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_FY 00-01 COB Adopted Budget � CITY OF BAYTOWN ADOPTED BUDGET BAYTO"N FiscalYearEnding September 30, 2001 lei GOVERNMENT FINANCE OFFICERS ASSOCIATION Dtin shed Budget Presentation Award PRESENTED TO City of Baytown, Texas For the Fiscal Year Beginning October 1, 1999 3;t.4 Y 6--� oe• President Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Presentation to the City of Baytown, Texas for its annual budget for the fiscal year beginning October 1, 1999. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES 2000-01 Annual Program of Services SUBMITTED TO THE MAYOR AND COUNCIL A September 14, 2000 Monte Mercer City Manager Bob Leiper Asst. City Manager/Fire Chief Ignacio Ramirez Asst. City Manager/City Attorney L.M. Daws Director of Finance LJ ASTRODOME 30 MINUTES a 166— GALVESTON.Ty SS MINUTES HOBBY AIRPORT Si MINUTES HOUSTON INTER- Crosby CONTINENTAL AIRPORT SS MINUTES a NOUSTON.TX 30 MINUTES t JO►tN5ON SPACE CENTER 20 MINUTES Dyasdale r ShrJ i j'. 1 Resen sv �f - '} �1JJIrItfvti Fs B£ IEW �� f ltc�r'rkt3k Mr�t -� i N STAA De .a GALENA pSco�t 7 v ay r d REACH ridg CHAMBERS C a Fred ridgHai CITY Park �� T R I N I T t P PARK s,<r,r y �i J B A Y Suva POINT ` a l NO N y� LA-POR D L SHORE ACRES C A L VESTON E A,R�° ` BAY TA ✓ a PEARLAND LAKE VI G NASSAU ASA SEABRR R SSK ROOK �O BA SHOE FWIE�IDS KBMAH a� �'WEBSTE yCliff tr r o�£� LEAGUE CITY o° GALVEMN GOu" 7�xA5 o CITY liar Say ALVIN ®4 0 A1806 G Bo Vt ILL CREST Arcadu VILLAGE t N "@ , HITCHCOCK , Wa d ppnn � SaY 0 CITY OF BAYTOWN ELECTED OFFICIALS PETE C. ALFARO MAYOR CALVIN MLTNDINGER D. C. (Don) MURRAY MAYOR PRO TEMPORE COUNCIL MEMBER DISTRICT 3 DISTRICT 4 VICTOR ALMENDAREZ RONALD W. ANDERSON COUNCIL MEMBER COUNCIL MEMBER DISTRICT 1 DISTRICT S SCOTT SHELEY COLEMAN GODWIN COUNCIL MEMBER COUNCIL MEMBER DISTRICT 2 DISTRICT 6 BAYMWN EMPLOYEE MISSION STATEMENT CITY OF BAYTOWN, TEXAS r PRIDE IN PUBLIC SER VICE IS THE CORNERSTONE OF OUR COMMITMENT TO EXCELLENCE C We pledge to be responsive to the decisions of our elected officials and to the needs of our citizens. This will grow through open and effective communication among the council, the citizens, and the employees. We commit ourselves to serving the best interests of the people of our community through courteous and efficient service. We dedicate ourselves to the highest ideals of honor and integrity in our relationships with the public. We strive to maintain a progressive, enthusiastic, and creative approach to our work. This is our professional responsibility. We affirm the dignity and worth of every service rendered by city employees. BAVTOUN EFFICIENT SERVICE TODAY-ENTHUSIASM FOR TOMORROW a iv o CITY OF BAYTOWN ORGANIZATION CHART 1 Citizens City Council City Manager 1 Asst.CityM J Police Asst.City M J City Clerk& Asst.City M rJ 91 ty Br ty Y g Fire Chief Director of Public Services Municipal Court City Attorney Fire and Rescue Engineering and Legal Services Inspections Library Public Works -IFFiscal Operations Park and Recreation Planning and Community Human Resources Development Health and EMS Utilities Information Technology Services(ITS) Public Safety Communications c a a a r r 0 u a 0 BAYTOWN o o vi a a a 0 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2000-01 TABLE OF CONTENTS Page Map of City of Baytown,Texas ii List of Elected Officials iii Mission Statement iv Organization Chart v Table of Contents Reader's Guide Reader's Guide 1 Budget Calendar 4 Overview of the City of Baytown 5 Financial Policies 7 Budget Glossary 9 Manager's Message Transmittal Letter-Adopted Budget 17 Technical Adjustments 20 Major Budget Issues Report Transmittal Letter-Proposed Budget 23 City Council Budget Priorities 27 General Fund 31 General Debt Service Fund 40 Hotel/Motel Fund 40 Water and Sewer Fund 41 Sanitation Fund 42 Central Services 43 Supplemental Requests 44 Capital Requests 46 Miscellaneous Information 49 Compensation Plan 51 Street Program 62 Neighborhood Protection Program(NPD) 63 Community Appearance Program 65 Collective Bargaining 66 Parks Planner 67 Unfunded Supplemental Requests 69 Fire Department Staffing 71 First Responder Program 73 Street Sweeper Program 74 Unfunded Requests Supplemental Requests 75 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2000-01 TABLE OF CONTENTS Page Capital Requests 77 Budget Summaries Budget Summary Comparison-Comparison of 2000 Budget to 2001 Adopted 81 Budget Summary Comparison-Consolidated Summary of Fund Balances 82 Summary of All Fund Types-Comparative Schedule of Budgets for 2001 83 r Summary of Governmental Fund Types-Comparative Schedule of Budgets for 2001 84 L Governmental Fund Expenditure Detail for Fiscal Year 2001 85 General Fund-Budget Summary by Fund 89 Assessed Valuation,Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 90 L General Debt Service Fund-Budget Summary by Fund 91 Hotel/Motel Fund-Budget Summary by Fund 92 Summary of Proprietary Fund Types-Comparative Schedule of Budgets for 2001 93 Proprietary Fund Expenditure Detail for Fiscal Year 2001 94 Water and Sewer Fund-Budget Summary by Fund 97 Sanitation Fund-Budget Summary by Fund 98 Garage Fund-Budget Summary by Fund 99 Warehouse Operations Fund-Budget Summary by Fund 100 General Fund Organization Chart 101 Budget Summary by Fund(Revenues&Expenditures by Type) 103 Budget Summary by Fund(Revenues&Expenditures by Function) 104 Revenue Detail 105 Budget Summary by Department 107 Budget Summary by Account 108 General Fund Program Summaries and Departmental Budgets r General Administration 112 L Fiscal Operations 114 Legal Services 116 Information Technology Services 118 Planning and Community Development 120 Human Resources 122 City Clerk 124 L City Facilities 126 General Overhead 128 Police 130 Fire 134 Communications 138 Emergency Medical Services 140 Public Works Administration 142 Streets and Drainage 144 Traffic Control 146 Ir L. CITY OF BAYTOWN 1 ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2000-01 TABLE OF CONTENTS Page 1 Engineering and Inspections 148 Public Health 150 Parks and Recreation 152 ' Sterling Municipal Library 156 Transfers Out 159 ' General Debt Service Fund Budget Summary by Fund 161 Assessed Valuation,Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 162 Assessed Valuations,Tax Levy and Collections-Last Ten Fiscal Years 163 General Long Term Debt Principal and Interest Requirements As of October 1,2000 164 ' General Long Term Debt Schedule of Fiscal Year 2000-01 Requirements 165 Statement of Bonded Indebtedness General Obligation Bonds Fiscal Year 2000-01 166 Hotel/Motel Fund Organization Chart 171 Budget Summary by Fund 173 Program Summary 174 Service Level Budget 175 Water and Sewer Fund Organization Chart 177 Budget Summary by Fund(Revenues&Expenditures by Type) 178 Budget Summary by Fund(Revenues&Expenditures by Function) 179 Operating Results 180 Schedule of Revenues 181 Summary by Account 182 Water and Sewer Fund Program Summaries and Departmental Budgets Water and Sewer General Overhead 185 Utility Billing and Collections 186 Water Operations 188 Wastewater Operations 190 Utility Construction 192 Transfers Out 194 Waterworks and Sewer System Revenue Bonds-Long Term Debt Schedules Summary of Annual Debt Requirements 195 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2000-01 TABLE OF CONTENTS n Page �I Sanitation Fund Organization Chart 199 Budget Summary by Fund 200 Operating Results 201 Solid Waste Program Summary 202 Solid Waste Service Level Budget 203 Central Services Garage Fund Organization Chart 205 Garage Fund Budget Summary by Fund 206 Garage Fund Operating Results 207 Garage Operations Program Summary 208 Garage Operations Service Level Budget 209 Warehouse Operations Fund Organization Chart 211 Warehouse Operations Fund Budget Summary by Fund 212 Warehouse Operations Operating Results 213 Warehouse Operations Program Summary 214 Warehouse Operations Service Level Budget 215 Ordinances Appropriation Ordinances 217 Tax Levy-Ordinance-General Fund 220 Garbage Collection Rate Change 222 Salary Schedules All Funds Summary of Full-time Positions by Department 225 Schedule of Full-time Budgeted Positions 226 Endnotes for Personnel Changes 235 Salary Structure and Grade 237 Police Salary Schedule 238 Fire Salary Schedule 239 Statistical Section General Governmental Expenditures by Function-Last Ten Fiscal Years Table 1 243 General Governmental Revenues by Source-Last Ten Fiscal Years Table 2 243 General Governmental Tax Revenues by Source-Last Ten Fiscal Years Table 3 244 Assessed and Estimated Actual Value of Property-Last Ten Fiscal Years Table 4 244 Property Tax Levies and Collections-Last Ten Fiscal Years Table 5 245 Property Tax Rates-Direct and Overlapping Governments-Last Ten Fiscal Years Table 6 245 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2000-01 TABLE OF CONTENTS Page Last Ten Fiscal Years Table 7 246 Computation of Legal Debt Margin-September 30, 1999 Table 8 246 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures-Last Ten Fiscal Years Table 9 247 Computation of Direct and Overlapping Debt-September 30, 1999 Table 10 247 Revenue Bond Coverage: Water and Sewer Bonds-Last Ten Fiscal Years Table 11 248 Property Value and Construction-Last Ten Fiscal Years Table 12 248 Principal Taxpayers for The Year Ended September 30, 1999 Table 13 249 Demographic Statistics-Last Ten Fiscal Years Table 14 249 Miscellaneous Statistical Information for The Year Ended September 30, 1999 Table 15 250 Component Units ' Baytown Area Water Authority Organization Chart 252 Baytown Area Water Authority 253 ' Baytown Area Water Authority Budget Summary by Fund 254 Baytown Area Water Authority Operating Results 255 Baytown Area Water Authority Program Summary 256 Baytown Area Water Authority Service Level Budget 257 Baytown Area Water Authority Revenue Bonds Long Term Debt Amortization Schedules 259 Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules 260 Baytown Area Water Authority Ordinance 261 Crime Control and Prevention District 265 Crime Control and Prevention District Budget Summary by Fund 266 Crime Control and Prevention District Budget Summary by Fund 267 Crime Control and Prevention District Service Level Budget 268 Crime Control and Prevention District Ordinance 270 Capital Improvements Capital Improvements Program 271 Miscellaneous Special Revenue Funds Municipal Court Building Security Budget Summary by Fund 279 DARE Budget Summary by Fund 280 Police Academy&Range Fund Budget Summary by Fund 281 Community Development Block Grant Fund Budget Summary by Fund 282 Emergency Management Fund Budget Summary by Fund 283 Wetlands Education and Recreation Center Budget Summary by Fund 284 Bayland Island Fund Budget Summary by Fund 285 .J 0 C C I: C. C C C BAYrOWN o 0 0 READER'S GUIDE TO THE 2000-01 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of FINANCIAL STRUCTURE Baytown's budget process and budget documents. Also The financial structure of the Budget is organized by funds. The included in this section is a glossary of budget terms. two types of Funds utilized in this budget are Governmental and Proprietary. The specific funds that make up the Governmental The City of Baytown has prepared a budget designed to meet Fund type are General Fund, Debt Service Fund and the highest standards of performance in municipal budgeting. Hotel/Motel Fund. The Proprietary Fund types are made up of ! The budget presentation format for division/department the Water and Sewer Fund, Sanitation Fund and Central summaries has been designed to include program goals, Services Fund (Garage and Warehousing). Each of the above objectives and meaningful workload and productivity mentioned funds operate separately and independently from one J measures. Various financial summaries, statistical another; therefore, they are budgeted separately and include information and detailed revenue sources are provided to help separate financial statements. A fund is generally defined as a define the City's goals, purposes and assumptions for fiscal and accounting entity which has its own self-balancing set projections. The Budget Basis, the Major budget documents, of accounts recording cash and other financial resources, as well the Budget Process and Organization of the Budget itself are as any liabilities or residual equities or balances. Funds are described below. segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulation BUDGET BASIS restrictions or limitations. Our Budget Process is based on a working capital approach —, and budgets are adopted on a basis consistent with generally MAJOR BUDGET DOCUMENTS accepted accounting principals. Working capital is defined as The City of Baytown's budget process includes the production `� the amount by which the total current assets exceed total of three key documents. It is important to understand the timing current liabilities. It is used to balance the budget as long as it and purpose of these documents in order to fully understand the does not have a negative impact on that particular fund. process itself. Annual appropriated budgets are adopted for the Governmental Funds (i.e., General Fund, Debt Service Fund 1. The Budget Manual-February/Early March and Hotel/Motel Fund) and the Proprietary Funds (i.e., Water Prior to budget development and training of and Sewer, Sanitation Fund and Central Services Funds). All departmental support staff,the Budget Manual is drafted annual appropriations lapse at fiscal year end. Project length and completed in early March. This document serves as financial plans are adopted for all capital project funds. a developmental guide and includes sections on annual budget highlights and specific development instructions, ACCOUNTING BASIS as well as appendices with rate calculations, format The budget for the General, Debt Service and Hotel/Motel examples and supplemental forms. Funds (Governmental) are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues 2. Budget Priorities Questionnaire are recognized when they become both measurable and Prior to developing the Proposed Budget, the City _i "available" to finance expenditures of the current period. Council was provided a questionnaire concerning City Expenditures are recognized when the related fund liability is functional areas. The City Council rated the functional incurred, except for (1) inventories of material and supplies areas for importance and rated them on a scale from (1) which may be considered expenditures either when purchased "Eliminate Current Effort"to (7) "Initiate New Effort". or when used; (2) prepaid insurance and similar items which Upon completion, the results were compiled and ranked need not be reported; (3) accumulated unpaid vacation, sick in order of importance across the entire City and within pay and other employee benefit amounts which need not be each major functional area. recognized in the current period and(4)principal and interest on long-term debts which are generally recognized when due. 3. The Proposed Budget-Late July All proprietary fund types are accounted for on a flow of Pursuant to City Charter, the Proposed Budget is economic resources measurement focus and use the accrual required to be submitted to the City Council in late July basis of accounting. Revenues are recognized when they are or"at least sixty(60)days prior to the beginning of each earned and expenses are recognized when they are incurred. budget year". (See Article V, Section 41 contained in the City Charter.) This document represents a modified and balanced version of departmental budget requests versus projected revenues. The Proposed Budget is a 1 READER'S GUIDE (Continued) product of policy as proposed by the departmental begins mid-year of the current fiscal year. The Finance budget requests and the review of the City Manager Director makes this projection with the help of n and Assistant City Managers. department directors and division managers. Projections L are based upon consultations with state and local 4. The Adopted Budget-Late September agencies, trend analysis, anticipated changes in the local The Adopted Budget represents a modified version of and regional economy and discussions with directly the Proposed Budget after the public hearing and the associated staff members. Although beginning earlier, City Council's review in August and September. Any the budget revenue projection occurs concurrently with changes deemed necessary by City Council to funding departmental budget development and extends until the levels or revenue projections are reflected in the budget is adopted based upon the receipt of any new Adopted Budget. Revisions may also be made to information. reflect any updates to budget information. 3. Proposed Budget Development THE BUDGET PROCESS During the budget development at the division and The City of Baytown uses a hybrid zero-based/program- departmental level, the Budget Office staff works with oriented budgeting process. Each budgeting division/department managers to analyze requests, division/department is given a target or "base level" funding provide advice and lend assistance. Budget requests are based upon the previous year's funding level. With a few based upon a base level funding, and any additional exceptions, no fixed assets or new supplemental program funding is made in the form of supplemental program funding requests/positions may be included in base level funding requests. funding. Any funding request that represents new expenditures and programs, or that is in excess of base level 4. Proposed Budget Analysis/Compilation funding, must be submitted as a supplemental program Once division and departmental budget requests are funding request. These supplemental requests may be either a completed, the Budget Office reviews and compiles a new or enhancement to an existing program for resources, preliminary draft of the Proposed Budget in the form of depending upon the budgeting division/department's funding detail workbooks. These workbooks are then submitted targets. to the City Manager and Assistant City Managers,known as the Budget Review Committee, for review and are 1. Budget Training for Support Staff/Budget Guideline referenced during staff budget meetings. Review February is the time when existing budget guidelines, After each City department gives a summary budget procedures and forms are reviewed. Changes may be presentation and answers questions from the Budget made to the budget process in order to make budget Review Committee during staff budget hearings, the development more efficient and address format requests funding requests and target levels are reviewed and from staff. discussed. Given revenue projections and base level funding requirements, budget programs or supplemental More formal budget training is held in March after program funding requests are proposed for funding. A compilation of the budget manual. Departmental staff total recommended funding level is determined from both is convened for a review of any changes to the base level and supplemental program funding requests budgetary process. If changes to the process are proposed. At this time the funding level is weighed significant, division managers and department against available resources. A tax rate increase may or managers are informed via general Budget Office may not be recommended depending upon program meetings and management discussions in late March. priorities and issues. The budget training is provided to all support staff in 5. City Council Budget Study March. This training is offered as a refresher or entry The Major Budget Issues Report is prepared by the City level course for City departmental staff responsible for Manager for the Proposed Budget, which highlights and budget development. During the training, the staff is summarizes funding requirements, major changes in informed of budgeting concepts,the budget process and programs and alternatives for funding. The Major Budget the budget template, as well as given a quick Issues Report is then reviewed and discussed by the introduction to the City's budget forms. Council during the work sessions. 2. Revenue Projection 6. Public HearingBudget Adoption The budget revenue projection for the new fiscal year A public hearing on the budget and tax rate is held in late 2 READER'S GUIDE Continued August to early September prior to final budget Program Description - This section outlines the function and consideration. At the public hearing,the citizens or any responsibilities performed by the division. It is provided to other individual may make formal comment either for enable the reader to understand the program elements included or against the Proposed Budget. The public also has in each particular division budget. the opportunity to attend City Council budget work sessions occurring from August through September. Major Division Goals- Goals describe the purpose or benefit Budget adoption occurs in mid-September after the the division/department plans to provide to the community City Council deliberations and the public hearing. The and/or organizations its serves. Goals identify the end result City Council may take action to modify the Proposed the division/department desires to achieve with its activities. Budget per its discretion. The City Council also adopts Goals are often ongoing and may not be achieved in one year. a tax rate to support adopted funding levels. Pursuant to City Charter, the Proposed Budget as submitted by Major Division Objectives - Objectives are quantifiable steps _j the City Manager becomes the Adopted Budget if no toward accomplishing stated goals. They should have a action is taken by September 27th. (See Article V, specific time frame or measurable achievement. Objectives -� Section 46 contained in the City Charter.) should be able to be reached or completed within the current fiscal year. Objective statements are not required for every 7. Compilation of Adopted Budget/Budget Maintenance activity performed, but should focus on the major steps An Adopted Budget is compiled and published during necessary for achieving established goals. the first months of the new fiscal year. The Adopted J Budget in the form of an amended Proposed Budget is Workload Measures - Workload measures reflect major available for public inspection in late September. activities of the division/department. They indicate the Ledger amounts are prepared for the new fiscal year amount of work, which has been done in the past and prior to October 1. projected workload levels for the current and next year. Workload measures should be able to be tracked with a Budget Maintenance is a year-round activity of reasonable amount of time and effort. division/department directors and the Budget Office. In addition to spending controls such as appropriation Expenditures - The summary of expenditures show the level "lock-out" and position control review, any category of expenses for each of the division's programs as " unbudgeted expenses in the capital appropriation unit compared from year to year. require authorization via a budget transfer. Other spending control mechanisms include monthly review BAWA&OTHER FUNDS of expenditures by the Budget Office. The Baytown Area Water Authority (BAWA) and other funds included in the miscellaneous funds section presented for the Quarterly budget analysis reports are prepared to overall comparability and are not subject to annual present budget versus actual expenditure variances. appropriation. The Annual Budget includes budgets for BAWA These reports are reviewed by the staff and the City and funds to reflect the overall City's operations. Council to identify and communicate any major expenditure variances. If necessary, a budget BAWA operates under a Board of Directors, which is appointed amendment ordinance is adopted based upon the third by the City of Baytown. The City of Baytown exercises quarter budget analysis report. oversight authority over the operations of BAWA; as a result, BAWA is reported as a component unit of the City. Finally,the program goals, objectives and measures are evaluated during budget development to determine The Miscellaneous Section consists of Special Revenue funds effectiveness of program activities and levels of designated for a single purpose. A grant or contractual appropriate funding. arrangement authorized their approval; therefore, these budgets are submitted as a matter of information. Included are the funds DEPARTMENT/DIVISION PROGRAM SUMMARIES for Municipal Court Building Security, Emergency Each division within a department is described by narrative Management,Wetlands Education and Recreation Center, Crime information displayed on pages facing resource and Control and Prevention District, DARE, Police Academy, expenditure information in order to give the City Council a Bayland Island Operations, Community Development Block well-rounded presentation of each division. Program Grant, Capital Replacement Revolving Fund, Capital summaries include the following information. Improvement Program and Risk Management Funds. 3 CITY OF BAYTOWN 2000-01 BUDGET PROCESS a BUDGET CALENDAR DATE DAY ACTION February-March Preparation of the Budget Manual,Templates and Personnel Information April 17 Monday Budget Kickoff with Departments April 20-21 Wed. -Fri. Computer training on budget templates April 19-May 26 Fri. -Fri. Assist Departments with budget preparation May 15 Monday Preliminary HCAD Appraisal due to City May 26 Friday Deadline to turn in Departmental Budgets to the Assistant City Managers June 2 Friday Budgets due to the Budget Office after review and revisions by Assistant City Managers L June 2-8 Fri. -Thurs. Prepare various supporting budget schedules and update schedules Review and compile Departmental Budgets;complete revenue projections !3 June 8 Thursday Distribute Departmental Budgets to City Manager and Assistant City Managers June 12-14 Mon.-Wed. Budget work sessions with Departmental Directors,Assistant City Managers and City Manager �1 June 12-30 Mon. -Fri. Record budget changes and send to departments I , June 23 -July 14 Fri. -Fri. Compile Proposed Budget for City Council f� July 25 Tuesday HCAD Certified Appraisal Report due to City July 31 Monday Submit Proposed Budget to City Council Council sets place&time of public hearing on budget and direct publication of notice July 31 -Aug.4 Mon. -Fri. Prepare additional schedules as needed for City Council work session August 8- 10 Tues. -Thurs. City Council work sessions August 8- 11 Tues. -Fri. Record budget changes initiated by City Council and send to departments August 7 Monday Submit to City Council the calculation of effective and rollback tax rates(1) a August 10 Thursday Publication of effective and rollback tax rates;schedules and fund balances;submission to governing body August 10 Thursday Meeting of governing body to discuss tax rate; if proposed tax rate will raise more revenue than the preceding year's revenue;take record vote and schedule public hearing August 11 Friday Publish notices of the Public Hearing on the Proposed Budget August 17 Thursday "Notice of Public Hearing on Tax Increase"(1st quarter-page notice)published at least seven days before Public Hearing August 17 Thursday Notice of Public Hearing(Open Meetings Notice) Aug. 24-Sept. 14 Finalize budget schedules August 24 Thursday Public Hearing;schedule and announce meeting to adopt tax rate 3-14 days from this date August 28 Monday Publish effective and rollback tax rate(1) September 2 Saturday Final Council budget review(tentative) September 3 Sunday Notice of Public Hearing on Tax Increase September 14 Thursday Public hearing on the Proposed Budget September 14 Thursday City Council adopts the 2000-01 Budget,tax rate and utility adjustment ordinance Sept. 15 -Sept.29 Fri. -Fri. Finalize budget document schedules for publishing Sept.21 &Oct. 5 Thurs. &Thurs. Publish notices of the Adopted Budget October 1 Saturday Adopted Budget implemented November 1 Wednesday Budget document printed November 10 Friday Present published copy of budget document to City Council (1) Based upon date of receipt of HCAD certified roll. a 4 OVERVIEW OF THE CITY OF BAYTOWN GENERAL INFORMATION The City of Baytown is the third largest city in the Houston Greenbelt Project, which creates a linear park through the Metropolitan Area. Located east of Houston, Baytown is only heart of the community; (2) The Baytown Nature Center, 20 miles from downtown Houston and within 35 minutes of a 400 acre preserve within the city limits developed from Houston Hobby Airport and within 55 minutes of Houston what was known as the Brownwood subdivision that was Intercontinental Airport. Houston is readily accessible via destroyed by subsidence and hurricane Alicia. The Nature Interstate 10, a major thoroughfare running through the north Center is on the National Bird Watching Trail and is host side of Baytown. The City encompasses an area of 34 square to over 275 different species of birds along with numerous miles with an estimated population of 73,584 for 2001. varieties of flora and fauna and (3) The Eddie V. Gray Wetlands Education and Recreation Center, a cooperative The City was incorporated January 24, 1948 as a Home Rule effort of the School District, Lee College and the City to City operating under the Council-Manager form of provide an opportunity for young and old to learn more government. The City Council is composed of the Mayor and about fisheries,wildlife,ecology,etc. six City Council members. All six of the Council members are . The City has constructed a public marina and restaurant at required to reside within defined districts from which they are Bayland Park in the shadow of the Fred Hartman Bridge. elected. The Mayor is elected at large. All City Council The Bayland Development is expected to spur positions and the Mayor are elected for two-year staggered development along the City's southwest bay frontage. terms. The marina facilities have floating docks with 104 boat Article III, Section 32 of the City Charter requires that the slips and three public boat ramps. a Council appoint a City Manager to act as the chief • The Grand Parkway is a 170-mile outer loop planned to administrative and executive officer of the City. It is the serve the regional mobility needs of Houston and seven �? responsibility of the City Manager to appoint and remove surrounding counties. It is being developed through a department heads and conduct the general affairs of the City in partnership with the Texas Department of Transportation, accordance with the policies of the Council. private landowners, local governments and public interest groups. The Baytown portion of the Grand Parkway Summary of Local Economy contains a distance of 12 miles. The Texas Department of Transportation plans to let construction in two phases: The new millennium finds the City of Baytown prepared to Phase 1) I-10 to FM 365 and Phase 2) FM 365 to FM address major growth initiatives. The community is proud of 1405. Phase 1 is expected to be let in September 2001. its industrial heritage and the many opportunities a strong The project will redirect commercial traffic away from industrial base provides. City officials, citizen groups, populated areas, reduce traffic congestion, and improve 7 business and industry have a similar vision; to make this accessibility to existing and future businesses and community a better place to live, work and rear our children. industry. Some of those efforts include: • The City has initiated numerous ordinances (Smoking, Sign/Billboards, Sexually Oriented Business, • The Economic Development Target Program, a joint Landscaping, Gated Communities, etc.) that improve the venture between the City and the Baytown Economic livability and visual appearance of the community. Development Foundation is being developed. This program will modify the industrial recruitment package The City of Baytown and its citizens share a vision of what W normally used by the foundation and target specific this community can be. The decision was made several years commercial, retail and development groups to raise their ago to improve our quality of life and the information above is awareness of and interest in Baytown. an example of the commitment that has been made. • The citizens approved a '/2 cent sales tax in 1998 by a Initiatives Currently Underway three-to-one margin to provide funding for a Crime Control and Prevention District. A teen curfew has been . The Neighborhood Protection Division has been in effect for nearly four years and has been widely reorganized and expanded to provide improved response accepted by the community. The Crime Control and to appearance issues. Prevention District projects became highly visible this , Quality of life continues to be a focus for City year as the 800 MHz trunking system went on-line and the departments. Projects such as the new walking trail and court-jail project began construction. parking facilities at the Central Little League are examples • With the support of the community, numerous amenities of efforts to make Baytown a better place to call home. have been developed including (1) the Goose Creek 5 • The building permit application process has been that meet demanding requirements for the next generation of improved so that the turnaround period once again meets automotive engine oils. our target of 20 days