f 2 13 3 3 1 14 12 13 f 13 13 13 13 14.4 14.4 14.4 99.2 99.2 97.2 259 CITY OF BAYTOWN SUMMARY OF POSITION BY DEPARTMENT Department Number of Positions 1995-96 1996-97 1997-98 Other Funds Hotel/Motel Fund Sanitation Fund Central Services - Garage Fund Central Services - Warehouse Operations Fund Emergency Management Fund Bond Funds Community Development Block Grant Fund Harris County Organized Crime Task Force Fund Dare Fund Municipal Court Building Security Fund Total Regular Positions 2 2 17 20 14 g 11 15 10 10 8 16 4 18 0.5 0.5 1.5 19 0.6 0.6 0.6 5.5 5 h 5 15 12 i 12 2 2 2 1 20 55.6 46.1 45.1 555.0 555.0 570.0 260 CITY OF BAYTOWN SCHEDULE OF REGULAR BUDGETED POSITIONS Department Classification Grade Number of Positions 1995-96 1996-97 1997-98 GENERAL FUND City Manager 10201 City Manager Secretary III Management Information Systems 1025 MIS Director Senior Systems Analyst Systems Administrator PC Specialist Local Area Network (LAN) Coordinator Total Total 84 1 1 1 36 1 1 1 2 2 2 64 1 1 1 49 2 1 1 52 - 1 1 45 1 1 1 50 1 1 1 5 5 5 Finance 1030 Assistant City Manager/Finance 74 1 1 1 Controller 59 1 1 I Budget Officer 51 1 1 1 Senior Accountant 51 1 1 - Accountant II 48 - 2 Accountant 41 1 1 - Secretary III 36 1 1 1 Accounting Technician II 30 2 2 2 Clerk II 24 2 Clerk I 18 2 2 Total 10 10 10 Treasury 10401 Treasurer 59 1 1 1 Clerk III 31 1 1 1 Clerk I 18 1 1 1 Purchasing 10501 Purchasing Manager Buyer Purchasing Technician Secretary II Total 3 3 3 Total 54 1 1 1 38 I 1 1 31 1 1 1 30 1 1 1 4 4 4 Legal 1060 City Attorney 74 1 1 1 Assistant City Attorney 61 1 1 1 Assistant City Attorney/Municipal Court Prosecutor 61 1 1 1 Secretary III 36 1 1 1 Secretary II 30 1 Total 5 4 4 Planning 1080 Director of Planning & Community. Development 64 1 1 1 Senior Planner 51 1 1 1 Youth Commission Coordinator 48 1 - - Planner 36 1.5 2 2 261 CITY OF BAYTOWN SCHEDULE OF REGULAR BUDGETED POSITIONS Department Classification Grade Number of Positions 1995-96 1996-97 1997-98 Planning 1080 (Continued) Secretary III Municipal Court 11100 Court Administrator Clerk III Clerk II City Clerk 11170 Assistant City Manager/City Clerk Secretary III Total Total Total 36 1 1 5.5 5 1 5 47 1 1 1 31 1 1 1 24 5 5 8 7 7 10 74 1 1 1 36 1 1 1 2 2 2 Human Resources 1141 Director of Human Resources & Civil Service 64 1 1 1 Risk Manager 54 1 1 1 Human Resources Manager 54 1 1 1 EEO/Employee Relations Officer 54 1 1 1 Secretary III 36 1 1 1 City Hall 101001 Clerk II/Human Resources Representative Secretary II/Human Resources Representative Total 5 5 5 Total 24 1 1 30 1 1 1 1 Police 2000 Chief of Police 71 1 1 1 Legal Advisor 61 1 1 1 Records & Computer Supervisor 38 1 1 1 Mechanic Supervisor 37 1 1 1 Secretary III 36 1 1 1 Support Services Coordinator 35 1 1 1 Clerk III 31 2 2 2 Mechanic 31 2 2 2 Secretary II 30 3 3 3 Property Room Custodian 29 1 1 1 Jailer 27 5 6 6 Clerk II 24 5 5 5 Secretary I 24 2 2 2 Community Service Officer 24 4 4 Clerk I 18 1 1 1 Assistant Police Chief CS 1 1 1 Patrol Officer CS 83 84 93 Police Captain CS 3 3 3 Police Lieutenant CS 5 5 5 Police Sergeant CS 12 12 12 Animal Control 20085 Animal Control Supervisor Animal Control Officer Total 131 137 146 32 1 1 1 24 3 3 3 Total 4 4 4 262 CITY OF BAYTOWN SCHEDULE OF REGULAR BUDGETED POSITIONS Department Classification Grade Number of Positions 1995-96 1996-97 1997-98 Fire 2020 Battalion Chief Firefighter Fire Equipment Operator Assistant Fire Chief Lieutenant Fire Chief Office Supervisor Mechanic Secretary I Public Safety Communications 2025 Telecommunications Coordinator Senior Electronic Technician Telecommunications Supervisor Telecommunication Electronic Technician Streets & Drainage 30100 Supt. Of Streets/Dr. Drainage Foreman Street Maintenance Foreman Heavy Equipment Operator II Grade Chief Concrete Finisher Heavy Equipment Operator I Equipment Operator Concrete Worker Total Total Total N/A (4) N/A (4) N/A (4) N/A (4) N/A (4) 71 37 31 24 5 30 15 2 18 1 1 2 1 75 5 30 15 2 18 1 1 2 1 75 5 30 15 2 18 1 1 2 1 75 50 1 1 1 42 1 1 1 40 4 4 4 34 14 14 14 32 1 1 1 21 21 21 53 1 1 1 42 1 1 1 42 1 1 1 33 5 5 5 32 3 3 3 32 1 1 1 26 4 4 4 21 10 10 10 19 1 1 1 27 27 27 Municipal Service Center 30201 Assistant City Manager/Public Works/BAWA (80%) 74 0.8 0.8 0.8 Assistant Director of Public Works 59 1 1 1 Office Supervisor 37 1 1 1 Secretary III 36 1 1 1 Warehouse Buyer 31 1 1 Secretary II 30 1 1 1 Custodian 17 1 1 Traffic 30203 Traffic Engineer Traffic Control Foreman Traffic Control Crew Chief Traffic Signal Technician Senior Traffic Control Worker Traffic Control Worker Total 6.8 6.8 4.8 53 1 42 1 38 1 1 32 2 2 2 27 1 2 2 17 1 1 1 Total 5 6 7 263 CITY OF BAYTOWN SCHEDULE OF REGULAR BUDGETED POSITIONS Department Classification G rade Number of Positions 1995-96 1996-97 1997-98 Engineering 30280 Director of Engineering & Inspections Assistant City Engineer Secretary III Survey Party Chief CAD Operator Survey Assistant ETJ Inspector Engineering Technician (40%) Total 64 53 36 35 33 22 35 35 1 1 1 1 1 0.4 6.4 1 1 1 1 1 1 0.4 6.4 1 1 1 1 1 1 1 0.4 7.4 Inspections 30290 Chief Building Official 57 1 1 1 Code Enforcement Officer II 36 4 4 4 Code Enforcement Officer I 32 1 1 1 Clerk III 31 1 1 1 Total 7 7 7 Environmental Health 40003 Director of Health & Emergency Services (50%) 64 0.5 0.5 Environmental Health Specialist III 50 1 1 Environmental Health Specialist II 43 2 2 Secretary III 36 1 1 Code Enforcement Officer 32 1 1 Total 5.5 5.5 0.5 1 2 1 4.5 Environmental Inspections 40004 Code Enforcement Officer 32 1 Code Enforcement Officer 32 1 Code Enforcement Officer 32 1 Code Enforcement Officer (Subject to Grant Funded) 32 Total 3 Emergency Medical Services 40005 Emergency Medical Service Coordinator 56 1 1 1 Emergency Medical Service Supervisor 49 3 3 3 Senior Paramedic 43 3 3 3 Paramedic 39 5 9 9 Emergency Medical Technician 31 1 1 1 Secretary I 24 1 Total 13 17 18 Parks & Recreation 5010 Director of Parks & Recreation 64 1 1 1 Superintendent of Recreation 52 1 1 1 Superintendent of Parks 52 1 1 1 Recreation Supervisor 43 1 1 1 Park Foreman 40 2 2 3 Recreation Specialist 24 1 Building Attendant Supervisor 35 1 Secretary III 36 1 1 1 Parks Crew Leader 30 5 5 5 264 CITY OF BAYTOWN SCHEDULE OF REGULAR BUDGETED POSITIONS Department Classification Number of Positions Grade 1995-96 1996-97 1997-98 Parks & Recreation 5010 (Continued) Heavy Equipment Operator I Equipment Operator Parks Caretaker Library 1091 City Librarian Assistant City Librarian Coordinating Librarian Librarian Secretary III Senior Library Technician Library Technician Custodian Library Page Total Total 26 21 17 2 6 7 27 2 6 7 27 2 6 7 30 64 1 1 1 52 2 2 2 44 3 3 3 38 1 1 1 36 1 1 1 28 4 4 4 24 8 8 8 17 1 1 1 16 1 1 1 22 22 22 Total General Fund 400.2 WATER & SEWER FUND Water Production 30701 Pump Service Worker II Total Water Distribution 30301 Director of Utilities (20%) Water Distribution Foreman Heavy Equipment Operator I Utility Maintenance Worker Meter Service Crew Chief Meter Service Worker Total Wastewater Collection 30401 Director of Utilities (20%) Superintendent of Utility Transmission Wastewater Collection Foreman Heavy Equipment Operator I Equipment Operator Wastewater Operator II Crew Chief Utility Maintenance Worker Total Wastewater Treatment 30501 Director of Utilities (40%) Superintendent of Wastewater Treatment Plant Maintenance Worker Wastewater Treatment Foreman 409.7 427.7 28 1 1 1 1 1 1 64 0.2 0.2 0.2 42 1 1 1 27 3 3 3 24 5 5 5 30 1 1 1 22 3 3 3 13.2 13.2 13.2 64 0.2 0.2 0.2 53 1 42 1 1 1 27 4 3 3 21 2 2 36 4 - 39 1 24 7 6 6 13.2 17.2 12.2 64 0.4 0.4 0.4 52 1 1 1 32 2 2 2 42 1 1 1 265 CITY OF BAYTOWN SCHEDULE OF REGULAR BUDGETED POSITIONS Department Classification Number of Positions Grade 1995-96 1996-97 1997-98 Wastewater Treatment 30501 (Continued) Wastewater Treatment Crew Chief Chief Laboratory Technician Laboratory Technician Wastewater Operator II Lift Station Crew Chief Secretary I Pollution Control 305006 Secretary I Pollution Control Technician Pollution Coordinator Utility Location & Inspection 30700 Superintendent of Utility Location & Inspection Utility Location & Inspection Foreman Total Total Total 39 39 37 36 39 24 3 1 1 17 1 1 3 1 1 13 28.4 22.4 24 30 48 1 1 1 2 52 1 1 40 2 2 3 3 Utility Construction 30600 Superintendent of Utility Transmission 53 1 Utility Construction Foreman 42 1 1 Heavy Equipment Operator II 33 1 1 Heavy Equipment Operator I 28 2 2 Utility Construction Worker 25 6 6 Utility Tapping Worker 24 2 2 Total 12 13 3 1 1 17 1 27.4 1 l 2 1 1 1 1 1 2 6 13 Utility Billing & Collection 11080 Utility Billing System Supervisor 45 1 1 1 Financial Analyst 37 I 1 1 Clerk III 31 1 1 1 Clerk I 18 4 4 4 Senior Meter Reader 22 1 1 1 Meter Reader 20 4 4 4 Meter Reader Crew Chief 28 1 1 1 Total 13 13 13 Water Treatment Plant 30801 Assistant City Manager/Public Works/BAWA (20%) 74 0.2 0.2 0.2 Director of Utilities (20%) 64 0.2 0.2 0.2 Superintendent Water Treatment 53 1 1 1 Secretary III 36 1 1 1 Laboratory Supervisor 48 1 1 1 Laboratory Technician 37 1 1 1 Water Plant Operator II 40 3 3 3 Water Plant Operator I 32 5 5 5 Laborer 17 1 1 1 Maintenance Technician 40 1 1 1 Total For Water & Sewer Fund Total 14.4 14.4 14.4 99.2 99.2 97.2 266 CITY OF BAYTOWN SCHEDULE OF REGULAR BUDGETED POSITIONS Department Classification Number of Positions Grade 1995-96 1996-97 1997-98 SANITATION FUND Superintendent Of Solid Waste Solid Waste Foreman Heavy Equipment Operator II Heavy Equipment Operator I Equipment Operator Laborer Equipment Operator Laborer Total Sanitation Fund 52 40 32 26 21 17 21 17 1 2 2 4 5 6 1 1 2 4 2 2 1 1 1 1 2 3 2 2 20 14 11 GARAGE FUND Superintendent Of Equipment Services 53 1 1 1 Parts Manager 32 1 1 Warehouse Helper 17 1 1 Maintenance Helper 23 1 1 1 Chief Mechanic 42 1 1 1 Senior Mechanic 37 1 1 Mechanic 31 4 4 5 Total For Garage Fund 10 10 8 HOTEL/MOTEL FUND Recreation Specialist Building Attendant Supervisor Total Hotel/Motel Fund 24 1 1 35 1 1 2 2 WAREHOUSE OPERATIONS FUND Warehouse Buyer 31 1 Parts Manager 32 1 Custodian 17 1 Warehouse Helper 17 1 EMERGENCY MANAGEMENT Director Of Health & Emergency Services (50%) Administrative Assistant BOND FUNDS Engineering Technician (60%) 64 37 0.5 0.5 0.5 0.5 4 0.5 1.0 1.5 35 0.6 0.6 0.6 COMMUNITY DEVELOPMENT BLOCK GRANT Community Development Planner 51 1 1 1 Planner 41 1.5 1 1 Housing Rehab Specialist 30 1 1 1 Urban Rehab Specialist 21 1 1 1 Secretary II 30 1 1 1 Total CDBG 5.5 5 5 267 CITY OF BAYTOWN SCHEDULE OF REGULAR BUDGETED POSITIONS Department Classification Grade Number of Positions 1995-96 1996-97 1997-98 HARRIS COUNTY ORGANIZED CRIME TASK FORCE FUND Police Captain CS Patrol Officers CS Finance Officer 34 Administrative Coordinator 52 Organized Crime