for commercial plans, improving our service to citizens and developers. Another industrial corporate citizen Bayer's presence in • The City of Baytown Internet web page was updated early Baytown is distinguished by steady expansion. Since 1971, in the year and has recently been redesigned and improved when the first polyurethane unit started up, the site has grown to provide an important information link to our citizens,as more than 10-fold. Bayer has since become a multidivisional well as potential residents and business. site, housing four additional major manufacturing groups: • Funding was approved for the expansion of the Baytown Plastics, Coatings, Inorganics, and Organics. Bayer Baytown Ls Area Water Authority plant. This expansion is required is also home to five guest facilities (Air Products, Borden, El due to growth in and around Baytown. Dorado Nitrogen,First Chemical,and Texas Brine)which own • A combined meeting of the elected officials of the City, and operates plants that produce raw materials for Bayer Goose Creek Consolidated Independent School District consumption. Over the last five years, Bayer Corporation has ' and Lee College was held to expand the opportunities for invested $1.3 billion in capital expenditures in its plant and joint venture projects. guest facilities. Major Industries'Effect on the City's Economy Cedar Bayou is Chevron Chemical Company's largest plant. In March 1999, a groundbreaking ceremony was held to The City has created,within its extraterritorial jurisdiction,but formally launch the construction of a$200-million-plus world- G outside of the City limits, three Industrial Districts. The City scale normal alpha olefins plant. This plant will double has annexed a portion of each industry located within the Chevron's production of NAO's at this site. The peak Industrial Districts and has entered into contracts with each construction activity is expected to provide employment for such industry. The contracts specify payments to be made to approximately 1,000 workers. Additionally, once completed, 3 the City in lieu of ad valorem taxes and, thereby, protect the 40 to 50 jobs to operate, maintain and support the facility will industries from further annexation by the City during the be created. n seven-year terms of the contracts. The payments are computed L as follows: Cedar Crossing Business Park located in the extraterritorial jurisdiction of Baytown Chambers County,Texas was listed as Each industry pays taxes on the portion within the City limits. the largest industrial park in the Houston area by the"Houston Each Industrial District payment is based upon forty-fifty Business Journal" in its February 3, 2000, issue. The park is percent (40%-50%) of the fair market value of the industry being developed by USX Realty Development. The Texas within the City limits and extraterritorial jurisdiction of the Department of Economic Development has identified Cedar City, as determined by the City, times the current tax rate Crossing as the prime industrial site in the Texas Gulf Coast minus the amount paid by the industry to the City as taxes on region. As a planned industrial park, its primary uses are that portion of the industry within the City limits. industrial, manufacturing warehousing and distribution. Amenities include water, rail and highway transportation, on The City's strong industrial tax base provides the foundation site feedstock pipeline and abundant surface water for process for stable economic conditions necessary for maintaining a operations. A total of 15,000 acres are available. Companies healthy, vibrant economy. The cornerstones of Baytown's such as Jindal Steel from India and Samson Controls of industrial development are three world recognized entities Germany as well as numerous others occupy the site. consisting of ExxonMobil,Bayer and Chevron. City Outlook n On November 30, 1999, the merger between corporate giants u Exxon and Mobil were finalized to become a major global Baytown is nearing completion of the Baytown 2020 entity. The ExxonMobil petroleum/petrochemical complex in Comprehensive Plan. This plan will serve as guide for policy Baytown is the largest of its type in the world. The complex decisions relating to the physical growth and economic consists of a diversified array of businesses including a development of the community over the next 20 years. In refinery, two chemical plants and three research centers with a addition to providing a community vision and goals and total value in excess of$2 billion. Highlights of the past year objectives to work toward through Year 2020, the plan include: Construction of a new coker and related facilities at evaluates the opportunities and challenges facing the City, the Baytown manufacturing complex, which is scheduled for identifies important policies and strategies, and sets priorities completion in late 2001. New facilities at the Baytown for an aggressive implementation program that emphasis refinery will provide additional processing capability for specific actions and practical results. The Comprehensive Plan heavy, high-sulfur crude as part of an overall effort to reduce is expected to be complete by October 2000 with an updated, raw material costs. A raffinate hydroconversion unit at the multi-element plan to be presented to City Council. a Baytown refinery utilizes new proprietary technology to increase the capability to produce high-quality lube basestocks 6 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The City of Baytown's fiscal year shall begin on October 1 and end on September 30.(Section 40) 401.2 Appropriation lapse at end of year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered(Section 70). 402 BUDGET PROCESS 402.1 Determining Priorities.The budget shall provide a complete financial plan for the fiscal year,and the budget shall be prepared on the basis of policy priorities. 402.2 Budget Prepared from Departmental Request.The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manager.Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission."At least(60)days before the end of each fiscal year,City Manager shall submit { to the Council a proposed budget for the ensuing fiscal year."(Section 41) J 402.4 Public Hearing on Budget Submission."The Council,after giving at least seven(7)days'notice of publication in the official newspaper of the City,shall hold a public hearing on the proposed budget,at which all interested persons shall be given an opportunity to be heard for or against any item thereof."(Section 41) 402.5 Truth in Taxation.Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process.In the event of a tax increase,two notices will be given and a public hearing held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balanced Budget Required.The City of Baytown will develop balanced budgets in which current resources (current revenues plus fund balance)will equal or exceed current expenditures.The City will avoid budgetary `] procedures that balance the budget at the expense of meeting future years expenses,such as:postponing expenditures,accruing future years revenues,or rolling over short-term debt.The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Funding of Current Expenditures with Current Revenues.The budget will assure that current expenditures are - funded with current revenues.Current operating expenses will not be capitalized or funded through the use of long term debt. 403.3 Use of Non-Recurring Resources.The City Of Baytown will use non-recurring resources to fund non-recurring expenditures. 403.4 Performance Measures and Productivity Indicators.An annual budget where possible will utilize performance measures and productivity indicators. 403.5 Department Budget Reporting.Regular reporting on budgetary status will be provided. 404 REVENUE POLICIES 404.1 Revenue Goal.The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue Projection.The City will estimate its annual revenues using an objective analytical process. 7 CITY OF BAYTOWN O FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT a 404.3 User Charges and Fees Required.User charges and fees will be established at levels related to cost of providing the services.The City will periodically revise user fees when necessary to adjust for inflation,program changes and policy changes. 404.4 For Enterprise Funds,the City shall establish user fees and changes that fully support the total direct and indirect cost of the activity.Indirect costs include the cost of administration bome by other operating funds. 404.5 For programs within the General Fund,the City shall establish and maintain fees for whose cost activities are to be supported by the user.For each supported activity,the City shall establish the level of support necessary.The fees s shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection.The City will follow an aggressive policy of collecting property tax revenues. 404.7 Tax Assessment.The City will monitor the appraisal procedures of the Harris&Chambers County Tax Appraisal Districts and provide necessary input to assure that sound appraisal procedures are maintained.Property will be assessed at 100%of full market value. 405 BUDGET AMENDMENT AND MODIFICATION 405.1 Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the council not later than the twenty-seventh day of the last month of the fiscal year. Should the Council take no final action not later than the twenty-seventh day of the last month of the fiscal year,the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council."(Section 46) 405.2 Budget,a Public Record.The budget,budget message and all supporting schedules shall be a public record in the office of the City Secretary open to public inspection.Sufficient copies of the final budget shall be available for the use of all offices, departments and agencies, and for the use of interested persons and civic organizations (Section 47). 405.3 Authority to Transfer Appropriations within a Department,Office,or Agency."The City Manager may at any time transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office,department or agency."(Section 68). 405.4 Authority to Transfer Appropriations Departments or Agencies. "At the request of the City Manager and within the last three(3)months of the budget year,the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office,department or agency to another."(Section 68). 405.5 Amending the Budget.In case of grave public necessity,emergency expenditures to meet unusual and unforeseen condition,which could not by diligent thought and attention have been included in original budget,may be authorized by the Council as an amendment to the original budget.In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Secretary,published in the next issue of the official newspaper of the City,and attached to the budget originally adopted. 405.6 Authority to Reduce Appropriations.The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVE POLICY 406.1 Undesignated Reserved Fund Balance.The City will establish a budgeted reserve to provide expenditures of a non-recurring nature,or to meet unexpected increases in service delivery cost. End of year fund balances will be sufficient to provide working capital for the various funds that will assure a positive cash balance at all times during the year;and/or the fund balance will provide for forty-five(45)to sixty(60)days working capital. O 8 CITY OF BAYTOWN,TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms,a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. �j Accrued Expenses. Expenses incurred but not due until a later date. -1 Administrative Transfer. An interfund transfer designed to recover expenditures incurred or conducted in behalf of other funds. Ad Valorem Taxes. (Current) All property (real, personal, mixed, tangible, intangible, annexations, additions, and improvements to property) located within the taxing unit's jurisdiction which are subject to taxation and valued on January 1 of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and J other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of tax bills. Ad Valorem Taxes. (Penalty) A delinquent tax incurs a penalty of six (6%) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve (12%) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one(1%)percent of the amount of tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Harris County Appraisal District.) Baytown Area Water Authority(BA WA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90%of _- BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. -. Bond. A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. 9 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) Budget. A plan of fmancial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. In practice, the term "budget" is used in two senses. In one sense, it designates the financial plan presented to the appropriating body for adoption and,in the other, designates the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it has been approved by the appropriating body. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Baytown's City Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter- departmental or inter-fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document. The instrument used by the budget-making authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budgeted funds. Capital Improvements Program Fund(CIPF). A plan for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project,the amount and the method of financing. Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management. The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. fl Central Services- Garage Fund. To account for the cost of operating and maintaining vehicles and other equipment used by 6d City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. Central Services - Warehouse Operations Fund. To account for the supplies, materials and fuel inventories and to take a advantage of volume purchasing. Inventories used are allocated respectively to departments on a monthly basis to cover inventory cost. Cost. (1)The amount of money or other consideration exchanged for property or services.(2)Expense. Cost Accounting. That method of accounting which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose,to carry on an activity or operations,or to complete a unit of work or a specific job. Crime Control and Prevention District Fund. This fund was created through enabling State legislation and a vote of the citizens of Baytown. The election established a'h percent sales tax on retail items for an initial five-year period. The District was established to provide funding for public safety within the City of Baytown. The District has their own 10 s L� CITY OF BAYTOWN,TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) governing Board of Directors that monitor progress through quarterly and annual reports. At the end of the five-year period another election must be held to affirm or repeal the additional sales tax. Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre-determined payment schedule. Deficit. (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remain unpaid on and after the date on which a penalty for non-payment is attached. Department. An administrative segment of the City which indicates management responsibility for an operation or a group of related activities within a functional area.Departments are the basic units of the budget. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a -� fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed assets lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. .. Enterprise Fund. A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises--where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or(b)where the governing body has decided that periodic deternunation of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of Enterprise Funds are water, sewer, and sanitation, utilities, Bayland Island and Baytown Area Water Authority. Encumbrances. Commitments related to unperformed(executory)contracts for goods or services. Expenditure. The outflow of funds paid or to be paid for an asset or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred(whether paid immediately or unpaid)for operation,maintenance,interest and other charges. Fiscal Year. The time period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October 1 to September 30 as its fiscal year. Fixed Assets. Assets of a long-term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings,machinery and equipment. Franchise Tax. A charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements(e.g.,gas, telephone,cable tv). Fund. An accounting entity that has a set of self-balancing accounts and records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. 11 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES �- Budget Glossary(continued) { Fund Balance. The excess of assets over liabilities. Also known as surplus funds. ` + General Fund. The fund used to account for all financial resources except those required to be accounted for in another fund. l i General Obligation Bonds. Bonds that finance a variety of public projects such as streets,buildings, and improvements. The repayment of these bonds is usually made from property taxes and is backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting L and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions,rules,and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application,but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity,or facility. Goals. A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in one year. Governmental Funds. Funds through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds)are accounted for in the Governmental Funds. HoteUMotel Fund. Fund to account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269;Vernon's Texas Civil Statutes.) HoteUMotel Tax. A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy are at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than seven(7%)percent of the consideration paid by the occupant of such room to the hotel. Income. A term used in proprietary fund type accounting to represent(1)revenues or(2)the excess of revenue over expenses. Internal Service Fund Funds used to account for the financing of goods or services provided by one department to another LLLiii department on a cost reimbursement basis, for example,the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes,special assessments,or service charges imposed by a government. Long-Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. Funds used to account for miscellaneous special revenue sources which are required to finance specific activities. Mixed Beverage Tax. A tax rate of ten(10%)percent imposed on the gross receipt of a Licensee for the sale,preparation, or service of mixed beverages or from the sale of ice or non-alcoholic beverages and consumed on the premises of the a permittee. 12 Q CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger-than- normal accumulations must be disclosed in the notes to the financial statements; and (4) principal and interest on long-term J debt which are generally recognized when due. �i Object Code. Expenditure classification according to the types of items purchased or services obtained; for example,personal services,supplies,maintenance and capital. J Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget. Plans of current expenditures and the proposed means of financing them. The annual operating budget(or, 7 in the case of some state governments, the biennial operating budget) is the primary means by which most of the ti financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law,however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Proprietary fund expenses which are directly related to the fund's primary service activities. Operating Grants. Grants which are restricted by the grantor to operating purposes or which may be used for either capital or operating purposes at the discretion of the grantee. _. Operating Income. The excess of proprietary fund operating revenues over operating expenses. Operating Revenues. Proprietary fund revenues which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily,the statutes or charter will specify or imply those legislative actions which must be by ordinance and those which may be by resolution. Revenue raising measures,such as the imposition of taxes,special assessments and service charges,universally require ordinances. Other Financing Sources. Governmental fund general long-term debt proceeds,operating transfers out,and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt. The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government which must be borne by property within each government. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. 13 CITY OF BAYTOWN,TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) Program Goals. Describes the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Program Objectives. Quantifiable steps toward accomplishing stated goals having a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed,but should focus on the major steps necessary for achieving established goals. L Productivity Measures. Criteria used to reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity,effectiveness,efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing, productivity measures identify"how well"the division/department is performing. Property Tax. Taxes levied on both real and personal property according to the property's valuation and the tax rate. Proprietary Funds. Funds accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore,not available for general appropriation. Residual Equity Transfers. Non-recurring or non-routine transfers of equity between funds. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. Revenues. (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long-term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2)Increases in proprietary fund type net total assets from other than expense refunds,capital contributions,and residual equity transfers. Under NCGA Statement 1,operating transfers in are classified separately from revenues. Risk Management Fund. To account for the operation of a self-insured retention fund for health services for all City employees and that relate to workers'compensation claims. Claims are primarily administered by an outside agency. Sales Tax. A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax are for the use and benefit of the City. Sanitation Fund. Fund used to account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance,financing and related debt service. Tax Rate. The amount of tax stated in terms of a unit of the tax base, for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit. The maximum rate at which a government may levy a tax.The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government,to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all a governments,state and local,having jurisdiction in a given area. 14 CITY OF BAYTOWN,TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) Tax Roll, The official list showing the amount of taxes levied against each taxpayer or property. Frequently,the tax roll and the assessment roll are combined,but even in these cases the two can be distinguished. Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as,for example,sewer service charges. i Technical Adjustments. Represents adjustments made to the Proposed Budget for the Final Adopted Budget. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the 1 amount of money still available for future purchases. Water and Sewer Fund. Fund used to account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration, operation and maintenance of the water and sewer system, and billing and collection activities. The fund also accounts for the accumulation of resources for, and the payment of, long-term debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the J integrity of the fund. Working Capital, The amount by which total current assets exceed total current liabilities. Workload Measures. Reflects major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. -. 15 r r r.� 0 I] 0 u 0 t o BAYTOWN 16 [I C ib Cit y of Baytown BAWOWNMonte Mercer, City Manager (281)420-6500 mmercer@baytown.org October 1, 2000 Honorable Mayor and Members of City Council Ll City of Baytown, Texas It is my pleasure to present the Adopted 2000-01 Budget for the City of Baytown. The budget is the document the City uses in performing its mission to provide services and improve the quality of life for its citizens. It sets forth revenues and appropriations for the fiscal year October 1, 2000 through September 30, 2001. It has been prepared in accordance with the City of Baytown Charter and other relevant state laws. The budget strives to incorporate the future vision for Baytown as drafted in the Comprehensive Plan known as Baytown 2020. Baytown 2020 ("the Plan") is in development and is expected to be completed in the Fall of 2000. The last Comprehensive plan for the City was developed in 1991. The City is utilizing the Plan to establish the vision of a city that: • values "community" first; • strives to balance residential, commercial, industrial and public/institutional development; • recognizes the principles of managing quality development; and • known for progressive public and private leaders who are responsive to the needs of citizens and businesses. In June 2000, Council met to discuss and evaluate the top budget priorities for Fiscal Year 2000-2001. Clearly, the vision of Baytown 2020 and the City Council } priorities are in accord. The Department Directors submitted their budgets and requested J appropriations that meet the immediate needs of their respective operating divisions while looking forward to the future needs and priorities as addressed by the City Council. The priorities are addressed in the budget starting with increasing the Street Program funding to $1,000,000, representing a significant commitment to capital infrastructure. This funding will allow rehabilitation of additional streets identified on the Municipal Street Improvement Program list. Funding for continuation of the highly successful Capital Drainage Program provides for a five-year rotation program for citywide drainage maintenance. Continuation of the contract concrete work started this 17. 2401Market Street P.O. Box 424 Baytown,Texas 77522-0424 (281)422-8281 Fax (281)420-6586 baytown@baytown.org C year allows for timely driveway, sidewalk and curb repairs. Improvement of traffic flow C and congestion is addressed by the contract for traffic engineering services. The contractor will perform studies to alleviate traffic congestion. Synchronization of major thoroughfares will be considered in the upcoming bond program. The Council's priority to improve the appearance and image of the City in its parks and neighborhoods is reflected in this budget with several park improvement projects. The budget proposes the continuation and expansion of the community appearance program. The expansion of the program includes adding a crew dedicated to park upkeep and litter clean up on major thoroughfares. The adopted budget continues enforcement efforts started by the increased emphasis in the Neighborhood Protection Division that began in 2000. The budget also contains appropriations to bring the compensation plan to a competitive market rate. Additional employees and outsourcing are included to ease the workload where needed. The total adopted expenditures for all budgeted funds are $64,354,461, including adopted technical adjustments. Summaries of the adopted appropriations compared to the (� prior year are in the table below: L FY 2000-01 FY 1999-00 Adopted Adopted Amount % Fund Budget Budget Difference Difference General Fund $36,455,816 $32,825,778 $3,630,038 11.06% General Obligation I&S Fund 7,008,170 6,735,115 273,055 4.05% r Hotel/Motel Fund 555,323 527,245 28,078 5.33% L Water& Sewer Fund 16,143,338 15,622,574 520,764 3.33% Sanitation Fund 2,819,497 2,571,623 247,874 9.64% Central Services Funds 1,372,317 1,233,450 138,867 11.26% L Total Appropriations $64,354,461 $59,515,785 $4,838,676 8.13% ° primarily attributed to The increase of$4,838,676 (8.13/o) over the prior year is prtman y three primary areas. Personnel Services increased by $1,420,223 (44% of the total increase) and consists of the annual impact of the current year merit plan ($349,810), twelve new non-grant positions ($335,686) and the 2001 compensation plan ($734,727). Capital appropriations increased by $767,424, including an additional $500,000 for street , projects and a debt service increase of$446,134 for both general obligation and revenue debt. The remaining increase represents inflationary trends in operating line items of less than 1%. A Technical Adjustment was made to the proposed budget due to a change in the valuation method used by the Harris County Appraisal District (HCAD). The adjustment increased the General Fund revenues and appropriations by$1,646,285. The proposed budget is adopted without a tax rate increase. Despite the Harris L County Appraisal District ("HCAD") changed the method of Industrial District value certification causing the technical adjustment mentioned above the increase in tax revenue is associated with the appreciation of property values within the city and the industrial districts. The water and sewer operation was balanced without a rate increase. Rates were increased in the 1999-00 fiscal year to meet the increase in principal and interest payments for new debt issued during the year. The monthly rate for sanitation service was increased L 18 $1.00 per month to offset the increases associated with a new residential garbage contract, the increased costs of recycling and the drop-off disposal center. This budget document sets forth the financial plan the City will follow in providing services to the citizens of Baytown. It contains guidelines for normal operations as well as capital improvements to provide for the future. It is an instrument whereby basic policies of the City can be presented along with their impact on services and operations. The budget is the device that communicates to its readers the direction the City will follow in the future. Complimenting our operation the city was recently recognized by Chevron with their prestigious Chevron Conservation Award for four major projects. The Baytown Nature Center was a formerly flooded area restored to its natural coastal marsh habitat. The Goose Creek Stream Greenbelt project provides areas of natural and designed beauty, points of historical significance and limited development allowing users access to the stream. The Eddie V. Gray Wetlands Center offers classrooms, science and computer labs, as well as a Living Lab where students experience hands-on environmental education. The George and Freda Chandler Arboretum will help people learn how to grow their own gardens,trees and shrubs. Development of the budget is a time consuming process. The Finance Department, :1 the Assistant City Managers, the Department Directors and Division Heads began their work on this document in April. I appreciate their dedication to this process. The staff ry and I are also very appreciative of the City Council's guidance and input in this program of services. The fiscal year 2000-2001 budget continues to address some of the more critical issues facing us while placing this community in a positive position as we enter the 21 s` century. The Major Budget Issues section has been prepared to summarize the major 'l changes and assumptions of this budget. The staff and I will continue our efforts to provide the citizens of Baytown with the best possible services, in the most cost-effective manner. Sincerely, Monte Mercer City Manager 19 CITY OF BAYTOWN TECHNICAL ADJUSTMENTS &AMENDMENTS 2000-01 ADOPTED BUDGET Exhibit A (� Revenues: Proposed Adjustment Adopted L General Fund $ 33,178,734 $ 1,646,285 $ 34,825,019 General Debt Service Fund 7,073,395 - 7,073,395 Hotel/Motel Fund 485,000 - 485,000 Water and Sewer Fund 16,143,338 - 16,143,338 Sanitation Fund 2,829,685 - 2,829,685 Garage Fund 1,259,680 - 1,259,680 Warehouse Operations Fund 168,927 - 168,927 $ 61,138,759 $ 1,646,285 $ 62,785,044 Expenditures: General Fund $ 34,809,531 $ 1,646,285 $ 36,455,816 General Debt Service Fund 7,008,170 - 7,008,170 Hotel/Motel Fund 555,323 - 555,323 Water and Sewer Fund 16,143,338 - 16,143,338 Sanitation Fund 2,819,497 - 2,819,497 Garage Fund 1,203,684 - 1,203,684 Warehouse Operations Fund 168,633 - 168,633 $ 62,708,176 $ 1,646,285 $ 64,354,461 Summary of Technical Adjustments* General Fund Revenues Property Tax Revenue $ 10,038,523 $ (2,956,779) $ 7,081,744 Industrial District Revenue 7,483,785 4,603,064 12,086,849 $ 17,522,308 $ 1,646,285 $ 19,168,593 Expenditures Transfer to GOIS $ - $ 1,646,285 $ 1,646,285 $ - $ 1,646,285 $ 1,646,285 General Debt Service Fund Revenues Property Tax Revenue $ 5,586,711 $ (1,646,285) $ 3,940,426 LLL Transfer from General Fund - 1,646,285 1,646,285 $ 5,586,711 $ - $ 5,586,711 * Due to a change in the method HCAD provides Industrial Values to the City. A large portion of the assessed value was moved from the Certified Value to Industrial District Value. C 20 C CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES 2000-01 PROPOSED B UD GE T SUBMITTED TO THE MAYOR AND COUNCIL Hom JULY 31 , 2000 Monte Mercer City Manager Bob Leiper Asst. City Manager/Fire Chief Ignacio Ramirez Asst. City Manager/City Attorney L.M. Daws Director of Finance 21 L_J a a 0 , �9 lV BAWOWN a a a 22 a City of Baytown BAWOWNMonte Mercer, City Manager (281)420-6500 mmercer@baytown.org July 31, 2000 Honorable Mayor and Members of City Council City of Baytown, Texas It is my pleasure to present the 2000-01 Budget for the City of Baytown. The budget is the document ._ the City uses in its mission to provide services and improve the quality of life of its citizens. It sets forth revenues and appropriations for the October 1, 2000 through September 30, 2001 fiscal year. It has been prepared in accordance with the City of Baytown Charter and other relevant state laws while striving to incorporate the future vision for Baytown as drafted in the Comprehensive Plan known as Baytown 2020. The Baytown 2020 plan ("the Plan") is in development and is expected to be completed in October 2000. The last Comprehensive plan for the City was developed in 1991. The primary purpose of the Plan is to establish municipal policies to provide a guide for the governing body and other public/private decision-makers to achieve the community vision. The vision of the plan is to be a city that values "community" first; strives to balance residential, commercial, industrial and public/institutional development; recognizes the principles that manage quality development; and is known for progressive public and private leaders who are responsive to the needs of citizens and businesses. The top ten issues addressed by the Plan are as follows: • Infrastructure • Beautification • Code Enforcement • Public Image • Compatibility of our neighborhoods • Regional Detention • Traffic congestion relief • Continued improvement of the quality of air and water in Baytown • Continued provision and enhance of a blend of well-maintained parks and recreation areas • Identification of future growth areas 240lMarket Street P.O. Box 424 Baytown,Texas 77522-0424 (281)422-8281 Fax (281)420-6586 baytown@baytown.org 23 fl In June, Council met to discuss and evaluate the top budget priorities for Fiscal Year 2000-2001. The top four recurring priorities identified in this process were as follows: 1) Infrastructure Improvements (streets, sidewalks,drainage,water& sewer, etc.) 2) Traffic Control,Enforcement and Transportation 3) City Image and Beautification(Including Code Enforcement,Parks,Facilities and Medians) 4) Personnel & Compensation Clearly, the vision of Baytown 2020 and the City Council priorities are in accord. The Department Directors have submitted their budgets and have requested appropriations that meet the immediate needs of their r respective operating divisions while looking forward to the future needs and priorities as addressed by City l Council. The priorities are addressed in the budget starting with increasing the Street Program funding to $1,000,000, representing a significant commitment to capital infrastructure. This funding will allow rehabilitation of additional streets identified on the Municipal Street Improvement Program list. Funding for continuation of ; the highly successful Capital Drainage Program enables drainage maintenance city wide to be done on a five-year rotating basis. Continuation of the contract concrete work started this year allows for timely driveway, sidewalk and curb repairs. The improvement of the traffic flow and enforcement is addressed by , the contract for traffic engineering services to perform studies to alleviate traffic congestion. Synchronization of major thoroughfares will be considered in the upcoming bond program. The Council's priority to improvement of the appearance and image of the City in its parks and neighborhoods is reflected in this budget with several park improvement projects. The budget proposes the continuation of the community appearance program and expands the program by adding a crew dedicated to park upkeep and litter clean-up on major thoroughfares. The proposed budget continues enforcement efforts started by the increased emphasis in the Neighborhood Protection Division that began in 2000. The budget also contains appropriations to bring the compensation plan to a competitive market rate. Additional employees and outsourcing are included to ease the workload where needed. The total proposed expenditures for all budgeted funds are $62,708,176. Summaries of the proposed appropriations compared to the prior year are in the table below: FY 2000-01 FY 1999-00 Proposed Adopted Amount % Fund Budget Budget Difference Difference General Fund $34,809,531 $32,825,778 $1,983,753 6.04% General Obligation I&S Fund 7,008,170 6,735,115 273,055 4.05% Hotel/Motel Fund 555,323 527,245 28,078 5.33% Water& Sewer Fund 16,143,338 15,622,574 520,764 3.33% Sanitation Fund 2,819,497 2,571,623 247,874 9.64% Central Services Funds 1,372,317 1,233,450 138,867 11.26% Total Appropriations $62,708,176 $59,515,785 $3,192,391 5.36% This $3,192,391 (5.36%) increase of over the prior year is attributed to two primary areas. Personnel Services increase $1,420,223 (44% of the total increase) and consist of the annual impact, ($349,810), of the current year merit plan, new positions ($335,686) and the 2001 compensation plan ($734,727). Capital appropriations are increased by $767,424, including an additional $500,000 for street projects and a debt 24 service increase of $446,134 for both general obligation and revenue debt. The remaining increase represents inflationary trends in operating line items of less than 1%. There are several items of significance in the 2000-01 budget: • No increase to property tax rate. • Increased funding for street infrastructure. • Enhancement of Community Appearance program. • Funding for employee compensation programs. • Improvements to park facilities. r • Continuation of the expanded Neighborhood Protection Division. • Continuation of capital equipment replacement. • A net increase of 12 positions across all funds (excluding grants). • No increase in water and sewer rates. • Increase in sanitation rates of$1.00 per household. This budget document sets forth the financial plan the City will follow in providing services to the citizens of Baytown. It contains guidelines for normal operations as well as capital improvements to provide for the future. It is an instrument whereby basic policies of the City can be presented along with their impact on services and operations. The budget is the device that communicates to its readers the direction the City will follow in the future. Embodied in this document are key principles that are important to the City's long standing commitment to having a sound budgetary and financial program. This budget, as with the prior year budget, capitalizes on the current economic growth, but is not dependent on projected growth. Items have been included that improve the quality of life such as community appearance, neighborhood protection, street improvements and repairs and the quality of our work environment by keeping our City staff at the forefront of technology. Development of the budget is a time consuming process. The Finance Department, the Assistant City Managers, the Department Directors and Division Heads began their work on this document in April. I appreciate their dedication to this process. The staff and I are also very appreciative of the City Council's guidance and input in this program of service. The fiscal year 2000-2001 budget continues to address some of the more critical issues facing us - while placing this community in a positive position as we enter the 21"century. The Major Budget Issues section has been prepared to summarize the major changes and assumptions of this budget. The staff and I will continue our efforts to provide the citizens of Baytown with the best possible services, in the most cost- effective manner. Sincerely, Monte Mercer City Manager 25 26 RESULTS OF THE CITY COUNCIL 2000-2001 BUDGET PRIORITIES QUESTIONNAIRE RESULTS 1HYES2=T0.GVES.T T'aegl"Average SERVIOE:AREA ore 1 Code Enforcement-Nuisance Abatement(Junk vehicles,high weeds) 38 5.43 2 Street Maintenance/Repair 37 5.29 3 Traffic Control for Major Thoroughfares 36 5.14 4 Street Construction/Rebuilding 35 5.00 5 City Beautification(Parks,Facilities&Medians) 35 5.00 6 Prohibit Manufactured Housing Infilling 35 5.00 7 Annexation(proactive) 34 4.86 8 Aquatics Programs 34 4.86 9 Personnel Recruitment 34 4.86 10 Animal Control 33 4.71 11 Mosquito Control 33 4.71 12 Traffic Control Operations 33 4.71 13 Code Enforcement-Demolition of Substandard Buildings 33 4.71 14 Building Inspection 33 4.71 15 Parkways and Medians(Mowing,Maintenance,Litter) 33 4.71 16 Economic Dev. -Incentives for Dev.(Tax Abatement,etc.) 33 4.71 17 Eco.Dev.-City Marketing Efforts(Brand Image,Comm/Int) 33 4.71 18 Employee Relations 28 4.67 19 Traffic Enforcement 32 4.57 20 Environmental Health 32 4.57 21 Neighborhood Protection 32 4.57 22 Long Range Comprehensive Planning(Development and Maintenance of Plan) 32 4.57 23 Administer the Zoning Ordinance 32 4.57 24 Baytown Nature Center Development 32 4.57 25 Employee Pay Plan Adjustments/Benefits 32 4.57 .� 26 Employee Training/Development 32 4.57 27 Retention Program and an Employee Recognition Program 32 4.57 `1 28 Economic Development-Business Retention 32 4.57 29 Drainage Maintenance 27 4.50 30 Development Review Process 27 4.50 31 Storm Drainage Improvements 31 4.43 32 Street Sweeping 31 4.43 33 Downtown Redevelopment(Main Street,etc.) 31 4.43 - 34 Code Enforcement- Sign Violations 31 4.43 35 Youth Recreation Programs 31 4.43 36 Solid Waste Management 31 4.43 37 Water Distribution(Elevated Storage) 31 4.43 38 Pollution Control(Sanitary Pre-treatment,Restaurants,Ind/Comm.) 31 4.43 39 Economic Development-Development Facilitation 22 4.40 40 Eco.Dev.-Foundation Marketing Program(Industrial) 26 4.33 41 Narcotics/Enforcement Programs 30 4.29 42 Municipal Court 30 4.29 43 Neighborhood Services(Cleanup of alleyways,etc.) 30 4.29 44 Wetlands Education Center 30 4.29 45 New Athletic Fields 30 4.29 46 Wastewater Treatment Plants 30 4.29 27 RESULTS OF THE CITY COUNCIL 2000-2001 BUDGET PRIORITIES QUESTIONNAIRE RESULTS RANIItEEDHIGHEST TO LOWEST` - Total Average E-4 A- _ Score Score 47 Water Storage/Reserves 30 4.29 48 Benefits 25 4.17 49 Safety/Wellness 25 4.17 50 Police Patrol 29 4.14 51 Low&Moderate Income Housing(Homebuyers,Housing Rehab,Rental Housing Inspection) 29 4.14 52 Parks Maintenance(Athletic fields,Mowing,Litter,Restrooms) 29 4.14 53 Building Maintenance(All Facilities) 29 4.14 54 Internet(Design/Operations/Maintenance) 29 4.14 55 Employment Law 29 4.14 56 Workforce Diversity 29 4.14 57 Wastewater Collection System(Lift Stations) 29 4.14 58 Develop Computerized Community Calendar 29 4.14 59 Crime Investigation 28 4.00 60 Community Oriented Policing(COPS) 28 4.00 61 Emergency Response 28 4.00 62 Emergency Medical Services 28 4.00 63 Equipment Services 28 4.00 64 Library Circulation Services(Borrow and Return of Materials) 28 4.00 65 Library Literacy Services(Teaching Reading to Functionally illiterate Adults) 28 4.00 66 Library Outreach Services(Bookmobile,Youth,Seniors,etc.) 28 4.00 67 Library Reference Services(Assist public in locating information) 28 4.00 68 Goose Creek Stream Development 28 4.00 69 Chandler Arboretum 28 4.00 70 Insurance 24 4.00 71 Fire Prevention/Public Education 27 3.86 72 Fire Suppression 27 3.86 73 Emergency Management 27 3.86 74 Public Transportation(Taxi Program-Low Income Srs&Disabled) 27 3.86 75 Potential Finance Assistance for Social Services,Parks Development and Public Works through CDBG 27 3.86 76 Special Events/Programs(Christmas Parade,July 4th,etc.) 27 3.86 77 Hike and Bike Trail Development 27 3.86 78 New Parks/Park Expansion(Neighborhood&Community) 27 3.86 79 New Athletic Programs 27 3.86 80 EEO/Affirmative Action 23 3.83 81 Economic Dev. -Hispanic Chamber Partnerships 26 3.71 82 Civil Service 22 3.67 NA No Opinion 1 Eliminate Current Effort 2 Substantially Reduce Current Effort 3 Reduce Current Effort 4 Continue Current Effort 5 Increase Current Effort 6 Substantially Increase Current Effort 7 Initiate New Effort 28 BAYTOWN 0 MAJOR BUDGET ISSUES REPORT o BAD 30 MAJOR BUDGET ISSUES Fiscal Year 2000-01 The purpose of this section is to provide Council with basic revenue and expenditure information for all budgeted funds and the staff s recommendation for funding the 2000-01 budget. GENERAL FUND REVENUES General Fund revenues are comprised of taxes, license and permit fees, intergovernmental revenues, charges for service, miscellaneous revenues and transfers-in. The General Fund revenues are proposed at $33,178,734, an increase of $1,806,194 or 5.8% more than the 1999-00 budget. The majority of the increase, $1,317,999, is attributed to tax revenues that comprise 83% of the general fund revenues, and include property tax, sales tax, franchise tax,and industrial agreements. i Property Tax Ad Valorem tax is the largest source of revenue for the General Fund. The total current taxable assessed valuation is $2,153,820,210 and is projected to increase $31.7 million or 1.5% for the 2001 fiscal year to $2,185,594,767. The estimated increase assumes our tax base will grow based on 78% of the value of new residential and multi-family permits issued in 1999. Although the certified rolls are required to be presented to the taxing entities by July 25th, historically they have been received in mid August. Any reductions to the expected certified roll will negatively impact the budget. Total collections are estimated at$15,625,234 and are based on the expected certified roll at the current tax rate of$.73703 per$100 valuation and a 97% collection rate. The levy allocates $10,038,523 to the General Fund and $5,586,711 for debt service. Property tax ' revenue is 30%of General Fund revenues. There is no proposed increase in the tax rate. Industrial District Payments 'Z Industrial district payments are a significant revenue source to the City. The City currently has 24 industrial district agreements, which renew in seven-year increments. ExxonMobil's industrial agreement renewed in August 1995 and is the model for updating the agreements with the other industrial entities. The 1995 base contract increases the industrial tax rate from 40%to 50%with a 5%increase in year one, a 3%increase in year two, and a 2% increase in year three. This revenue source is projected at$7,483,785, which is approximately - 23% of total revenues. The proposed budget is $215,804 more than the current year collections based on increasing contract rates for industries in the first three years of their contract. Property taxes and industrial f� district payments total$17,825,008 or 54%of the general fund revenues. Sales Tax&Use Taxes Sales tax provides 20% of total revenues and is another major revenue source to the General Fund. The sales tax rate in the City of Baytown totals 7.75% with 6.25% allocated to the State, 1% to the City General Fund, and.5%to the Crime Control Prevention District(CCPD). The CCPD revenues are not reported in the General Fund, since they are reported in their own fund. Over the past four years, sales tax revenue has exceeded budget by 1.2% to 6.2%. Based on that history, this budget includes $6,642,124 in estimated sales tax revenues, an estimated 2%growth over the current year collections. Due to the elasticity of sales tax, staff will monitor for any potential fluctuations. Franchise Tax Franchise taxes are projected to be slightly ahead of the 1999-00 budget at$2,922,826. Reliant Energy-HL&P franchise taxes are proposed with a 2% growth factor and comprises 74% of franchise tax revenues. Reliant Energy-Entex, GTE, Time Warner and Star Cable constitute the balance and are proposed based on historical actual revenues. Licenses & Permits — The proposed budget includes $269,350 for a variety of permits and licenses and is $40,100 less than the 1999-00 budget. The decrease is primarily attributed to the cyclical nature of sign permits,which renew every other year. The proposed budget projects revenues based on historical trends. 31 MAJOR BUDGET ISSUES Fiscal Year 2000-01 Intergovernmental Revenues — Intergovernmental revenues are proposed at $205,718 which includes a C $50,000 interlocal security agreement with the Baytown Housing Authority and a $135,408 interlocal agreement with the Goose Creek Consolidated Independent School District Bright Star program. Q COPS Grant — The City added 10 police officers in 1998, securing a federal COPS grant to assist with the transitional costs over a three-year period. Since 1998, the grant provided $668,922 in funding for these officers. Funding for the COPS grant program ended in the 1999-2000 fiscal year;therefore,the General Fund has assumed the full cost of these positions ($369,500) in the proposed budget. The impact on the proposed budget is a loss of revenue of$166,667. Charges for Services—Charges for Services are proposed at$1,344,876, a$421,338 increase over last year's budget. The increase is attributable to reimbursements from CCPD$381,100 for jail services and an increase in Animal control fees of $20,000 for the voucher program. EMS charges comprise 53% of the charges for services and is proposed at $716,000. Other charges for services are expected to be in line with current year estimates. Fines and Forfeitures-This revenue source totals$2,005,736 or approximately 6%of the City's revenues and is comprised primarily of Municipal Court Fines at$1,838,568. Court fines were increased $88,200 to reflect the anticipated activity of a second court. EXPENDITURES The purpose of this section is to give the Council a general description of the major functional areas and describe r the changes within them. Included are capital expenditure items, as well as the new programs. Many of these are (f not large dollar items but are items that may be of interest to the Council. The General Fund accounts for all activities except for those required to be accounted for in another fund. Police, Fire,Parks,Library,etc.are funded within the General Fund. Total proposed expenditures for the 2001 budget year are $34,809,531, an increase of$1,983,753 or 6.0%. The major impact on the General Fund is attributed to the 2000 merit program ($267,476), the proposed 2001 compensation program ($554,570), and additional personnel r costs, ($335,686). The remaining increase($826,021) is largely attributed to an increase in the street improvement L' program($500,000)and an increase in fuel costs($90,000). Council Priority 1) Infrastructure and Improvements(Streets,sidewalks,drainage,water&sewer) • Street Program Capital Improvements Project Funds (CIPF) — The proposed budget continues the base $500,000 for street improvements and an additional $350,000 from a reallocation of the tax rate and $150,000 from capital outlay in supplemental funds. The additional tax funding was provided by a one- time 1.7-cent reallocation of the debt tax rate. This funding will allow the city to rehabilitate additional streets identified on the Municipal Street Improvement Program list. See the Miscellaneous Section for additional information. $1,000,000 • Capital Drainage-This program includes contract($50,000)and in-house($50,000)projects. The contract funds will used for projects specifically identified by the Engineering department. The in-house project funding will provide materials for the projects listed below: $100,000 - Upgrade Raccoon Drive system in Forrest Gate - Kilgore Road in the East James vicinity - Bayway Drive improvements north of Baker Road - Ferry Road in the area of Hayes Lane - Del Oro and Ponderosa Drives to correct street ponding 32 MAJOR BUDGET ISSUES Fiscal Year 2000-01 • Contract Concrete Work—Continuation of the program started in fiscal year 2000 to provide funding for outsourcing driveway,sidewalk and curb repairs primarily resulting from utility failures. This program has eliminated the six month backlog of driveway work and provides funding for the removal of asphalt patches on concrete streets and replaces them with concrete patches $141,800 Council Priority 2) Traffic Control,Enforcement and Transportation • Traffic Engineer Contract—This program outsources traffic-engineering studies in critical areas with high incidences of accidents. The contract engineer may, as funds allow, address synchronization of traffic lights and requests under the Traffic Calming Program. The contract will be utilized until the Traffic Engineer's vacancy is filled. $79,285 • Traffic Signal Light — A traffic study conducted by the Texas Department of Transportation (TxDOT) indicates the need for installation of a traffic signal at the intersection of Spur 55 and State Highway 146. Funding for the design phase is available in the 2000 budget and this program provides funding for the construction phase in the 2001 budget. $50,000 • Pavement Marking — Contract for remarking of longitudinal street markings using hot-applied thermoplastic material and installation of raised markers. The thermal marker program has been in operation for four years with a five-year rotation cycle. $50,000 • Video Cameras - Five video cameras for patrol vehicles have been included for protection of our officers, as well as the citizens. This is the fifth year for this program and will increase the number of cameras in patrol units to 28 of our 58 patrol vehicles. The use of the cameras has provides evidence of the actions of officers and citizens being filmed. $25,000 • New Municipal Court Facility—The addition of a second courtroom will require additional staffing. This program provides for contracting a Court Prosecutor($37,440),two Court Clerk positions($40,583) and a second alternate Judge ($10,195). This program will allow efficient and timely scheduling of court -, dockets, allow warrants, failure to appear complaints and show cause letters to be issued more promptly and allow court to be conducted simultaneously and provide improved resolution of cases filed in the Court. The second alternate municipal judge will be a part-time position scheduled, as the workload in Municipal Court requires. $88,218 Council Priority 3) City Image and Beautification (Including Code Enforcement, Parks, Facilities and Medians) - • Community Appearance Program—This is the second year of the Parks Department's enhanced focus on our visual image. This year's budget package includes the beautification program started in fiscal year 1999-00 ($140,122) and several additional items to expand our activities for a total program of$233,437. The combination of the continuing program and the selected upgrades should result in additional improvement in the Community Appearance Program. To address several specific service needs, it is proposed to expand the Community Appearance program with the creation of a full-time, two-person Extended Service Beautification Crew, supplemented by limited weekend overtime. This program would provide seven day-a-week litter removals at the Marina, Goose Creek Stream Park Development,Roseland Park and the Baytown Nature Center/San Jacinto Point. This program will also provide inspection and cleaning of Jenkins and Roseland Pavilions after they are rented on the weekends to ensure a clean facility for the next citizen group to use. These additional services should have an immediate appearance and customer service impact. See the Miscellaneous Section for additional information. $93,315 33 MAJOR BUDGET ISSUES a Fiscal Year 2000-01 r • Neighborhood Protection Division(NPD)—NPD was expanded from three inspectors to four inspectors and L a Coordinator in the current budget for a total operating budget of$169,323. The additional inspector allows smaller districts for more frequent, routine inspections. The division, in creating a more coordinated effort in clean up and mowing activities in each area,has also assumed the vacant lot-mowing program. The program has moved away from conducting short-term large periodic `sweeps' of target areas to a concept of long term target neighborhood revitalization programs, consisting of four phases: initial clean up, heavy clearing, mowing, and maintenance. NPD will continue to coordinate with civic groups and community leaders to identify areas of need and most appropriate activities to be conducted. See the Miscellaneous Section for additional information. • Part-time secretary to full-time - This upgrade is necessary to support the expanded programs in then Neighborhood Protection Division (NPD). As NPD has become more active in the community and increased its compliance activities,the demand on support staff has increased significantly. $14,046 • Park Roads—This program overlays the asphalt entrance roads at Jenkins, Hollaway and Roseland parks. The park roads have deteriorated to a point where they may have to be completely rebuilt. This program will allow improved access to the park and enhance their appearance. The cost of this program($103,200) is being funded by the Capital Replacement Fund with payment 1 of 2 proposed in the budget $53,103 • Baytown Nature Center Site protection— This program provides a protection barrier around the Nature �l Center(8,500 feet)to help prevent unauthorized vehicles from entering the nature center and damaging the environment. $50,000 • Chandler Arboretum-In December 1998,George and Freda Chandler donated almost 50 acres of property located off of Crosby-Cedar Bayou Road for the creation of the George and Freda Chandler Arboretum and Park. The Parks and Recreation Advisory Board's Chandler Arboretum Sub-Committee has been working on the site for the past year. The Sub-Committee has been successful in the drilling of a water well and the planting of 21 oak trees that were donated by the Rotary Club. The Committee has completed some preliminary planning in preparation of a formal master plan. In the absence of a formal master plan, staff has prepared preliminary cost estimates for the beginning phase of development. Total Phase I e development cost are estimated at $361,000. This request includes $15,000 for the completion of the L master plan plus$20,000 for some initial culvert work. $35,000 • Roseland Park Renovations — Pavilion renovations ($10,800), picnic shelters, equipment and drinking fountains($22,850)and demolition of the old caretaker residence($4,000). $37,650 • Jenkins/Holloway Park Improvements—Relocation and renovation of Jenkins playground area ($40,000), Jenkins picnic facility renovation($42,400),Holloway picnic facility renovation($13,000). The total cost of this program($95,400)is being funded by the Capital Replacement Fund with payment 1 of 2 proposed in the budget. $49,089 • Lights for Jenkins Parks—This program replaces and upgrades our lighting system on the Colt and Pony fields in Jenkins Park. The new lighting will improve the safety for participants on the field. The cost of this program($225,000) is being funded by the Capital Replacement Fund with payment 1 of 5 proposed in the budget. $50,391 • T-ball Fields—Constrict unlighted T-ball fields at the Central and West Little League Parks with dugouts, bleachers and concrete bleacher pads. The funding anticipates participation by both leagues. $30,000 • The Brunson Theater—The City has taken ownership of the Brunson Theater and secured the facility. An analysis of the structure has been performed and the roof has been removed and asbestos abated. To date, the city has incurred$173,112. Funding was provided by the Capital Improvement Fund with repayment from future budgets.This is year three of a four-year payback. $50,000 34 f l.. MAJOR BUDGET ISSUES Fiscal Year 2000-01 • Public Information Officer—The need to provide accurate and prompt responses to the media and public, coupled with the necessity to actively promote the City of Baytown warrant the creation of a new position to assist Administration in these areas. The Public Information Officer will prepare press releases, assist other City employees in the preparation of press releases and in responding to inquiries from the public and the media,prepare or assist in preparing articles and brochures for promotion of the City and its attractions. - In addition, the Public Information Officer will assist in the maintenance of the City's Records Retention Program by reviewing state law and suggesting changes to the program and by assisting the various departments in compliance with the program. Funding is proposed for the position effective after April 1, 2001. $22,157 • Web Design—Funding to continue our Internet/Intranet web project. The project was started in 1996 and was completely redesigned in 1999. In addition to the design phase of an e-commerce server, providing { public services such as downloadable forms, on-line query capability and an accepting on- line payment j system is crucial to the success of the Web page. $15,000 • Annual Household Hazardous Material Collection Day — Funds have been included to continue this successful program for the eighth year. A total of 71,726 pounds were collected on April 15, 2000 from over 400 households in Baytown. Grant, in-kind services and donations contribute approximately $100,000 annually to this project. Our primary expenses are administration and actual disposal. $48,000 • Leadership/Customer Service Training—This program provides funding for training supervisory personnel to provide common direction for the organization, improve interaction with internal and external �+ customers, increase organizational effectiveness, improve communications and promote team building throughout the city. $8,000 Council Priority 4) Compensation Y • Police Civil Service—Staff surveyed the same cities used in 1999 to determine our relationship to market for the police classifications. On average the survey indicates that Patrol Officers are 6.1%below market, Sergeants are 4.6% below market, Lieutenants are 6.1% below market and Captains are 6.0% below market. The proposed budget includes funding to increase monthly base pay for Patrol Officers $200, Sergeants 4.8%,Lieutenants 6.5%and Captains 6.3%,which will bring all the positions to 100%of market average. See the Miscellaneous Section for additional information. $261,018 • Fire Civil Service —A survey of Texas cities was performed to determine our relationship to market for Fire civil service positions. Twenty-nine cities were surveyed primarily from our population group of 50,000 to 100,000,but also smaller cities in our geographic area. On average the survey indicates that Fire Fighters are 1.2%below market,Battalion Chiefs are 2%below market and Assistant Fire Chiefs are 4.1% below market. The Fire Equipment Operators are 4.3% and the Fire Lieutenants are 2.8% above market. Consistent with the 2000 fiscal year, this budget proposes funding for a 2% base increase for all classifications. After implementing this increase, all classifications will be at or above market, except the Assistant Fire Chief will be 2.2% below market. See the Miscellaneous Section for additional information. $48,135 • Non-Civil Service Market Adjustment— In 1995, the City adopted a market-based compensation plan to pay employees based on the competitive market. Since that time, the market has increased and a number of our employees are paid below market. Since implementing the market-based compensation plan, the City has made adjustments in most salary ranges;however, employee's pay rates did not change. Current studies indicate our compensation plan is 7.5% below market. This budget proposes the first step to a solution for this situation. Employees that have met performance expectations and are paid below market will receive an adjustment to maintain their equivalent position relative to market. See the Miscellaneous Section for additional information. $225,977 35 MAJOR BUDGET ISSUES a Fiscal Year 2000-01 • Non-Civil Service Merit Program—This budget proposes continuation of our current merit pay program. In January 2001, employees evaluated at"Meets Expectations"or above will receive a 3%to 6% increase, depending on their performance rating and their market position. See the Miscellaneous Section for additional information. $245,939 • Uniforms for Field Personnel — This program provides uniforms for field personnel in Public Services. Providing staff with uniforms will allow city personnel to be easily recognized by citizens and a benefit to the employee. The funds are spread among various Public Services divisions. $11,986 Public Safety , • Warning Sirens - Originally, Phase III planned three sirens for 2000; however, a grant was secured by the �+ City for an additional three sirens. The grant allowed the City to implement Phase IV early for a total of six sirens in the year 2000. Phase V is planned for the 2002 year to add an additional four sirens that will complete the program of 16 city sirens and 15 industry sirens. The first six city-installed sirens became operational in May 1999. Twelve sirens are expected to be operational by August 2000. The proposed budget provides funding for the lease payment for the additional three and completion of Phase IV.