Telecommunicator 34 Intelligence Analyst 36 Secretary III 36 Research Technician 34 Clerk II 24 Clerk I 18 P.C. Specialist 45 Total Harris County Organized Crime Task Force Fund 1 4 15 12 12 DARE FUND Police Officer CS 2 2 2 MUNICIPAL COURT BUILDING SECURITY FUND Bailiff CS 1 268 CITY OF BAYTOWN ENDNOTES FOR SALARY SCHEDULES Ref# Department Description of Change Number 1 Municipal Court 2 Police 3 Municipal Service Center 4 Traffic 5 Engineering 6 Inspections 7 Environmental Health 8 Environmental Inspections 9 EMS 10 Parks & Recreation 11 Wastewater Collection 12 Wastewater Treatment 13 Pollution Control 14 Utility Location & Inspection 15 Sanitation 16 Garage 17 Hotel/Motel General Fund Clerk II Patrol Officer (COPS) Patrol Officer -Bailiff to Municipal Court Security Building Fund Community Service Officers Warehouse Buyer to Warehouse Operations Fund Custodian to Warehouse Operations Fund Traffic Engineer ETJ Inspector Code Enforcement Officer to Environmental Inspections Sign Code Enforcement Officer Code Enforcement Officer to Environmental Inspections Code Enforcement Officer from Inspections Code Enforcement Officer from Environmental Health Code Enforcement Officer (Grant funded in prior years) Secretary Billing Clerk Park Forman Recreation Specialist from Hotel/Motel Tax Fund Building Attendant Supervisor from Hotel/Motel Tax Fund Total Changes in General Fund Water & Sewer Fund Wastewater Operator II to Wastewater Treatment Crew Chief to Wastewater Treatment Wastewater Operator II from Wastewater Collection Crew Chief from Wastewater Collection Secretary I Pollution Control Technician Utility Location & Inspection Foreman Total Changes in Water & Sewer Fund Solid Waste Fund Heavy Equipment Operator I Equipment Operator Laborer Total Changes in Solid Waste Fund Garatte Fund Parts Manager to Warehouse Operations Fund Warehouse Helper to Warehouse Operations Fund Total Changes in Garage Fund Hotel/Motel Tax Fund Recreation Specialist to Parks & Recreation (I) 269 CITY OF BAYTOWN ENDNOTES FOR SALARY SCHEDULES Ref# Department Description of Change Number 18 Warehouse Operations Building Attendant Supervisor to Parks & Recreation Total Changes in Hotel/Motel Tax Fund Warehouse Operations Fund Warehouse Buyer from Municipal Service Center 1 Parts Manager from Garage 1 Custodian from Municipal Service Center 1 Warehouse Helper from Garage 1 Total Changes in Warehouse Operations Fund 4 Emergency Management Fund 19 Emergency Management Administrative Assistant 1 1 Municipal Court Building Security Fund 20 Municipal Court Bld. Security Patrol Officer -Bailiff from Police Department Total Net Changes all Funds PRIOR YEAR 1996 to 1997 NOTES 1 19 Ref# Department Description of Change Number a Legal Eliminated Secretary II Position (1) b Planning Eliminated Youth Comm. Coordinator & added partial funding Plan (0.5) c Police Added Jailer & Police Officer & for (4) Community Service Officers 6 d Traffic Added Senior Traffic Control Worker 1 e EMS Added Four (4) Paramedics 4 f Water & Sewer Water & Sewer Fund Reorganization g Sanitation Out Source Solid Waste Collections (6) h CDBG Eliminated Partial Funding for Planner (0.5) i HCOCTF Positions based on Grant and matching Requirements (3) Net Changes from 1996 to 1997 270 CITY OF BAYTOWN ENDNOTES FOR PERSONNEL CHANGES Ref# Department Description of Change Number 1 Municipal Court 2 Police 3 Municipal Service Center 4 Traffic 5 Engineering 6 Inspections 7 Environmental Health 8 Environmental Inspections 9 EMS 10 Parks & Recreation 11 Wastewater Collection 12 Wastewater Treatment 13 Pollution Control 14 Utility Location & Inspection 15 Sanitation 16 Garage 17 Hotel/Motel 18 Warehouse Operations 19 Emergency Management 20 Municipal Court Bld. Security Net Changes all Funds PRIOR YEAR 1996 to 1997 NOTES Clerk II Patrol Officer (COPS) Patrol Officer -Bailiff to Municipal Court Security Building Fund Warehouse Buyer to Warehouse Operations Fund Custodian to Warehouse Operations Fund Traffic Engineer ETJ Inspector Code Enforcement Officer to Environmental Inspections Sign Code Enforcement Officer Code Enforcement Officer to Environmental Inspections Code Enforcement Officer from Inspections Code Enforcement Officer from Environmental Health Code Enforcement Officer (Grant funded in prior years) Secretary I Park Forman Recreation Specialist from Hotel/Motel Tax Fund Building Attendant Supervisor from Hotel/Motel Tax Fund Wastewater Operator II to Wastewater Treatment Crew Chief to Wastewater Treatment Wastewater Operator II from Wastewater Collection Crew Chief from Wastewater Collection Secretary I Pollution Control Technician Utility Location & Inspection Foreman Heavy Equipment Operator I Equipment Operator Laborer Parts Manager to Warehouse Operations Fund Warehouse Helper to Warehouse Operations Fund Recreation Specialist to Parks & Recreation Building Attendant Supervisor to Parks & Recreation Warehouse Buyer from Municipal Service Center Parts Manager from Garage Custodian from Municipal Service Center Warehouse Helper from Garage Administrative Assistant Patrol Officer -Bailiff from Police Department (1) Ref# Department a b c d e f g h Legal Planning Police Traffic EMS Water & Sewer Sanitation CDBG HCOCTF Description of Change Eliminated Secretary II Position Eliminated Youth Commission Coordinator & added partial for Planner Added Jailer, Police Officer and four (4) Communit Service Officers Added Senior Traffic Control Worker Added Four (4) Paramedics Water & Sewer Fund Reorganization Out Source Solid Waste Collections Eliminated Partial Funding for Planner Positions based on Grant and matching Requirements Number (1) (0.5) 6 1 4 (6) (0.5) (3) Net Changes from 1996 to 1997 CITY OF BAYTOWN SALARY STRUCTURE AND GRADE FISCAL YEAR 1997-98 GRADE MIN MID MAX 16 1,216 1,430 1,645 17 1,246 1,466 1,686 18 1,277 1,503 1,727 19 1,309 1,540 1,771 20 1,342 1,579 1,816 21 1,375 1,618 1,861 22 1,409 1,658 1,907 23 1,445 1,700 1,955 24 1,481 1,742 2,003 25 1,518 1,786 2,054 26 1,556 1,831 2,106 27 1,595 1,876 2,157 28 1,635 1,923 2,212 29 1,675 1,971 2,267 30 1,718 2,021 2,324 31 1,760 2,072 2,382 32 1,805 2,123 2,442 33 1,850 2,176 2,502 34 1,896 2,230 2,565 35 1,943 2,286 2,629 36 1,992 2,343 2,695 37 2,042 2,402 2,762 38 2,093 2,462 2,831 39 2,145 2,523 2,902 40 2,198 2,586 2,974 41 2,121 2,651 3,181 42 2,174 2,717 3,260 43 2,228 2,785 3,342 44 2,284 2,855 3,426 45 2,341 2,916 3,511 46 2,399 2,999 3,599 47 2,459 3,074 3,689 48 2,521 3,151 3,781 49 2,584 3,230 3,876 50 2,649 3,311 3,973 GRADE MIN MID MAX 51 2,715 3,394 4,073 52 2,782 3,479 4,174 53 2,852 3,565 4,278 54 2,924 3,655 4,386 55 2,997 3,746 4,495 56 3,072 3,840 4,608 57 3,149 3,936 4,723 58 3.227 4,034 4,841 59 3,308 4,135 4,962 60 3,390 4,238 5,086 61 3,475 4,344 5,213 62 3,562 4,453 5,344 63 3,651 4,564 5,477 64 3,742 4,678 5,614 65 3.836 4,795 5,754 66 3,922 4,915 5,898 67 4,030 5,038 6,046 68 4,131 5,164 6,197 69 4,234 5,293 6,352 70 4,340 5,425 6,510 71 4.449 5,561 6,673 72 4,560 5,700 6,840 73 4,674 5.843 7,010 74 4,790 5,988 7,186 75 4,910 6,138 7,366 76 5,034 6,291 7,550 77 5,192 6,449 7,739 78 5,288 6.610 7,932 79 5.420 6,775 8,130 80 5,556 6,944 8,334 81 5,694 7,119 8,542 82 5,837 7,296 8,755 83 5,983 7,478 8,975 84 6,133 7,666 9,199 272 STATISTICAL SECTION (Unaudited) The Statistical Section presents multi -year data for expenditures, revenues, property tax levies and collections, property tax rates and valuations for overlapping governments, ratios of bonded debt, legal debt margin, overlapping debt, ratio of debt service to general expenditures, revenue bond coverage, property value/construction, principal taxpayers and miscellaneous statistics. pg.B•A:?: 273 CITY OF BAYTOWN Table 1 General Governmental Expenditures By Function Last Ten Fiscal Years (1) (Unaudited) Culture Fiscal General Public Public Public And Capital Debt Year Government Safety(2) Works Health Recreation Outlay Service Total 1987 $4,812,184 $8,952,833 $1,936,781 $224,933 $1,443,600 $1,495,634 $4,084,020 $22,949,985 1988 4,976,348 9,025,366 1,879,448 269,501 1,498,294 1,008,233 4,460,314 23,117,504 1989 5,159,795 9,145,848 1,658,713 698,627 1,511,236 1,203,524 4,658,011 24,035,754 1990 5,637,470 10,817,953 1,700,626 268,432 1,579,507 595,066 4,664,003 25,263,057 1991 6,238,981 13,353,096 1,879,409 285,735 1,625,336 1,137,048 4,923,389 29,442,994 1992 6,331,776 15,534,596 1,938,235 267,869 1,718,650 679,433 5,073,693 31,544,252 1993 5,476,519 16,077,095 2,663,180 267,200 2,795,874 1,101,870 4,888,781 33,270,519 1994 5,961,228 15,829,639 2,720,466 265,242 2,787,181 1,132,498 4,928,101 33,624,355 1995 5,873,817 16,502,951 2,666,981 294,096 2,788,990 1,252,003 6,293,669 35,672,507 1996 6,301,222 16,705,997 2,755,603 342,401 2,839,181 1,355,744 5,093,918 35,394,066 (1) Includes General, Special Revenue and Debt Service funds only. Prior to 1992, Special Revenue funds were accounted for as expendable trust funds. (2) Includes Harris County Narcotics Task Force from 1991 forward. Table 2 General Governmental Revenues By Source Last Ten Fiscal Years (1) (Unaudited) Fines, Licenses Forfeitures Charges Fiscal and and Intergov't. for Misc. Year Taxes (3) Permits Penalties Interest Revenues Services Revenue Total 1987 $19,499,232 $148,972 $294,511 $1,245,105 $229,596 $294,518 $21,711,934 1988 20,163,286 184,763 305,837 1,138,076 264,916 499,018 22,555,896 1989 21,579,436 131,118 388,771 822,506 283,154 523,909 23,728,894 1990 22,077,717 165,562 266,288 $432,991 1,282,478 340,023 301,583 24,866,642 1991 22,672,754 149,501 688,449 408,155 3,518,314 326,682 327,365 28,091,220 1992 24,690,927 232,819 1,548,367 347,505 3,274,433 386,161 168,090 30,648,302 1993 25,029,024 165,467 2,218,276 392,372 3,522,452 380,502 129,684 31,837,777 1994 25,021,292 215,405 1,940,463 516,187 4,009,780 434,360 146,548 32,284,035 1995 25,691,230 178,165 1,769,610 298,455 4,203,799 422,221 1,722,121 34,285,601 1996 27,533,651 233,568 1,692,651 445,459 4,481,001 553,550 254,629 35,194,509 (1) Includes General, Special Revenue and Debt Service funds only. (2) Prior to 1990, Interest income was included in Miscellaneous Revenue. (3) Years after 1994 include Hotel/Motel tax revenue. 274 CITY OF BAYTOWN Fiscal Year Total Adjusted Tax Levy Property Tax Levies And Collections Last Ten Fiscal Years (Unaudited) Current Year % of Levy Taxes Collected Collected During Year Prior Year Taxes Collected Total Collections During Year Ratio of Total Collection To Tax Levv Accumulated Delinquent Taxes Table 3 Delinquent To Current Levy 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 $10, 826,661 11,209,411 11,127,129 10,826,077 11,269,272 11,875,019 12,697,557 12,728,102 12,752,053 13,436,697 Fiscal City Of Year Baytown(1) $10,367,611 11,096,196 10,763,272 10,516,451 11,010,079 11,573,394 12,401,302 12,293,251 12,321,641 12,998,882 95.76% 98.99% 96.73% 97.14% 97.70% 97.46% 97.67% 96.58% 96.62% 96.74% $274,997 304,896 834,535 530,478 318,920 217,313 316,253 233,798 257,373 228,183 $10,642,608 11,401,092 11,597,807 11,046,929 11,328,999 11,790,707 12,717,555 12,527,049 12,579,014 13,227,065 98.30% 101.71% 104.23% 102.04% 100.53% 99.29% 100.16% 98.42% 98.64% 98.44% Property Tax Rates - Direct And Overlapping Governments Tax Rates (Per $100 Assessed Valuation) Last Ten Fiscal Years (Unaudited) Harris County Harris Hospital County(2) District(2) Harris County School Equalization District(2) Port Of Houston Authority(2) $1,316,662 1,407,611 1,332.881 1,159,221 1,100,959 1,261,496 1,414,602 1,570,179 1,669,556 1,762,349 12.16% 12.56% 11.98% 10.71% 9.77% 10.62% 11.14% 12.34% 13.09% 13.12% Table 4 Lee College GCCISD(3) District(4) Total 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 Sources: 0.60500 0.66500 0.66500 0.66500 0.66500 0.68500 0.73703 0.73703 0.73703 0.73703 0.33030 0.13730 0.33210 0.14620 0.33210 0.14620 0.37660 0.16620 0.37470 0.19610 0.38499 0.19621 0.39419 0.18975 0.42533 0.18350 0.48283 0.12381 0.50192 0.12381 0.00310 0.00360 0.00360 0.00380 0.00400 0.00395 0.00428 0.00466 0.00551 0.00562 (1) City records (2) Harris County and includes Harris CountyFlood Control (3) Goose Creek Consolidated Independent School District (4) Lee College District 0.00710 0.01910 0.01090 0.01330 0.01530 0.01496 0.01222 0.01316 0.01285 0.01600 0.95500 0.98000 1.07000 1.16500 1.25200 1.35300 1.50700 1.58920 1.58920 1.68340 0.13750 2.17530 0.13750 2.28350 0.14860 2.37640 0.15827 2.54817 0.17168 2.67878 0.17960 2.81771 0.17960 3.02407 0.17960 3.13248 0.17960 3.13083 0.19860 3.26638 275 CITY OF BAYTOWN Table 5 Ratio Of Net General Bonded Debt To Assessed Value And Net Bonded Debt Per Capita Last Ten Fiscal Years (Unaudited) Less Net Bonded Debt Fiscal Assessed Bonded Sinking Bonded To Assessed Debt Per Year Population (1) Value (2) Debt Fund Debt Value Capita 1986 59,460 $1,774,181,150 $33,475,000 $1,331,683 $32,143,317 1.81% $541 1987 60,166 1,789,530,730 32,345,000 632,667 31,712,333 1.77% 527 1988 60,472 1,685,625,757 31,700,000 197,362 31,502,638 1.87% 521 1989 61,686 1,681,455,037 29,385,000 364,630 29,020,370 1.73% 470 1990 63,850 (3) 1,626,272,220 31,675,000 826,703 30,848,297 1.90% 483 1991 64,505 1,691,487,670 29,065,000 818,500 28,246,500 1.67% 438 1992 65,159 1,735,666,630 28,885,000 467,315 28,417,685 1.64% 436 1993 65,836 1,723,307,150 43,185,000 696,140 42,488,860 2.47% 645 1994 66,712 1,729,115,670 44,640,000 807,942 43,832,058 2.54% 657 1995 67,589 1,757,988,462 53,735,000 1,009,814 52,725,186 3.00% 780 1996 68,466 1,823,086,852 51,860,000 1,185,473 50,674,527 2.78% 740 (1) Source - Council of Governments population estimate. (2) Assessed valuation per Harris County Appraisal District equals estimated actual value. (3) Source - Census 1990 Table 6 Computation Of Legal Debt Margin September 30,1996 (Unaudited) Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad Valorem tax bonds only to the extent that all of such city's ad Valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. Amendments to the City Charter effectively imposed a taxation limit of $0.60 per $100 of "assessed valuation," for all purposes except for tax bond debt service. The City Charter also prohibits the City from increasing taxes on any property until all property subject to ad Valorem taxation has a revised or updated value, and prohibits the City from increasing ad Valorem taxes on property by more than 10% over the amount levied thereon by the City in the preceding year, except for increases in value due to subsequent improvements. Tax Rate Limit Current Tax Rate Available Tax Rate OPERATING DEBT TOTAL TAX RATE RATE RATE $0.60000 0.45379 $1.50000 0.28324 $2.10000 0.73703 $0.14621 $1.21676 $1.36297 276 CITY OF BAYTOWN Table 7 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures* Last Ten Fiscal Years (Unaudited) Ratio Of Debt Service Interest Total To Total And Total General General Fiscal Fiscal Debt Governmental Governmental Year Principal Charges Service Expenditures Expenditures 1987 $1,530,000 $2,554,020 $4,084,020 $22,949,985 17.80% 1988 2,070,000 2,390,314 4,460,314 23,117,504 19.29% 1989 2,315,000 2,343,011 4,658,011 24,035,754 19.38% 1990 2,510,000 2,154,003 4,664,003 25,263,057 18.46% 1991 2,610,000 2,313,389 4,923,389 29,442,994 16.72% 1992 2,830,000 2,243,693 5,073,693 31,544,252 16.08% 1993 2,495,000 2,393,781 4,888,781 33,270,519 14.69% 1994 2,045,000 2,883,101 4,928,101 33,624,355 14.66% 1995 3,100,000 3,235,189 6,335,189 35,590,905 17.80% 1996 1,875,000 3,218,918 5,093,918 35,394,066 14.39% * Includes General, Special Revenue and Debt Service Funds only. Jurisdiction Table 8 Computation of Direct and Overlapping Debt 30-Sep-96 (Unaudited) Percentage Amount Applicable Applicable Net Debt To City Of To City Of Outstanding Baytown Baytown City of Baytown, Texas Port of Houston Authority Harris County Harris County Flood Control District Chambers County Goose Creek CISD Lee College $50,674,527 3,915,950 423,519,584 236,311,045 14,720,000 95,035,000 3,915,950 100.00% 1.27% 1.27% 1.27% 12.45% 43.49% 43.49% $50,674,527 49,733 5,378,699 3,001,150 1,832,640 41,330,722 1,703,047 Total Direct and Overlapping Debt $103,970,518 Per capita direct and overlapping debt $1,519 277 CITY OF BAYTOWN Table 9 Revenue Bond Coverage: Water And Sewer Bonds Last Ten Fiscal Years (Unaudited) Net Revenue Interest Direct Available And Fiscal Total Operating For Debt Fiscal Year Revenues (1) Expenses (2) Service Principal Charges Total Coverage 1987 $8,032,233 $6,503,708 $1,528,525 $280,000 $80,665 $360,665 4.24 1988 8,240,418 6,643,266 1,597,152 295,000 66,778 361,778 4.41 1989 8,476,454 7,433,398 1,043,056 310,000 51,888 361,888 2.88 1990 9,027,096 8,160,466 866,630 325,000 19,221 344,221 2.52 1991 9,351,398 7,964,624 1,386,774 345,000 1,115 346,115 4.01 1992 10,331,563 8,258,984 2,072,579 170,000 444,469 614,469 3.37 1993 11,321,581 8,238,736 3,082,845 185,000 678,567 863,567 3.57 1994 12,414,936 8,724,433 3,690,503 310,000 944,775 1,254,775 2.94 1995 13,221,600 8,700,184 4,521,416 545,000 1,231,929 1,776,929 2.54 1996 14,304,861 9,247,111 5,057,750 680,000 1,485,035 2,165,035 2.34 (1) Includes operating and interest revenue. (2) Direct operating expenses are total operating expenses excluding depreciation expense. Table 10 Property Value And Construction Last Ten Fiscal Years (Unaudited) New Construction (1) Property Property Bank Fiscal Value in Building Value in Deposits Year Thousands Permits Thousands In Hundreds 1987 $1,789,531 548 $31,331 (2) 1988 1,685,626 644 18,139 (2) 1989 1,673,253 683 11,589 (2) 1990 1,627,982 621 19,961 (2) 1991 1,694,627 630 34,507 (2) 1992 1,733,579 659 28,546 $5,230,572 1993 1,722,801 524 22,006 5,107,720 1994 1,726,945 727 38,506 6,149,096 1995 1,757,980 592 63,832 3,609,753 (3) 1996 1,823,087 407 39,263 3,629,916 (4) (1) Source - City of Baytown Building and Code Enforcement Department. (2) Data not available. (3) Nations Bank's total deposit data was not available. (4) Nations Bank, Texas Bank and Bank One's total deposit data is not available. 278 CITY OF BAYTOWN Taxpayer Principal Taxpayers For The Year Ended September 30, 1996 (Unaudited) Type of Business 1995 Assessed Valuation Table 11 Percentage of Total Assessed Valuation Exxon (All Divisions) Chevron U.S.A., Inc. Bayer Corporation* Houston Lighting and Power Aetna Life Insurance General Telephone Co. BayCoast Medical Center USX Corporation San Jacinto Methodist Hospital Amoco Production Co. Chemical and Refining Petro Chemical Plant Chemical Plant Electric Utility Insurance Telephone Utility Hospital Industrial Park Hospital Chemical Plant Total Top Ten Taxpayers Assessed Valuation Fiscal Year (1) Population $414,849,390 79,917,210 57,827,100 38,890,500 32,050,000 20,937,650 14,401,780 12,942,310 9,722,820 7,680,360 $689,219,120 Demographic Statistics Last Ten Fiscal Years (Unaudited) (2) Per Capita Income (3) Median Age (4) Years Of Education (5) School Enrollment 20.88% 4.02% 2.91% 1.96% 1.61% 1.05% 0.72% 0.65% 0.49% 0.39% 34.68% Table 12 (6) Unemployment Rate (1) (2) (3) (4) (5) (6) (7) 1987 1988 1989 1990 (7) 1991 1992 1993 1994 1995 1996 60,166 60,472 61,686 63,850 64,505 65,159 65,836 66,712 67,589 68,466 $11,585 12,044 12,504 12,963 13,422 13,882 14,341 14,800 15,259 15,709 28.8 29.0 29.2 29.4 29.6 29.8 30.0 30.1 30.3 30.4 12.8 12.8 12.9 12.9 12.9 12.0 13.0 14.7 14.7 14.7 Source - Council of Governments population estimate. Projected estimates from the Planning and Community Development Department. Projected estimates from the Planning and Community Development Department. Projected estimates from the Planning and Community Development Department. Source - Goose Creek Consolidated Independent School District. Source - Texas Employment Commission. Source - 1990 Census. 16,804 16,920 17,249 17,602 17,704 17,918 17,994 17,900 17,796 17,837 13.7% 10.1% 8.80% 8.60% 9.00% 11.40% 8.20% 7.30% 6.60% 6.61% 279 CITY OF BAYTOWN Table 13 Miscellaneous Statistical Information For The Year Ended September 30, 1996 Date of Incorporation January 24, 1948 Date of Charter January 24, 1948 Area Incorporated (square miles) 33 sq. miles Form of Government Council - Manager Education Number of Public Schools 22 Number of Teachers 1,083 Number of Students Registered 17,837 Miles of Street 300 miles Miles of Sewers Storm 110 miles Sanitary 300 miles Recreation Parks - Number of Acres 793 Number of Municipal Pools 4 Lighted Ball Diamonds 17 Lighted Tennis Courts 14 Community Centers 4 Municipal Water System Number of Water Customers System Capacity Miles of Water Mains Municipal Sewer System Number of Sewer Connections System Capacity Number of Street Lights City Employees - September 30, 1996 (Million Gallons per Day Design Flow) 17,588 13.5MGD 300 miles 17,342 14.7MGD 3,324 551 280 1 1 1 BAYTOWN AREA 1 1 WATER 1 AUTHORITY 1 1 1 IBaytown Area Water Authority, "BAWA", is a water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and I surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. 