$24,305 • Traffic Signal Preemption-This equipment improves safety for citizens and emergency response personnel by providing "green lights" at traffic signals when emergency vehicles approach. Twenty-eight major intersections have been equipped in the last four years. This equipment has helped improve our"5 minutes or less" response time from 60% to 79% of all emergency calls. Six intersections will be equipped: N. Main at Ward Road, N. Main at James Street, W. Baker Road at Quail Hollow, N. Alexander at E. James and Garth Road at Riceland/Baytown Central. $40,000 • Thermal Imaging Camera-A thermal imaging camera allows fire fighters to see through smoke and more rapidly locate trapped persons, as well as locate hidden fire. Tests performed by fire fighters during training demonstrated that rescue mannequins were found 60% faster using the thermal-imaging camera. This will provide the Fire Department with a second camera. $18,000 • Fire Equipment Technician — This program adds a mechanic and funds to the Fire department for preventive and breakdown maintenance on EMS vehicles. This enhancement will provide a more rapid turnaround on ambulance repairs and will help clear the maintenance backlog in Fire. The cost of this program is offset by a corresponding decrease in EMS budget. $46,397 • AED/Defibrillator - Replace five automated external defibrillators (AED). The AED's were purchased through donations from two hospitals in 1997 to facilitate first responders providing early defibrillation of cardiac patients, improving substantially the survivability of a cardiac incident. The technology has improved significantly and up-to-date equipment is needed for daily use. Parks & Recreation lifeguards will utilize the current equipment at the City pools. $15,000 • Vehicle Replacement and Apparatus Repairs—This program provides funding for improvements to the fire equipment listed below. The items proposed are replacements for equipment that is outdated or unreliable. Apparatus repairs will improve reliability and capacity to pass annual certification tests. $86,700 - Replace 1994 sedan $28,200 - Replace generator in Engine Two 8,500- Rebuild fire pump and overhaul engine on Reserve Four 20,000 { , - Overhaul engine in Reserve Two 10,000 - Replace generator and light tower on Battalion One 20,000 • Self-Contained Breathing Apparatus (SCBA) and cylinders - Replace five (5) 20-year-old SCBA due to age and condition. This is an on-going replacement program to maintain top quality breathing apparatus. Replace ten(10) SCBA cylinders due to their mandated useful life of 15 years. $18,500 36 MAJOR BUDGET ISSUES Fiscal Year 2000-01 • Fire hose and equipment - Replace 500 feet of 1" hose, 500 feet of 13/4" hose, 2 positive pressure ventilation fans and a ventilation saw. $7,600 • Knox Mobile Key Box - This program will allow ambulances to access gated apartment complexes and commercial buildings to respond to medical emergencies. Currently, EMS units must wait for either a key holder or a fire unit (with Knox Box) to gain entry to gated apartment complexes and commercial buildings, delaying response times. $4,000 _- • Mobile Computer-This is a pilot program to study the efficiency of installing a mobile ready computer in the ambulance. Currently,the EMS report software is installed at networked computers in each station and crews enter their reports while at the station. Crews could start their documentation while transporting the patient to the hospital, completing the report at the hospital. In addition, various informational databases i could be installed for reference, such as drug interaction guides, hazardous materials guides, treatment protocols, and street map software. $5,000 • Police Garage Mechanic's Helper- This program is designed to be a working cooperative program with Goose Creek Consolidated ISD. The part-time funding will provide a career learning opportunity for a student in auto mechanics and fleet maintenance, while assisting Police Mechanics with maintenance and repairs. The funds are used to pay wages at $6.00 per hour for approximately 1,080 hours plus uniforms. $7,335 Parks&Recreation • Parks Service Center Improvements - Provides funding to insulate and replace the roof of the main building($11,000)repair and expand tractor shed($33,000). This expansion and repair will allow storage of all the equipment away from the elements. $44,000 • Sports Complex - Replaces the eight original (1973) common wooden light poles located at the Sports Complex. These are the only remaining poles that have not been replaced at the complex. All of the other poles have been replaced in the last 7 years. The new poles will be concrete and 60 feet above grade. $30,000 • Pools -In advance of this year's pool season,McElroy pool was closed and removed,reducing the number of pools in service from four to three, Roseland,N. C. Foote and Gray Sports Complex. Savings realized through the elimination of the pool were utilized for improvements to McElroy Park. Roseland Pool's circulation system was repaired/re-piped in order to extend the pool's use for an additional 5 years. The Parks Board's recommendation, based on the 1998 aquatics study, will be forwarded to the bond committee for consideration in the upcoming bond election. This proposal will include plans for future facilities as well as the transition of our current pools. ~ • Community Building Repairs - Provides funding for roof repair ($15,000), repair of the stage floor ($7,000),and HVAC repair($20,000). $42,000 • Playground Equipment Replacement-Provides funding for the ongoing program to replace damaged and worn equipment at various park facilities throughout the city. $26,500 • Parks Planner - This position will enable us to research and apply for additional grants with higher quality applications,improving our chances for award. Additionally,existing grant projects will receive more attention, especially during development and execution, speeding the conclusion of the work. This Planner will also coordinate the completion of the Parks, Recreation and Open Space Master Plan and be positioned to guide its implementation through grant acquisition. The position will be open after January 1, 2001. See the Miscellaneous Section for additional information. $31,599 37 i MAJOR BUDGET ISSUES Fiscal Year 2000-01 • Secretary II—Funding to upgrade a part-time Secretary to a full time Secretary II Position. This program would reduce turnover in this point-of-contact position, increase efficiency, improve customer service and y� allow us to enhance and broaden the duties of the front desk $8,635 'WI • Vehicles, Tractors and Equipment — This year's budget package includes several replacement pieces of equipment, tractors and vehicles. All of these items are replacement items, except the compact utility loader. The equipment is used at all city parks primarily for mowing and landscaping. $196,065 - Heavy Duty Water Tank&Trailer $ 3,500 - Heavy Duty Mowers(Replaces 4 Heavy Duty Mowers) 35,500 - Compact Utility Loader 23,065 - %2 Ton Truck(Replaces 1990 Truck) 22,000 - Heavy Duty Tractor(Replaces 1985 John Deere) 20,000 - Heavy Duty Tractor with Slope Mower(Replaces 1982 Tractor) 50,000 - Tractor Loader(Replaces 1982 Case Loader) 42,000 Library • Reference Librarian— Since August 1999, we have had two vacancies for a 20-hour per week Reference Librarian and a 20-hour per week Service Librarian. The specialized credentials of these positions have prevented us from filling them on a part-time basis. By combining these into one full-time position, the benefits package will make it more marketable. $9,449 • Bookmobile Van with lift—The bookmobile van is a 1982 model and is in need of replacement. The van i services every nursing home and senior citizen complex in the city. It is used to take books to the citizens (i.e., bed-bound nursing home residents). In addition, the van is used daily as a library service-vehicle taking mail,recycling,and deliveries from the City warehouse. $29,500 • Increase in Part-time hours—Funding to meet the increased demand for translation services ($9,532) and graphics production ($2,888). Additional hours are also included for the literacy program to replace a Texas State Library grant not awarded for 2001 ($4,069). $16,489 • Structural study of Library foundation—The Library foundation movement has occurred since 1998 when major cracks appeared on outside walls. These cracks are now appearing on interior walls and more movement has been noted in 1999. This program will contract a structural engineering firm to evaluate the building foundation and recommend a corrective course of action. $8,000 • Lawn Sprinkler System—The library utilized a lawn sprinkler system until the building expansion in 1995. Since that time, in house labor has been used to water the lawn and shrubs, which is labor intensive and inefficient. The system will be installed over the next two years. $6,600 Information Technology Services(ITS) • Internet Based Training — As the need within the organization continues to increase for training, more t� innovative solutions must be sought. A web-based application that provides a flexible and nonproprietary environment to create, manage, deliver, and maintain training and presentations. As the employment market continues to change, we will need to have the ability to train our employees in numerous areas so that we can maintain staffing by filling positions from within. Also offering employees the ability to a develop the skills and careers is becoming an important factor in recruiting and retaining employees. This program would allow us to maintain numerous just-in-time training programs for the employees to use as the need arises. This program could also be used as a communication tool to address City employees. $6,138 38 MAJOR BUDGET ISSUES Fiscal Year 2000-01 • NT Servers-With the City's ever increasing use of various computerized services currently being provided on the NT servers it is necessary to upgrade to a higher end computer system. ITS currently has nine NT servers being utilized for Email,Proxy security,network applications,file storage and printer management. All of these current requirements would be consolidated on three servers. This consolidation will decrease the number of servers required, increase performance and provide a redundancy to minimize downtime in the event of a disaster $61,340 • NT Imaging Server- The City currently has four imaging systems performing digitization of records and files(Police Mugshot,Police records,City Clerk records and Engineering records). All of these images are being stored on separate NT servers due to the size of data and storage space required. Consolidation of storage onto a high-end server will provide redundancy, centralized backup and reduced system administration. $21,896 i • Personal Computers Network - Funds are included for computer hardware and software upgrades throughout the network, ($85,365) and funding for software licenses to stay in compliance with the Federal Piracy Act,($25,000) $110,365 Administrative and Other .1 • Animal Control Adoption Specialist—The proposal would add a part-time position to manage and operate the Animal Control Adoption Program. This individual will maintain the Adoption Program records and include Public and Media Relations, insuring adequate news coverage of Adoptions and Adoption Programs. This individual would supervise volunteer employees and report to the Animal Control Supervisor. $15,418 • Mosquito Control Adulticide Spraying—In response to citizen complaints and requests to spray historically `label restricted' areas of the City, a new product was placed into use as a pilot program this past season. The effectiveness of the product and the spraying activities has been successful in reducing the mosquito nuisance and citizen complaints in those target areas. Mosquitoes are still present but by using the new chemical the mosquito control program is able to provide the same level of service to approximately 30% more of the city. This is an additional cost in both chemical and operational time,as expected. $21,259 • Collective Bargaining — In the referendum held in 2000, voters approved collective bargaining for Fire Fighters. Negotiations for the City's first contract are expected to start in the 2001 fiscal year. Based on information gathered from other cities with collective bargaining,funding is proposed contract a consultant to assist the city with bargaining($20,000)and to add a para-professional in Human Resources after March 2000 to provide relief to the staff involved in the bargaining and contract administration process($18,110). See the Miscellaneous Section for additional information. $38,110 • Plans Review Contract — This funding continues the successful 2000 program that has improved the processing time for permit applications by outsourcing some architectural review of plans. $30,000 • Accountant — The City of Baytown has been successful in applying for and securing grants for various programs. An Accountant position is requested in the Accounting Division for the 2001 budget to be funded 75% from grants and 25% from General Fund. The position will provide oversight of all grants received by the City by reviewing and monitoring the programs for compliance with grant policies and procedures. The grant funds are provided by the Community Development Block Grant - 50%, the Narcotics Task Force-20%and the High Intensity Drug Trafficking Area-5%. $12,255 • Central Collection Office (2505 Market Street)—When the facility was being renovated, an evaluation of the roof was performed and replacement was anticipated. The estimated repairs are $50,000 with General Fund and Water&Sewer Fund sharing the costs. $25,000 39 MAJOR BUDGET ISSUES Fiscal Year 2000-01 • Vehicle—Replacement—This program provides funding for the replacement of vehicles used throughout Public Works. $59,500 - 1985 '/2 ton truck $21,500 r - 1981 3/4 ton truck 23,000 L - 1989 compact truck 15,000 RESERVE LEVELS In order to maintain fiscal stability,governmental entities maintain a General Fund unreserved fund balance to meet `^ unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity L based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance is based on various issues such as bond programs,proximity to the Gulf Coast and advice from the City's financial advisor, etc. The goal for unreserved fund balance is 45 to 60 days operating reserves. Amounts in excess of 60 days have historically been utilized to fund non-recurring expenditures. The proposed budget for 2000-01 again will use fund balances to fund non-recurring expenditures as follows: Capital Purchases $ 535,016 Increased Street Program 150,000 Park Improvements Jenkins/Holloway/Roseland 183,441 Contract Concrete Work 141,800 Capital Drainage 100,000 Traffic Signal Hwy Spur 55 and Hwy 146 50,000 Baytown Nature Center Site Protection 50,000 CDBG Public Service Program 35,540 Chandler Arboretum 35,000 TOTAL $1,630,797 The above drawdown is projected to maintain the General Fund unreserved fund balance at $5,675,131 or 60 days. C GENERAL DEBT SERVICE FUND L The General Debt Service Fund accounts for the payment of principal and interest on general long-term liabilities paid primarily by taxes levied on property within the City. The 2000-01 debt requirement is $7,008,170 and will be paid from existing tax revenues without a tax increase. The existing debt service requirements total $3,660,000 in principal;$3,335,170 in interest and$13,000 for paying agent fees. r L HOTEL/MOTEL FUND GUIDELINES The hotel/motel occupancy tax revenues can be spent to establish or enhance a convention center, administrative r cost for facilitating convention registration, tourism-related advertising and promotions, programs which enhance L the arts and historical restoration or preservation programs. A city must always be able to fit any proposed expenditure into one of the five categories noted and then be able to justify it in terms of the likelihood that it will promote tourism,and conventions,and the hotel industry. At least one percent of the cost of the room received as hotel occupancy taxes must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from spending over 15% of the hotel occupancy tax revenue (or over one percent of the cost of a room, whichever is greater) for development or enhancement of arts program. Expenditures for historical purposes are limited to a maximum of 50% of the hotel tax revenue collected, if the municipality does not allocate any hotel occupancy tax revenues for convention/civic (' center purposes. +h 40 MAJOR BUDGET ISSUES Fiscal Year 2000-01 REVENUES The City of Baytown currently has ten hotels operating in the city limits and the 2000-01 projected fund revenues total $485,000. The hotel/motel occupancy tax revenues are proposed at $445,000, which is $8,438 less than the 1999-00 budget and in line with our current year estimate. One of the ten hotels was being renovated for a majority of the year. A new hotel is projected to open late this year and revenue from the new hotel is estimated at$20,000. EXPENDITURES • 4`h of July—The fourth of July is a source of tourism bringing people from outside the community to the City. The celebration includes a fireworks display($15,000),live entertainment($25,500). • Baytown Outdoor Expo — Baytown Parks and Recreation Department is proposing to have the "1st Annual Baytown Outdoors Expo" in the spring of 2001 at the Wetlands Center ($22,142). This event supports the Wetlands Center mission of environmental education and environmental recreation. It is planned as a "satellite" expo and modeled after the Texas Wildlife Expo, sponsored by and held annually in October at the headquarters of the Texas Parks and Wildlife Department in Austin,and now in its ninth year. Attractions will include: marine animal touch tanks, rock-climbing wall,BB gun shooting,bow & arrow shooting, kid casting, kid fishing, seminars and demonstrations(birding, butterflies, fishing, game warden, fly fishing, birds of prey, hunting dog). • Debt Service—The proposed budget includes a transfer to the debt service fund in the amount of $318,658 for the debt issued in conjunction with the Convention Center. • Promotion and advertising—The proposed budget includes$30,000 in funding for public relations, advertising and promoting tourism in the City. WATER AND SEWER FUND This fund accounts for the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total proposed revenues and expenditures for the 2001 budget are$16,143,338, an increase of$520,764 or 3.3% from the 1999-00 budget, due substantially to the increase costs of water from the Baytown Area Water Authority($96,579),debt requirement($173,079)and personnel services($244,681). REVENUES Water Volume — Sales projections are 10.44 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. Water and Sewer Rates — Current rates for water and sewer are $2.56 and $2.33 per thousand gallons. The rate structure includes the minimum fee of$7.50 for the first 2,000 gallons for both water and sewer,with 12,000-gallon cap on residential sewer. Using 8,000 gallons as an average residential consumption, the monthly water and sewer charge would be$22.86 for water and$21.48 for sewer for a total of$44.34 per month. EXPENDITURES • Vehicle Replacements—The following vehicles used in operations for Water and Sewer: $151,000 - Compact Truck for Meter Reading(Replaces 1991 Truck) $15,000 - 2'/2 ton Utility Truck for Water Operations(Replaces 1984 Utility Truck) 55,000 - 1/4 ton Truck for Water Operations(Replaces 1990 Truck) 26,000 - 2'/2 ton Flat bed Truck for Wastewater Operations(Replaces a 1985 Truck) 55,000 41 MAJOR BUDGET ISSUES Fiscal Year 2000-01 • Water Rehabilitation Program — This budget proposes the continued funding ($225,000) of the water rehabilitation crew consisting of four employees. Since 1991, this program has replaced 72,000 feet of old, high maintenance water lines throughout the city. This program has improved the level of service to our a residents and reduced the frequency of outages and maintenance activity. The funding provides for construction materials,supplies,and funds for contract plumbers to install service lines. • Debt Service Requirements -The current debt service payments are$3,008,328 for fiscal year 2000-01. C WORKING CAPITAL C In order to maintain fiscal stability governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 45 to 60 days operating capital. Working capital is defined as current assets(e.g. cash, investments, accounts receivable)less current liabilities (e.g. accounts payable). Projected working capital is estimated to be 64 days as of September 2001. SANITATION FUND The Sanitation Fund accounts for collection of residential refuse,brush and white goods collections, the yard waste management program and recycling activities. Total proposed expenditures for the 2000-01 budget are $2,819,497, an increase of$247,874 or 9.6%. The substantial changes are represented by increases in contract services for household waste of $151,114 (10.5%) and residential recycling of $36,978 (23.6%) and capital purchases of $47,000. REVENUES The Sanitation Fund's proposed revenues of $2,829,685 are based on a $1.00 (8%) per month increase due to increases in contracted services for residential household service and recycling that went into effect in July 2000. L The contract for household residential service increased$0.87 per household from$7.12 to $7.99, effective July 1, 2000. The increased residential recycling cost increased $0.18 per household from $.79 to $0.97 effective July 1, 2000. Based on the current level of customers our annual cost is expected to increase $188,092 due to these two contract changes. The monthly fee for residents and Senior Citizens is $12.56 and$9.80,respectively(excluding sales taxes). Based on the current rate structure estimated revenues for 2001 are not expected to meet the operating budget. The proposed budget increases the monthly rate by$1.00. The residential rate would increase from$12.56 to$13.56 per month and the over-65 rate would increase from$9.80 to$10.80. Based on our current level of customers(16,500), the rate increase at a 97%collection rate would generate$191,551 in annual revenues. Alternatives identified are as follows: r (1) Reduce residential curbside collection from twice per week to once per week. This reduction in service would reduce expenditures$198,984. C (2) Eliminate the residential recycling/drop-off center operation would reduce expenditures$193,610. Staff recommendation is to implement the rate increase and maintain the current level of service. EXPENDITURES The Sanitation Fund,currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once a month curbside collection of brush and limbs by city forces. (City) r • Provision of a drop-off-recycling center open 3 days per week. (Waste Management) !� • Provision for a junk drop-off center open 3 days per week. (City) G 42 MAJOR BUDGET ISSUES Fiscal Year 2000-01 Additional funding is proposed for the replacement of a 1979 and a 1985 full size truck($47,000)and uniforms for field personnel($3,878). Providing staff with uniforms will allow city personnel to be easily recognized by citizens as well as a benefit to the employee. WORKING CAPITAL The working capital goal is 60 days. At September 30, 2000, the working capital days is estimated to be 60 days and is in line with our goal. With the rate change, working capital is projected at 56 days for September 30,2001. 1 CENTRAL SERVICES GARAGE FUND `f The Garage Fund provides service and repair for all City operations except for Fire and Police. The Garage Fund is supported through charges to user departments. Total proposed expenditures including transfers for the 2001 budget are $1,203,684, an increase of$151,596 (14.4%). Fuel cost alone increased $116,000 (40%) representing the majority of the increase. The significant item of the remaining increase of$35,596(3.3%) is represented by the replacement of a 1985 service truck($22,000). The fee structure is being modified to provide a tier structure for the different types of vehicles. The change is expected to allocate labor charges on a more equitable basis throughout the system. • Light vehicle rate(Motor vehicles up to and including one ton load capacity) $50/Hr. • Medium vehicle and equipment rate(Motor vehicles exceeding one ton capacity) $65/Hr. J • Heavy and construction Equipment rate $80/Hr. 7 Fundamentally, municipalities need to maintain a Garage function; however, issues regarding quality and level of service have to be addressed in order to determine what the cost level should be for each specific entity. Each year since 1997, the prior year working capital deficit has been reduced. The proposed budget continues reducing the deficit to a projected $6,817. Staff will evaluate the impact of the rate change and will consider other changes, if necessary, to address the working capital deficit. The Garage Fund is estimated to have a working capital deficit of ($62,813)as of September 30,2000 and includes inventory on-hand of$91,113. WAREHOUSE OPERATION The Warehouse provides common items used on a daily basis throughout the city. The warehouse maintains and accounts for supplies used in the field for Public Services and Parks &Recreation, office supplies used by most all city departments and preventive and maintenance parts used on the city fleet. The Warehouse is supported through - operating transfers from the Garage and General Fund. Total proposed expenditures for the 2001 budget are $168,633, a decrease of$12,729 (7.0%). The major change was final payment for capital in the 2000 fiscal year. The working capital is estimated at$64,193 as of September 30,2001,and includes inventory on hand of$115,264. 43 CITY OF BAYTOWN 2000-01 BUDGET SCHEDULE OF FUNDED SUPPLEMENTAL REQUESTS Dept. Department Request Proposed General Fund Fiscal Operations Accountant (25%Gen. Fund/75%Grant) $ 12,255 j Central Collections Center Roof Replacement(50%) 25,000 1 Central Collections Center Security System 4,200 Legal Contract Municipal Court Prosecutor 37,440 L� ITS NT Servers 61,340 ' NT Imaging Server 21,896 Citywide Computer&Printer Replacements 67,410 L Web Services 15,000 [ Human Resources Recognition Program 2,400 Collective Bargaining Consultant 20,000 Human Resources Coordinator 18,110 Affirmative Action Software 4,200 Internet Based Training 6,138 City Clerk Records Management/Public Information Officer 22,157 (2) Municipal Court Clerk II Positions 40,583 Alternate Judge 10,195 Overhead CDBG Public Service Program 35,540 Executive Leadership Training 8,000 Police Mechanic's Helper 7,335 Animal Control Specialist 15,418 Fire Fire Equipment Technician(See EMS 2040) 39,000 Thermal Imaging Camera 18,000 EMS Knox Box 4,000 Mobile Computer 5,000 Maintenance on Motor Vehicles(See Fire 2020) (39,000) Public Works Uniforms 11,986 Tree Limb Trimming 10,000 Street Program 150,000 Voice Mails for(9)Telephones 1,860 (2)Cellular Phones for Construction Inspectors 1,500 Office Equipment 4,690 Public Health Secretary I(Upgrade Part-time to Full-time) 14,046 Additional adulticiding spraying program 21,259 Parks&Recreation Extended Service Beautification Crew Program 93,315 Parks Planner(9mths) 31,599 Secretary II(Upgrade Part-time to Full-time) 8,635 Park Roads Improvements(pmt. 1 of 2) 53,103 Ball Field Lights for Jenkins Park(pint. 1 of 5) 50,391 Jenkins/Hollaway Park Improvements(pint. 1 of 2) 49,089 Roseland Park Improvements 37,650 44 CITY OF BAYTOWN 2000-01 BUDGET SCHEDULE OF FUNDED SUPPLEMENTAL REQUESTS Dept. Department Request Proposed Parks&Recreation(cont'd) Baytown Nature Center Site Protection Plan $ 50,000 Chandler Arboretum Master Plan/Phase I Improvements 35,000 Heavy Duty Mower/Tractor 23,065 Replacement of Mechanical Disconnects for Softball Field Lighting 5,000 T-ball Fields-West&Central Little League 30,000 Library Reference Librarian(Upgrade Part-time to Full-time) 9,449 Increase in Part-time Hours for Literary Graphics&Translation 16,489 Furniture 2,300 Structural Study of Library Building Foundation 8,000 Inventory Scanner 3,100 Replacement of Bookmobile Van 29,500 - Transfer Streets Program 350,000 Total General Fund $ 1,562,643 -J Water&Sewer Fund Central Collections Center Roof Replacement(50%) $ 25,000 Total Water&Sewer Fund $ 25,000 - Sanitation Fund Uniforms $ 3,878 Total Sanitation Fund $ 3,878 Hotel/Motel Fund Baytown Outdoors Expo $ 22,142 Advertising 5,000 Total Hotel/Motel Fund $ 27,142 J 45 CITY OF BAYTOWN 2000-01 BUDGET FUNDED CAPITAL OUTLAY L Proposed I Dept. Description Base New I General Fund Fiscal Operations Furniture&Fixtures $ 2,000 $ - Furniture&Fixtures - 1,375 Tax Application(pmt. 1 of 3) 17,647 - Security System at Central Collection Center - 3,000 Central Collections Center Roof Replacement(50%) - 25,000 ITS Software Licensing 25,000 - NT Servers - 53,540 NT Imaging Server - 19,040 Departmental Computer Requests - 12,785 Human Resources Computer - 1,400 City Clerk Computer&Desk - 2,500 General Overhead Signage 20,000 - Park Sign Program 7,500 - Building Signage-Library 3,000 - Streets Sidewalks&Curbs 20,000 - (3)Warning Sirens(pmt. 1 of 3) 24,305 - Police Video Cameras(5 @$5,000) 25,000 - Engine Analyzer 3,000 - OTC Monitor 2,500 - Computer&Monitor - 1,400 Fire Fit Tester 7,500 - Purchase of additional 800 MHz Trunked Mobile Radios 6,000 - Traffic Signal Preemption-6 intersections 40,000 - Compact Utility Vehicle (Replace 1994) 28,200 - Replace of(15)Self Contained Breathing Apparatus(SCBA) 18,500 - Replace of(5)Automated External Defibrillators(AEDs) 15,000 - Fire Hoses Equipment 7,600 - Thermal Imaging Camera - 18,000 Replace Generator on Engine Two 8,500 - Rebuild Fire Pump on Reserve Four 10,000 - {� Overhaul Engines in Reserve Two&Reserve Four 20,000 - L Replace Generator&Light Tower on Battalion One 20,000 - Fire Truck(pmt.3 of 7) 45,150 - (' Tow Vehicle(pmt.2 of 7) 2,873 EMS Replace EMS Ambulance Stretchers(2 @$3,000) 6,000 - Knox Box Mobile Key Vaults(5 @$800) - 4,000 Mobile Computer,w/Vehicle Mount&Printer - 5,000 Ambulance(pmt. 1 of 3) 10,588 - Public Works 1/2 Ton Pick-Up Truck 21,500 Contract Street,Sidewalk and Curb Work 141,800 - Street Program - 150,000 Street Sweeper(pmt.2 of 7) 24,674 - 46 CITY OF BAYTOWN 2000-01 BUDGET FUNDED CAPITAL OUTLAY Proposed Dept. Description Base New Public Works(cont'd) Storm Drains-In-house&Contract Capital Proj. $ 100,000 $ - 18"Walk Behind Concrete Saw 9,000 - 3/4 Ton Truck-(Replace 1981 3/4 Ton Truck) 23,000 - Signal System(Spur 55&Hwy 146) 50,000 - Furniture&Fixtures 1,695 300 Furniture&Fixtures - 4,690 Compact 1/2 Ton Pick-up Truck(Replace of 1989 Truck) 15,000 - Parks&Recreation HVAC,Roof Repairs&Stage Floor Replace 42,000 - Electromagnetic Switches - 5,000 T-ball Fields-West&Central Little Leagues - 30,000 Park Service Center Improvements 44,000 - Continue the Median Noses Paver Project 10,000 - Roseland Park Improvements - 37,650 Baytown Nature Center Railing - 50,000 Sports Complex Improvements 30,000 - Chandler Arboretum - 20,000 Replace Internal Phone System&Service 4,318 - _ 2- 13 HP,36",Heavy Duty Commercial Mower w/2-Wheel Pull 7,000 - Heavy Duty Water Trailer 3,500 - -' Outfront Mower w/5 ft.Deck(Replace 1990 Mower) 13,500 - Replace(1)Outfront Park Mowers 11,000 - Replace 8'Heavy Duty Flail Mower 4,000 - -' Landscape Trailer - 5,450 Compact Utility Loader - 23,065 1/2 Ton Pick-Up(Replace 1990) 22,000 - 1/2 Ton Pick-up(New) - 22,000 50 HP HD Tractor(Replace of'85 John Deere Tractor) 20,000 - Slope Mower&HD 75 HP Tractor(Replace 1982) 50,000 - 570 XLT Case Loader(Replace of'86 580 E Loader) 42,000 - Replace Playground Equipment 26,500 - Park Road Improvements at Jenkins/Hollaway//Roseland(pmt. 1 of 2) - 53,103 Jenkins/Hollaway Park Improvements(pmt. 1 of 2) - 49,089 Ball Field Lights for Jenkins Park(pmt. 1 of 5) - 50,391 Library Refrigerator(Replace 17 year old model) 800 - Lawn Sprinkler System 6,600 - Desk,Credenza&Hutch Combination Workstation - 2,300 Two High Speed Printers 2,000 - Inventory Scanner - 3,100 Bookmobile Van w/Lift - 29,500 Books for Adults,Juveniles,Literacy&Bookmobile Patrons 73,946 - Audio-Visual Materials 12,690 - Total General Fund $ 1,208,386 $ 682,678 47 CITY OF BAYTOWN a 2000-01 BUDGET FUNDED CAPITAL OUTLAY Proposed Dept. Description Base New Water&Sewer Fund Overhead Reroof Central Collections Center $ - $ 25,000 Utility Billing Compact Pick-up Truck(Replaces 1991 Truck) 15,000 - Water Operations 4-3"Pumps 6,600 - r 2 1/2 Ton Utility Truck(Replace Unit 1984 Truck) 55,000 - 3/4 Ton Pick-up Truck(Replace 1990 Truck) 26,000 2 1/2 Ton Utility Truck (pmt.3 of 3) 12,493 - Flatbed Truck(pmt.3 of 3) 17,009 - Backhoe(pmt.3 of 3) 13,312 8 yd.Dump Truck(pmt.2 of 5) 12,025 Wastewater Operations 2 1/2 Ton Flat Bed Truck(Replace 1985 Flatbed Truck) 55,000 Vactor Truck(pmt.2 of 7) 43,934 Utility Construction PVC Pipe&Fittings 15,000 Material for Sewer Taps 10,000 Meters&Connections 28,000 - Water Rehabilitation Program 225,000 - n Backhoe(pmt.3 of 3) 13,312 - U 2 1/2 Ton Flatbed Truck(pmt.2 of 4) 18,627 - Total Water and Sewer Fund $ 566,312 $ 25,000 Sanitation Fund Solid Waste (2) 1/2 Ton Full-Size Truck(2 @$23.,500)(Replaces 1979&1985 Trucks) $ 47,000 $ - Chipper(pmt.3 of 4) 71,654 - Total Sanitation Fund $ 118,654 $ - Garage Fund 3/4 Ton Service Truck(Replace 1985) $ 22,000 $ - Total Garage Fund $ 22,000 $ - Warehouse Operations Warehouse Equipment(pmt.3 of 3) $ 6,621 $ - Total Warehouse Operations Fund $ 6,621 $ - C C C 48 • C MISCELLANEOUS INFORMATION • Compensation Plan • Street Program • Neighborhood Protection Program (NPD) • Community Appearance Program • Collective Bargaining • Parks Planner • Unfunded Supplemental Requests ■ Fire Department Staffing ■ First Responder Program ■ Contract Street Sweeper Program • Unfunded Capital Requests 49 r c c BAYTO"N C MEi1�1/Ld'1/' To: Monte Mercer, City Manager From: Alison Froehlich-Smith,Director of Human Resources Subject: Compensation Plan Review Date: July 25, 2000 The success of any Compensation Plan requires constant maintenance and market adjustments to stay competitive. The City of Baytown uses the data compiled in the Texas Municipal League Salary Survey to compare the current salary structure with the external market. The City has traditionally utilized statewide cities with populations from 50,000 to 100,000. In recent years; however, local area cities have flourished and have become more competitive in our market. As a result, attracting and retaining employees has been a problem. It is recommended the local market be included in our salary comparison. The local area market consists of cities in Harris and Galveston County with populations over 20,000. The benefit to using this market is enhanced competitiveness in the local area, enabling the City to attract and retain qualified employees and the compensation plan would be driven by the local economy. Civil Service Plan-Police Department _J 1. In 1999, a two-year transition plan began in the Police Department to become competitive with the market. Key representatives in the Police department and City Management determined the -' market by consensus. The recommendation for the 2000-01 fiscal year is to continue the plan started last year. Market again was determined by surveying the same cities as last year. On average the survey indicates that Patrol Officers are 6.1% below market, Sergeants are 4.6% below market, Lieutenants are 6.1% below market and Captains are 6.0% below market. It is recommended that the monthly base pay be increased for Patrol Officers $200, Sergeants 4.8%, Lieutenants 6.5% and Captains 6.3%. The recommended increase will bring all the positions 7 to 100% of the market average. The dollar amount associated with this for all funds is $302,439, including fringe benefits. 2. In the 2001-02 fiscal year,the market would be reviewed and the plan adjusted depending upon financial resources available. Civil Service Plan-Fire Department 1. A survey of Texas cities was performed to determine the City's relationship to market for Fire civil service positions. Twenty-nine cities were surveyed in all. Among those were local area cities and cities statewide with a population of 50,000 to 100,000. On average the survey indicates that Fire Fighters are 1.2%below market, Battalion Chiefs are 2% below market and Assistant Fire Chiefs are 4.1% below market. The Fire Equipment Operators are 4.3% above market and the Fire Lieutenants are 2.8% above market. Consistent with the 2000 fiscal year, it is recommended to increase base pay for all classifications by 2%. After implementing this increase, all classifications will be at or above market, except the Assistant Fire Chief, which will be 2.2% below market. The dollar amount associated with this is $48,135, including fringe benefits. - 2. In the 2001-02 fiscal year, compensation will be determined by Collective Bargaining negotiations. 51 Compensation Plan Review Page 2 July 25,2000 Non-Civil Service Plan The City's current philosophy of market-based compensation plan dictates that salary range midpoints should be equal to market and an experienced individual in a position should be at market. The City's current salary ranges are 7.5% below market. It is recommended that the current plan be modified to make our salary structure competitive in the market place. 1. The first step to become competitive with the local market is to adjust the current salary structure by three grades. Employees would receive a market adjustment based on performance and relative ranking in grade. The dollar amount associated with this adjustment effective January 1, 2001 for all funds is $323,851,including fringe benefits. 2. Performance evaluations would be conducted in October 2000 and any associated increase, if warranted, would be given in January 2001. Employees evaluated at "Meets Expectations" or r above will receive a 3% to 6% increase, depending on their performance rating and their l market position. The dollar amount to fund the merit plan for all funds is $367,015 and assumes a 3.5%average. 3. In the 2001-02 fiscal year, the market would be reviewed and the plan adjusted depending upon financial resources available. C C C C C C C C C C 52 City of Baytown Police Officer ($200 on Base) %of %of %Change Monthly Rate Survey Data* Current to Proposed* Proposed to Proposed to Years in Rank 4/l/00 Monthly Rate Survey Rate Monthly Rate Survey Rate Current Rate _. Probationary 2,325 2,598 89.5% 2,525 97.2% 8.6% Year 1 2,475 2,723 90.9% 2,675 98.2% 8.1% Year 2 2,600 2,856 91.1% 2,800 98.1% 7.7% Year 3 2,725 3,001 90.8% 2,925 97.5% 7.3% Year 4 2,850 3,053 93.4% 3,050 99.9% 7.0% Year 5 2,975 3,176 93.7% 3,175 100.0% 6.7% Year 6 3,075 3,231 95.2% 3,275 101.4% 6.5% Year 7 3,175 3,291 96.5% 3,375 102.6% 6.3% Year 8 3,275 3,431 95.5% 3,475 101.3% 6.1% Year 9 3,325 3,403 97.7% 3,525 103.6% 6.0% Year 10 3,350 3,497 95.8% 3,550 101.5% 6.0% Year 11 3,375 3,519 95.9% 3,575 101.6% 5.9% Year 12 3,400 3,584 94.9% 3,600 100.4% 5.9% Year 13 3,425 3,605 95.0% 3,625 100.6% 5.8% Year 14 3,429 3,675 93.3% 3,629 98.8% 5.8% Year 15 3,433 3,692 93.0% 3,633 98.4% 5.8% Average 93.9% 100.1% 6.6% * Includes Longevity @$4 per month for each year in rank. Current Proposed Base Longevity Total Year Base Longevity Total 2,325 0 2,325 Probationary 2,525 0 2,525 2,325 150 2,475 1 2,525 150 2,675 2,325 275 2,600 2 2,525 275 2,800 2,325 400 2,725 3 2,525 400 2,925 2,325 525 2,850 4 2,525 525 3,050 2,325 650 2,975 5 2,525 650 3,175 2,325 750 3,075 6 2,525 750 3,275 2,325 850 3,175 7 2,525 850 3,375 2,325 950 3,275 8 2,525 950 3,475 2,325 1,000 3,325 9 2,525 1,000 3,525 2,325 1,025 3,350 10 2,525 1,025 3,550 2,325 1,050 3,375 11 2,525 1,050 3,575 2,325 1,075 3,400 12 2,525 1,075 3,600 2,325 1,100 3,425 13 2,525 1,100 3,625 2,325 1,104 3,429 14 2,525 1,104 3,629 2,325 1,108 3,433 15 2,525 1,108 3,633 City of Baytown Police Sergeant(4.8% on Base) %of %of %Change Current* Survey* Current to Proposed* Proposed to Proposed to Years in Rank Monthly Rate Monthly Rate Survey Rate Monthly Rate Survey Rate Current Rate Year 1 3,796 3,745 101.4% 3,978 106.2% 4.8% Year 2 3,796 3,787 100.2% 3,978 105.0% 4.8% Year 3 3,796 3,830 99.1% 3,978 103.9% 4.8% Year 4 3,796 3,906 97.2% 3,978 101.8% 4.8% Year 5 3,850 3,959 97.2% 4,035 101.9% 4.8% Year 6 3,850 3,996 96.3% 4,035 101.0% 4.8% Year 7 3,850 4,028 95.6% 4,035 100.2% 4.8% Year 8 3,850 4,143 92.9% 4,035 97.4% 4.8% Year 9 3,850 4,109 93.7% 4,035 98.2% 4.8% a Year 10 3,850 4,148 92.8% 4,035 97.3% 4.8% Year 11 3,850 4,148 92.8% 4,035 97.3% 4.8% Year 12 3,850 4,148 92.8% 4,035 97.3% 4.8% Year 13 3,850 4,148 92.8% 4,035 97.3% 4.8% Year 14 3,850 4,148 92.8% 4,035 97.3% 4.8% Year 15 3,850 4,148 92.8% 4,035 97.3% 4.8% Average 95.4% 100.0% 4.8% * Excludes Longevity r Current Proposed Base Longevity Total Year Base Longevity Total 3,796 3,796 1 3,978 3,978 3,796 3,796 2 3,978 3,978 3,796 3,796 3 3,978 3,978 3,796 3,796 4 3,978 3,978 3,850 3,850 5 4,035 4,035 3,850 3,850 6 4,035 4,035 3,850 3,850 7 4,035 4,035 3,850 3,850 8 4,035 4,035 3,850 3,850 9 4,035 4,035 3,850 3,850 10 4,035 4,035 3,850 3,850 11 4,035 4,035 3,850 3,850 12 4,035 4,035 3,850 3,850 13 4,035 4,035 3,850 3,850 14 4,035 4,035 3,850 3,850 15 4,035 4,035 1� 54 r l� City of Baytown Police Lieutenant(6.5% on Base) %of %of %Change Current* Survey* Current to Proposed* Proposed to Proposed to Years in Rank Monthly Rate Monthly Rate Survey Rate Monthly Rate Survey Rate Current Rate Year 1 4,186 4,286 97.7% 4,458 104.0% 6.5% Year 2 4,186 4,328 96.7% 4,458 103.0% 6.5% Year 3 4,186 4,372 95.7% 4,458 102.0% 6.5% Year 4,186 4,422 94.7% 4,458 100.8% 6.5% Year 5 4,250 4,470 95.1% 4,526 101.3% 6.5% Year 6 4,250 4,483 94.8% 4,526 101.0% 6.5% Year 7 4,250 4,496 94.5% 4,526 100.7% 6.5% Year 8 4,250 4,620 92.0% 4,526 98.0% 6.5% Year 9 4,250 4,632 91.8% 4,526 97.7% 6.5% Year 10 4,250 4,592 92.6% 4,526 98.6% 6.5% Year 11 4,250 4,592 92.6% 4,526 98.6% 6.5% Year 12 4,250 4,592 92.6% 4,526 98.6% 6.5% Year 13 4,250 4,592 92.6% 4,526 98.6% 6.5% Year 14 4,250 4,592 92.6% 4,526 98.6% 6.5% Year 15 4,250 4,592 92.6% 4,526 98.6% 6.5% Average 93.9% 100.0% 6.5% * Excludes Longevity Current Proposed Base Longevity Total Year Base Longevity Total 4,186 4,186 1 4,458 4,458 4,186 4,186 2 4,458 4,458 4,186 4,186 3 4,458 4,458 4,186 4,186 4 4,458 4,458 4,250 41250 5 4,526 4,526 4,250 4,250 6 4,526 4,526 4,250 4,250 7 4,526 4,526 4,250 4,250 8 4,526 4,526 4,250 4,250 9 4,526 1 4,526 4,250 4,250 10 4,526 4,526 4,250 4,250 11 4,526 4,526 4,250 4,250 12 4,526 4,526 4,250 4,250 13 4,526 4,526 4,250 41250 14 4,526 4,526 4,250 4,250 15 4,526 4,526 City of Baytown Captain(6.3%on Base) %of %of %Change Current* Survey* Current to Proposed* Proposed to Proposed to Years in Rank Monthly Rate Monthly Rate Survey Rate Monthly Rate Survey Rate Current Rate Year 1 4,613 4,851 95.1% 4,905 101.1% 6.3% Year 2 4,613 4,886 94.4% 4,905 100.4% 6.3% Year 3 4,613 4,923 93.7% 4,905 99.6% 6.3% Year 4 4,613 4,970 92.8% 4,905 98.7% 6.3% Year 5 4,820 5,001 96.4% 5,125 102.5% 6.3% Year 6 4,820 5,019 96.0% 5,125 102.1% 6.3% r Year 7 4,820 5,036 95.7% 5,125 101.8% 6.3% L Year 8 4,820 5,092 94.7% 5,125 100.6% 6.3% Year 9 4,820 5,109 94.3% 5,125 100.3% 6.3% Year 10 4,820 5,192 92.8% 5,125 98.7% 6.3% Year 11 4,820 5,192 92.8% 5,125 98.7% 6.3% Year 12 4,820 5,192 92.8% 5,125 98.7% 6.3% Year 13 4,820 5,192 92.8% 5,125 98.7% 6.3% Year 14 4,820 5,192 92.8% 5,125 98.7% 6.3% Year 15 4,820 5,192 92.8% 5,125 98.7% 6.3% Average 94.0% 100.0% 6.3% *Excludes Longevity Current Proposed Base Longevity Total Year Base Longevity Total 4,613 4,613 1 4,905 4,905 , 4,613 4,613 2 4,905 4,905 4,613 4,613 3 4,905 4,905 4,613 4,613 4 4,905 4,905 4,820 4,820 5 5,125 5,125 4,820 4,820 6 5,125 51125 4,820 4,820 7 5,125 5,125 4,820 4,820 8 5,125 5,125 4,820 4,820 9 5,125 5,125 4,820 4,820 10 5,125 51125 4,820 �4,820 11 5,125 5,125 4,820 4,820 12 5,125 5,125 4,820 4,820 13 5,125 5,125 4,820 4,820 14 5,125 5,125 4,820 4,820 15 5,125 5,125 56 City of Baytown Fire Fighter(2%Base) %of %of %Change Monthly Rate Survey* Current to Proposed* Proposed to Proposed to Years in Rank 4/1/00 Monthly Rate Survey Rate Monthly Rate Survey Rate Current Rate Probationary 2,195 2,328 94.3% 2,239 96.2% 2.0% Year 1 2,345 2,597 90.3% 2,389 92.0% 1.9% Year 2 2,445 2,692 90.8% 2,489 92.5% 1.8% Year 3 2,545 2,768 91.9% 2,589 93.5% 1.7% Year 4 2,645 2,838 93.2% 2,689 94.8% 1.7% Year 5 2,745 2,909 94.4% 2,789 95.9% 1.6% Year 6 2,845 2,935 96.9% 2,889 98.4% 1.5% Year 7 2,945 2,980 98.8% 2,989 100.3% 1.5% Year 8 3,045 3,033 100.4% 3,089 101.9% 1.4% Year 9 3,095 3,048 101.5% 3,139 103.0% 1.4% Year 10 3,145 3,081 102.1% 3,189 103.5% 1.4% Year 11 3,195 3,097 103.2% 3,239 104.6% 1.4% Year 12 3,245 3,107 104.4% 3,289 105.8% 1.4% Year 13 3,295 3,106 106.1% 3,339 107.5% 1.3% .M1 Year 14 3,299 3,119 105.8% 3,343 107.2% 1.3% Year 15 3,303 3,114 106.1% 3,347 107.5% 1.3% Average 98.8% 100.3% 1.5% * Includes Longevity @$4 per month for each year in rank. Current Proposed Increase 2% Base Base Longevity Total Year Base Longevity Total 2,195 0 2,195 0 2,239 0 2,239 2,195 150 2,345 1 2,239 150 2,389 2,195 250 2,445 2 2,239 250 2,489 2,195 350 2,545 3 2,239 350 2,589 2,195 450 2,645 4 2,239 450 2,689 2,195 550 2,745 5 2,239 550 2,789 2,195 650 2,845 6 2,239 650 2,889 2,195 750 2,945 7 2,239 750 2,989 2,195 850 3,045 8 2,239 850 3,089 2,195 900 3,095 9 2,239 900 3,139 2,195 950 3,145 10 2,239 950 3,189 2,195 1,000 3,195 11 2,239 1,000 3,239 2,195 1,050 3,245 12 2,239 1,050 3,289 2,195 1,100 3,295 13 2,239 1,100 3,339 2,195 1,104 3,299 14 2,239 1,104 3,343 2,195 1,108 3,303 15 2,239 1,108 3,347 57 u City of Baytown O Fire Equipment Operator(2%on Base) %of %of %Change Current* Survey* Current to Proposed* Proposed to Proposed to Years in Rank Monthly Rate Monthly Rate Survey Rate Monthly Rate Survey Rate Current Rate Year 1 3,443 3,164 108.8% 3,512 111.0% 2.0% Year 2 3,443 3,257 105.7% 3,512 107.8% 2.0% Year 3 3,443 3,237 106.4% 3,512 108.5% 2.0% Year 4 3,443 3,281 104.9% 3,512 107.0% 2.0% Year 5 3,443 3,317 103.8% 3,512 105.9% 2.0% Year 6 3,443 3,305 104.2% 3,512 106.3% 2.0% Year 7 3,443 3,291 104.6% 3,512 106.7% 2.0% Year 8 3,443 3,346 102.9% 3,512 105.0% 2.0% Year 9 3,443 3,325 103.5% 3,512 105.6% 2.0% Year 10 3,443 3,311 104.0% 3,512 106.1% 2.0% Year 11 3,443 3,321 103.7% 3,512 105.7% 2.0% Year 12 3,443 3,336 103.2% 3,512 105.3% 2.0% n Year 13 3,443 3,320 103.7% 3,512 105.8% 2.0% fkll Year 14 3,443 3,351 102.7% 3,512 104.8% 2.0% Year 15 3,443 3,351 102.7% 3,512 104.8% 2.0% Average 104.3% 106.4% 2.0% f *Excludes Longevity [r Current Proposed Base Longevity Total Year Base Longevity Total 3,443 3,443 1 3,512 3,512 3,443 3,443 2 3,512 3,512 3,443 3,443 3 3,512 3,512 3,443 3,443 4 3,512 3,512 3,443 3,443 5 3,512 3,512 3,443 3,443 6 3,512 3,512 3,443 3,443 7 3,512 3,512 3,443 3,443 8 3,512 3,512 3,443 3,443 9 3,512 3,512 3,443 3,443 10 3,512 3,512 3,443 3,443 11 3,512 3,512 3,443 3,443 12 3,512 3,512 3,443 1 3,443 13 3,512 3,512 3,443 3,443 14 3,512 3,512 3,443 3,443 15 3,512 3,512 59 City of Baytown Fire Lieutenant(2% on Base) %of %of %Change Current* Survey* Current to Proposed* Proposed to Proposed to Years in Rank Monthly Rate Monthly Rate Survey Rate Monthly Rate Survey Rate Current Rate Year 1 3,616 3,595 100.6% 3,688 102.6% 2.0% Year 2 3,796 3,652 103.9% 3,872 106.0% 2.0% Year 3 3,796 3,635 104.4% 3,872 106.5% 2.0% Year 4 3,796 3,651 104.0% 3,872 106.1% 2.0% Year 5 3,796 3,700 102.6% 3,872 104.6% 2.0% �! Year 6 3,796 3,712 102.3% 3,872 104.3% 2.0% Year 7 3,796 3,718 102.1% 3,872 104.1% 2.0% Year 8 3,796 3,700 102.6% 3,872 104.6% 2.0% Year 9 3,796 3,682 103.1% 3,872 105.2% 2.0% Year 10 3,796 3,696 102.7% 3,872 104.8% 2.0% Year 11 3,796 3,517 107.9% 3,872 110.1% 2.0% Year 12 3,796 3,766 100.8% 3,872 102.8% 2.0% Year 13 3,796 3,687 103.0% 3,872 105.0% 2.0% `d Year 14 3,796 3,782 100.4% 3,872 102.4% 2.0% Year 15 3,796 3,759 101.0% 3,872 103.0% 2.0% Average 102.8% 104.8% 2.0% * Excludes Longevity Current Proposed Base Longevity Total Year Base Longevity Total 3,616 3,616 1 3,688 3,688 3,796 3,796 2 3,872 3,872 3,796 3,796 3 3,872 3,872 3,796 3,796 4 3,872 3,872 3,796 35796 5 3,872 3,872 3,796 35796 6 3,872 3,872 3,796 3,796 7 3,872 3,872 3,796 3,796 8 3,872 3,872 3,796 3,796 9 3,872 3,872 3,796 3,796 10 3,872 3,872 3,796 3,796 11 3,872 35872 3,796 3,796 12 3,872 3,872 3,796 3,796 13 3,872 3,872 3,796 3,796 14 3,872 3,872 3,796 3,796 15 3,872 3,872 ;9 City of Baytown Battalion Chief(2%on Base) %of %of %Change Current* Survey* Current to Proposed* Proposed to Proposed to Years in Rank Monthly Rate Monthly Rate Survey Rate Monthly Rate Survey Rate Current Rate Year 1 3,987 4,168 95.7% 4,067 97.6% 2.0% Year 2 4,186 4,208 99.5% 4,270 101.5% 2.0% Year 3 4,186 4,251 98.5% 4,270 100.4% 2.0% Year 4,186 4,288 97.6% 4,270 99.6% 2.0% Year 5 4,186 4,234 98.9% 4,270 100.8% 2.0% Year 6 4,186 4,253 98.4% 4,270 100.4% 2.0% Year 7 4,186 4,210 99.4% 4,270 101.4% 2.0% Year 8 4,186 4,265 98.1% 4,270 100.1% 2.0% Year 9 4,186 4,270 98.0% 4,270 100.0% 2.0% Year 10 4,186 4,275 97.9% 4,270 99.9% 2.0% Year 11 4,186 4,288 97.6% 4,270 99.6% 2.0% Year 12 4,186 4,288 97.6% 4,270 99.6% 2.0% Year 13 4,186 4,288 97.6% 4,270 99.6% 2.0% Year 14 4,186 4,288 97.6% 4,270 99.6% 2.0% Year 15 4,186 4,262 98.2% 4,270 100.2% 2.0% Average 98.0% 100.0% 2.0% * Excludes Longevity Current Proposed Base Total Year Base Total 3,987 3,987 1 4,067 4,067 4,186 4,186 2 4,270 4,270 4,186 4,186 3 4,270 4,270 4,186 4,186 4 4,270 4,270 4,186 4,186 5 4,270 1 4,270 4,186 4,186 6 4,270 4,270 4,186 4,186 7 4,270 4,270 4,186 4,186 8 4,270 4,270 4,186 4,186 9 4,270 4,270 4,186 4,186 10 4,270 4,270 4,186 4,186 11 4,270 4,270 4,186 4,186 12 4,270 4,270 4,186 4,186 13 4,270 4,270 4,186 4,186 14 4,270 1 4,270 4,186 4,186 15 4,270 4,270 60 City of Baytown Asst.Fire Chief(2%on Base) %of %of %Change Current* Survey* Current to Proposed* Proposed to Proposed to Years in Rank Monthly Rate Monthly Rate Survey Rate Monthly Rate Survey Rate Current Rate Year 1 4,800 5,093 94.2% 4,896 96.1% 2.0% Year 2 4,950 5,032 98.4% 5,049 100.3% 2.0% Year 3 4,950 5,083 97.4% 5,049 99.3% 2.0% Year 4 4,950 5,127 96.5% 5,049 98.5% 2.0% Year 5 4,950 5,139 96.3% 5,049 98.2% 2.0% Year 6 4,950 5,160 95.9% 5,049 97.8% 2.0% Year 7 4,950 5,160 95.9% 5,049 97.8% 2.0% Year 8 4,950 5,171 95.7% 5,049 97.6% 2.0% Year 9 4,950 5,171 95.7% 5,049 97.6% 2.0% Year 10 4,950 5,179 95.6% 5,049 97.5% 2.0% Year 11 4,950 5,198 95.2% 5,049 97.1% 2.0% Year 12 4,950 5,198 95.2% 5,049 97.1% 2.0% Year 13 4,950 5,198 95.2% 5,049 97.1% 2.0% a Year 14 4,950 5,198 95.2% 5,049 97.1% 2.0% Year 15 4,950 5,198 95.2% 5,049 97.1% 2.0% Average 95.9% 97.8% 2.0% *Excludes Longevity Current Proposed Base Total Year Base Total 4,800 4,800 1 4,896 4,896 4,950 4,950 2 5,049 5,049 4,950 4,950 3 5,049 5,049 4,950 4,950 4 5,049 5,049 4,950 4,950 5 5,049 5,049 4,950 4,950 6 5,049 5,049 4,950 4,950 7 5,049 5,049 4,950 4,950 8 5,049 5,049 4,950 4,950 9 5,049 5,049 4,950 4,950 10 5,049 5,049 4,950 4,950 11 5,049 5,049 4,950 4,950 12 5,049 5,049 4,950 4,950 13 5,049 5,049 4,950 4,950 14 5,049 5,049 4,950 4,950 15 5,049 5,049 [�1 Budget Process FY 2000-01 TO: Monte Mercer, City Manager f FROM: Howard Wellspring, City Engineer DATE: July 20, 2000 SUBJECT: Municipal Street Program List f The following table lists the next 31 streets outstanding on our Municipal Street program: , Estimated Cumulative ID Street Type From To Cost Total 1 Chandler Concrete Ammons Bridges $107,214 $ 107,214 2 Mayhaw Asphalt Lakewood Bumett 107,248 214,462 3 Northwood Concrete Woodway Garth 178,584 393,046 r 4 Gaillard South Asphalt Dead End W.Republic 21,534 414,580 { 5 Oakmont Concrete Fleetwood Rosewood 37,420 452,000 6 Woodcrest Concrete Dead End Scenic 51,653 503,653 7 Lindberg Asphalt Mayo Barrymore 108,525 612,178 8 Lindberg Asphalt Barrymore Lincoln 165,591 777,769 9 W.Texas Concrete Decker Pruett 583,208 1,360,977 10 Gertie Asphalt Denby Harding 68,570 1,429,547 11 Deanne Concrete Wright N. Shepherd 39,578 1,469,125 12 Hunnicutt East Asphalt SH 146 N.Tenth 69,823 1,538,948 13 Briarwood Concrete Sunset Alexander Dr. 400,204 1,939,152 14 E. Schreck Concrete Bayway Dead End 156,427 2,095,579 15 Queens Court Asphalt Brownwood Dead End 54,129 2,149,708 16 Southwood Concrete Merrilane End of cds 68,707 2,218,415 17 Scenic Concrete Woodcrest Woodcrest 126,965 2,345,380 18 Dale Concrete Woodlawn Sheridan 213,784 2,559,164 19 Parkway Concrete E.Briarwood W.Briarwood 65,347 2,624,511 20 N. Circle Concrete S.Circle Briarwood+530' 117,380 2,741,891 21 Felton Asphalt W. Sterling W.Murrill 98,132 2,840,023 22 Ferguson Asphalt N.Main Dead End 37,282 2,877,305 23 Grantham Concrete N.Pruett Columbia 164,975 3,042,280 24 Newman Asphalt W.Cleveland Nazro 73,481 3,115,761 25 Town Circle Concrete Danubina Danubina 100,119 3,215,880 26 Nebraska Asphalt Oklahoma Huggins 92,740 3,308,620 27 Alford Asphalt Dead End SH 146 296,850 3,605,470 28 Narcille Asphalt Wright E.James 97,497 3,702,967 29 Texoma Asphalt Laredo Atlantic 145,605 3,848,572 30 Wright Asphalt Deanne Danubina 211,566 4,060,138 31 Main West Asphalt Simons Bridge I Lee Dr. 1 688,2221 4,748,360 r L.. 62 91& CITY OF BAYTOWN 0711,BAYTOUIN MEMORANDUM TO: Bob Leiper, Assistant City Manager FROM: Mike Lester, Director of Health DATE: 07/20/00 SUBJ: Neighborhood Protection Division The Neighborhood Protection Division consists of five personnel, one supervisor and four field inspectors/officers. The Neighborhood Protection Officers (NPO's) patrol four assigned districts within the City. Each of these districts has a combination of Community Development Block Grant areas and Non-community Development Block Grant areas. NPO's respond to and resolve a wide variety of citizen complaints and officer initiated neighborhood nuisance type violations ranging from junk type vehicles to high grass and weeds to illegal dumpsites. Their activities involve inhabited residential location to large vacant lots. NPO's work with both local home or property owners and `absent' property owners (owners who live out of town and sometimes even out of the country). The officers have direct contact with individuals across the scale of ethnicity, age and socio-economic status. The Division routinely mails more than 4,300 letters, `tags' almost 1,000 junk vehicles, mows or has mowed almost 2,000 vacant lots and home premises, conducts more than 2500 initial investigations with approximately 2,200 follow-ups and counsels an unknown number of citizens in person and on the phone each year. In addition to their routine duties the Division also conducts special projects or programs to assist specific neighborhoods with short-term compliance action and/or long term compliance maintenance. An example of a special project would be the "West Baytown Cleanup" which involved the area's civic association, Police Department's Problem Resolution Team and NPO's. This project was a three-day project that included an unknown amount of trash and debris left at curbside, one 40 cubic yard dumpster, approximately 100 junk type vehicles tagged for removal and 1,680 old tires were removed and properly disposed of. Another example would be the "Wooster Area Project". This project was conducted in conjunction with the Lakewood Civic Association and Beautify Bayway Association. As those two groups conducted clean up and beautification activities in their areas NPO's conducted a major vacant lot and easement cleanup project in the Wooster area. This activity resulted in 224 cubic yards or 28 large dump truck loads of junk, trash and debris; removed and properly disposed of 450 tires; collected more than 182 large trash bags of miscellaneous litter; and an unknown amount of brush and limbs were stacked and made available for the routine brush pick up later that week. The effort utilized 114.5 roan- hours of the City's Public Works Dept. crews and 204 man-hours of Community Service workers. A third project was initiated at the same time as the Wooster Project was coming to a close. However, comments from citizens and from the active associations began to shift the Division's "Mission". The comments reflected a desire from the community for a"more lasting"effort and not just the "once a year" actions as in the past. 63 The Program began as a routine two-weekend type project that evolved into a continuing process of alleyway clean up to heavy equipment assisted reclamation to maintenance. The initial effort was designed as a typical "neighborhood sweep" activity where Neighborhood Protection Officers went into the target area(Oakwood and Pelly)identified junk vehicles and cleared a limited number of alleyways of trash,debris and old tires utilizing Community Service Workers and Public Works Crews. The intent was to "get in and get out" as had been done in the past. However, those first two weekends were so successful (we removed 33 dump truck loads of trash and debris, collected 244 old tires and 416 bags of misc. litter from 58 sections of alleyways)that we revised our plan of action. Our new plan was to use this target area as an anchor point and the concept of a neighborhood sweep was replaced with the idea of neighborhood revitalization. Since we began in the alleyways we stayed with the alleyways. We expanded our efforts to include several planned phases. Phase one was simple clean- up, phase two was heavy equipment reclamation of the dedicated alleyways. This consisted of heavy brush and small tree removal to make the alleyways"passable",phase three is the initial heavy mowing of the alleyways and phase four is the maintenance of the alleyways utilizing Community Service Workers. The first three phases have been completed and we are currently transitioning to the last phase of the Program. Several synergies have been created during this effort. The first and most important has come from the citizens in the target area. Several have noted their surprise and pleasure that we did not do "as usual" in L reference to the `sweep' type of activity. By staying in the area and continuing to work on the alleyways residents have begun to clean-up their own backyards and initially even asked when we would be back so they could (and many did) drag out additional debris and brush. We allowed this during the heavy C equipment phase in an effort to simply remove as much unwanted material as possible. We are currently L advising residents, as they continue to trim their yards that they need to place the brush and limbs in front of their homes and not to use the alleyways for disposal. This is on a site by site basis now. The second effort to be noted is that HL&P was contacted concerning the power lines in the alleyways and their initial comment was that they could not trim the trees because the alleyways were not"passable". We requested an on-site evaluation and have since received a very favorable response. Another area of improvement is r the increased ability of City meter readers to more easily find and retrieve actual meter readings. The L program to date has reclaimed more than 9 miles of alleyways in the Oakwood and Pelly target area. As this "Revitalization Program" expands the impacted neighborhoods will continue to benefit from the initial short-term effort by experiencing a long-term maintenance commitment that will continue to encourage individual residents and property owners to improve the maintenance of their properties. As these areas stabilize new areas will be included until the entire city has achieved the necessary level of compliance and is able to maintain that level. L C 64 * * * MEMORANDUM July 20, 2000 TO: Monte Mercer, City Manager FROM: Bob Leiper, Assistant City Manager/Fire Chief SUBJECT: Community Appearance Program The City of Baytown has made significant progress in the appearance of our community and maintenance of our roadways, parks and green spaces. The proposed 2000-2001 budget continues current efforts and expands the program to provide additional visual and service enhancements. A map is attached indicating the widespread impact of all of the elements of this program. To address several specific service needs, it is proposed to expand the Community Appearance program with the creation of a full-time, two-person Extended Service Beautification Crew, supplemented by limited weekend overtime. This program would provide seven day-a-week litter removal at the Marina, Goose Creek Stream Park Development, Roseland Park and the Baytown Nature Center/San Jacinto Point. Additionally, this crew will remove litter and debris from streets and ROWs on Tuesday and Thursday ahead of the mowers. This program will also provide inspection and cleaning of Jenkins and Roseland Pavilions after they are rented on the weekends to ensure a clean facility for the next citizen group to use. These additional services should have an immediate appearance and customer service impact. In the current budget, additional funding was approved to increase the quantity and frequency of contract mowing and trimming. It is proposed to continue funding for the 8%2-month program to trim and clean at 10 intersections along Highway 146 and 1-10 and along 11 other streets. Also continued is the expanded mowing of medians, rights-of-way and parks from March through October. Park litter removal and restroom cleaning will continue to be provided at four sites by the Baytown Opportunity Center. To improve the appearance and reduce maintenance at our major intersections, a pilot program was approved for the current budget to replace the traditional white-rock and landscape timber-framed planters with "decorative pavers". Garth Rd. at W. Baker was completed as a pilot project and W. Baker at Hutto Blvd. will be completed this year. Intersections along Rollingbrook and Alexander will be renovated in the proposed budget. Another pilot project to improve community appearance is the Park Sign program. Funding was approved to develop a new sign for parks and other City facilities. The design work for our new "prototype" has been completed and one will be installed at the Wetlands Center in late July or August. The program continues with the replacement of signs at selected facilities in highest visibility areas. Five new signs should be in place before year-end. In 2001 we propose to replace at least 10 additional signs. The combination of these programs will continue our progress to improve the visual appearance of Baytown. 65 * * * MEMORANDUM May 9, 2000 TO: Mayor and City Council FROM: Monte Mercer, City Manager SUBJECT: Implementation of Collective Bargaining The voter's approval of the collective bargaining referendum for fire fighters is the first step in �- a process designed to culminate with a written agreement between the fire fighter's union and the City of Baytown regarding wages, benefits and working conditions. This process is defined in the Local Government Code Chapter 174. According to Chapter 174.052, following electorate approval, the City Council is required to place this chapter in effect before the 30th day after the beginning of the first fiscal year after the election. Council is not required to implement the collective bargaining process before October 29, 2000. Once Council adopts the chapter, the first step will be the determination by the uniformed members of the fire department, with the exception of the Fire Chief, of the exclusive �^ bargaining agent. We have received a designation letter, signed by a majority of the members of the bargaining unit, naming the:.Baytown Professional Fire Fighters Association as the exclusive bargaining agent. The` parties. can begin negotiations as soon as the ordinance is adopted by City Council with the objective to be completed before the 2001-2002 budget process begins in April/May of 2001. The statute requires both parties to bargain "in good faith". It requires the parties to meet at reasonable times, to confer in good faith regarding compensation, hours and other conditions f of employment, and to execute a written contract on any agreement reached. Neither party is L required to agree to a proposal or make a concession. Each art may designate one or more persons to negotiate or bargain on its behalf. The party Y 9 p 9 g proposed budget includes $20,000 to contract with an experienced person to serve as lead r negotiator for the City. It is expected that other members on the negotiating team will include the Fire Chief and representatives from Finance, Human Resources and possibly Legal. Negotiation of the first contract is expected to be more time consuming than subsequent contracts. In order to provide adequate staff time for the negotiation and subsequent administration of the contract, the proposed budget includes adding a para-professional at mid-year to the Human Resources Department to provide relief for the professional staff involved. 66 * * * MEMORANDUM * * * July 11, 2000 TO: Monte Mercer, City Manager CC: Bob Leiper, Assistant City Manager FROM: David Ondrias, Director of Parks and Recreation SUBJECT: Parks Planner The City's Parks and Recreation Department exhibits a long history of success in securing and administering grants for acquisition and development of the City's many parks. These grants, from "traditional" and "non-traditional" sources, have made possible the acquisition and development of neighborhood parks, the Goose Creek Stream Greenbelt and the boat ramps at both Roseland and Bayland Parks. The Texas Parks and Wildlife Department's (TPWD) "Local Park Fund" and "Boat Ramp" programs have provided more than $2,000,000 in traditional grant funds for projects valued at$4,000,000. Additional grants have been secured from other new and non-traditional sources, including the TPWD Indoor Recreation Grant Program, Outdoors Outreach Grant Program, Recreational Trails Grant Program, Texas General Land Office Coastal Management Program Grant and US Fish and Wildlife Service Environmental Improvement Grant for such projects as improvements at the Baytown Nature Center, construction of the Wetlands Center, construction of trails at Holloway Park and the Goose Creek Stream project While these grants are vital to the delivery of quality parks and recreation programs to our citizens, they are also very time consuming to submit, execute and administer. The prospect of a 2001 Capital Bond Program,with additional grant match funds available, increases the need for a Planner to manage and expand our grants program. This position will enable us to research and apply for additional grants with higher quality applications, improving our chances for award. Additionally, existing grant projects will receive more attention, especially during development and execution, speeding the conclusion of the work. This Planner will also coordinate the completion of the Parks, Recreation and Open Space Master Plan and be positioned to guide its implementation through grant acquisition. The Planner would also improve the department's capability to provide a variety of graphics and audiovisual presentations for various Boards and the Council. The staff is challenged to meet the day-to-day needs as well as planning and implementing the grants in process. There is current demand/need to prepare grant applications early in the next year so projects in-progress can continue. Expectations are that this position would annually secure grants of a value at least three times the cost of the position. 