1 i o1.B.A� BAYTOWN AREA WATER AUTHORITY (BAWA) ORGANIZATION CHART Board of Directors General Manager Plant Manager Director of Utilities Baytown Area Water Authority MAJOR BUDGET ISSUES Fiscal Year 1997-98 BAYTOWN AREA WATER AUTHORITY This fund accounts for the Baytown Area Water Authority ("the BAWA"). BAWA is a water authority created by the Texas Legislative to supply water for the City of Baytown (City) and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales and is considered a component unit of the City. Total proposed expenditures for the 1998 budget are $4,778,908, a decrease of $6,535. I. REVENUES A. Water Volume The 1998 budget projects sales of $4,749,800 or 11 million gallons per day (mgd) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. There is no proposed increase in BAWA rates. IL EXPENDITURES A. Raw Water Supply Cost BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2020 and sets the maximum amount of raw water to be delivered to the BAWA plant at 11.9 mgd without penalties. BAWA anticipates no rate increase from the City of Houston for next year; therefore, there will be no pass through increase to the cost of raw water for the 1998 fiscal year. B. Capital Projects Program BAWA has reviewed their capital needs through the year 2010. These capital needs are based on current capacity with no capital projects identified for plant expansion. Based on this review BAWA is planning on issuing approximately $1.3 million in the fall of 1997 and $3.8 million in the fall of 2002. C. Debt Service The debt service payment for fiscal year 1998 is $1.58 million. The average debt service is approximately $1.42 million with a peak of $1.64 million in the year 2000 and final payoff of existing debt in fiscal year 2003. Due to the short duration of the existing debt, plans are to use reserves established for debt service to supplement current funding of approximately $1.5 million. In addition, BAWA will pay interest only on the proposed $1.3 million bond issuance until the existing debt is paid off. This is being recommended due to the short duration of the existing debt and the moderate size of the debt to be issued. Funding for debt service will be provided from current revenues (approximately $5.1 million) and reserves established for debt service. III. WORKING CAPITAL A. In order to maintain fiscal stability governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 45 to 60 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Projected working capital is estimated to be 70 days as of September 1997. 283 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Revenue 1996 1997 1997 1998 Actual Budget Estimated Adopted Revenues 4600 Sale of Water - Baytown 4600 Sale of Water - Other 4900 Total Miscellaneous $ 4,345,761 $ 4,260,269 $ 4,242,395 $ 4,261,777 517,499 489,569 485,815 488,023 17,705 35,660 20,262 29,108 Total Revenues 4,880,965 4,785,498 4,748,472 4,778,908 Expenditures by Classification 7100 Personnel Services 507,348 567,435 569,069 583,096 7200 Supplies 2,144,551 2,038,930 2,029,380 2,049,800 7300 Maintenance 173,261 131,400 132,400 164,000 7400 Services 402,847 430,060 428,060 435,440 7500 Sundry - - - Total Operating 3,228,007 3,167,825 3,158,909 3,232,336 8000 Capital Outlay 25,918 16,014 13,314 9000 Transfers -Out 1,528,680 1,547,618 1,549,618 1,500,518 9900 Contingency 53,986 46,054 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Total 4,782,605 4,785,443 4,721,841 4,778,908 98,360 55 26,631 813,007 911,367 911,367 937,998 Working Capital - Ending $ 911,367 $ 911,422 $ 937,998 $ 937,998 284 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY FUND 510 OPERATING RESULTS Revenue 1996 1997 1997 1998 Actual Budget Estimated Adopted Operating Revenues Sale of Water - Baytown Sale of Water - Other Total Revenues Operating Expenses Personnel Services Raw Water Purchases Other Operating Expenses Depreciation Total Operating Total Revenues Over Expenses Non -operating Interest Income Interest Expense Total Non -operating Expenses Net Income (Loss) $4,345,761 $4,260,269 $4,242,395 $4,261,777 517,499 489,569 485,815 488,023 4,863,260 4,749,838 4,728,210 4,749,800 507,348 1,685,884 1,034,775 416,262 3,644,269 567,435 1,540,000 1,114,376 400,000 3,621,811 569,069 1,540,000 1,049,840 417,400 3,576,309 583,096 1,550,000 1,145,294 418,539 3,696,929 1,218,991 1,128,027 1,151,901 1,052,871 17,705 35,660 20,262 29,108 (553,680) (497,618) (499,618) (350,518) (535,975) (461,958) (479,356) (321,410) 683,016 666,069 672,545 731,461 Reconciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Net Income (Loss) Principal Debt Retirement Capital Outlay Depreciation Revenues Over (Under) Expenses $ 683,016 $ 666,069 $ 672,545 $ 731,461 (975,000) (1,050,000) (1,050,000) (1,150,000) (25,918) (16,014) (13,314) - 416,262 400,000 417,400 418,539 98,360 $ 55 $ 26,631 $ 285 CITY OF BAYTOWN PROGRAM SUMMARY 5101 BAYTOWN AREA WATER AUTHORITY Program Description Operate and maintain a 13.5 MGD design capacity surface water treatment facility with a projected flow of 11.0 MGD in fiscal year 1997-98 and a certified bacteriological laboratory. Following and complying with the TNRCC Rules and Regulations for Public Water Supplies adopted 1992, National Primary Drinking Water Regulations, Safe Drinking Water Act, Surface Water Treatment Rule, and the Criteria for Certified Bacteriological Laboratories. Providing BAWA's customers with high quality, safe drinking water and a consistent source of fire protection. Major Goals • Maintain water quality necessary to be classified as "Meeting Optimum Corrosion Control" by TNRCC. Workload Measures 1996 Actual • Operate the bacteriological laboratory in a manner that exceeds the requirements as set fourth by Texas Department of Health. • Develop and maintain a staff of highly trained water professionals to better serve our customers. Major Objectives • Produce 11.0 MGD of water. • Maintain a finished water turbidity consistently less than 0.5 NTU. • Provide QA/QC, and mathematical training for personnel. • Meet the lead/copper rule for the sixth year of monitoring. • Increase public relations by working with the educational system in the area to provide more tours of the facility. 1997 Budget 1997 Estimated 1998 Projected 1. Customers Served 2. Number of customer connections 3. Bacteriological Samples received 4. Customer water quality calls 5. Average MGD of water produced 6. PR's & PO's processed Performance Measures 7 21,358 1,160 746 11 639 7 21,500 1,164 50 11 700 7 21,400 1,160 50 11 700 7 21,500 1,165 50 11 700 1. Days without interruption of service 2. Days finished water <0.5 3. Bacteriological samples analyzed 4. Customer water quality calls investigated 5. Days above 11 MGD 6. PR's & PO's completed 366 366 1,160 746 195 639 365 365 1,164 50 200 700 365 365 1,160 50 185 700 365 365 1,165 50 200 700 287 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5101 BAYTOWN AREA WATER AUTHORITY Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7100 Personal Services 71031 Contract Personnel Bawa Total Personal Services 7200 Supplies 72001 Office 72002 Postage 72007 Wearing Apparel 72016 Motor Vehicle 72021 Minor Tools 72026 Cleaning & Janitorial 72031 Chemical 72032 Medical 72041 Educational 72045 Computer Software Supplies 72051 Untreated Water 72055 Laboratory Supplies 72061 Miscellaneous Total Supplies 7300 Maintenance 73011 Buildings 73021 Filtration Plants 73025 Streets, Sidewalks & Curbs 73027 Heating & Cooling System 73028 Electrical Maintenance 73041 Office Furniture & Equipment 73042 Machinery & Equipment 73043 Motor Vehicles 73045 Radio & Testing Equipment 73061 Miscellaneous Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74011 Hire of Equipment 74012 Insurance 74021 Special Services 74022 Audits 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74051 Rents 74071 Association Dues 74087 Miscellaneous Total Services $ 507,348 $ 567.435 $ 569,069 $ 583,096 507,348 567.435 569,069 583,096 2,380 2,300 2,300 2,300 562 700 500 700 3,632 5,500 5,500 6,000 3,342 3,200 3,200 3,200 767 1,000 1,000 2,000 1,784 1,500 1,950 2,000 426,933 450,000 440,000 450,000 400 600 600 599 830 830 1,000 1,500 1,500 - 1,685,884 1,540,000 1,540,000 1,550,000 32,000 32,000 32,000 18,668 2,144,551 2,038,930 2,029,380 2,049,800 79 3,000 3,000 3,000 110 24,000 500 500 500 829 1,000 1,000 3,000 50,000 40,000 50,000 1,500 121,322 70,000 80,000 75,000 11,725 4,400 6,000 6,000 94 1,000 400 1,000 39,102 1,500 1,500 173,261 131,400 132,400 164,000 8,866 8,500 8,500 9,240 316,492 330,000 320,000 320,000 12,129 6,000 14,000 12,000 14,844 25,000 25,000 56,000 25,953 35,000 35,000 12,000 8,553 8,260 8,260 8,500 742 600 600 600 3,380 4,000 4,000 4,000 6,953 7,800 7,800 7,800 4,358 4,100 4,100 4,450 452 800 800 850 125 402,847 430,060 428,060 435.440 288 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5101 BAYTOWN AREA WATER AUTHORITY Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted Total Operating 8000 Capital Outlay 83023 Water Distribution System 84041 Office Furniture & Equipment 84042 Machinery & Equipment Total Capital Outlay 3,228,007 3,167,825 3,158,909 3,232,336 11,856 2,000 2,700 12,062 13,314 13,314 25,918 16,014 13,314 9000 Other Financing Uses 91511 To BAWA Debt Service 1,528,680 1,547,618 1,549,618 1,500,518 Total Other Financing Uses 1,528,680 1,547,618 1,549,618 1,500,518 9900 Contingencies 99001 Contingencies 53,986 46,054 Total Contingencies - 53,986 46,054 TOTAL DEPARTMENT $ 4,782,605 $ 4,785,443 $ 4,721,841 $ 4,778,908 289 CITY OF BAYTOWN BAYTOWN WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES Revenue Bonds Amount of Issue Amount Outstanding October, 1997 Requirements Fiscal Year 1997-98 Principal _ Interest Total Amount Outstanding Sept., 1998 Series, 1978 Series, 1979 Series, 1984 Fiscal Year 1998 1999 2000 2001 2002 2003 11,200,000 2,500,000 815,000 $ $ 7,065,000 $ 3,750,000 $ 2,500,000 815,000 1,150,000 $ 1,150,000 $ 223,850 $ 159,376 48,492 431,718 $ 1,373,850 $ 159,376 48,492 1,581,718 $ 2,600,000 2,500,000 815,000 5,915,000 Combined BAWA Debt, All Series Debt Requirements to Maturity Principal 5/01 $ 1,150,000 1,250,000 1,350,000 1,250,000 1,250,000 815,000 Interest 5/01 $ 215,859 181,934 144,434 103,934 64,087 24,246 Interest 11/01 $ 215,859 181,934 144,434 103,934 64,086 Total Interest $ 431,718 363,868 288,868 207,868 128,173 24,246 Total Requirement $ 1,581,718 1,613,868 1,638,868 1,457,868 1,378,173 839,246 $ 7,065,000 $ 734,494 $ 710,247 $ 1,444,741 $ 8,509,741 1.800 1.600 1.400 1.200 1.000 'S 0.800 I 0.600 0.400 0.200 0.000 n 1998 1999 Combined BAWA Debt, All Series Debt Requirement to Maturity 2000 2001 Fiscal Year 2002 0Interest D Principal 290 CITY OF BAYTOWN BAYTOWN WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Year Interest Rate Principal Due 5/01 Interest Due 5/01 Interest Due 11/01 Annual Principal Requirement Outstanding Revenue Bond, Series 1978 Date of Issue - September 1, 1991 Term - 22 Years 1995 1996 1997 5.75% $ 975,000 $ 5.80% 1,050,000 170,406 $ 142,375 $ 5,775,000 170,406 $ 1,315,812 4,800,000 142,375 1,334,750 3,750,000 1998 5.90% 1,150,000 111,925 111,925 1,373,850 2,600,000 1999 6.00% 1,250,000 2000 6.00% 1,350,000 78,000 40,500 78,000 1,406,000 40,500 1,431,000 $ 5,775,000 $ 543,206 $ 543,206 $ 6,861,412 1,350,000 Revenue Bond, Series 1979 Date of Issue - September 1, 1979 Term - 23 Years 1995 1996 1997 6.38% $ 7.30% $ 79,688 $ 79,688 $ 79,688 79,688 $ 2,500,000 159,376 2,500,000 159,376 2,500,000 1998 7.30% 79,688 79,688 159,376 2,500,000 1999 2000 2001 2002 7.30% 7.30% 7.30% 1,250,000 7.30% 1,250,000 79,688 79,688 79,688 79,688 79,688 79,688 39,841 39,840 159,376 159,376 1,409,376 1,329,681 $ 2,500,000 $ 517,969 $ 517,968 $ 3,535,937 2,500,000 2,500,000 1,250,000 Revenue Bond, Series 1994 Date of Issue - November 1, 1994 Term - 9 Years 1994 1995 1996 1997 5.95% $ 5.95% 5.95% $ 24,247 $ 24,247 24,246 24,247 $ 24,247 24,246 48,494 48,494 48,492 815,000 815,000 815,000 815,000 1998 5.95% 24,246 24,246 48,492 815,000 1999 2000 2001 2002 2003 5.95% 5.95% 5.95% 5.95% 5.95% • 815,000 24,246 24,246 24,246 24,246 24,246 24,246 24,246 24,246 24,246 48,492 48,492 48,492 48,492 839,246 $ 815,000 $ 218,216 $ 193,970 $ 1,227,186 815,000 815,000 815,000 815,000 291 CAPITAL IMPROVEMENTS PROGRAM OVERVIEW In 1991, the City of Baytown passed a $53 million bond program for general purpose and utility projects. The referendum for the largest ever bond program in the history of Baytown passed by an overwhelming 2 to 1 margin. In the following pages is a schedule of projects authorized in 1991 including bonds issued to date and a schedule of the status of the projects at the end of the current fiscal year. All projects sold to date are anticipated to be completed within the next 24 months. REVENUE REQUIREMENTS FOR DEBT 1. Water and Sewer Rates for the water and sewer fund are sufficient to pay the annual debt requirements and meet the reserve requirements. 2. General Obligation The City restructured its debt with a bond refunding in 1992. Restructuring the outstanding bonds while allowing the remaining bonds to be issued for the 1991 Bond Program has allowed the City to keep the debt service tax rate constant. RECURRING OPERATING COSTS Capital Projects result in assets that will generally require continuing maintenance and care. The impact to operating budgets is projected in the annual budget. Planning of necessary expenditures are enacted on a timely basis to be fiscally prudent. * Water and Sewer Projects - Rehabilitation of lines is expected to increase efficiency of operations spent repairing aged lines. Impact to operating budgets is expected to be minimal. * Central District - Project will redirect sewer flows between plants. Impact to operating budgets is expected to be minimal. * Public Buildings - All three projects are either renovations or replacement of current facilities. Impact to operating budgets is expected to be minimal. * Parks - The Goose Creek Stream project will have to be included in the parks maintenance rotation cycle. The City currently anticipates addition of some light equipment and expansion or addition to current crew levels. Impact to operating budgets has been included in the 1997 budget year. Operating expenses for future phases will be considered in future year's operating budgets. As a part of the capital planning process, departments submit capital projects are requested to estimate the operating cost associated with the project. These costs are included in the operating budget of a department in the year the project is scheduled to be completed and the facilities in use. The above represents projects that may impact operational budgets in future years. The Capital Outlay program was designed to maintain the city's infrastructure in line with the Texas Natural Resource Conservation Commission (TNRCC) requirements and the city's objective to maintain high quality infrastructure. The budgetary impact of the improvements should keep operating and maintenance costs constant. 293 CITY OF BAYTOWN MAJOR CAPITAL PROJECTS PUBLIC BUILDINGS Renovation of City Hall will allow the reconfiguration of the location of departments and encompass changes in technology, space and electrical requirements to meet our needs. The operating budget for City Hall should see no increase to operating costs as a result of the renovation. The Animal Control Shelter is being built to replace the existing facility due to growth of the City. The operating costs to the Animal Control facility may experience some increases to operating costs however better technology and newer facilities is anticipated to keep any increases experienced to a moderate level. Differences are expected to be immaterial to the overall -operating budget. CITY HALL RENOVATION: The plan of City Hall renovation includes replacement of HVAC unit and renovating approximately 16,000 square feet. ANIMAL CONTROL SHELTER: The plan of the Animal Control Shelter includes approximately 5,000 square feet of pre-engineered metal building to accommodate approximately 45 animals. The building will provide two offices, reception area, adoption area, vet exam, euthanasia room, storage, restrooms and parking lot. Located on City property north of highway 146 and west of Goose Creek. STREET PROJECTS The projects listed are part of the City's ongoing annual street program. Annually, staff prepares a schedule of streets and their condition, makes recommendations for reconstruction and with Council approval prioritizes the City's needs. The annual operating budget will be affected minimally by the street projects. All of the projects are ongoing throughout the city. BURNETT DRIVE AND LINDENWOOD DRIVE STREET RECONSTRUCTION: Reconstruct pavement on Burnett (from Hackberry to North Burnett Drive) and on Lindenwood (Memorial — Felton) with approximately 11,190 square yards of concrete pavement. Public Works will install storm drains on Lindenwood. NORTHPRUETT, PARK AND BAYWAY: Cost -share project with Hams County to reconstruct approximately 96,500 square footage of road surface. The Bayway construction includes milling of existing asphalt and replace with 3" asphalt overlap. North Pruett and Park remove asphalt and base, replace with 6" stabilized subgrade, 6" AC base and 2" AC surface course. AIRHART SIDEWALK AND KENTUCKY DRAINAGE: Construct concrete sidewalk along Airhart from Market to South Clyde Street, and replace curb and gutter on Kentucky from Carolina to Utah. STIMSON AND SIMS ROAD RECONSTRUCTION: Reconstruct approximately 1,800 square yards of asphalt road. Replace water line on Stimson. MARKET STREET FROM WISCONSIN TO WEST MAIN STREET: Cost -share paving project, with 80% participation by Texas Department of Transportation. The State portion is limited to $140,000 of the $290,000 project. SANITARY SEWER The City has been concentrating on areas of high Inflow and Infiltration. Replacement in these areas helped the city to control rising long-term maintenance costs. Additionally, the City through continued progress on our major problem areas is addressing changing state requirements. Operating expenditures have been reduced in areas of replacement; however, the funds are reapportioned to other areas such as cave-in and smoke testing to plan future maintenance programs. ROLLINGBROOK EXTENSION: Extend Rollingbrook Sanitary Sewer from Goose Creek to Garth Road. Extend sanitary sewer along north side of Rollingbrook from Goose Creek to Garth Road including force main and lift station. BARRYMORE REHABILITATION: Pipeburst approximately 3,730 linear feet of 36" sewer trunk line. CEDAR-ELTON-BAYOU AND WARD REHABILITATION: Pipeburst approximately 1,500 linear feet of 8" sewer pipes on Ward Road and approximately 2,140 linear feet of 8" and 10" on Cedar -Elton -Bayou Roads. PLUMWOOD SANITARY SEWER REHABILITATION: Pipeburst approximately 9,710 linear feet of sewer pipes varying in size from 6" to 10". EAST JAMES SANITARY SEWER EMERGENCY REPAIR: Pipeburst approximately 220 linear feet of 10" concrete sewer at Kilgore and East James to the East James lift station. 294 CITY OF BAYTOWN MAJOR CAPITAL PROJECTS LYNCHBURG-CEDAR BAYOU 18" SANITARY SEWER EMERGENCY REPAIR: Repair sewer under bridge installing approximately 350 linear feet of 18" PVC gravity to lift station. WILLIAM, PINE AND STIMSON SANITAR Y SEWER REHABILITATION: Pipeburst approximately 3,000 linear feet of 6" to 8" clay and concrete sewer pipe. NORTH LAKEWOOD SANITARY SEWER DIVERSION: Cost -share project with Engineering Firm to upsize force main from new Lakewood Lift Station to West District Wastewater Treatment Plant. GLEN ARBOR AND FAIR PARK SANITARY SEWER REHABILITATION: Pipeburst approximately 28,700 linear feet of sanitary sewer pipe varying in size from 5" to 12". REROUTING OF 21 " SANITARY SEWER AT GARTH ROAD: Reroute approximately 1,600 linear feet of gravity sewer. ECONOMIC DEVELOPMENT Objective is to have a green community with landscaping and natural environmental preservation be the norm and mainstay of development. Greenbelts along Goose Creek and Cedar Bayou, a marina, hotel and conference center for use along and near Galveston Bay are in keeping with the City's objective. Use of Goose Creek and Cedar Bayou for boating, fishing, and recreation in concert with weekend festivals and events at the marina, Texas Avenue, West Baytown, and beach areas all provide diversification in the economy and provide cultural activities to our citizens. The City's economic development plan is to maintain equitable operating costs while providing additional revenues as a stimulus to our economy. HOTEL/CONFERENCE CENTER -PHASE 11: This project includes the construction of a conference center, hotel and all associated drainage, utilities and amenities. The conference center will be financed through bonds and the Hotel project will be privately funded. GOOSE CREEK STREAMGREENBELT: The Goose Creek Stream Greenbelt Project's funds will be spent on landscaping trails and park facilities along the Goose Creek Stream from the mouth to Decker Drive. The project has received four grants including the Goose Creek Wetlands Education and Recreation Center. Phase II will include trails to the Bayland Marina Park. EDDIE V. GRAY WETLANDS EDUCATION AND RECREATION CENTER: The Wetlands Education and Recreation Center project is a joint partnership with the City of Baytown, Goose Creek Consolidated Independent School District, Lee College, Texas Parks and Wildlife and private contributions. The renovations will include a 14,000 square footage building on the banks of Goose Creek, across the street from Robert E. Lee High School. The Center will include meeting rooms, laboratory space and open space to grow plants, raise fish and build environmental projects. 