67 The"shift' in workload from Parks Superintendent Scott Johnson to the Planner will enable better management of our overall Parks functions, including maintenance of rights of way and parks, and oversight and problem solving for in-house construction projects. Implementation of the Planner position will increase the Superintendent's ability address administrative functions, such C as screening and hiring qualified replacement and seasonal employees in a more timely manner. L The new position would also improve safety in our operations by allowing the Superintendent adequate time for regular site inspections to identify potential hazards and by ensuring sufficient f time to prepare and present monthly safety programs. L The addition of a Planner will not only positively impact our grant program, it will improve our service levels in day-to-day operations. C 68 CITY OF BAYTOWN UNFUNDED PROGRAM REQUESTS Listed below are programs that have not been selected for funding in the 2000-01 Budget. All cost amounts are estimated and do not allow for CPI growth increases in the cost of providing services nor does it take into consideration any growth in the tax base. The tax rate increase calculation assumes that the tax levy remains constant over the periods analyzed. • Fire Department Staffing — This proposal recommends five engine companies and two ladder companies staffed with 4-person crews. This proposal would require adding six fire positions each year for the next eight years and capital expenditures of$2,350,000 for two engines, one ladder truck and a new fire station. Annually, operating expenditures are estimated at$221,984 per year for each six positions added over the next eight years. The cumulative impact after hiring all 48 positrons + would increase operating expenses $1,775,872. An annual incremental tax rate increase of 0.7 cents _J per year would be necessary to fund the$221,984 annual operational cost increase, thus increasing the current tax rate 5.6 cents in the eighth year from$0.73703 to$0.79303 in the eighth year. Funding the capital ($2,350,000) would have an additional impact on the tax rate. Assuming all capital was purchased in the first year and financed over fifteen years, the debt requirement would increase $228,267 or an additional 0.7 cents,bringing the total increase to 6.3 cents at the end of eight years. Annual Operating—$220,300 Cumulative operations over next eight years—$1,775,872 7 Annual Capital leased over 15 years—$228,267 Cumulative Capital lease payments—$3,423,993 • First Responder Program—The First Responder Program is responsible for responding to calls for assistance in the event of serious or life threatening injury or medical emergency. Three first response J vehicles, staffed with a 2 EMT-Basic crew, will respond to life threatening or potentially life- threatening calls. Crews will be equipped with a basic airway/oxygen kit, basic medical equipment s bag, and a semi-automatic external defibrillator. Using the same dispatch criteria already in place, the First Responder program will respond to approximately 2100 requests for service next year, or about 1.9 calls per crew per day. The crews will cover three of the five fire districts,with the two remaining districts receiving ambulance-only response from the ambulance located there. The recurring ' operational cost is estimated at $762,700 and capital of$125,000 financed over five years at $27,995 ti per year. The tax rate increase necessary to fund this amount is 2.5 cents, increasing the current tax rate of$0.73703 to$0.76203. $790,695 • Animal Control—This program would add a part-time Animal Control Kennel Worker and an Animal Control Officer. The requested new full time Animal Control officer will increase manpower to be available to cover vacations and sick time without having to call on overtime. Additional help will provide a second officer to respond to calls when the primary ACO is busy. The tax rate increase necessary to fund this amount is 0.2 cents,increasing the current tax rate of$0.73703 to$0.73903. $58,328 • Main Street Program — The Texas Main Street Program is administered by the Texas Historical Commission (THC). The purpose of the program is to help cities revitalize their historic downtown areas and neighborhood commercial districts by utilizing preservation and economic development strategies. Each year, the THC reviews all applicants and selects up to five cities and urban areas as official Texas Main Street cities. Once selected, communities are eligible to receive a range of services from THC. Each applicant must meet several criteria including the hiring of a Main Street manager and staff as well as agreeing to fund the program for at least five (5) years. This program requires an estimated additional funding of$92,900 per year. The tax rate increase necessary to fund this amount is 0.3 cents,increasing the current tax rate of$0.73703 to$0.74003. $92,900 69 • Mosquito Control — This proposal adds a vehicle and a part-time position. This allows the use of three vehicles as necessary during peak mosquito periods where currently two vehicles are being utilized. This allows for the entire city to be 'sprayed' approximately every two days during peak periods and every four days during normal periods. Current capabilities are spraying every 3 1/2 days during peak periods and every six days during normal periods. It would allow for routine and unexpected "down" time of both vehicles and operators. The tax rate increase necessary to fund this amount is 0.28 cents, increasing the current tax rate of$0.73703 to$0.73983. $87,105 • Emergency Medical Dispatch — Provide training for all Telecommunications employees on the 40 hour EMD program. This training will give each Telecommunication employee the skill to provide pre-arrival first aid instructions for critically ill or injured persons. The tax rate increase necessary to fund this amount is 0.2 cents,increasing the current tax rate of$0.73703 to$0.73903. $60,581 • Police Department Switchboard—This program addresses the problems experienced with answering the Police Department switchboard.The switchboard receives approximately 1,000 calls per day and is usually staffed with only one person. This program adds three positions, which will provide 14-hour coverage for 365 days a year. This program requires an estimated additional funding of$139,245 per year. The tax rate increase necessary to fund this amount is 0.45 cents, increasing the current tax rate of$0.73703 to$0.74153. $139,245 • Street Sweeper Program — This program proposes contracting out the thoroughfare sweeping, allowing the concentrated use of our machine for residential areas as well as city facility parking lots, special projects, and responding to unplanned needs for a sweeper(i.e. spills, accidents). The tax rate increase necessary to fund this amount is 0.24 cents, increasing the current tax rate of$0.73703 to r $0.73943. $75,000 1 !J k� 70 * * * MEMORANDUM July 17, 2000 TO: Monte Mercer, City Manager FROM: Bob Leiper, Assistant City Manager/Fire Chief SUBJECT: Fire Department Staffing The City of Baytown assigns four persons to each of five fire crews, either on an engine company or the quint, a combination engine and aerial ladder truck. With vacations, holidays and sick leave, our usual and minimum staffing level is three persons. The issue of fire department staffing levels is in the forefront of the fire service. As organizations and institutions research methods to reduce fire fighter deaths and injuries, staffing levels remain a consistent factor. Staffing studies as they relate to operational effectiveness and safety were conducted in Columbus, Ohio; Seattle, Washington; Dallas, Texas; Phoenix, Arizona; and Austin, Texas. In every study, effectiveness was lower and injury rates higher when crews size was three persons when compared to four persons. The Austin study reported a 58% efficiency increase and 46% injury decrease. A study conducted in Baytown in 1985 recommended four person minimum staffing as well as two additional engine companies and one additional ladder company. The National Fire Protection Association (NFPA) is a member-driven, consensus-based organization that publishes standards related to fire protection and safety. These rules are regarded as industry standards, although they are enforceable only if adopted by an authority having jurisdiction. The Texas Commission on Fire Protection has adopted several NFPA Standards related to protective clothing and SCBA. It has recommended compliance with several other standards, including NFPA 1500 Standard on Fire Department Occupational Safety and Health Program, which recommends 4-person staffing as the minimum acceptable and that at least four persons must be assembled on the fireground before interior attack can be initiated. NFPA 1410 Training Standards for Initial Fire Attack also recommends a minimum staffing of four persons on engines or ladder companies. The proposed new standard NFPA 1710 Organization and Deployment of Fire Suppression, Emergency Medical Operations and Special Operations to the Public Career Fire Departments would require a staffing minimum of four persons. In 1995, the Occupational Safety and Health Administration (OSHA) issued a new respiratory protection standard, 29CFR 1910.134. A significant section of this standard applies to fire fighters conducting interior attacks on structure fires. Like NFPA 1500, the OSHA rule requires four persons to be assembled on the fireground before interior fire attack is initiated. This operational procedure, known as "two-in — two-out", establishes the capability for the "two-out" to initiate rescue operations should the "two-in" become trapped or incapacitated. 71 While Texas is not an "OSHA state", this rule represents a significant national safety standard against which we may be judged in the event of a fire fighter death or serious injury. We are currently finalizing our Standard Operating Procedures to comply with this rule at our current ' staffing level. When crews are staffed with only three persons, the initial arriving company will prepare for but not initiate interior attack until the second or backup company arrives on the fireground. Confirmed rescue operations will not be delayed. Any plan to address these staffing and response needs will be costly. Meeting the recommendations of the 1985 Baytown study would require the addition of 48 personnel, purchase of two engines and one ladder, and the construction of an additional fire station. Annual Operating Expenses 48 fire fighters $1,775,872 Capital Expenses C Two Engines $ 700,000 One Ladder Truck $ 700,000 Additional Fire Station $ 950,000 , $2,350,000 A "phased" approach of hiring six additional fire fighters per year could be adopted, spreading � the economic impact over eight years. In this case, capital costs would not be incurred until the end of year three and the additional fire station could be delayed until year five. The cost of six fire fighters in the proposed budget is approximately $222,000. l� 72 CITY OF BAYTOVVN BAMWN MEMORANDUM 'Mano=--. TO: Mike Lester, Health Director FROM: Jack Pitcock, EMS Division Manager DATE: June 26, 2000 SUBJ: First Responder Program Proposal As tasked in my budget meeting with the City Manager, I have prepared a budget proposal for 7 transferring the First Responder program from the control of the Fire/Rescue Service to EMS. Since we are now supported by five Fire Department companies, the three proposed First Responder crews is a reduction in resources and response capabilities. Three first response vehicles, staffed with a 2 EMT-Basic crew, will respond to life threatening or potentially life-threatening calls. Crews will be equipped with a basic airway/oxygen kit, basic medical equipment bag, and a semi-automatic external defibrillator. Using the same dispatch criteria already in place, the First Responder program will respond to approximately 2100 requests for service next year, or about 1.9 calls per crew per day. The crews will cover three of the five fire districts, with the two remaining districts receiving ambulance-only response from the ambulance located there. This accounts for the reduction in the number of responses from the current fire-based system (3,100 in 1999). As such, response time requirements remain unchanged, with the standard being 5 minutes or less 90% of the time. The map attached to this proposal shows the 5-minute response areas for each unit location. First Year Budget • Personal Services $725,072 • Operations $ 42,020 • Capital $125,000 • TOTAL $892,092 Subsequent annual budget costs are estimated to be $762,700, with minor reductions in Operations and significant reductions in Capital. HEALTH DEPARTMENT EMERGENCY MEDICAL SERVICES DIVISION 73 Public Works Department BA OWN Office of the Assistant Director MEMORANDUM TO: Herb Thomas, Assistant City Manager FROM: Jim Sanders SUBJECT: Contract Street Sweeping DATE: June 26, 2000 Using estimated curb-mileage for the thoroughfares currently on the i sweeping schedule, current contract pricing for similar work, and assuming a sweeping frequency of two times per month for each of C these thoroughfares, an estimate for contracting this work is $ 75,000 per year. Contracting the thoroughfare sweeping would allow the use of our machine to be concentrated on the residential areas as well as city facility parking lots, special projects, and response to unplanned need for a sweeper (spills, accidents, etc.). This would allow the current six- month cycle residential sweeping schedule to be shortened to a four- month cycle and would allow for additional residential work during the times of the year when the need is greater. C L 74 CITY OF BAYTOWN 2000-01 BUDGET SCHEDULE OF UNFUNDED SUPPLEMENTAL REQUESTS Proposed Dept. Proposed Requests Requests General Fund 101 Fiscal Operations Arbitrage Calculation $ (9,450) Account Clerk II (31,654) GASB 34 Implementation (10,000) Legal Secretary II (33,631) ITS Wireless Network Backbone (329,732) Software Upgrade to Office 2000 Professional (46,000) Mainframe Data Storage (39,104) GIS Hardware/Software&GIS Specialist (115,823) Police Main Building-Electrical Bypass Switch (50,000) Mugshot System Enhancement (36,800) New Parks Registration/Reservation Software (50,000) Human Resources Physical Exams for Police Fitness Program (2,345) SHRM National Conference (1,300) J ACA Certification Class (725) Association Dues-IPMA (845) ry City Facilities Front Entry-Security Access Panic Hardware Doors (15,100) General Overhead Main Street Program (92,900) Police Chaplain Program(Phased over 3 years) (22,627) Administrative Lieutenant (12,698) Critical Incident Stress Management(CISM Team) (4,654) Patrol Bureau (5,498) Mounted Patrol (6,186) Laser Measurement System (7,700) Animal Control Staffing (58,328) Fire Fire Department Staffing (220,300) Part-time Clerk (9,121) Communications Police Department Switchboard (139,245) Replace all UHF Radio Equipment for all City Departments (526,665) Create and Implement Emergency Medical Dispatch Program (60,581) Increase Vehicle Allowance for Communication Coordinator (1,200) EMS Medic Bicycle Team (3,000) Public Access Automated Defibrillator Stations (19,800) First Responder Program (892,092) Public Works Street Sweeper Contract (75,000) Contract Technician Position (38,450) Hand Held GPS System (8,190) Public Health Laptop Computer (2,200) Increase in Adulticide Program Activities (87,105) Parks&Recreation Community Building Roof Replacement (275,000) Park Caretaker (5,979) Additional Hours for Equipment Officer (11,902) Baytown Nature Center Site Protection Plan (165,494) f Dredging and Marking of Goose Creek Stream (140,300) Shade Structure for Bleachers at Sports Complex (15,000) Ren.of Sports Complex Main Press Box and Concession Stand (45,000) Library Carpet Extractor (6,000) Total for General Fund 101 $ (875,620) 75 CITY OF BAYTOWN 2000-01 BUDGET SCHEDULE OF UNFUNDED SUPPLEMENTAL REQUESTS Proposed Dept. Proposed Requests Requests Water&Sewer Fund Computer and Monitor $ (1,400) Pick-up Truck(6 cylinder) (16,750) Total for Water and Sewer Fund 501 $ (18,150) O �l 1 D 0 0 76 CITY OF BAYTOWN 2000-01 BUDGET UNFUNDED CAPITAL OUTLAY •, Proposed Dept. Description Base New General Fund 101 Fiscal Operations Desk $ - $ (2,500) Computer - (1,500) Legal Computer - (1,400) Desk,Chairs,Bookcase,Filing Cabinet&Credenza - (7,397) Desk,Chairs,Bookcase,Filing Cabinet&Credenza - (5,997) ITS Wireless Network Backbone - (240,437) .� Fiber Optic Cabling - (31,250) LAN Cabling - (21,980) Microsoft Office 2000 Professional(200 copies @$230) - (46,000) Hard Disks(16 @$2,120) - (33,920) (1)NT Rack Mount Servers - (19,500) Are Info Database - (25,000) Operating Software&User License - (1,540) New Parks Reservation/Registration Software - (50,000) Electrical Bypass Switch - (50,000) Mugshot System Enhancement - (32,000) City Facilities Security Access Panic Hardware Doors(4) - (15,000) Police Resurface East&South parking lots (82,000) - Video Tape Storage Cabinet-750 Tape Capacity - (1,995) SWAT: Replace Sidewinder hard-entry tactical vests(2) (3,400) - Narcotics: Replace Sidewinder hard-entry tactical vests(6) (10,200) - Computer&Monitor - (1,400) Front End Aligner (20,100) - New Vehicle Equipment(1 @$1,600) (1,600) - Radar Detector detector-(2 @$1,455) (2,910) - SUV Vehicle w/Police Package (25,000) - New Vehicle Outfitting-Trunking Radio(1 @$2,600) (2,600) - High-Capacity Wheel Load Scales(2 Sets @$5,742) (11,484) - Fire Replace of 15-yr.old carpet (6,000) - Compact Utility Vehicle(Replace 1993) (24,950) - Mini-van Passenger w/Emergency Lights,Striping&Lettering (21,200) - Replace(3)Door Operators on Rear Doors at Fire Station One (4,500) - Construct"Workout"Room at Fire Station One (8,000) - Expansion of Driveway at Fire Station Four (7,500) - Exercise&Weight Equipment for Five Fire Stations (5,000) - Replace of Furniture in Fire Stations (3,000) - Replace of Lawn Tractor at Fire Station Five (1,500) - Communications Furniture&Fixtures - (12,938) Computer for Supervisor - (2,400) Model II Smartzone Portable w/Accessories(75 @$2,726) - (204,450) Model II Smartzone Mobile w/Accessories(75 @$2,671) - (200,325) Six Slot Portable Battery Maint. Sys.w/Adapters(10 @$910) - (9,100) 77 CITY OF BAYTOWN 2000-01 BUDGET a UNFUNDED CAPITAL OUTLAY Proposed {�+ Dept. Description Base New L Communications(cont'd) Spare Batteries(60 @$125) $ - $ (7,514) Wall Mount Kits-Battery Maint.Sys.w/Adapters(10 @$910) - (165) , Onmi Directional Antenna Systems - (10,572) Motorola Proj.Mgmt(includes install,mgmt.overhead,etc) - (64,819) F HGAC Fee 3% - (14,908) a EMS Heavy Duty Bicycles(4 @$500) - (2,000) Equipment Carriers(4 @$250) - (1000) Automatic Defibrillators(9) 1/2 Cost-50%Matching Grant - (12:600) Defibrillator Alarm Boxes(9) 1/2 Cost-50%Match Grant - (4,500) First Responder Prog.-Capital - (125,000) Engineering&Inspections Desk Extension for Existing Modular Furniture - (3,840) Computer - (1,400) Hand Held GPS System - (8,190) Small 1/2 Ton Pick-up Truck-(Replace S10 Pick-up) (15,000) - C Public Health Laptop For Departmental Head&Operational Use - (2,200) Electric ULV Spray Unit - (11,000) Flatbed truck - (18,000) C Mobile radio - (3,000) Parks&Recreation Desk - (1,200) n Computer - (1,400) L Roof Repairs (60,000) - Roof Replace for the Community Building - (275000) �1 Sports Complex Main Press Box&Concession Stand Renov. - (45:000) L Shade Structure for Bleacher Stands at the Sports Complex - (15,000) Site Preparation,Grading&Drainage - (64:616) Primary Water Service f/Entrance Along Entry Drive to Edu Ctr. - (15850) Parking&Entry Drive - (72,729) Replace Perimeter Post w/2"Pipe Rail at Jenkins Park - (5,000) r+ Extend 2"Pipe Guard Rail Along Entry Road at Hollaway Park - (1,000) L Fence($13/Foot) - (110,500) Decorative&Security Fencing Along Property Frontage - (25,000) {� Asphalt Overlay of the Jenkins Park Parking Lots - (65,000) L Overlay of Roseland Park Parking Lots - (70,000) Installation of Channel Markers - (23000) f Dredging the Goose Creek Stream Channel - (100:000) L Engineering for the Jenkins Park Parking Lots - (6,500) Engineering of Roseland Park Parking Lots - (7000) Planning/Engineering&Construction Documents of the Fence - (11:000) Preparation Plans&Specifications for Proposed Improvements - (30,000) Plan&Eng.Fees-Dredge&Mark Goose Creek Stream Channel - (12,300) Survey,Inspection&Testing Services - (10,000) Hydrographic Survey-Goose Creek Stream Channel - (5,000) Library Carpet Extractor - (6,000) Total General Fund $ (315,944) $ (1,143,456) 78 CITY OF BAYTOWN 2000-01 BUDGET UNFUNDED CAPITAL OUTLAY Proposed Dept. Description Base New Water&Sewer Fund Wastewater Operations Computer&Monitor $ - $ (1,400) 1/2 Ton Pick-up Truck (21,000) - 6 Cylinder Pick-up Truck - (15,000) Utility Construction Backhoe Replace (45,000) - 8 Yard Dump Truck Replace (58,000) - Total Water&Sewer Fund $ (124,000) $ (8,200) Sanitation Fund Picker Truck $ (92,500) $ - Total Sanitation Fund $ (92,500) $ J J --t J .J 79 C C C C f C BAWOWN 80 CITY OF BAYTO" BUDGET SUMMARY COMPARISION Comparison of 2000 Budget to 2001 Adopted Budget Adopted Amount of Percent of 1999-00 2000-01 Inc.(Dec.) Inc.(Dec.) Governmental Fund Types: General Fund $ 32,825,778 $ 36,455,816 $ 3,630,038 11.06% Debt Service Fund 6,735,115 7,008,170 273,055 4.05% Hotel/Motel Tax Fund 527,245 555,323 28,078 5.33% Total 40,088,138 44,019,309 3,931,171 9.81% Enterprise Fund Types: Water&Sewer Fund 15,622,574 16,143,338 520,764 3.33% Sanitation Fund 2,571,623 2,819,497 247,874 9.64% Total 18,194,197 18,962,835 768,638 4.22% Central Services Fund Types: Garage Fund 1,052,088 1,203,684 151,596 14.41% Warehouse Operations Fund 181,362 168,633 (12,729) -7.02% Total 1,233,450 1,372,317 138,867 11.26% ' Total All Fund Types $ 59,515,785 $ 64,354,461 $ 4,838,676 8.13% I pExpenditure History last Five Years $60 - aIIaYawaR xRamaaRW aR Wrnrxs aAflmmaca RnnamasW a9YWAWWa 9WRaY91aa $50 ...... 1as1S WW.a l9'J95tlW Q n 9Q v s :0 SaaaYARa a :l L:R^NF�UADaaiNY55A : WNRU IRRaWY 4 "ffi W R' aWa Waa& WWfPDYW N' !lR Ra WY'9R9Y SS➢WAWRWB RaW WQ']aa WaRYS' � WSYAAE96' aR■:IRF/Yi YWFWLYas PS]R@' ' 8a8R YRRa RCRYa9WR IE aAII Rain SRWRg. ®Central SerV1CCS $4 9a W2AW13C 6Y viiAvaW aWY21R ItiAW �V0 RAmW QRa11' W6IfR W9flA QII3RWRWFi 111ipsmama 9amaaaxtl RUYa.a:3aR a^ - OSanitatlOn a C $30 O W&S OHotel Tax $20 MDebt $10 6 General $- 1997 1998 1999 2000 2001 �I Fiscal Year u] CITY OF BAYTOWN ' BUDGET SUMMARY COMPARISION �} Consolidated Summary of Fund Balances L! Estimated Projected Fund Balance Adopted Adopted Fund Balance 10/01/00 Revenues Expenditures 09/30/01 Governmental Fund Types: General Fund $ 7,305,928 $ 34,825,019 $ 36,455,816 $ 5,675,131 Debt Service Fund 1,447,201 7,073,395 7,008,170 1,512,426 Hotel/Motel Tax Fund 688,413 485,000 555,323 618,090 Total 9,441,542 42,383,414 44,019,309 7,805,647 Enterprise Fund Types: Water&Sewer Fund* 2,815,609 16,143,338 16,143,338 2,815,609 Sanitation Fund* 421,679 2,829,685 2,819,497 431,867 Total 3,237,289 18,973,023 18,962,835 3,247,477 Internal Service Fund Types: Garage Fund* (116,013) 1,259,680 1,203,684 (60,017) Warehouse Operations Fund* 63,899 168,927 168,633 64,193 Total (52,114) 1,428,607 1,372,317 4,176 Total All Fund Types $ 12,626,717 $ 62,785,044 $ 64,354,461 $ 11,057,300 * Working Capital for Proprietary Fund Types. a 0 a 0 a c . c 82 CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2001 Governmental Proprietary Combined Fund Types Fund Types 2000-01 Revenues Taxes $ 33,599,869 $ 139,000 $ 33,738,869 Licenses&Permits 269,350 - 269,350 Intergovernmental 205,718 694,022 899,740 Charges for Services 1,349,876 19,087,682 20,437,558 Fines&Forefeitures 2,005,736 210,000 2,215,736 -� Miscellaneous 888,855 182,300 1,071,155 J Operating Transfers-in 4,064,010 88,626 4,152,636 Total Revenues 42,383,414 20,401,630 62,785,044 Expenditures by Classification w Personnel Services 24,186,723 5,228,621 29,415,344 Supplies 1,315,958 6,037,600 7,353,558 Maintenance 1,636,574 734,360 2,370,934 Services 4,056,863 3,141,270 7,198,133 Sundry 207,234 60,000 267,234 Total Operating 31,403,352 15,201,851 46,605,203 Capital Outlay 1,944,064 738,587 2,682,651 Debt Requirements 7,008,170 3,008,328 10,016,498 Transfers-Out 3,563,723 1,308,886 4,872,609 Contingency 100,000 77,500 177,500 Total 44,019,309 20,335,152 64,354,461 Excess(Deficit)Revenues Over Expenditures (1,635,895) 66,478 (1,569,417) Fund balance-Beginning* 9,441,542 3,185,175 12,626,717 Fund balance-Ending* $ 7,805,647 $ 3,251,653 $ 11,057,300 * Working Capital for Proprietary Fund Types. 83 a CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2001 Debt Service Hotel/Motel Combined General Fund Fund Fund 2000-01 Revenues Taxes $ 29,124,443 $ 4,030,426 $ 445,000 $ 33,599,869 Licenses&Permits 269,350 - - 269,350 Intergovernmental 205,718 - - 205,718 Charges for Services 1,344,876 - 5,000 1,349,876 Fines&Forfeitures 2,005,736 - - 2,005,736 Miscellaneous 693,855 160,000 35,000 888,855 Operating Transfers-in 1,181,041 2,882,969 - 4,064,010 Total Revenues 34,825,019 7,073,395 485,000 42,383,414 Expenditures by Classification Personnel Services 24,172,548 - 14,175 24,186,723 Supplies 1,286,916 - 29,042 1,315,958 Maintenance 1,632,374 - 4,200 1,636,574 Services 3,921,265 - 135,598 4,056,863 Sundry 206,584 - 650 207,234 Total Operating 31,219,687 - 183,665 31,403,352 Capital Outlay 1,891,064 - 53,000 1,944,064 Debt Requirements - 7,008,170 - 7,008,170 Transfers-Out 3,245,065 - 318,658 3,563,723 Contingency 100,000 - - 100,000 Total 36,455,816 7,008,170 555,323 44,019,309 Excess(Deficit)Revenues Over Expenditures (1,630,797) 65,225 (70,323) (1,635,895) Fund Balance-Beginning 7,305,928 1,447,201 688,413 9,441,542 Fund Balance-Ending $ 5,675,131 $ 1,512,426 $ 618,090 $ 7,805,647 a a 84 c CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2001 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 7100 Personal Services 71002 Regular Wages $ 16,016,159 $ - $ - $ 16,016,159 71003 Part Time Wages 651,038 - 952 651,990 71009 Overtime 841,656 - 13,125 854,781 71010 Election Worker 10,932 - - 10,932 71011 Extra Help/Temporary 65,090 - - 65,090 71021 Health&Dental Insurance 1,518,163 - - 1,518,163 71022 TMRS 2,428,502 - - 2,428,502 71023 FICA 1,324,039 - 73 1,324,112 71028 Workers Compensation 253,020 - 25 253,045 71041 Allowances 165,556 - - 165,556 71051 Merit&Across The Board 765,320 - - 765,320 71052 Salary Savings (210,750) - - (210,750) 71081 Retired Employee Benefits 343,823 - - 343,823 Total Personal Services 24,172,548 - 14,175 24,186,723 J 7200 Supplies 72001 Office 166,772 - - 166,772 J72002 Postage 68,387 - 400 68,787 72004 Printing 50,132 - 750 50,882 72005 Animal Feed 9,944 - - 9,944 72006 Clothing Allowance 22,230 - - 22,230 72007 Wearing Apparel 143,348 - - 143,348 72008 Film Developing&Battery 2,528 - - 2,528 72016 Motor Vehicle 353,583 - - 353,583 72021 Minor Tools 59,419 - - 59,419 72026 Cleaning&Janitorial 50,818 - - 50,818 72028 Swimming Pool Supplies 2,250 - - 2,250 72031 Chemical 109,757 - - 109,757 -j 72032 Medical 58,071 - - 58,071 72036 Identification 25,596 - - 25,596 72041 Educational 126,407 - 27,892 154,299 72045 Computer Software Supply 11,973 - - 11,973 72046 Botanical 4,550 - - 4,550 72056 Street Marking 6,000 - - 6,000 72061 Meeting Supplies 15,151 - - 15,151 Total Supplies 1,286,916 - 29,042 1,315,958 7300 Maintenance 73001 Land 23,320 - - 23,320 73011 Buildings 155,364 - 2,500 157,864 73012 Docks&Piers 1,700 - - 1,700 73013 Recreation Equipment 8,750 - - 8,750 73021 Filtration Plants 11,000 - - 11,000 73025 Streets Sidewalks&Curbs 139,388 - - 139,388 73026 Storm Drains 54,000 - - 54,000 85 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2001 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 73027 Heating&Cooling System 53,900 - 1,700 55,600 73028 Electrical Maintenance 28,000 - - 28,000 73041 Furniture&Fixtures 51,539 - - 51,539 73042 Machinery&Equipment 269,341 - 269,341 73043 Motor Vehicles 517,400 - - 517,400 73044 Street Signs 33,000 - - 33,000 73045 Radio&Testing Equipment 23,951 - - 23,951 73046 Books 64,996 - - 64,996 73048 Signal Systems 39,600 - - 39,600 73049 Barricades 8,500 - 8,500 73053 Vehicle Repair-Collision 9,000 - - 9,000 73055 Maintenance On Computers 139,625 - - 139,625 a Total Maintenance 1,632,374 - 4,200 1,636,574 7400 Services 74001 Communication 340,937 - - 340,937 74002 Electric Service 587,188 - 9,120 596,308 74003 Street Lighting 472,378 - - 472,378 74005 Natural Gas 42,220 - 500 42,720 74007 TWC Claims Paid 25,000 - - 25,000 74010 Lease Of Vehicles 28,800 - - 28,800 74011 Hire Of Equipment 19,148 - - 19,148 74021 Special Services 713,423 - 85,878 799,301 74022 Audits 33,217 - - 33,217 74023 Industrial Appraisal 25,000 - - 25,000 r 74026 Janitorial Services 69,480 - - 69,480 L 74029 Service Awards 20,250 - - 20,250 74031 Wrecker Service 4,500 - - 4,500 74036 Advertising 68,593 - 31,100 99,693 74041 Travel&Reimbursables 153,922 - - 153,922 74042 Education&Training 153,544 - - 153,544 74045 In-State Investigative Travel 9,986 - - 9,986 74047 Support Of Prisoners 68,409 - - 68,409 74051 Rents 446,963 - 4,500 451,463 74056 Vacant Lot Cleaning 45,000 - - 45,000 74058 Landfill Fees 8,451 - - 8,451 74061 Demolition Of Structures 54,500 - - 54,500 74071 Association Dues 53,355 - - 53,355 74082 Confidential 16,000 - - 16,000 74087 Miscellaneous - - 4,500 4,500 74088 Library-HALAN 48,500 - - 48,500 74089 Library-Periodicals 25,734 - - 25,734 [ 74123 Instructor Fees 1,000 - - 1,000 L 74210 General Liability Ins 37,630 - - 37,630 74220 Errors&Omissions 46,150 - - 46,150 74230 Law Enforcement Liability 39,583 - - 39,583 86 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2001 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 74240 Auto Liability 80,230 - - 80,230 74241 Auto Collision 14,200 - - 14,200 74242 Auto Catastrophic 2,485 - - 2,485 74271 Mobile Equipment 3,158 - - 3,158 74272 Real&Personal Property 48,280 - - 48,280 74277 Flood Insurance 9,051 - - 9,051 74280 Bonds 5,000 - - 5,000 74295 Deductibles 100,000 - - 100,000 Total Services 3,921,265 - 135,598 4,056,863 7500 Sundry Charges 75001 Contributions 2,554 - 650 3,204 75051 Court Cost 12,000 - - 12,000 75061 Medical-Preemployment 31,535 - - 31,535 -} 75062 Medical-Promotions 2,000 - - 2,000 F 75064 Medical Services 71,755 - - 71,755 77001 Texas State Guard 1,200 - - 1,200 77002 Economic Development 25,000 - - 25,000 77103 Baytown St. Soccer Assoc. 