295 CITY OF BAYTOWN CAPITAL PROJECTS RECAP The purpose of the attached "Capital Projects Recap" is to provide Council with the status of the 1991 through 1997 bond issues. The following definitions for the column heading are to help clarify the schedule: STATUS - TOTAL AVAILABLE FUNDS - SPENT TO DATE - EXPECTED TO SPEND - ESTIMATED TOTAL PROJECT COST - PROJECT UNDER (OVER) BUDGET - Reflects the status of the project at beginning of Fiscal Year. 1= Project complete; 2 = Project under construction; 3 = Project engineering & architectural; 4 = Project unfunded, cancelled or on hold Reflects total funds from all sources to pay for a project. The funding is generally substantially provided by the bonds issued but also reflects grants as well as contributed capital from the county or private business/industry. Reflects payments made to date on each project. The remaining project cost is based upon the engineer's estimate to complete the project. Reflects the City's estimate of the remaining costs to be paid to complete the project plus costs incurred to date. The total cost represents the project based upon the bonds sold at this time and does not include costs for future bond sales. This column reflects total amount expected to be available for projects identified by Council but not currently under contract. The Council Recap is based on information that is currently available to City staff. As with any projection, the amounts finally expended will vary. Staff will monitor to identify at the earliest period possible any major fluctuations in expected project costs. 296 CITY OF BAYTOWN CAPITAL PROJECTS COUNCIL RECAP AS OF SEPTEMBER 30, 1997 TOTAL ESTIMATED AVAILABLE SPENT EXPECTED TOTAL PROJECT STATUS FUNDS TO DATE TO SPEND COST 1991 BOND AUTHORIZATION: SANITARY SEWER MISCELLANEOUS SEWER REHAB 2 6,632,440 HIGHWAY 146 SEWER 1 2,748,946 WEST DISTRICT PLANT IMPROVEMENT 1 6,221,488 EAST DISTRICT PLANT IMPROVEMENT 1 4,206,881 CENTRAL DISTRICT DIVERSION 2 2,820,509 INTERSTATE 10 SEWER PROJECT 4 ROLLINGBROOK SEWER INSTALLATION 3 601,000 HARRIS COUNTY SEWER PROJECT 3 514,120 OVERSIZING 4 4,905,277 2,748,946 6,221,488 4,206,881 2,820,509 453,7116 414,733 1,179,205 51,444 6,084.482 2,748,946 6,221,488 4,206,881 2,820,509 505,230 414,733 TOTAL SANITARY SEWER 23,745,384 21,771,620 1,230,649 23,002,269 WATER SYSTEM MISCELLANEOUS WATER IMPROVEMENT 2 2,943,339 2,323,855 619,484 2,943 739 HIGHWAY 146 WATER IMPROVEMENT 1 934,252 934,252 934,252 I-10 WATER LINE LOOP 1 616,748 616,748 616,748 SPUR 55 BOOSTER PUMPS 1 85,313 85,313 85,313 HARRIS COUNTY WATER PROJECT 3 241,920 241,920 241,920 INTERSTATE 10 WATER PROJECT 4 OVERSIZING 4 TOTAL WATER SYSTEM 4,821,572 4,202,088 619,484 4,821,572 ISSUE COSTS 240,861 240,861 240,861 TOTAL 1991 REVENUE BOND AUTHORIZATION 28,807,817 26.214,569 1,850,133 28.064,702 PUBLIC BUILDINGS STERLING MUNICIPAL LIBRARY 1 2,028,083 2,028,083 - 2,028,083 ANIMAL CONTROL 3 395,000 4,946 390,054 395,000 POLICE 1 580,000 577,933 - 577,933 FIRE 3 1,523,330 1,462,152 61,178 1,523330 PUBLIC WORKS BUILDING 2 3.515,376 3,141,152 374,224 3,515376 CITY HALL 3 1,913,600 707,073 1,102,282 1,809355 TOTAL PUBLIC BUILDINGS 9,955.389 7,921,339 1,927,738 9,849,077 MARINA 2 5,228,204 5,153,135 75,069 5,228,204 GOOSE CREEK STREAM PROJECT 2 4,069,040 1,650,040 2,419,000 4,069,040 PARKS 2 1,440,010 859,070 580,940 1,440,010 STREETS MASSEYTOMPKINS 2 8,113,008 8,113,008 - 8,113,008 GARTH ROAD BRIDGE 4 54,832 54,832 - 54,832 MISCELLANEOUS STREET IMPROVEMENT 1 2,849332 2,414369 434,963 2,849332 SIDEWALKS 1 470,502 396,782 73,720 470,502 SIGNALIZATION 4 294,243 113,847 53,903 167,750 STERLING IDEFEE 1 1,628,277 1.628,277 1,628,277 WEST MAIN RAISING\RESURFACING 4 - _ TOTAL STREETS 13 410,194 12,721,115 562,586 13,283,701 ISSUE COSTS 131,689 131,689 131,689 TOTAL 1991 G.O. BOND AUTHORIZATION 3-1,234,526 28,436.388 5,565333 34,001,721 TOTAL 1991 BOND AUTHORIZATION 63.042343 54,650,957 7,415.466 62,066.423 1981 BOND AUTHORIZATION: SOUTHWES7\146WATER LOOP 1 314,527 314,527 ROLLINGBROOK WATER LINE 1 116379 116,379 BAYLAND PARK 1 155.272 155,272 TOTAL 1981 BOND AUTHORIZATION 586.178 586,I78 GRAND TOTAL STATUS FOOTNOTES: 1. PROJECT COMPLETE. 2. PROJECT UNDER CONSTRUCTION. 3. PROJECT IN ENGINEERING/ARCHITECTURAL PHASE. 4 PROJECT CANCELLED/UNFUNDED AT THIS DATEJON HOLD. 314,527 116379 155.272 586,178 63628,521 55.237.135 7,415,466 62.652,601 297 CITY OF BAYTOWN CAPITAL IMPROVEMENT PROJECTS - EXPENDITURES PROJECTION 1991 BOND AUTHORIZATION AS OF SEPTEMBER 30, 1997 SANITARY SEWER MISCELLANEOUS SEWER REHAB HIGHWAY 146 SEWER WEST DISTRICT PLANT IMPROVEMENT EAST DISTRICT PLANT IMPROVEMENT CENTRAL DISTRICT DIVERSION INTERSTATE 10 SEWER PROJECT ROLLINGBROOK SEWER INSTALLATION IIARRIS COUNTY SEWER PROJECT O VERSIZING TOTAL SANITARY SEWER WATER SYSTEM MISCELLANEOUS WATER IMPROVEMENT HIGHWAY 146 WATER IMPROVEMENT 1-10 WATER LINE LOOP SPUR 55 BOOSTER PUMPS 11ARRIS COUNTY WATER PROJECT INTERSTATE 10 WATER PROJECT O V ERSIZING TOTAL WATER SYSTEM ISSUE COSTS TOTAL 1991 REVENUE BOND AUTHORIZATION PROJECTED ANNUAL EXPENDITURES FY97.98 FY98-99 FY99-00 TOTAL 1,179,205 743,115 51,444 1,230,649 743,115 1,922,320 ' 51,444 1,973,764 619,484 - 619,484 1 619,484 619,484 1,850,133 743,115 2.593,248 PUBLIC BUILDINGS STERLING MUNICIPAL LIBRARY ANIMAL CONTROL 390,054 POLICE 2,067 FIRE 61,178 PUBLIC WORKS BUILDING 374,224 CITY HALL 1,102,282 104,245 390,054 2,067 61,178 374,224 1,206,527 TOTAL PUBLIC BUILDINGS 1,929,805 MARINA 75,069 GOOSE CREEK STREAM PROJECT 1,108,221 PARKS 580,940 STREETS MASSEY TOMPKINS GARTH ROAD BRIDGE MISCELLANEOUS STREET IMPROVEMENT 434,963 SIDEWALKS 73,720 SIGNALTZATION 180,396 STERLING\DEFEE - WEST MAIN RAISING RESURFACING 104,245 1,310,779 2,034,050 75,069 1 2,419,000 TOTAL STREETS 689,079 ISSUE COSTS TOTAL 1991 G.O. BOND AUTHORIZATION TOTAL 1991 BOND AUTHORIZATION 1981 BOND AUTHORIZATION: SOVfl1WEST146 WATER LOOP ROLLINGBROOK WATER LINE BAYLAND PARK TOTAL 1981 BOND AUTHORIZATION 4.383,114 1,415,024 6,233,247 2.158,139 580,940 ' 434,963 73,720 180,396 689,079 1 5,798,13R 1 8,391,386 GRAND TOTAL 298 6,233,247 2,158,139 8,391,386 CITY OF BAYTOWN OTHER FUNDS SUMMARY BUDGET SUMMARY BY FUND Municipal Wetlands Harris Community Court Education and Bayland County Development Building Emergency Recreation Misc. Police Island Narcotics Block Security Mgt. Center Police Academy Operations Task Force Grant Revenues Intergovernmental 5 - $ 43,576 $ 30,000 $ 73,469 $ - $ - $ 2,923,605 $ 1,121,000 Charges for Services 37,000 - 41,374 199,173 - Fines & Forfeitures - - 42,232 1,027,214 Interest Income & Misc. 500 920 23,353 13,720 Operating Transfers -in - 74,111 25,000 26,274 151,100 Total Revenues 37,500 118,607 78,353 155,695 41,374 350,273 3,950,819 1,121,000 Expenditures By Classification Personnel Services 48,451 81,049 48,591 132,868 3,016,880 Supplies - 4,550 3,219 12,440 17,267 106,600 Maintenance 7,830 400 1,500 5,837 36,000 Services 25,178 21,563 8,887 18,270 785,039 CDBG Program - - - - - 1,246,000 Total Operating 48,451 118,607 73,773 155,695 41,374 - 3,944,519 1,246,000 Capital Outlay - - 4,580 12,000 6,300 Transfers -Out - 338,273 - Total 48,451 118,607 78,353 155,695 41,374 350,273 3,950,819 1,246,000 Excess (Deficit) Revenues Over Expenditures (10,951) (125,000) Fund Balance - Beginning 15,704 1,450 125,000 Fund Balance - Ending $ 4,753 $ 1,450 $ $ $ $ $ $ 299 CITY OF BAYTOWN PROGRAM SUMMARY 2011 MUNICIPAL COURT BUILDING SECURITY Program Description The Municipal Court Building Security Fund is used to collect funds from court cost. The fund will be used to provide security for the court by funding a bailiff. BUDGET SUMMARY 1996 1997 1997 1998 Actual Budget Estimated Adopted Revenues 4400 Mun. Court Building Security Fee 4900 Interest Income Expenditures by Classification 7100 Personal Services 71002 Regular Wages 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance $ 22,365 $ 251 $ 37,665 $ 37,000 2,066 500 Total Revenues 22,616 Total Expenditures 39,731 37,500 33,550 34,887 4,637 4,637 5,124 5,463 2,567 2,669 765 795 46,643 48,451 Excess (Deficit) Revenues Over Expenditures 22,616 (6,912) (10,951) Fund Balance - Beginning 22,616 Fund Balance - Ending 22,616 15,704 $ 22,616 $ 22,616 $ 15,704 $ 4,753 300 CITY OF BAYTOWN EMERGENCY MANAGEMENT FUND 291 BUDGET SUMMARY BY FUND 1996 1997 1997 1998 Actual Budget Estimated Adopted Revenues 2911 Emergency Management 2912 LEPC Total Revenues Expenditures by Classification 7100 Personnel Services 7200 Supplies 7300 Maintenance 7400 Services Total Operating 8000 Capital Outlay Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending $ 88,974 $ 103,698 $ 107,813 $ 101,357 20,872 27,725 17,375 17,250 109,846 131,423 125,188 118,607 73,573 67,976 69,256 81,049 6,923 7,827 4,461 4,550 6,745 6,450 11,257 7,830 10,138 35,600 19,816 25,178 97,379 117,853 104,790 118,607 14,042 21,013 41,595 - Total 111,421 138,866 146,385 118,607 (1,575) (7,443) (21,197) 24,222 22,647 22,647 1,450 $ 22,647 $ 15,204 Adopted Budget 1998 $ 1,450 1,450 • Personnel Services ■ Supplies O Maintenance ■ Services 301 CITY OF BAYTOWN PROGRAM SUMMARY 2911 EMERGENCY MANAGEMENT Program Description Emergency Management is responsible for coordinating all aspects of the City's mitigation, preparedness, response and recovery capabilities in the event of a major emergency or disaster. We act as liaison with neighboring communities, governmental agencies, Local Emergency Planning Committee, volunteer groups, community and civic organizations, and industry to enhance public awareness or to deliver emergency information . Major Goals • Our goal is to save lives, prevent injuries, and protect property and the environment if an emergency occurs. Workload Measures 1996 Actual Major Objectives • Maintain a written emergency plan with accompanying annexes and standard operating procedures. • Have a clear knowledge of all hazards and vulnerabilities our community may face. • Update the emergency plan so that it reflects all changes in resources, capabilities, or legislation. • Comply with all DEM and FEMA regulations and responsibilities for emergency management. • Have a proactive, ongoing public education program for our community. 