25,000 - - 25,000 -J 77104 CDBG Public Services 35,540 - - 35,540 Total Sundry&Other 206,584 - 650 207,234 ., Total Operating 31,219,687 - 183,665 31,403,352 8000 Capital Outlay 80001 Furniture&Equip<$1000 9,085 - - 9,085 81002 Land Improvements 36,600 - - 36,600 81011 Signs 30,500 - - 30,500 82011 Building&Improvements 138,650 - 53,000 191,650 83025 Streets Sidewalks&Curbs 311,800 - - 311,800 83026 Storm Drains 100,000 - - 100,000 83027 Heating&Cooling System 20,000 - - 20,000 83031 Fences 50,000 - - 50,000 83039 Other Improvements 55,000 - - 55,000 84041 Furniture&Fixtures 10,118 - - 10,118 84042 Machinery&Equipment 305,155 - - 305,155 84043 Motor Vehicles 219,700 - - 219,700 84045 Radio&Testing Equipment 6,000 - - 6,000 84046 Books 73,946 - - 73,946 84048 Signal Systems 90,000 - - 90,000 84052 Heavy Equipment 112,000 - - 112,000 84053 Major Tools 5,500 - - 5,500 84061 Other Equipment 39,190 - - 39,190 86011 Capital Lease Purchases 277,820 - - 277,820 Total Capital Outlay 1,891,064 - 53,000 1,944,064 87 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2001 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 0 8900 Principal&Interest 89001 Bond Principal - 3,660,000 - 3,660,000 89011 Interest On Bonds - 3,335,170 - 3,335,170 89021 Fiscal Agent Fees - 13,000 - 13,000 Total Principal&Interest - 7,008,170 - 7,008,170 9000 Other Financing Uses 91201 To Municipal Court Security 13,732 - - 13,732 91210 To Emergency Mgt-Trust 48,000 - - 48,000 91240 To Org Crime&Nacrcotics Task 64,237 - - 64,237 91291 To Emergency Management 77,500 - - 77,500 91298 To Wetland Research Center 40,000 - - 40,000 91351 To Capital Improvement Program 900,000 - - 900,000 91401 To G O I S 1,646,285 - 318,658 1,964,943 91450 To Sick Leave-General 258,000 - - 258,000 91501 To Water&Sewer Fund 29,545 - - 29,545 91530 To Bayland Island 62,684 - - 62,684 91552 To Warehouse Operations 105,082 - - 105,082 Total Other Financing Uses 3,245,065 - 318,658 3,563,723 9900 Contingencies 99001 Contingencies 100,000 - - 100,000 Total Contingencies 100,000 - - 100,000 TOTAL EXPENDITURES $ 36,455,816 $ 7,008,170 $ 555,323 $ 44,019,309 u O C 88 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted C1998-99 1999-00 1999-00 2000-01 Revenues Taxes-Property $ 9,477,137 $ 9,556,010 $ 9,848,834 $ 7,394,444 Taxes-Sales&Franchise 9,517,669 9,542,207 9,516,821 9,653,150 Industrial District Taxes 6,781,370 7,061,942 7,267,981 12,086,849 Total Taxes 25,776,176 26,160,159 26,633,636 29,124,443 Licenses&Permits 262,472 309,450 363,216 269,350 Intergovernmental 471,635 368,017 345,494 205,718 Charges for Services 773,179 923,538 873,347 1,344,876 s Fines&Forfeitures 1,628,430 1,743,079 1,802,456 2,005,736 Miscellaneous 747,373 587,256 655,364 693,855 Transfers In 1,281,041 1,281,041 1,181,041 1,181,041 Total Revenues 30,940,306 31,372,540 31,854,554 34,825,019 Expenditures by Type C Personnel Services 21,228,879 23,014,816 22,054,357 24,172,548 Supplies 1,012,979 1,133,954 1,135,450 1,286,916 Maintenance 1,587,560 1,591,154 1,551,849 1,632,374 Services 3,547,194 3,868,306 3,708,797 3,921,265 Sundry 99,166 112,871 120,776 119,844 Miscellaneous 26,200 51,200 26,200 86,740 Total Operating 27,501,978 29,772,301 28,597,429 31,219,687 Capital Outlay 1,977,450 1,712,731 1,699,365 1,891,064 Transfers Out-Operating 787,573 690,746 687,325 2,345,065 Transfer Out-Capital 550,000 550,000 550,000 900,000 r Contingencies 20,097 100,000 81,860 100,000 Total Expenditures 30,837,098 32,825,778 31,615,979 36,455,816 [ Excess(Deficit)Revenues Over Expenditures 103,208 (1,453,238) 238,575 (1,630,797) CFund Balance-Beginning 6,964,145 7,067,353 7,067,353 7,305,928 Fund Balance-Ending $ 7,067,353 $ 5,614,115 $ 7,305,928 $ 5,675,131 CAdopted Budget 2000-01 by Function Personnel Services C 6��0 Admin&Transfers 9% C Capital Outlay s�ro Operations 19010 L 89 1 CITY OF BAYTOWN ASSESSED VALUATION, a ESTIMATED AD VALOREM COLLECTIONS& AD VALOREM TAX RATE DISTRIBUTION a After Technical Proposed Adjustment* 1999-00 Budget Assessed Valuation $2,095,671,880 Growth during tax year 58,148,330 1999-00 Taxable Assessed Value at 5115100 2,153,820,210 n Estimated Growth �IJI 1999 Permits for Real Residential 66% 20,006,505 13,204,293 1999 Permits for Real MultiFamily 90% 20,633,626 18,570,263 Assessed Valuation for Fiscal Year 2000-01 2,185,594,767 1,495,484,580 Tax Rate per$100 Valuation 0.73703 0.73703 Estimated Tax Levy 16,108,489 11,022,170 Estimated Collections 97.0% TOTAL FUNDS AVAILABLE $ 15,625,234 $ 11,022,170 TAX RATE PER$100 Actual Actual Adopted Allocation Adopted Rate Rate Rate of Rate Proposed 2000-01 Adopted Distribution 1998-99 1999-00 2000-01 2000-01 2000-01 After Tech Ad'. Operations and Maintenance 0.45700 0.45700 0.47351 64.25% $ 10,038,523 $ 7,081,744 Interest and Sinking 0.28003 0.28003 0.26352 35.75% 5,586,711 3,940,426 Totals 0.73703 0.73703 0.73703 100% $ 15,625,234 $ 11,022,170 * A technical adjustment was made to the adopted budget after certified ad valorem values were received from the Harris County Appraisal District(HCAD). This adjustment was necessary primarily due to HCAD's change in the method used for determining the City's industrial district values. In past years,HCAD has included approximately 20%of the industrial district value as part of the Certified Tax Roll. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD,they were ordered to stop this practice. HCAD was instructed to only include value on the certified roll for property and improvements actually located within the City limits. The following schedule illustrates the effect of the changes in Ad Valorem and Industrial District Values and Revenues. Proposed-before Budgeted-after technical technical adjustment adjustment Industrial District Contract Value 1,015,397,631 1,639,939,894 Ad Valorem Value 2,185,594,767 1,495,484,580 Total Value 3,200,992,398 3,135,424,474 Industrial District Revenue $ 7,483,785 $ 12,086,849 D Ad Valorem Revenue 15,625,234 11,022,170 Total Revenue $ 23,109,019 $ 23,109,019 90 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 BEGINNING BALANCE $1,075,926 $1,312,101 $1,312,101 $1,447,201 Add: Current Ad Valorem Taxes 5,693,281 5,691,798 5,777,579 3,940,426 Delinquent Ad Valorem Taxes 40,826 90,000 102,025 90,000 Penalty and Interest 60,333 50,000 60,000 60,000 j Interest in Investments 97,102 100,000 101,638 100,000 San Jacinto MUD Revenues - - 11,862 - .� Transfer-in from W&S - - 37,206 160,118 Transfer-in from General Fund - - - 1,646,285 Transfer-in from CCPD 676,707 722,010 722,010 757,908 Transfer-in from Hotel/Motel 399,888 319,845 319,845 318,658 Total Revenues 6,968,137 6,973,653 7,132,165 7,073,395 FUNDS AVAILABLE FOR DEBT SERVICE 8,044,063 8,285,754 8,444,266 8,520,596 Deduct: Principal Payments 3,200,000 3,405,000 3,405,000 3,660,000 Interest Payments 3,512,212 3,317,115 3,391,352 3,335,170 Paying Agent Fees 18,868 13,000 12,975 13,000 San Jacinto MUD Expenditures 882 - 187,738 - Total Deductions 6,731,962 6,735,115 6,997,065 7,008,170 ENDING BALANCE $1,312,101 $1,550,639 $1,447,201 $1,512,426 Tax Rate Allocation Between Operating&Debt 35.751/"�� __J..A 64.25% 13 Operations and Maintenance E Interest and Sinking 91 CITY OF BAYTOWN HOTELIMOTEL FUND 232 BUDGET SUMMARY BY FUND C Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Hotel/Motel Occupancy Tax $ 456,136 $ 453,438 $ 421,742 $ 445,000 Participation Fees 1,820 5,000 5,000 5,000 Interest Income 32,653 20,500 32,217 35,000 Total Revenues 490,609 478,938 458,959 485,000 Expenditures LS Personal Services 556 12,890 12,890 14,175 Supplies 5,652 7,700 6,027 29,042 Maintenance 3,822 4,090 4,090 4,200 Services 83,419 121,570 106,340 135,598 Sundry - 650 650 650 Miscellaneous - 7,500 7,500 - Total Operating 93,449 154,400 137,497 183,665 Capital Outlay - 53,000 20,000 53,000 Transfers Out-Debt 399,888 319,845 319,845 318,658 Total Expenditures 493,337 527,245 477,342 555,323 Excess(Deficit)Revenues Over Expenditures (2,728) (48,307) (18,383) (70,323) Fund Balance-Beginning 709,524 706,796 706,796 688,413 Fund Balance-Ending $ 706,796 $ 658,489 $ 688,413 $ 618,090 Hotel Motel Tax Fund Expenditures by Function Debt Service 36% Atts l% Promotional Conference OH* orical 15% 46% 2% J 92 i CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2001 Warehouse Water& Sanitation Operations Combined Sewer Fund Fund Garage Fund Fund 2000-01 Revenues Taxes $ - $ 139,000 $ - $ - $ 139,000 Intergovernmental 694,022 - - - 694,022 - Charges for Services 15,079,190 2,586,685 1,252,880 168,927 19,087,682 Fines&Forefeitures 210,000 - - - 210,000 Miscellaneous 71,500 104,000 6,800 - 182,300 ^� Operating Transfers-in 88,626 - - - 88,626 Total Revenues 16,143,338 2,829,685 1,259,680 168,927 20,401,630 -, Expenditures by Classification Personnel Services 4,215,483 506,995 366,339 139,804 5,228,621 Supplies 5,240,547 112,628 673,900 10,525 6,037,600 Maintenance 581,550 134,650 8,900 9,260 734,360 f Services 1,307,277 1,763,870 67,700 2,423 3,141,270 Sundry 60,000 - - - 60,000 Total Operating 11,404,857 2,518,143 1,116,839 162,012 15,201,851 Capital Outlay 591,312 118,654 22,000 6,621 738,587 J Debt Requirements 3,008,328 - - - 3,008,328 Transfers-Out 1,088,841 155,200 64,845 - 1,308,886 Contingency 50,000 27,500 - - 77,500 -1 Total 16,143,338 2,819,497 1,203,684 168,633 20,335,152 Excess(Deficit)Revenues Over Expenditures - 10,188 55,996 294 66,478 Working Capital-Beginning 2,815,609 421,679 (116,013) 63,899 3,185,175 Working Capital-Ending $ 2,815,609 $ 431,867 $ (60,017) $ 64,193 $ 3,251,653 93 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2001 Water&Sewer Sanitation Garage Warehouse Combined Acct# Account Description Fund Fund Fund Op.Fund Total O 7100 Personal Services 71002 Regular Wages $ 2,726,939 $ 314,523 $ 244,869 $ 93,238 $ 3,379:569 71009 Overtime 251,782 41,000 8,502 2,500 303784 71011 Extra Help/Temporary 5,200 - - - 5,200 71021 Health&Dental Insurance 380,101 43,350 26,312 14,450 464,213 71022 TMRS 427,586 50,840 37,004 13,691 529,121 �1 71023 FICA 220,770 26,349 19,280 7,038 273,437 71028 Workers Compensation 51,855 15,499 5,990 2,996 76,340 71041 Allowances 11,400 - 5,400 - 16,800 L1 71051 Merit&Across The Board 139,850 15,434 18,982 5,891 180,157 L� Total Personal Services 4,215,483 506,995 366,339 139,804 5,228,621 7200 Supplies 72001 Office 12,500 - 2,000 1,700 16,200 72002 Postage 47,800 - - - 47,800 n 72004 Printing 7,500 - - - 7,500 IL9; 72007 Wearing Apparel 31,150 4,578 3,500 2,000 41,228 72010 Garbage Bags - 83,000 - - 83,000 a 72016 Motor Vehicle 68,153 24,000 2,000 3,000 97,153 72017 Parts Purchased For Resale - - 250,000 - 250,000 72018 Fuel Purchased For Resale - - 406,000 - 406,000 72019 Supplies Purchased For Resale - - 7,000 - 7,000 72021 Minor Tools 24,100 750 2,500 3,500 30,850 72026 Cleaning&Janitorial 3,200 - 700 - 3,900 72031 Chemical 188,450 300 - - 188,750 72032 Medical 450 - 200 75 725 72041 Educational 700 - - - 700 72045 Computer Software Supply - - - 250 250 72052 Treated Water 4,856,544 - - - 4,856,544 Total Supplies 5,240,547 112,628 673,900 10,525 6,037,600 7300 Maintenance 73001 Land 4,000 6,850 - - 10,850 73011 Buildings 6,400 1,200 2,000 7,260 16,860 73022 Sanitary Sewers 31,000 - - - 31,000 73023 Water Distribution System 54,000 - - - 54,000 73024 Reservoirs&Wells 5,000 - - - 5,000 73025 Streets Sidewalks&Curbs 11,000 - - - 11,000 73027 Heating&Cooling System - - 500 - 500 73031 Waste Recycler - 25,000 - - 25,000 73041 Furniture&Fixtures 5,350 - - - 5,350 73042 Machinery&Equipment 195,100 1,000 4,000 - 200,100 O 73043 Motor Vehicles 191,700 100,000 1,800 2,000 295,500 73045 Radio&Testing Equipment 3,000 600 600 - 4,200 73047 Meters&Settings 75,000 - - - 75,000 a Total Maintenance 581,550 134,650 8,900 9,260 734,360 a 94 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2001 Water&Sewer Sanitation Garage Warehouse Combined Acct# Account Description Fund Fund Fund Op.Fund Total 7400 Services 74001 Communication 5,000 - - 530 5,530 74002 Electric Service 889,000 - - - 889,000 74005 Natural Gas 100 - - - 100 74011 Hire Of Equipment 8,874 - - - 8,874 74012 Insurance 9,000 8,000 8,000 - 25,000 74020 Outside Contracts - - 55,000 - 55,000 74021 Special Services 146,805 - 1,200 - 148,005 74022 Audits 16,000 - - - 16,000 74034 Household Garbage Contract - 1,582,020 - - 1,582,020 74036 Advertising - 3,000 - - 3,000 74040 Recycling Services - 69,400 - - 69,400 74041 Travel&Reimbursables 8,800 2,500 500 808 12,608 74042 Education&Training 15,600 1,000 3,000 1,085 20,685 74050 Disposal Services - 97,750 - - 97,750 74051 Rents 148,250 - - - 148,250 74071 Association Dues 1,620 200 - - 1,820 74210 General Liability Ins 9,010 - - - 9,010 74220 Errors&Omissions 11,050 - - - 11,050 74240 Auto Liability 19,210 - - - 19,210 74241 Auto Collision 3,400 - - - 3,400 74242 Auto Catastrophic 595 - - - 595 _a 74271 Mobile Equipment 757 - - - 757 74272 Real&Personal Property 11,560 - - - 11,560 74277 Flood Insurance 2,168 - - - 2,168 74280 Bonds 478 - - - 478 u Total Services 1,307,277 1,763,870 67,700 2,423 3,141,270 7500 Sundry Charges 75088 Bad Debt-Cutoff Accounts 60,000 - - - 60,000 Total Sundry&Other 60,000 - - - 60,000 Total Operating 11,404,857 2,518,143 1,116,839 162,012 15,201,851 8000 Capital Outlay w 82011 Building&Improvements 25,000 - - - 25,000 83023 Water Distribution System 225,000 - - - 225,000 83029 Sewer Connections 25,000 - - - 25,000 83035 Meters&Connections 28,000 - - - 28,000 84042 Machinery&Equipment 6,600 - - - 6,600 84043 Motor Vehicles 151,000 47,000 22,000 - 220,000 86011 Capital Lease Purchases 130,712 71,654 - 6,621 208,987 Total Capital Outlay 591,312 118,654 22,000 6,621 738,587 95 CITY OF BAYTOWN i PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2001 �~ Water&Sewer Sanitation Garage Warehouse Combined Acct# Account Description Fund Fund Fund Op.Fund Total 9000 Other Financing Uses 91101 To General Fund 1,033,841 147,200 - - 1,181,041 91401 To G O I S 160,118 - - - 160,118 91502 To W W I S 2,848,210 - - - 2,848,210 91503 To Sick Leave-Water&Sewer 55,000 - - - 55,000 91506 To Sick Leave-Solid Waste - 8,000 - - 8,000 91551 To Sick Leave-Garage - - 1,000 - 1,000 91552 To Warehouse Operations - - 63,845 - 63,845 Total Other Financing Uses 4,097,169 155,200 64,845 - 4,317,214 9900 Contingencies 99001 Contingencies 50,000 27,500 - - 77,500 Total Contingencies 50,000 27,500 - - 77,500 TOTAL EXPENDITURES $ 16,143,338 $ 2,819,497 $ 1,203,684 $ 168,633 $20,335,152 G Q C 96 CITY OF BAYTOWN WATER& SEWER FUND 501 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues 4300 Intergovernmental $ 635,141 $ 651,748 $ 649,824 $ 694,022 4600 Operating Revenues 13,622,076 14,598,018 14,805,327 15,079,190 4700 Non-operating Revenues 210,119 220,000 203,244 210,000 4900 Miscellaneous 54,115 66,500 71,500 71,500 6100 Operating Transfers-in 29,545 88,636 88,636 88,626 Total Revenues 14,550,996 15,624,902 15,818,530 16,143,338 Expenditures by Type: Personal Services $ 3,747,006 $ 3,970,812 $ 3,875,134 $ 4,215,483 Supplies 4,483,296 5,148,025 5,043,255 5,240,547 Maintenance 580,286 554,450 586,221 581,550 Services 1,167,554 1,317,805 1,301,061 1,307,277 Sundry 41,928 65,000 65,000 60,000 Capital Outlay 515,700 502,392 471,164 591,312 Debt Requirements 2,871,728 2,835,249 2,835,249 3,008,328 Transfers Out 1,188,841 1,188,841 1,088,841 1,088,841 Contingency - 40,000 5,000 50,000 $ 14,596,339 $ 15,622,574 $ 15,270,925 $ 16,143,338 Excess(Deficit)Revenues Over Expenditures (45,343) 2,328 547,605 - Working Capital-Beginning 2,313,347 2,268,004 2,268,004 2,815,609 Working Capital-Ending $ 2,268 004 $ 2,270,332 $ 2,815,609 $ 2,815,609 Adopted Budget 2000-01 by Expenditure Transfers&Other 7% Personal Services Debt Requirements 26% 19% Capital Outlay 4% Operating Expenses 44% 97 CITY OF BAYTOWN SANITATION FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted a 1998-99 1999-00 1999-00 2000-01 Revenues Solid Waste Franchise Fees $ 138,851 $ 122,867 $ 138,408 $ 139,000 Solid Waste Collections 2,379,396 2,370,715 2,387,137 2,586,685 a Recycling Revenue 3,648 5,000 12,726 11,000 Garbage Bags 92,301 91,002 88,213 90,000 Miscellaneous 3,060 3,000 3,060 3,000 Total Revenues 2,617,256 2,592,584 2,629,544 2,829,685 Expenditures Personal Services 430,655 484,463 446,313 506,995 r Supplies 105,835 101,350 108,125 112,628 L Maintenance 133,002 120,300 120,163 134,650 Services 1,554,887 1,611,156 1,638,948 1,763,870 Total Operating 2,224,379 2,317,269 2,313,549 2,518,143 Capital Outlay 72,993 71,654 71,654 118,654 , Transfers Out 155,200 155,200 155,200 155,200 Contingency - 27,500 27,500 27,500 Total Expenditures 2,452,572 2,571,623 2,567,903 2,819,497 Excess(Deficit)Revenues " Over Expenditures 164,684 20,961 61,641 10,188 Working Capital-Beginning 195,354 360,038 360,038 421,679 Working Capital-Ending $ 360,038 $ 380,999 $ 421,679 $ 431,867 Adopted Budget 2000-01 Personal Services Capital&Transfers 18% 11% Operations 1 D 9% u Services 62°,o Expenditures by Program r Solid Waste Operations $ 2,402,224 $ 2,414,991 $ 2,405,942 $ 2,625,887 I Residential Recycling 50,348 156,632 161,961 193,610 L Total $ 2,452,572 $ 2,571,623 $ 2,567,903 $ 2,819,497 c c 98 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Departmental Billings-Fuel $ 294,099 $ 357,000 $ 331,500 $ 369,360 Departmental Billings-Repairs 767,998 717,485 747,239 823,020 State Fuel Tax Refund 4,438 4,000 6,754 6,800 Misc/GCCISD-Fuel 1,925 1,000 60,200 60,500 Total Revenues 1,068,460 1,079,485 1,145,693 1,259,680 Expenditures Personal Services 321,523 341,243 314,582 366,339 Supplies 546,023 558,400 636,768 673,900 Maintenance 12,355 8,900 9,886 8,900 Services 60,110 64,000 78,354 67,700 Total Operating 940,011 972,543 1,039,590 1,116,839 Capital Outlay 9,308 10,000 10,000 22,000 Transfers Out 59,618 69,545 69,545 64,845 Total Expenditures 1,008,937 1,052,088 1,119,135 1,203,684 Excess(Deficit)Revenues Over Expenditures 59,523 27,397 26,558 55,996 Working Capital-Beginning (202,094) (142,571) (142,571) (116,013) Working Capital-Ending $ (142,571) $ (115,174) $ (116,013) $ (60,017) Adopted Budget 2000-01 Capital&Transfers 70% Personal Services 30% Operations 63% 99 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 a BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Departmental Billings-MSC $ 114,000 $ 112,817 $ 112,817 $ 105,082 Departmental Billings-Garage 58,618 68,545 68,545 63,845 Total Revenues 172,618 181,362 181,362 168,927 Expenditures a Personal Services 131,594 140,897 122,691 139,804 Supplies 4,894 11,738 10,180 10,525 Maintenance 7,407 9,660 9,260 9,260 Services 923 2,425 2,395 2,423 Total Operating 144,818 164,720 144,526 162,012 Capital Outlay 18,238 16,642 16,642 6,621 Total Expenditures 103,056 181,362_ 161,168 1681633 Excess(Deficit)Revenues Over Expenditures 9,562 - 20,194 294 Working Capital-Beginning 34,143 43,705 43,705 63,899 Working Capital-Ending $ 43,705 $ 43,705 $ 63,899 $ 64,193 Adopted Budget 2000-01 Operations 13% Q Capital Outlay 4% Personal Services 83% a c C 100 CITY OF BAYTOWN ORGANIZATION CHART GENERAL FUND City Council City Manager Asst.City Mgr. Police Asst.City Mgrl City Clerk& Asst.City Mgr.. Fire Chief Director of Public Services Municipal Court City Attorney Fire and Rescue Engineering Legal Services and Inspections Public Health Planning Finance Parks and Recreation Streets and Human Drainage Resource Library Traffic Information Control Technology Services(ITS) Emergency Medical Public Works Public Services Administration Safety Communication 101 0 0 0 0 0 0 0 BAYTO"N o 0 102 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Taxes-Property $ 9,477,137 $ 9,556,010 $ 9,848,834 $ 7,384,444 Taxes-Sales&Franchise 9,517,669 9,542,207 9,516,821 9,653,150 Industrial District Taxes 6,781,370 7,061,942 7,267,981 12,086,849 Total Taxes 25,776,176 26,160,159 26,633,636 29,124,443 Licenses&Permits 262,472 309,450 363,216 269,350 Intergovernmental 471,635 368,017 345,494 205,718 Charges for Services 773,179 923,538 873,347 1,344,876 Fines&Forfeitures 1,628,430 1,743,079 1,802,456 2,005,736 Miscellaneous 747,373 587,256 655,364 693,855 Transfers In 1,281,041 1,281,041 1,181,041 1,181,041 Total Revenues 30,940,306 31,372,540 31,854,554 34,825,019 Expenditures by Type Personnel Services 21,228,879 23,014,816 22,054,357 24,172,548 Supplies 1,012,979 1,133,954 1,135,450 1,286,916 Maintenance 1,587,560 1,591,154 1,551,849 1,632,374 Services 3,547,194 3,868,306 3,708,797 3,921,265 Sundry 99,166 112,871 120,776 119,844 Miscellaneous 26,200 51,200 26,200 86,740 Total Operating 27,501,978 29,772,301 28,597,429 31,219,687 Capital Outlay 1,977,450 1,712,731 1,699,365 1,891,064 Transfers Out-Operating 787,573 690,746 687,325 2,345,065 Transfer Out-Capital 550,000 550,000 550,000 900,000 Contingencies 20,097 100,000 81,860 100,000 Total Expenditures 30,837,098 32,825,778 31,615,979 36,455,816 Excess(Deficit)Revenues Over Expenditures 103,208 (1,453,238) 238,575 (1,630,797) Fund Balance-Beginning 6,964,145 7,067,353 7,067,353 7,305,928 Fund Balance-Ending $ 7,067,353 $ 5,614,115 $ 7,305,928 $ 5,675,131 Adopted Budget 2000-01 by Function e Personnel Services 67% Admin&Transfers 9% Capital Outlay 5% Operations 19% 103 CITY OF BAYTOWN - GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Taxes-Property $ 9,477,137 $ 9,556,010 $ 9,848,834 $ 7,384,444 Taxes-Sales&Franchise 9,517,669 9,542,207 9,516,821 9,653,150 a Industrial District Taxes 6,781,370 7,061,942 7,267,981 12,086,849 Total Taxes 25,776,176 26,160,159 26,633,636 29,124,443 Licenses&Permits 262,472 309,450 363,216 269,350 a Intergovernmental 471,635 368,017 345,494 205,718 Charges for Services 773,179 923,538 873,347 1,344,876 Fines&Forfeitures 1,628,430 1,743,079 1,802,456 2,005,736 Miscellaneous 747,373 587,256 655,364 693,855 Transfers In 1,281,041 1,281,041 1,181,041 1,181,041 Total Revenues 30,940,306 31,372,540 31,854,554 34,825,019 Expenditures by Function General Government 6,282,039 7,037,705 6,298,821 7,291,298 Public Safety 15,332,557 15,973,339 15,682,501 16,584,667 Public Works 3,641,936 3,845,598 3,656,953 4,020,177 Health&Welfare 526,426 607,327 598,595 644,866 Culture&Leisure 3,848,544 4,121,063 4,141,784 4,669,743 Transfers Out-Operating 655,596 690,746 687,325 2,345,065 Transfers Out-Capital 550,000 550,000 550,000 900,000 Total Expenditures 30,837,098 32,825,778 31,615,979 36,455,816 Excess(Deficit)Revenues Over Expenditures 103,208 (1,453,238) 238,575 (1,630,797) Fund Balance-Beginning 6,964,145 7,067,353 7,067,353 7,305,928 r Fund Balance-Ending $ 7,067,353 $ 5,614,115 $ 7,305,928 $ 5,675,131 LJ No.of Working Capital Days 84 62 84 57 Adopted Budget 2000-01 by Function Culture&Leisure Health&Welfare 14% General Government 2% 22% Public Works 12% Public Safety 50% 104 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 1998-99 1999-00 1999-00 2000-01 Property Taxes 41101 Current $ 9,292,976 $ 9,290,560 $ 9,547,374 $ 7,081,744 41102 Prior Year 73,551 165,000 198,828 200,000 41103 Penalty&Interest 100,205 95,000 95,257 95,000 41104 Bankruptcy Interest 9,745 5,000 7,075 7,500 41106 Tax Certificates 660 450 300 200 Total Property Tax 9,477,137 9,556,010 9,848,834 7,384,444 Sales&Use Taxes 41201 Sales 6,545,321 6,594,859 6,511,887 6,642,124 41202 Mixed Drink 66,110 65,000 66,953 67,000 41203 Bingo 20,988 22,000 20,891 21,200 Total Sales&Use Tax 6,632,419 6,681,859 6,599,731 6,730,324 Franchise Tax 41301 H.L. &P. 2,145,401 2,160,427 2,120,214 2,162,618 41302 Entex 211,480 215,710 187,599 211,645 41303 General Telephone 353,644 294,549 435,408 372,943 41304 Time Warner Cablevision(Tci) 168,776 183,594 165,274 167,025 41305 Classic(Star)Cablevision 5,949 6,068 8,595 8,595 Total Franchise Tax 2,885,250 2,860,348 2,917,090 2,922,826 Industrial District 6,781,370 7,061,942 7,267,981 12,086,849 TOTAL TAXES 25,776,176 26,160,159 26,633,636 29,124,443 Licenses&Permits 42001 Building 67,786 65,000 64,324 65,000 42002 Plumbing 28,987 26,000 25,550 26,100 42003 Mech&Air Cond 13,429 11,000 11,452 11,500 s 42004 Housemoving 950 1,500 973 1,000 42005 Multi-Family Dwelling 7,403 8,000 7,413 7,500 42006 Electrical 37,482 45,000 51,890 51,900 42007 Demolition 1,650 - 1,550 1,550 42008 Mobile Homes 828 1,200 893 1,000 42009 Sign Operating 25,311 77,250 95,289 25,500 42021 Health 29,253 35,000 31,729 32,100 42031 Alcoholic Beverage 15,983 17,500 14,109 14,500 42032 Taxi Cab 400 1,000 808 1,000 42036 Waste Collection Permit 560 500 400 500 42041 Pipeline Fees 32,200 20,000 56,649 30,000 42091 Miscellaneous 250 500 187 200 Total Licenses&Permits 262,472 309,450 363,216 269,350 Intergovernmental 43109 Baytown Housing Authority 50,000 50,000 50,000 50,000 43112 Universal Hiring Prg-COP 268,395 166,667 144,144 - - 43113 Bright Star(GCCISD) 133,920 131,040 131,040 135,408 43208 State 13,470 13,470 13,470 13,470 43301 Harris County 5,850 6,840 6,840 6,840 Total Intergovernmental 471,635 368,017 345,494 205,718 105 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL O Actual Budget Estimated Adopted Acct# Revenue 1998-99 1999-00 1999-00 2000-01 Charges for Services 44110 Jail Services - - - 381,100 O 44111 Court Cost 230 500 - - 44112 Recovery Of Damages 1,191 5,000 14,336 5,000 44113 Subdivision Filing Fee 6,505 6,350 8,626 14,626 44114 Vital Statistics 50,620 46,500 50,398 51,000 44115 Animal Control Fees 13,634 13,000 15,389 35,000 44116 Weed Mowing 34,332 40,000 39,542 40,000 44121 Ambulance 583,543 715,958 650,000 716,000 44137 False Alarm Fees 5,250 - 14,970 15,000 44141 Curbs&Drainage 8,599 10,000 7,000 7,500 Total Charges for Services 703,904 837,308 800,261 1,265,226 Cultural&Recreational 44201 Facilities Rental 40,683 50,000 39,323 45,500 44202 Participation Fees 1,580 7,500 4,410 4,400 44203 Swimming Pools 7,660 12,730 9,838 10,000 44204 Vending Machines 1,846 1,000 788 1,000 44207 Softball Fees 17,506 15,000 18,727 18,750 Total Cultural&Recreational 69,275 86,230 73,086 79,650 TOTAL SERVICES CHARGES 773,179 923,538 873,347 1,344,876 Fines&Forfeitures 45001 Municipal Court 1,570,720 1,699,579 1,703,289 1,838,568 r 45002 Library 43,582 43,500 32,403 38,000 L 45005 Motor Carrier Violations 14,128 - 66,764 129,168 Total Fines&Forfeitures 1,628,430 1,743,079 1,802,456 2,005,736 Miscellaneous 49001 Sale of City Property 91,154 50,000 20,000 50,000 49003 Interest on Investment 605,813 500,000 576,430 586,626 49007 Sale-Impounded Vehicles 1,435 2,000 2,000 2,000 49009 Rental of Land 500 2,356 2,356 2,356 49012 Service Charge(Contra) (8,636) (10,000) - - 49091 Miscellaneous 57,107 42,900 54,578 52,873 Total Miscellaneous 747,373 587,256 655,364 693,855 TOTAL REVENUES 29,659,265 30,091,499 30,673,513 33,643,978 Transfers �- 61501 From Water Fund 1,133,841 1,133,841 1,033,841 1,033,841 61505 From Solid Waste Fund 147,200 147,200 147,200 147,200 Total other Financing Sources 1,281,041 1,281,041 1,181,041 1,181,041 TOTAL REVENUES&TRANSFERS $30,940,306 $31,372,540 $31,854,554 $ 34,825,019 C 106 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY DEPARTMENT Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 General Government 1010 General Administration $ 201,344 $ 215,096 $ 214,356 $ 219,500 1030 Fiscal Operations 1,081,030 1,175,650 1,139,881 1,216,429 1060 Legal Services 336,872 376,626 370,461 417,643 1070ITS 1,141,311 1,012,774 990,682 1,027,523 1080 Planning&Community Dev. 238,004 270,916 257,948 299,629 1140 Human Resources 584,747 521,872 569,504 630,039 1170 City Clerk 696,993 855,904 786,206 877,165 1180 City Facilities 483,539 457,843 421,527 452,287 1190 General Overhead 1,518,199 2,151,024 1,548,256 2,151,083 Total General Government 6,282,039 7,037,705 6,298,821 7,291,298 Public Safety 2000 Police 8,541,334 8,781,742 8,605,428 9,429,770 ' 2020 Fire 4,868,890 5,137,659 5,082,688 5,156,230 2030 Communications 776,509 870,752 855,650 895,909 2040 Emergency Medical Services 1,145,824 1,183,186 1,138,735 1,102,758 ' Total Public Safety 15,332,557 15,973,339 15,682,501 16,584,667 Public Works .� 3000 Public Works Administration 408,575 430,368 418,218 429,938 3010 Streets&Drainage 2,000,651 1,935,549 1,823,919 1,971,608 3020 Traffic Control 413,317 483,381 435,993 579,001 3030 Engineering&Inspections 819,393 996,300 978,823 1,039,630 Total Public Works 3,641,936 3,845,598 3,656,953 4,020,177 Health&Welfare 526,426 607,327 598,595 644,866 1 Culture&Leisure w 5000 Parks&Recreation 2,221,201 2,508,534 2,535,361 2,975,192 6000 Library 1,627,343 1,612,529 1,606,423 1,694,551 Total Culture&Leisure 3,848,544 4,121,063 4,141,784 4,669,743 Transfers Out ' 9010 Operations 655,596 690,746 687,325 2,345,065 9010 Capital 550,000 550,000 550,000 900,000 Total Transfers Out 1,205,596 1,240,746 1,237,325 3,245,065 General Fund Total $30,837,098 $32,825,778 $31,615,979 $ 36,455,816 107 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adotped Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 O 71002 Regular Wages $14,181,549 $ 15,129,107 $14,884,386 $16,016,159 71003 Part Time Wages 591,612 632,926 629,435 651,038 71009 Overtime 904,422 838,104 859,216 841,656 71010 Election Worker 1,962 10,932 5,105 10,932 71011 Extra Help/Temporary 21,417 50,225 73,068 65,090 71021 Health&Dental Insurance 1,371,161 1,463,614 1,407,599 1,518,163 71022 TMRS 2,266,194 2,453,377 2,233,495 2,428,502 71023 FICA 1,175,014 1,247,340 1,220,004 1,324,039 71028 Workers Compensation 237,224 241,361 246,073 253,020 71041 Allowances 151,182 160,356 159,959 165,556 71051 Merit&Across The Board - 456,898 - 781,069 71052 Salary Savings - - - (226,499) 71081 Retired Employee Benefits 327,142 330,576 336,017 343,823 Total Personal Services 21,228,879 23,014,816 22,054,357 24,172,548 72001 Office 145,110 160,466 151,461 166,772 72002 Postage 61,169 73,379 62,776 68,387 72004 Printing 35,602 49,777 43,998 50,132 r 72005 Animal Feed 5,192 6,020 7,081 9,944 72006 Clothing Allowance 19,867 21,870 21,870 22,230 L 72007 Wearing Apparel 115,052 128,024 125,615 143,348 72008 Film,Developing&Battery 2,257 2,628 2,468 2,528 72016 Motor Vehicle 209,463 261,096 290,413 353,583 72021 Minor Tools 99,277 62,171 60,887 59,419 72026 Cleaning&Janitorial 41,301 44,438 46,968 50,818 72028 Swimming Pool Supplies 3,617 2,250 2,250 2,250 72031 Chemical 54,272 99,845 105,765 109,757 72032 Medical 58,138 56,121 52,925 58,071 72036 identification 25,756 24,450 22,677 25,596 72041 Educational 110,066 107,301 107,428 126,407 72045 Computer Software Supply 594 4,130 4,130 11,973 72046 Botanical 2,929 7,344 6,875 4,550 72056 Street Marking 5,199 6,000 3,500 6,000 72061 Meeting Supplies 18,118 16,644 16,363 15,151 Total Supplies 1,012,979 1,133,954 1,135,450 1,286,916 73001 Land 8,831 8,058 7,744 23,320 73011 Buildings 199,202 169,400 171,028 155,364 73012 Docks&Piers - 1,700 1,000 1,700 73013 Recreation Equipment 9,093 8,750 8,574 8,750 73021 Filtration Plants 11,296 23,191 35,198 11,000 r 73025 Streets Sidewalks&Curbs 113,291 139,388 119,600 139,388 73026 Storm Drains 52,823 54,000 48,000 54,000 L 73027 Heating&Cooling System 28,775 46,800 45,404 53,900 73028 Electrical Maintenance 21,778 28,000 28,000 28,000 73041 Furniture&Fixtures 36,179 45,260 48,884 51,539 73042 Machinery&Equipment 172,461 216,187 211,729 269,341 73043 Motor Vehicles 618,342 530,349 503,859 517,400 t 73044 Street Signs 37,116 33,068 32,500 33,000 108 f L CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adotped Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 73045 Radio&Testing Equipment 29,821 21,551 28,194 23,951 73046 Books 49,467 73,517 66,832 64,996 73048 Signal Systems 49,773 39,610 39,000 39,600 73049 Barricades 5,158 8,500 8,450 8,500 73053 Vehicle Repair-Collision 19,512 9,000 13,628 9,000 73055 Maintenance on Computers 124,381 134,825 134,225 139,625 73061 Miscellaneous 261 - - - Total Maintenance 1,587,560 1,591,154 1,551,849 1,632,374 -� 74001 Communication 318,031 306,348 331,968 340,937 74002 Electric Service 492,951 503,234 521,463 587,188 74003 Street Lighting 450,357 453,094 455,004 472,378 74005 Natural Gas 27,105 41,818 38,138 42,220 74007 TWC Claims Paid 22,846 25,000 21,378 25,000 "1 74010 Lease Of Vehicles 12,650 28,800 30,665 28,800 74011 Hire Of Equipment 7,109 22,586 17,545 19,148 74012 Insurance 849 - 422 - 74021 Special Services 763,219 816,788 752,303 713,423 74022 Audits 30,844 33,717 29,890 33,217 ~' 74023 Industrial Appraisal 24,000 24,000 24,000 25,000 74026 Janitorial Services 54,128 64,306 63,715 69,480 74029 Service Awards 24,105 20,000 18,448 20,250 74031 Wrecker Service 1,328 4,500 4,295 4,500 74036 Advertising 140,389 50,178 74,948 68,593 74041 Travel&Reimbursables 134,418 151,715 142,101 153,922 74042 Education&Training 87,586 155,761 148,461 153,544 74045 In-State Investigative Travel - 9,413 - 9,986 74047 Support Of Prisoners 36,738 50,500 42,196 68,409 74051 Rents 376,387 404,673 399,549 446,963 74056 Vacant Lot Cleaning 36,121 40,000 40,000 45,000 74058 Landfill Fees 12,397 10,759 8,958 8,451 74061 Demolition Of Structures - 54,500 54,500 54,500 74071 Association Dues 42,838 49,404 47,431 53,355 74082 Confidential 8,943 16,000 12,257 16,000 74088 Library-HALAN 38,497 46,200 38,907 48,500 74089 Library-Periodicals 22,973 26,380 25,000 25,734 74123 Instructor Fees 1,139 1,000 1,000 1,000 - 74210 General Liability Ins 53,839 35,056 35,254 37,630 74220 Errors&Omissions 37,255 44,446 43,785 46,150 74230 Law Enforcement Liability 41,623 56,500 50,359 39,583 74240 Auto Liability 69,050 82,160 67,122 80,230 74241 Auto Collision 11,710 19,025 13,770 14,200 74242 Auto Catastrophic 2,567 2,212 2,216 2,485 74271 Mobile Equipment 1,968 2,856 3,045 3,158 74272 Real&Personal Property 29,461 31,130 37,107 48,280 74275 Boiler&Machinery 3,394 3,621 - - 74277 Flood Insurance 4,508 2,122 2,214 9,051 74280 Bonds 3,152 3,504 3,052 5,000 74290 Miscellaneous Liability 35,200 - 21,147 - 109 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adotped Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 74295 Deductibles 85,519 175,000 85,184 100,000 Total Services 3,547,194 3,868,306 3,708,797 3,921,265 a 75001 Contributions 3,275 3,360 3,275 2,554 75051 Court Cost 3,967 7,200 10,400 12,000 75061 Medical-Preemployment 32,995 27,865 33,450 31,535 75062 Medical-Promotions 4,758 2,000 1,700 2,000 75064 Medical Services 54,171 72,446 71,951 71,755 77001 Texas State Guard 1,200 1,200 1,200 1,200 77002 Economic Development 25,000 25,000 25,000 25,000 77103 Baytown St. Soccer Assoc. - 25,000 - 25,000 77104 CDBG Public Services - - - 35,540 Total Sundry&Other 125,366 164,071 146,976 206,584 Total Operating 27,501,978 29,772,301 28,597,429 31,219,687 80001 Furniture&Equip<$1000 14,172 2,550 3,435 9,085 81002 Land Improvements - - - 36,600 81011 Signs - 20,000 20,000 30,500 82011 Building&Improvements 27,816 164,335 175,462 138,650 83025 Streets Sidewalks&Curbs 7,461 20,000 20,000 311,800 83026 Storm Drains 30,716 100,000 60,000 100,000 83027 Heating&Cooling System - 25,575 54,617 20,000 83031 Fences 13,194 - - 50,000 83039 Other Improvements - 131,573 132,373 55,000 84041 Furniture&Fixtures 34,416 42,092 37,773 10,118 84042 Machinery&Equipment 710,747 345,890 339,183 305,155 84043 Motor Vehicles 606,352 375,713 372,086 219,700 84045 Radio&Testing Equipment 5,318 - - 6,000 84046 Books 63,375 67,760 67,760 73,946 84048 Signal Systems 36,204 40,000 39,000 90,000 84052 Heavy Equipment - 60,489 60,489 112,000 84053 Major Tools - - - 5,500 84061 Other Equipment 104,222 118,554 116,114 39,190 86011 Capital Lease Purchases 323,457 198,200 201,073 277,820 Total Capital Oulay 1,977,450 1,712,731 1,699,365 1,891,064 91201 To Municipal Court Security - 11,679 11,679 13,732 91210 To Emergency Mgt-Trust 15,848 48,000 48,000 48,000 91226 To Miscellaneous Police 282 - - - 91228 To Police Academy 30,332 - - - 91233 To LLEBG Fund 7,956 - - - a 91240 To Org Crime&Narcotics Task 68,629 73,565 60,144 64,237 91291 To Emergency Management 89,168 67,500 77,500 77,500 91298 To Wetland Research Center 25,000 25,000 25,000 40,000 a 91350 To General Capital Project Fund 30,000 - - - 91351 To Capital Improvement Program 550,000 550,000 550,000 900,000 91375 To 75 Bond Fund 154 - - - 91397 