1997 Budget 1997 Estimated 1998 Projected 1. Quarterly DEM report on expenditures 2. Annual Work Plan reports 3. Attend State Conference 4. Liaison with neighboring jurisdictions 5. Conduct training exercise Performance Measures 4 4 1 12 1 4 2 1 12 1 4 2 1 12 1 4 2 1 12 1 1. Review/Update annexes 2. Attend DEM classes for PDS certificate 3. Attend Council of Cities and ECHMA meetings 4 3 12 3 7 12 3 7 12 4 3 12 302 1 1 1 1 1 1 1 1 1 1 1 1 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2911 EMERGENCY MANAGEMENT Acct# Acct Description 1996 1997 Actual Budget 1997 Estimated 1998 Adopted 7100 71002 71003 71021 71022 71023 71028 71041 7200 72001 72002 72004 72016 72021 72032 72041 72045 72061 7300 73011 73041 73042 73043 73045 7400 74001 74002 74012 74021 74041 74042 74043 74071 8000 84041 84042 Personal Services Regular Wages All Other - Part Time Health & Dental Insurance Texas Municipal Retirement Social Security Workers Comp Insurance Allowances Total Personal Services Supplies Office Postage Printing Motor Vehicle Minor Tools Medical Educational Computer Software Supplies Miscellaneous Total Supplies Maintenance Buildings Office Furniture & Equipment Machinery & Equipment Motor Vehicles Radio & Testing Equipment Total Maintenance Services Communication Electric Service Insurance Special Services Travel & Reimbursables Education & Training Registration Association Dues Total Services Total Operating Capital Outlay Office Furniture & Equipment Machinery & Equipment Total Capital Outlay TOTAL DEPARTMENT $ 53,865 3,488 3,403 6,007 4,915 95 1,800 $ 49,006 3,338 2,319 7,351 4,080 82 1,800 $ 50,187 3,338 2,318 7,596 3,937 80 1,800 $ 57,068 3,600 4,907 8,860 4,717 97 1,800 73,573 67,976 69,256 81,049 2,133 251 74 108 401 269 3,236 772 275 500 200 420 100 300 200 2,767 598 214 480 193 100 300 200 200 2,285 600 220 480 200 100 300 200 200 2,300 490 1,192 2,792 615 5,089 1,500 1,000 1,500 1,500 950 6,450 2,812 1,275 750 1,091 3,679 9,607 1,500 1,000 1,500 1,500 950 6,450 882 240 2,610 2,916 401 470 570 8,089 1,750 375 3,030 2,930 2,800 750 700 405 12,740 2,624 214 3,030 1,504 4,129 750 900 405 13,556 1,960 240 3,030 1,798 2,800 750 575 405 11,558 89,987 89,933 94,704 101,357 2,738 2,738 400 5,000 5,400 10,706 5,000 15,706 $ 92,725 $ 95,333 $ 110,410 $ 101,357 1 CITY OF BAYTOWN PROGRAM SUMMARY 2912 LEPC Program Description Local Emergency Planning Committee (LEPC) is a mandate of the Superfund Amendments and Reauthorization Act (SARA) Title III. LEPCs are tasked with the responsibility of educating and warning the public regarding local hazards. Budget for this program is a cooperative effort between the City and the local Plant Managers Network. Administration of the LEPC is placed with the Emergency Management Office. Major Goals • Provide a forum at the local level for discussions and a focus for action in matters pertaining to hazardous materials. • Help provide local government and the public with information about possible hazards in their community. • Receive input from representatives from local environmental groups, transportation personnel. media, community groups, owners and operators of Workload Measures 1996 Actual facilities, hospital personnel and emergency response personnel. Major Objectives • Review yearly the local emergency management plan. • Make available industry Tier II reports as required by Section 322 and 324 A. • Evaluate the need for resources necessary to develop, implement and exercise the EM plan. • Make recommendations with respect to additional resources that may be required. • Maintain records of hazardous chemical releases reported under Section 303 (d) as required. 1997 Budget 1997 Estimated 1998 Projected 1. Attend monthly LEPC meetings 2. Attend Regional Conference 3. Publish minutes of meetings 4. Notify County Judge of personnel changes of committee Performance Measures 1. Hazardous Materials Spills Report 2. Training classes scheduled 3. Annex Reviews 4. Annex Updates 5. Track fixed site risk analysis 12 1 4 12 2 3 3 12 2 3 3 12 2 4 3 2 304 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2912 LEPC Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7200 72001 72002 72004 72021 72032 Supplies Office Postage Printing Minor Tools Medical Total Supplies $ 143 $ 220 1,932 535 857 - $ 450 4,610 - $ 236 1,940 250 2,000 3,687 5,060 2,176 2,250 7300 Maintenance 73042 Machinery & Equipment 310 - 500 500 73045 Radio & Testing Equipment 1,346 - 1,150 880 Total Maintenance 1,656 - 1,650 1,380 7400 Services 74001 Communication 2,520 2,520 74021 Special Services 40 18,000 74036 Advertising 1,000 74041 Travel & Reimbursables 1,819 1,340 1,340 74042 Education & Training 190 2,400 74043 Registration - Total Services 2,049 22,860 6,260 Total Operating 2,520 11,000 100 13,620 7,392 27,920 10,086 17,250 8000 Capital Outlay 84041 Office Furniture & Equipment 1,000 12,189 84042 Machinery & Equipment 11,304 11,463 10,000 84045 Radio & Testing Equipment 3,150 3,700 Total Capital Outlay 11,304 15,613 25,889 TOTAL DEPARTMENT $ 18,696 $ 43,533 $ 35,975 $ 17,250 305 CITY OF BAYTOWN PROGRAM SUMMARY 2981 WETLANDS EDUCATION AND RECREATION CENTER Program Description The Wetlands Center was created in order to provide one of the first environmental recreation centers in the state and will provide educational opportunities for citizens of all ages. Funding for the Wetlands Center will come from several places. The City of Baytown will provide $25,000, Goose Creek Consolidated Independent School District will provide $15,000 and Lee College will provide $15,000. This $55,000 is set for each year. The remainder of the funds for the 1997-98 Budget must be raised by the Baytown Environmental Partnership (BEP). If the funds are not raised or partially raised then the level of service provided at the Wetlands Education and Recreation Center will be adjusted appropriately to the budget. Major Goals • Develop programs that enhance the enjoyment of the environment for the citizens of Baytown. • Develop programs that bring citizens of all ages together to learn about and enjoy the environment. Major Objectives • Provide indoor recreational opportunities that teach citizens to enjoy the outdoors. • Provide environmental education programs to be taught at the center. • Provide a safe place where the citizens of Baytown to meet. BUDGET SUMMARY 1996 Actual 1997 Budget 1997 Estimated 1998 Adopted Revenues 4300 Intergovernmental 6100 Transfers -In 4900 Contributions Expenditures by Classification 7100 Personnel Services 7200 Supplies 7300 Maintenance 7400 Services 8000 Capital Outlay Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending Total Revenues Total Operating Total $ 30,000 25,000 19,628 $ 30,000 25,000 19,628 $ 30,000 25,000 23,353 74,628 74,628 78,353 30,512 30,512 3,642 6,364 48,591 3,642 3,219 400 6,364 21,563 40,518 34,110 40,518 73,773 34,110 4,580 74,628 74,628 78,353 306 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2981 WETLANDS EDUCATION AND RECREATION CENTER Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71003 All Other - Part Time 71009 Overtime 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance 71041 Allowances Total Personal Services 7200 Supplies 72001 Office 72002 Postage 72007 Wearing Apparel 72021 Minor Tools 72026 Cleaning & Janitorial 72031 Chemical 72032 Medical 72041 Educational 72061 Miscellaneous Total Supplies 7300 Maintenance 73011 Buildings 73027 Heating & Cooling System Total Maintenance $ 21,268 $ 1,173 1,836 2,946 1,718 346 1,225 21,268 $ 1,173 1,836 2,946 1,718 346 1,225 31,032 3,163 3,210 2,588 5,136 2,860 602 30,512 30,512 48,591 375 375 600 100 100 100 300 300 50 20 20 325 210 210 1,500 25 25 360 8 8 50 2,300 2,300 304 304 234 3,642 3,642 3,219 200 200 400 7400 Services 74001 Communication 934 934 1,439 74002 Electric Service 3,250 3,250 18,000 74005 Natural Gas 800 800 1,200 74036 Advertising 1,000 1,000 74051 Rents 320 320 864 74071 Association Dues 60 60 60 Total Services 6,364 6,364 21,563 Total Operating 40,518 40,518 73,773 8000 Capital Outlay 84041 Office Furniture & Equipment Total Capital Outlay 34,110 34,110 4,580 34,110 34,110 4,580 TOTAL DEPARTMENT $ $ 74,628 $ 74,628 $ 78,353 1 CITY OF BAYTOWN MISCELLANEOUS POLICE FUND 226 REVENUE AND EXPENDITURE SUMMARY 1995-96 1996-97 1996-97 1997-98 Actual Budget Estimated Adopted Revenues Intergovernmental Revenues Fines & Forefeitures Miscellaneous Transfer -in Total Revenues $ 240,840 $ 243,406 $ 247,527 $ 73,469 33,518 49,217 37,710 42,232 25,530 26,507 15,628 13,720 16,247 26,274 26,274 26,274 316,135 345,404 327,139 155,695 Expenditures by Classification Personnel Services 288,962 312,747 307,771 132,868 Supplies 980 18,590 10,243 12,440 Maintenance 4,500 544 1,500 Services 5,704 9,567 8,581 8,887 Total Operating 295,646 345,404 327,139 155,695 Capital Outlay 20,489 Total 316,135 345,404 327,139 155,695 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending $ $ $ $ 308 CITY OF BAYTOWN PROGRAM SUMMARY 2261 DARE Program Description The DARE Program was established with the Texas Department of Criminal Justice Grant in 1991 with a mission to combat drugs and gang violence within the Goose Creek Independent School District. The premise of the DARE program focuses on the prevention through education utilizing uniformed officers in classroom settings. Major Goals • To Educate/Prevent the Spread of Drug Usage/Gang Involvement by Utilizing Officers. • Provide Orientation to Parent Groups to Reinforce what is taught in the Classrooms. Workload Measures 1996 Actual • Contact as many Kids as Possible in many different programs. Major Objectives • Instruct DARE students on skills to resist Abuse/Gang Involvement. • To Recognize/Develop self esteem. • Teach Positive Alternatives to Substance Abuse/Gang Involvement. • Develop Risk Assessment and Decision Making Skills. • Teach on Building/Developing of Interpersonal and Communication Skills. 1997 Budget 1997 Estimated 1998 Projected 1. Combined Elementary School (K-4) Visitation 2. Combined Elementary School (5) Core Classes 3. Parochial Schools N/A N/A N/A 7,600 1,269 6,300 5,700 1,269 1,280 300 245 309 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2261 DARE Acct# Acct Description 1996 1997 1997 1998 Actual Budget Estimated Adopted 7100 Personal Services 71002 Regular Wages 71021 Health & Dental Insurance 71022 Texas Municipal Retirement 71023 Social Security 71028 Workers Comp Insurance Total Personal Services 7200 Supplies 72001 Office 72004 Printing 72041 Educational Total Supplies 7300 Maintenance 73043 Motor Vehicles Total Maintenance 7400 Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education &Training 74043 Registration 74051 Rents 74061 Demolition of Structures Total Services Total Operating $ 59,046 $ 66,638 $ 62,623 $ 63,734 8,056 9,274 9,215 9,274 8,423 9,996 9,411 9,981 4,314 4,857 4,632 4,635 1,346 1,519 1,427 1,453 81,185 92,284 87,308 89,077 150 41 - 2,060 976 1,060 980 16,380 9,226 11,380 980 18,590 10,243 12,440 4,500 544 1,500 4,500 544 1,500 1,500 1,500 1,500 664 1,808 1,052 1,128 780 300 780 250 5,479 5,479 5,479 664 9,567 8,581 8,887 82,829 124,941 106,676 111,904 TOTAL DEPARTMENT $ 82,829 $ 124,941 $ 106,676 $ 111,904 310 CITY OF BAYTOWN POLICE ACADEMY FUND 228 BUDGET SUMMARY BY FUND 1996 1997 1997 1998 Actual Budget Estimated Adopted Revenues 44301 Basic Academy Fees - Outside $ 13,866 $ 20,980 $ 12,513 $ 18,000 44302 Basic Academy Fees - Police Dept 17,492 19,925 7,875 13,134 44305 Other Academy Fees - Outside - 4,220 44306 Other Academy Fees - Police Dept 10,381 4,220 44310 Range Fees - Outside 900 44311 Range Fees - Police Dept 900 49002 Interest Income Total Revenues 126 31,484 40,905 30,769 41,374 Expenditures By Classification 7100 Personnel Services 679 7200 Supplies 12,214 15,792 13,373 17,267 7300 Maintenance 1,464 5,837 4,942 5,837 7400 Services 6,939 19,276 12,454 18,270 8000 Capital Outlay Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending Total Operating 21,296 40,905 30,769 41,374 10,188 - - - Total 31,484 40,905 30,769 41,374 Adopted Budget 1998 ■ Supplies ■ Maintenance O Services 311 CITY OF BAYTOWN PROGRAM SUMMARY 2280 POLICE ACADEMY Program Description The Academy is charged with implementing and abiding by chapter 415 of the Government Code as it mandates training and in-service training. The Academy Staff is further mandated to know and abide by the rules as promulgated by the Texas Commission on Law. The Police Academy is responsible for providing, directing and organizing the training activities of the Baytown Police Department. In addition, the academy operates and maintains the Baytown Police Range by performing all maintenance, mowing and painting. Major Goals • Locate a permanent accessible location that will provide a suitable training site that meets the department's needs of having two classrooms and the nececsary parking. • Support the Department by improving the delivery of training provided to Department and Civilian personnel. • Develop in-service participatory training courses to create a positive forward approach that increases the effectiveness of Department personnel. Workload Measures 1996 Actual • Continue to instill core values representing integrity, honesty, diligence, responsibility, and ethics to students so the public, whom we have sworn to serve, acquire quality public servants. • Ensure that all training functions are provided at optimum levels for the good of the community that we serve. • Ensure the Department remains in compliance with the Texas Commission on Law Enforcement Officers Standards and Education. • Maintain a positive relationship with all personnel. Major Objectives • To improve the Academy training libraries, films, manuals, references and audio materials. • To resolve, to relocate the training academy into a new physical site which meets the Department needs and T.C.L.E.O.S.E. requirements. • To meet the training requirements and needs of the department's personnel by providing the courses scheduled by the Academy Advisory Board and previous training agreements with other agencies. 1997 Budget 1997 Estimated 1998 Projected 1. T.C.L.E.O.S.E. Courses Taught 2. Number of Students 3. Contact Hours 4. Officers at Range 5. "1021" Course Taught 6. Evaluation Days/Month 7. Range Maintenance. Days 34 456 4,868 2,500 3 12 30 500 6,400 3,000 5 4 24 35 500 6,500 2,500 5 4 24 36 731 20,358 3,000 5 4 30 312 1 1 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2280 POLICE ACADEMY 1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted 7100 Personal Services 71003 All Other - Part Time 71023 Social Security 71028 Workers Comp Insurance Total Personal Services 7200 Supplies 72007 Wearing Apparel 72021 Minor Tools 72041 Educational 72061 Miscellaneous 630 $ 48 1 679 741 407 10,969 97 2,712 600 11,888 592 951 610 11,284 528 4,212 600 11,863 592 Total Supplies 12,214 7300 Maintenance 73011 Buildings 774 73027 Heating & Cooling System 73042 Machinery & Equipment 321 73046 Books 369 15,792 13,373 17,267 3,582 2,842 3,582 200 200 200 1,925 1,900 1,925 130 - 130 Total Maintenance 1,464 5,837 4,942 5,837 7400 Services 74001 Communication 449 - 74011 Hire of Equipment 2,092 - 2,640 2,640 74041 Travel & Reimbursables 2,121 2,177 2,145 1,866 74042 Education & Training 246 2,830 2,755 1,795 74051 Rents 117 109 94 109 74071 Association Dues 195 440 440 260 74087 Miscellaneous 194 250 180 250 74091 Services Reimbursed (75) 74123 Instructor Fees 1,600 13,470 4,200 11,350 Total Services 6,939 19,276 12,454 18,270 Total Operating 21,296 40,905 30,769 41,374 8000 Capital Outlay 82011 Buildings 7,682 84043 Motor Vehicles 2,506 Total Capital Outlay 10,188 TOTAL DEPARTMENT $ 31,484 $ 40,905 $ 30,769 $ 41,374 1 313 CITY OF BAYTOWN BAYLAND ISLAND.OPERATIONS FUND 530 BUDGET SUMMARY BY FUND I 1996 1997 1997 1998 I Actual Budget Estimated Adopted Revenues 4400 Lease of Facilities $ - $ - $ - $ 199,173 6100 Transfers In From General Fund - - - 16,100 6100 Transfers In From Hotel/Motel Fund - - - 135,000 Total Revenues - - - 350,273 Expenditures by Classification 8000 Capital Outlay - - - 12,000 I 8900 Debt Service for Restaurant&Ship Store - - - 203,273 8900 Debt Service for Conference Center - - - 135,000 Total - - - 350,273 I Excess(Deficit)Revenues Over Expenditures - - - - I Fund Balance-Beginning - - - - Fund Balance-Ending $ - $ - $ - $ - I I I I . I I I I I I 314 I CITY OF BAYTOWM PROGRAM SUMMARY I 530 BAYLAND ISLAND OPERATIONS IIProgram Description • To assist Bayland Park managers in ensuring an The Bayland Island Division addresses the City's exceptional level of service to island visitors. I responsibilities for maintenance of buildings and common area grounds, lighting and infrastructure, Major Objectives including fixed and floating docks, marine fueling and • Provide daily litter pickup and weekly mowing, pump-out facilities and channel markers. trimming and edging of high visibility areas entering I Majorand surrounding the island's facilities. Goals • Provide timely response to requests for service from • Provide five-star support services to managers of the restaurant and marina management. ICity's Bayland Park Private Developments. 1996 1997 1997 1998 IAcct# Acct Description Actual Budget Estimated Adopted 8000 Capital Outlay 84061 Miscellaneous $ - $ - $ - $ 12,000 ITotal Capital Outlay - - - 12,000 8900 Principal&Interest 89002 Other Debt Principal - - - 79,101 I 89012 Interest On Other Debt - - - 259,172 Total Principal&Interest - - - 338,273 ITOTAL DEPARTMENT $ - $ - $ - $ 350,273 I I I 1 I I 1 I 315 1 CITY OF BAYTOWN I HARRIS COUNTY NARCOTICS TASK FORCE FUND 240 BUDGET SUMMARY BY FUND 1 1996 1997 1997 1998 Actual Budget Estimated Adopted I Revenues 43111 Bureau of Justice $ 2,689,051 $ 2,421,768 $ 2,421,768 $ 2,923,605 " 49015 Forfeited Revenue 944,802 850,891 850,891 1,027,214 Total Revenues 3,633,853 3,272,659 3,272,659 3,950,819 Expenditures by Classification I 7100 Personnel Services 2,906,381 2,401,142 2,401,142 3,016,880 7200 Supplies 95,499 72,917 72,917 106,600 7300 Maintenance 37,882 26,149 26,149 36,000 1 7400 Services 570,778 497,522 497,522 785,039 Total Operating 3,610,540 2,997,730 2,997,730 3,944,519 8000 Capital Outlay 23,313 274,929 274,929 6,300 Total 3,633,853 3,272,659 3,272,659 3,950,819 Excess(Deficit)Revenues Over Expenditures - - - - Fund Balance-Beginning - - - - Fund Balance-Ending $ - $ - $ - $ - • I r anized Crime Budget et I g g Fiscal Year 7/1/7-6/30/98 I o°y°r° i x El Personnel Services :WAILa ry f 4 Services 20°ro4 a.0,. x zz i 10; is f� c 76% 11 Other i i I I I1 316 I CITY OF BAYTOWN ISERVICE LEVEL BUDGET 240 HCNTF I1996 1997 1997 1998 Acct# Acct Description Actual Budget Estimated Adopted I 7100 Personal Services 71015 Narc Task Force-Salaries $ 2,223,248 $ 1,881,539 $ 1,881,539 $ 2,390,220 71017 Narc Task Force-Benefits 683,133 519,603 519,603 626,660 Total Personal Services 2,906,381 2,401,142 2,401,142 , 3,016,880 I 7200 Supplies 72001 Office 12,149 13,011 13,011 18,000 72002 Postage 1,086 1,199 1,199 1,800 I 72004 Printing 1,336 3,032 3,032 3,500 72005 Animal Feed 2,315 1,976 1,976 2,800 72008 Film,Developing&Battery 4,046 2,558 2,558 4,000 72009 Narcotics Test Kits 488 4,500 4,500 4,500 I 72016 Motor Vehicle 71,633 43,285 43,285 67,000 72021 Minor Tools 2,446 3,356 3,356 5,000 Total Supplies 95,499 72,917 72,917 106,600 I I 7300 Maintenance . 73043 Motor Vehicles 37,882 26,149 26,149 36,000 Total Maintenance 37,882 26,149 26,149 36,000 I 7400 Services 74001 Communication 35,821 24,215 24,215 53,972 74006 Telephone&Phone Line Service 10,990 9,504 9,504 13,000 I 74008 Pager System Lease 3,824 2,686 2,686 4,320 74010 Lease of Vehicles 227,183 202,809 202,809 291,840 74012 Insurance 14,687 12,000 12,000 16,250 74017- Cellular Air Time Expense 12,262 10,869 10,869 15,000 I 74018 Burglar Alarm Lease 2,572 7,622 7,622 8,800 74019 Office Equipment Lease 9,805 4,441 4,441 8,040 74021 Special Services 34,290 34,290 34,290 35,000 I 74022 Audits 8,480 20 3,020 3,0828,900 74026 Janitorial Services 4,955 82 7,000 74031 Wrecker Service 1,141 6,380 6,380 6,760 I 74033 Telephone Lease Expense - - - 3,000 74036 Advertising 2,009 3,905 3,905 4,000 74042 Education&Training 4,116 4,536 4,536 4,430 74045 In-State Investigative Travel 2,039 7,688 7,688 5,372 I 74048 In-State Travel Training 5,141 8,588 8,588 25,250 74051 Rents 134,337 87,188 87,188 149,105 74082 Confidential 57,126 67,699 67,699 125,000 ITotal Services 570,778 497,522 497,522 785,039 Total Operating 3,610,540 2,997,730 2,997,730 3,944,519 III8000 Capital Outlay 84041 Office Furniture&Equipment 23,313 274,929 274,929 6,300 Total Capital Outlay 23,313 274,929 274,929 6,300 ITOTAL DEPARTMENT $ 3,633,853 $ 3,272,659 $ 3,272,659 $ 3,950,819 I I 317 I 1 i CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY.BY FUND.. I 1996 1997 1997 1998 ' Actual Budget Estimated Adopted Revenues Entitlement $ 882,835 $ 1,140,000 $ 973,226 $ 1,121,000 Total Revenues 882,835 1,140,000 973,226 1,121,000 Expenditures by Project I Administration 131,485 119,402 113,942 127,334 Housing and Rehabilitation . 430,829 515,271 443,699 576,487 II Demolition and Structure 85,388 72,108 72,068 97,958 Code Enforcement 22,357 41,308 28,184 28,458 Total Recurring Programs 670,059 748,089 657,893 830,237 Public Health 84,522 45,000 45,000 50,000 Public Services 71,574 130,800 .87,842 90,000 I CIP-Streets&Drainage - 55,419 21,799 - CIP-Water&Sewer - - - 73,158 Parks,Recreation&Culture 56,679 160,692 160,692 77,605 Total Special Projects 212,775 391,911 315,333 290,763 . Public Safety 30,126 - - - I Public Services - - . - 102,655 1 CIP-Streets&Drainage 168,817 453,779 453,779 - CIP-Water&Sewer - 220,000 240;000 22,345 Prior Year Reprogrammed 198,943 673,779 693,779 125,000 Total Entitlement 1,081,777 1,813,779 1,667,005 1,246,000 I Excess(Deficit)Revenues Over Expenditures (198,942) (673,779) (693,779) (125,000) 1 Fund Balance-Beginning 1,017,721 818,779. 818,779 125,000 Fund Balance-Ending $ 818,779 $ 145,000 $ 125,000 " $ . - I I II 1 • p I 318