To 1997 C.O.Bonds 50,000 - - - 110 a CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adotped Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 91401 To G O I S - - - 1,646,285 91450 To Sick Leave-General 258,000 258,000 258,000 258,000 91501 To Water&Sewer Fund 29,545 29,545 29,545 29,545 91530 To Bayland Island 68,659 64,640 64,640 62,684 91552 To Warehouse Operations 114,000 112,817 112,817 105,082 Total Other Financing Uses 1,337,573 1,240,746 1,237,325 3,245,065 99001 Contingencies 20,097 100,000 81,860 100,000 Total Contingencies 20,097 100,000 81,860 100,000 _l TOTAL DEPARTMENT $30,837,098 $32,825,778 $31,615,979 $36,455,816 I r- 111 CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL ADMINISTRATION Program Description • Conduct City Council meetings in accordance with The General Administration Department consists of two the provisions of the City Charter and Ordinances. main departments, the City Manager's office and the City • Continue to provide quality information the citizens Council. It also includes expenditures that are not receive from local 'government by working with directly associated with any other department within the educational, business and neighborhood groups to General Fund. communicate city events, public hearings and city staff initiatives. The City Manager is the chief executive and • Coordinate Council activities, negotiate contracts and administrative officer of the City and is responsible for supervise the staff to provide efficient and effective general administration of the City's affairs and serves as a municipal services to the City of Baytown. liaison between the policy making and administrative branches of the City government. The City Manager Major Objectives provides City Council with the information needed to • To provide the Council with timely and meaningful conduct the affairs of the City and coordinate the information. implementation of their decisions. This division oversees • To maintain up-to-date policies and regulations. the operations of all city departments and reviews and • To encourage an innovative approach to problems. updates management policies and regulations. . To supervise and coordinate the staff and provide Major Goals oversight to all departmental operations. • To maintain a long-range outlook and provide the • Ensure delivery of City services in an effective and Council with recommendations for the future. efficient manner through responsible administration. • To act as the City's ambassador in developing and • Ensure that the response to citizen complaints and maintaining relations with outside agencies. requests for action are performed in a timely manner. • Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Number of Regular Council Meetings 23 23 23 23 2. Number of Council Agenda Items 366 550 468 468 3. Proclamations 65 70 55 55 fl L 112 CITY OF BAYTOWN --- SERVICE LEVEL BUDGET 1010 GENERAL ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 129,285 $ 131,851 $ 131,871 $ 133,468 71009 Overtime 56 220 - 1,000 71011 Extra Help/Temporary - 1,775 1,775 - 71021 Health&Dental Insurance 7,225 8,762 8,761 9,274 71022 TMRS 19,504 19,161 19,163 19,744 71023 FICA 8,524 8,909 8,991 10,336 71028 Workers Compensation 204 207 212 217 71041 Allowances 3,604 3,600 3,600 3,600 _! Total Personal Services 168,402 174,485 174,373 177,639 7200 Supplies 72001 Office 2,177 2,000 2,548 2,400 72002 Postage 431 500 400 500 72041 Educational 580 375 432 375 Total Supplies 3,188 2,875 3,380 3,275 7300 Maintenance 73041 Furniture&Fixtures - 500 200 500 Total Maintenance - 500 200 500 7400 Services 74001 Communication 1,262 1,500 1,300 1,500 74029 Service Awards 256 - 353 250 74041 Travel&Reimbursables 7,678 13,148 12,600 13,148 74042 Education&Training 1,478 3,802 3,550 3,802 74071 Association Dues 19,080 18,786 18,600 19,386 Total Services 29,754 37,236 36,403 38,086 Total Operating 201,344 215,096 214,356 219,500 TOTAL DEPARTMENT $ 201,344 $ 215,096 $ 214,356 $ 219,500 113 5 CITY OF BAYTOWN PROGRAM SUMMARY 1030 FISCAL OPERATIONS Program Description • Review and improve cash collection procedures (' The Fiscal Operations Department consists of the Divisions throughout the City. L of Finance Administration, Accounting, Treasury, Budgeting, • Continue to structure the City's portfolio to meet the Cash Management, Purchasing and Utility Billing. This investment strategy and cash liquidity needs. Department is responsible for administering the City's fiscal affairs in accordance with applicable local, state and federal Major Objectives guidelines. The Department manages the annual audit, • Continue to develop financial policies that will provide annual budget and advises management on all aspects of financial stability and continuity in a changing political financial planning and debt management for the City. The and economic environment. Department is responsible for collection and disbursement of • Achieve efficiencies in accounting and reporting all City funds and implementation of effective internal control activities through greater use of information technology. systems for the City of Baytown. The Department also • Continue staff professional and technical growth. actively manages the City's investment portfolio in • Continue to obtain the G.F.O.A. Distinguished Budget compliance with the Public Funds Investment Act(PFIA)and Presentation Award and the Certificate of Achievement the adopted investment policy. for Excellence in Financial Reporting. • Review and refinement of investment policy to stay in Major Goals compliance with PFIA • To ensure that all financial transactions are reported Services Provided timely and accurately and in compliance with General • Financial Planning & Oversight of all financial Accepted Accounting Principles along with applications: Municipal Court, Parks, EMS, appropriate internal controls. Inspections,Utility Billing • Provide financial information to users in the form, • Check writing:Payroll&Accounts Payable frequency and timeliness needed for management • All City Collections, Deposits, Investments, Cash decisions,managing the City's assets and planning for management future financial growth. • Property Tax Assistance—Current&Delinquent i • Provide quality budget development and analysis • Utility Billing and Customer service services to foster financial accountability and • Budget Management and preparations responsible use of City funds. • Financial Reporting&Internal Control • To promote a better understanding of financial • Fixed Assets Tracking L policies and procedures among internal and external • Grant Assistance and Reporting customers. • Warehouse services: Supplies,Material and Fleet parts • Purchase quality goods and services in a timely and • Procurement Services: Purchase orders and annual cost-effective manner. Improve purchasing practices contracts within the user departments to control cost and • General Financial support and assistance to City increase efficiency of city operations. Manager and City Departments Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Investment portfolio(in millions) $50.5 $55.0 $57.5 $55.0 2. Annual A/P Checks 13,281 14,500 18,564 14,000 3. Annual Purchase Orders issued 10,553 10,500 11,765 12,000 4. Annual contracts 69 71 75 75 5. No. of Active Grants 29 - 20 20 6. Amount of Active Grants(in millions) $15.0 - $17.6 $18.0 Performance Measures 1. Tax collections as a%of levy 97% 97% 97% 97% 2. Annual estimated yield 5.35% 5.50% 5.50% 5.60% 3. Weighted avg.maturity of portfolio 300 300 265 275 4. %of invoices paid in 30 days 85% 90% 85% 95% 5. GFOA Award for Budget&CAFR 2 2 2 2 114 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 FISCAL OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 581,014 $ 611,460 $ 604,539 $ 611,172 71003 Part Time Wages 9,636 14,000 10,918 15,750 71009 Overtime 6,746 10,529 10,571 11,196 71011 Extra Help/Temporary 3,442 5,341 5,342 5,328 71021 Health&Dental Insurance 43,545 51,578 48,926 53,244 71022 TMRS 85,959 90,347 86,487 91,133 71023 FICA 45,568 48,719 47,813 49,616 71028 Workers Compensation 940 1,010 1,019 989 .4 71041 Allowances 20,936 22,080 21,616 20,880 Total Personal Services 797,786 855,064 837,231 859,308 7200 Supplies 72001 Office 16,738 18,575 16,462 19,440 72002 Postage 14,180 18,584 16,668 17,265 72004 Printing 1,981 4,700 3,289 3,900 4 72021 Minor Tools - 125 150 - ,� 72041 Educational 1,626 1,365 1,406 3,368 72045 Computer Software Supply - 3,020 3,020 525 Total Supplies 34,525 46,369 40,995 44,498 7300 Maintenance 73011 Buildings - 5,000 3,000 - 73041 Furniture&Fixtures 50 860 660 800 Total Maintenance 50 5,860 3,660 800 7400 Services 74001 Communication - 150 149 150 74002 Electric Service - 3,600 7,428 7,440 74011 Hire Of Equipment - 2,808 1,791 - 74021 Special Services 142,935 152,506 148,840 157,805 74022 Audits 30,844 33,717 29,890 33,217 74023 Industrial Appraisal 24,000 24,000 24,000 25,000 74026 Janitorial Services 471 6,000 6,840 4,560 74041 Travel&Reimbursables 17,837 15,027 11,746 14,939 74042 Education&Training 8,765 10,197 7,804 10,285 74051 Rents 644 4,824 4,300 4,939 74071 Association Dues 4,600 4,636 4,330 4,466 Total Services 230,096 257,465 247,118 262,801 Total Operating 1,062,457 1,164,758 1,129,004 1,167,407 8000 Capital Outlay 80001 Furniture&Equip<$1000 1,154 1,000 998 2,000 82011 Building&Improvements - - - 25,000 84041 Furniture&Fixtures 2,217 7,392 7,379 1,000 84042 Machinery&Equipment 15,202 2,500 2,500 3,375 86011 Capital Lease Purchases - - - 17,647 Total Capital Outlay 18,573 10,892 10,877 49,022 TOTAL DEPARTMENT $ 1,081,030 $ 1,175,650 $ 1,139,881 $ 1,216,429 115 CITY OF BAYTOWN PROGRAM SUMMARY 1060 LEGAL SERVICES Program Description while ensuring that the City's interest are adequately The Legal Department is a service-oriented department, protected. providing counsel to the City Council, the Baytown Area • Represent the City in all legal proceedings in an Water Authority, and the Baytown Crime Control effective,zealous manner. Prevention District as well as to their boards and • Remain current on all state and federal laws and commissions. The department also tenders legal advice to regulations applicable to the City. officers and employees of the City relating to their powers and duties in such capacities. Legal services provided by Major Objectives the department include drafting and negotiating contracts, • Legal counsel and documentation securing preclearance for all municipal elections, • Support all legal opinions, whether written or { prosecuting violations of the transportation, health and oral, with case or statutory authority, as L penal codes as well as the Code of Ordinances, and appropriate. representing and coordinating the representation of the • Ensure that all requests for written opinions are City in various civil matters ensuring that the rights and honored in a timely manner. interests of the city are being appropriately protected and • Maintain all written opinions issued by the pursued. department in an opinion book for future reference. r Major Goals • Legal representation L • Provide dependable legal advice to the City Council, • Ensure court-imposed deadlines are met. the Baytown Area Water Authority, Baytown Crime • Ensure that all witnesses are timely advised of Control Prevention District, and their boards and trial settings. commissions as well as the officers and employees of the City. • Draft,review and negotiate legal instruments for City projects in order to achieve the desired project goals C C C C G 116 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 219,620 $ 232,812 $ 233,173 $ 238,545 71003 Part Time Wages 2,870 - - 37,440 71009 Overtime 2,215 7,417 5,760 6,240 71011 Extra Help/Temporary 1,144 3,300 3,300 3,300 71021 Health&Dental Insurance 16,500 16,499 16,500 16,499 71022 TMRS 33,446 35,228 34,391 36,343 71023 FICA 17,060 18,192 17,882 19,309 71028 Workers Compensation 357 392 380 392 71041 Allowances 9,360 9,360 9,360 9,360 Total Personal Services 302,572 323,200 320,746 367,428 7200 Supplies 72001 Office 1,881 2,700 2,650 3,000 72002 Postage 489 800 500 500 Total Supplies 2,370 3,500 3,150 3,500 7300 Maintenance 73041 Furniture&Fixtures 506 500 450 500 73046 Books 21,861 33,211 28,000 28,000 Total Maintenance 22,367 33,711 28,450 28,500 7400 Services 74001 Communication 191 350 250 350 74041 Travel&Reimbursables 2,753 7,975 7,975 7,975 74042 Education&Training 2,073 3,525 3,525 3,525 74071 Association Dues 1,950 2,365 2,365 2,365 Total Services 6,967 14,215 14,115 14,215 7500 Sundry Charges 75051 Court Cost 593 2,000 4,000 4,000 Total Sundry&Other 593 2,000 4,000 4,000 Total Operating 334,869 376,626 370,461 417,643 8000 Capital Outlay 84041 Furniture&Fixtures 2,003 - - - Total Capital Outlay 2,003 - - - TOTAL DEPARTMENT $ 336,872 $ 376,626 $ 370,461 $ 417,643 117 CITY OF BAYTOWN PROGRAM SUMMARY 1070 INFORMATION TECHNOLOGY SERVICES Program Description • Expand the capabilities of the web server to provide The Information Technology Systems (ITS) Department an increase information available to the public. has the responsibility of effectively administering all • Analyze new software, hardware and networking computerized operations throughout the City. ITS technology available to assist in projecting future oversees the computer operations for all City departments enhancements. and assists those departments in providing quality services to the community through the utilization effective Major Objectives computer systems. This includes providing statistical • Automate Help Desk operations to include call reporting to the various administrative offices.In addition, logging and trend analysis. ITS is involved in conducting needs analysis, problem • Implement procedures for inventory control of determination and system design. computer hardware and software. • Acquire, implement and maintain imaging system for Major Goals Municipal Court. r • Provide hardware and software expertise to all city • Conduct recurring end-user training sessions. i departments in order to maintain a highly productive • Develop procedures and policies for computer usage L workplace. Assist in acquisition and implementation and data security on all systems. of state-of-the-art hardware and equipment. • Engineer, acquire and install new NT server • Improve the positive working relationship with end- infrastructure. users in the various city departments. • Assist the Parks Department in selecting a new • Evaluate and scrutinize new computer related software package that will both meet their needs and hardware and software purchases. be compatible with our network. • Install, verify and configure new computer resources citywide with customized configurations required by the end-users to be productive while maintaining minimum standards established for personal computer configurations. • Provide complete office automation solution for the entire city. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Hardware Calls 520 450 415 390 rJ 2. Software Calls 410 390 290 310 3. Programming Changes 125 113 145 160 4. System Administration 715 730 745 825 Fa 5. Information/Training 475 460 410 400 L 6. LAN/WAN Calls 260 250 225 240 7. Other Calls 285 300 360 480 r Performance Measures L 1. Response Time-2 Hrs 93% 99% 96% 99% 2. IBM Down Time <1% <1% <1% <1% 3. WAN Down Time 2.5% 1% <1% <1% [ 4. PCs Parts&Repair 99% 99% 97% 99% 5. Tasks Dead Lines 89% 99% 96% 99% 6. NT Server Downtime - - <1% <1% r.. l.. 118 r CITY OF BAYTOWN SERVICE LEVEL BUDGET 1070 INFORMATION TECHNOLOGY SERVICES Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 223,266 $ 267,604 $ 265,917 $ 276,865 71009 Overtime 20,579 16,716 15,229 16,716 71021 Health&Dental Insurance 21,137 23,728 22,678 23,724 71022 TMRS 36,759 43,912 41,065 45,454 71023 FICA 19,335 22,614 22,001 23,785 71028 Workers Compensation 385 439 444 469 71041 Allowances 15,600 19,200 19,200 19,200 Total Personal Services 337,061 394,213 386,534 406,213 7200 Supplies 72001 Office 16,128 16,400 14,715 13,700 72002 Postage 274 350 209 350 72021 Minor Tools 23,391 1,000 1,000 1,000 Total Supplies 39,793 17,750 15,924 15,050 7300 Maintenance 73042 Machinery&Equipment 129,681 162,015 162,000 207,821 73055 Maintenance On Computers 124,381 134,825 134,225 139,625 Total Maintenance 254,062 296,840 296,225 347,446 7400 Services 74001 Communication 58,458 77,940 77,940 77,940 74021 Special Services 13,268 24,000 12,900 29,000 74041 Travel&Reimbursables 8,546 11,185 10,200 11,185 74042 Education&Training 22,280 29,940 27,850 29,940 74051 Rents - 384 384 384 Total Services 102,552 143,449 129,274 148,449 Total Operating 733,468 852,252 827,957 917,158 8000 Capital Outlay 84041 Furniture&Fixtures - 2,357 4,560 - 84042 Machinery&Equipment 387,843 158,165 158,165 110,365 Total Capital Outlay 387,843 160,522 162,725 110,365 Other Financing Uses 91350 To General Capital Project Fund 20,000 - - - Total Other Financing Uses 20,000 - - - TOTAL DEPARTMENT $ 1,141,311 $ 1,012,774 $ 990,682 $ 1,027,523 119 CITY OF BAYTOWN PROGRAM SUMMARY C 1080 PLANNING& COMMUNITY DEVELOPMENT Program Description • Improve communications within the Planning & L The Planning and Community Development Department Community Development Department, as well as manages the City's long-range comprehensive plans, Engineering&Inspections. neighborhood plans, administers Zoning Ordinance, • Review and revise all City Codes regarding processes subdivision plats and prepares various reports. developments to eliminate conflicts. Provides staff support to various citizen commissions and coordinating City plans and projects with regional, state, Major Objectives and Federal agencies. • Develop five-year action plan. • Target Area Planning. Major Goals • Revisions to the Zoning Ordinance to classify uses • Baytown 2020 Comprehensive Plan Update. under to Standard Industrial. • Training in preparations for Geographic Information • Coordinate meetings with developers and various System(GIS). City staff to discuss future development. C Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Staff Hours of Zoning Administration 2,500 3,000 1,900 3,000 - 2. Special Reports 5 4 3 5 3. Annexation Plans Developed 5 5 4 4 4. Citizen Request for Information 2,000 2,500 3,000 3,500 5. Staff Hours for Various Committees 3,500 3,500 4,500 3,500 6. Grant Applications 5 2 1 2 7. Plats Reviewed 15 18 21 25 Performance Measures 1. Number of Building Permits Reviewed for Zoning Compliance 1,040 1,300 1,300 1,300 2. Percent of Staff Time Administering Zoning Violations 20 40 15 35 3. Percent of Plats and Replats Processed and Recorded within Agenda Deadline 95 100 100 100 4. Percent of Special Studies Completed within Specific Time Frame 95 100 98 100 {" 5. Average Staff hrs.per meeting(site visits, I!� preparing staff reports,copying/mailing packets,obtaining quorum) 5 6 12 8 C 120 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING& COMMUNITY DEVELOPMENT Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 151,082 $ 171,203 $ 166,402 $ 193,685 71003 Part Time Wages 5,236 4,080 - - 71009 Overtime 1,152 1,212 1,600 1,285 71021 Health&Dental Insurance 8,252 9,813 12,642 16,499 71022 TMRS 22,962 26,724 25,238 29,940 71023 FICA 12,830 14,450 13,475 15,641 71028 Workers Compensation 249 294 272 329 1 71041 Allowances 12,150 14,400 12,043 14,400 Total Personal Services 213,913 242,176 231,672 271,779 7200 Supplies 72001 Office 5,558 4,394 5,500 4,400 72002 Postage 2,846 5,170 2,200 3,000 72004 Printing 1,746 2,576 2,576 2,500 72021 Minor Tools 630 250 250 500 72041 Educational 1,887 1,400 1,400 1,400 ,j Total Supplies 12,667 13,790 11,926 11,800 7300 Maintenance 73041 Furniture&Fixtures - 900 500 900 Total Maintenance - 900 500 900 J 7400 Services 74001 Communication 3,383 2,200 3,000 3,300 74036 Advertising 2,257 2,000 1,000 2,000 74041 Travel &Reimbursables 2,857 4,650 4,650 4,650 74042 Education&Training 1,434 3,510 3,510 3,510 74071 Association Dues 1,493 1,690 1,690 1,690 Total Services 11,424 14,050 13,850 15,150 Total Operating 238,004 270,916 257,948 299,629 `1 TOTAL DEPARTMENT $ 238,004 $ 270,916 $ 257,948 $ 299,629 121 CITY OF BAYTOWN a PROGRAM SUMMARY a 1140 HUMAN RESOURCES Program Description million), Liability Coverage's ($450,000), Property a The Department of Human Resources is a full service Coverage's ($110,000). This includes coverage on department supporting a comprehensive range of $45 million of buildings and equipment. O personnel needs, many of which are driven by evolving • Develop and maintain an Affirmative Action Plan in State and Federal legislation. The department performs order to assist the City in providing Equal various basic Human Resource functions by taking the Employment Opportunity for all qualified individuals. following actions: developing and interpreting policy; • Provide management and employees with programs acting as internal consultants to all departments on that recognize contributions to the organization and personnel related issues; maintaining employment ensure positive employee relations. practices consistent with applicable legislation; resolving • Provide staff an advisory support to the Civil Service employee concerns, grievances, and appeals; Commission to ensure compliance with state law in administering and resolving worker's compensation and all aspects of the employment relationship with Police unemployment issues, claims, and hearings; providing Officers and Fire Fighters. f 7 training and development; maintaining equitable and competitive compensation practices; and managing an Major Objectives insurance program involving worker's compensation, • To act as a change agent for the organization to employee benefits, liabilities, and property coverage at a pursue proactive approaches to managing people and cost of$3.4 million a year. resources. • Manage and promote comprehensive benefits Major Goals program. • Provide advice and guidance to the City Manager, • Establish, promote, and maintain equitable Directors, and Supervisors regarding the compensation policies and practices. implementation of fair policies and procedures that • Provide management and employees with training will benefit all the employees of the City. opportunities to increase skill levels for improved job • Provide fair, effective, and timely recruitment, performance and career advancement. advertising, screening and referral of qualified • Provide timely referral of a diversified, qualified applicants for job vacancies. applicant pool to department hiring officials for • Administer performance based compensation system interview and hiring consideration for open positions, to ensure internal and external equity, develop and in support of the commitments to the Affirmative maintain job descriptions and physical specific Action and ADA programs. descriptions for all positions. • Manage an insurance program of Worker's Compensation ($300,000), Employee Benefits ($3.0 Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Positions Posted 138 150 176 175 2. Application/Resumes Processed 2,406 2,500 2,700 2,800 3. Jobs Evaluated 17 20 20 20 4. Training Hours Completed 82 90 80 150 5. Worker's Comp Cases Processed 124 100 130 120 6. Liability Claims 67 70 75 65 Performance Measures C 1. Total positions Filled/Hired/Prom/Transfers 190 200 170 190 2. Drug Screens/Physicals 546 450 425 500 r 3. #employees in orientation 88 90 100 90 t 4. Terminations—full time 23 45 30 25 5. Number of Individuals received training 908 850 500 900 L 122 L 7I CITY OF BAYTOWN SERVICE LEVEL BUDGET 1140 HUMAN RESOURCES Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-0 7100 Personal Services 71002 Regular Wages $ 224,341 $ 226,969 $ 246,620 $ 272,722 71003 Part Time Wages 5,180 4,800 4,806 6,905 71009 Overtime 1,136 698 1,464 1,388 71011 Extra Help/Temporary - 5,200 4,827 2,860 71021 Health&Dental Insurance 21,137 21,136 20,864 20,920 71022 TMRS 33,994 35,288 36,349 40,742 71023 FICA 17,968 18,107 19,505 22,633 71028 Workers Compensation 364 376 405 448 71041 Allowances 10,800 10,800 10,352 10,800 Total Personal Services 314,920 323,374 345,192 379,418 7200 Supplies 72001 Office 4,319 6,000 6,800 6,000 w 72002 Postage 1,789 2,500 2,000 2,000 72041 Educational 27,098 25,000 25,000 29,414 72045 Computer Software Supply - 800 800 11,138 r, Total Supplies 33,206 34,300 34,600 48,552 7300 Maintenance 73042 Machinery&Equipment 790 1,000 1,000 1,000 Total Maintenance 790 1,000 1,000 1,000 7400 Services 74021 Special Services 18,512 26,048 26,048 46,048 74036 Advertising 119,220 26,000 50,000 40,000 74041 Travel&Reimbursables 4,841 6,741 6,100 6,841 74042 Education&Training 2,432 6,585 5,470 7,055 74051 Rents 113 180 112 112 74071 Association Dues 1,777 3,698 2,660 3,858 w Total Services 146,895 69,252 90,390 103,914 7500 Sundry Charges 75061 Medical-Preemployment 28,455 26,500 29,550 29,000 75062 Medical-Promotions 4,758 2,000 1,700 2,000 75064 Medical Services 50,916 65,446 67,072 64,755 Total Sundry&Other 84,129 93,946 98,322 95,755 Total Operating 579,940 521,872 569,504 628,639 8000 Capital Outlay 84041 Furniture&Fixtures 4,807 - - - 84042 Machinery&Equipment - - - 1,400 Total Capital Outlay 4,807 - - 1,400 TOTAL DEPARTMENT $ 584,747 $ 521,872 $ 569,504 $ 630,039 123 CITY OF BAYTOWN PROGRAM SUMMARY 1170 CITY CLERK Program Description Major Objectives The City Clerk Department maintains records of council, • Develop schedules for January and May elections. administer elections, assist citizens and departments in • Notify judges and order supplies. search for information, issue various permits and serve as . Update/amend Council Rules of Procedure. records manager in accordance with state law. The . Post notices and agendas on Website. department also maintains a vital statistics division and • Complete inventory of services for area(s) proposed operates a municipal court in accordance with City for annexation. Charter and state laws. . Keep permit holders current. • Maintain accurate records of council activities. Major Goals • Maintain Municipal Code of Ordinances. • Implement Munimetrix Complaint Process. • Provide qualified personnel to accomplish goals of C • Develop, implement, and maintain effective methods the Court. of communication among the various departments • Provide cross training for efficiency and productivity within the city. in all areas of the court process. • Imaging Minutes,Ordinances and Resolutions. • Plan, schedule bond election and municipal election for three council members. • Work with Legal to file with the Department of ; Justice. • Develop Redistricting Plan. • Respond to Public Information Requests in a timely manner. • Provide a fair, impartial system for timely adjudication of misdemeanor offenses within the jurisdiction of the Baytown Municipal Court. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Agenda,City Council,Others 149 149 149 149 2. Ordinances/Resolutions Indexed 320 330 427 427 3. Contracts/Change Orders Filed 50 53 70 70 4. Bid Openings and Board Committees 93 96 96 96 5. Public Information Requests 60 75 125 125 6. Permits Issued 375 375 375 375 7. License/Title City Vehicles 60 160 180 180 8. Correspondence Regarding Election 24 75 175 200 9. Tickets Processed 12,190 16,201 27,201 29,000 10. Warrants Issued 11,224 6,339 10,339 11,000 r Performance Measures + 1. Minutes processed before Council Meeting 100% 98% 100% 100% 2. Late notifications within the month 98% 98% 98% 98% ' 3. Notifications of annexations within two weeks 100% 100% 100% 100% 4. Update Board/Committee after Council Mtgs 95% 95% 95% 95% 5. Issue permits in December 100% 100% 100% 100% 6. Notices to Judges to hold election/election School one week after filing. 100% 100% 100% 100% 124 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 349,681 $ 384,920 $ 367,459 $ 433,826 71003 Part Time Wages 65,096 55,635 54,948 27,922 71009 Overtime 23,055 31,154 24,228 30,136 71010 Election Worker 1,962 10,932 5,105 10,932 71011 Extra Help/Temporary 16,831 34,609 45,664 51,842 71021 Health&Dental Insurance 35,160 37,495 37,728 46,693 71022 TMRS 51,934 •59,381 55,701 63,022 71023 FICA 31,375 36,697 39,968 41,975 71028 Workers Compensation 732 1,042 4,360 691 71041 Allowances 5,700 5,700 3,987 5,700 Total Personal Services 581,526 657,565 639,148 712,739 7200 Supplies 72001 Office 9,921 15,918 13,700 18,918 72002 Postage 12,271 16,050 13,000 13,150 72004 Printing 9,457 12,000 12,000 12,000 Total Supplies 31,649 43,968 38,700 44,068 7300 Maintenance 73011 Buildings 491 1,000 1,000 1,000 73041 Furniture&Fixtures 2,754 3,650 3,650 3,650 73042 Machinery&Equipment 1,841 1,870 1,870 2,000 73046 Books 7,607 7,500 6,000 7,500 Total Maintenance 12,693 14,020 12,520 14,150 7400 Services 74001 Communication 2,773 3,200 3,200 6,100 74011 Hire Of Equipment - 8,380 4,762 8,380 74021 Special Services 33,296 66,918 29,735 40,000 74036 Advertising 15,969 17,738 18,500 20,738 74041 Travel&Reimbursables 3,461 5,580 4,800 5,580 74042 Education&Training 896 1,610 1,460 1,610 74051 Rents 10,584 11,100 8,900 11,820 74071 Association Dues 490 750 965 1,480 Total Services 67,469 115,276 72,322 95,708 7500 Sundry Charges 75051 Court Cost 3,374 4,700 5,900 8,000 Total Sundry&Other 3,374 4,700 5,900 8,000 Total Operating 696,711 835,529 768,590 874,665 8000 Capital Outlay 84041 Furniture&Fixtures - 20,375 17,616 2,500 Total Capital Outlay - 20,375 17,616 2,500 9000 Other Financing Uses 91226 To Miscellaneous Police 282 - - - Total Other Financing Uses 282 - - - TOTAL DEPARTMENT $ 696,993 $ 855,904 $ 786,206 $ 877,165 125 CITY OF BAYTOWN PROGRAM SUMMARY 11180 CITY FACILITIES 1 O Program Description Major Goals a This cost center provides funding to maintain City Hall. • To convey a concerned and understanding attitude City Hall is the initial contact with Citizens either in person through effective communication with citizens. r or by telephone. This budget includes utilities, rentals and • Promote a positive community image. I equipment shared by all departments located in City Hall. { This division serves as a liaison between the Citizens and City Departments. Major Objectives • To communicate effectively with citizens and portray a positive attitude. c c c c c c c c c c c c 126 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1180 CITY FACILITIES Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 17,883 $ 21,820 $ - $ - 71003 Part Time Wages 5,788 7,530 3,686 3,686 71009 Overtime 157 630 - - 71021 Health&Dental Insurance 863 2,588 - - 71022 TMRS 2,722 3,480 - - 71023 FICA 1,814 2,275 282 282 71028 Workers Compensation 40 90 59 59 Total Personal Services 29,267 38,413 4,027 4,027 J 7200 Supplies 72001 Office 9,459 15,200 14,000 15,500 -, 72002 Postage 106 1,000 1,000 1,000 72021 Minor Tools 27,705 - - - �' 72026 Cleaning&Janitorial 2,618 2,000 2,000 2,000 Total Supplies 39,888 18,200 17,000 18,500 7300 Maintenance r, 73011 Buildings 7,315 10,000 10,000 12,500 73027 Heating&Cooling System 2,627 5,000 5,000 5,000 73041 Furniture&Fixtures 662 1,000 1,000 1,000 73042 Machinery&Equipment 45 1,500 1,500 1,500 Total Maintenance 10,649 17,500 17,500 20,000 7400 Services 74001 Communication 70,886 60,000 60,000 62,000 74002 Electric Service 40,268 39,000 39,000 39,000 74005 Natural Gas 2,359 6,000 6,000 6,000 - 74026 Janitorial Services 11,452 18,000 18,000 18,000 74041 Travel&Reimbursables - 100 - - J 74042 Education&Training - 470 - - 74051 Rents 258,392 260,000 260,000 284,760 74071 Association Dues - 160 - - Total Services 383,357 383,730 383,000 409,760 Total Operating 463,161 457,843 421,527 452,287 8000 Capital Outlay 84042 Machinery&Equipment 20,378 - - - Total Capital Outlay 20,378 - - - TOTAL DEPARTMENT $ 483,539 $ 457,843 $ 421,527 $ 452,287 127 CITY OF BAYTOWN a SERVICE LEVEL BUDGET General overhead codifies expenditures that are not directly associated 1190 GENERAL OVERHEAD with any other department within the General Fund. The major components are insurance,street lighting,funding for the merit pay plan, .special progams and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71051 Merit&Across The Board $ - $ 456,898 $ - $ 781,069 71052 Salary Savings - - - (226,499) 71081 Retired Employee Benefits 327,142 330,576 336,017 343,823 Total Personal Services 327,142 787,474 336,017 898,393 7200 Supplies 72001 Office 2,211 5,000 3,216 5,500 �{ 72002 Postage 429 500 479 500 I4l 72004 Printing - - 1,924 - 72041 Education - - - 8,000 Total Supplies 2,640 5,500 5,619 14,000 7300 Maintenance 73042 Machinery&Equipment 999 - - - 73043 Motor Vehicles 1,080 - - - Total Maintenance 2,079 - - - 7400 Services 74003 Street Lighting 450,357 453,094 455,004 472,378 74007 TWC Claims Paid 22,846 25,000 21,378 25,000 74021 Special Services 166,307 30,000 25,467 10,000 74029 Service Awards 23,849 20,000 18,320 20,000 74036 Advertising 628 - 746 - 74041 Travel &Reimbursables 1,632 8,010 3,163 7,500 74042 Education&Training 1,750 2,000 1,553 2,000 74061 Demolition Of Structures - 54,500 54,500 54,500 74210 General Liability Ins 53,839 35,056 35,254 37,630 74220 Errors&Omissions 37,255 44,446 43,785 46,150 74230 Law Enforcement Liability 41,623 56,500 50,359 39,583 74240 Auto Liability 69,050 82,160 67,122 80,230 74241 Auto Collision 11,710 19,025 13,770 14,200 74242 Auto Catastrophic 2,567 2,212 2,216 2,485 74271 Mobile Equipment 1,968 2,856 3,045 3,158 C 74272 Real&Personal Property 29,461 31,130 37,107 48,280 74275 Boiler&Machinery 3,394 3,621 - - f 74277 Flood Insurance 4,508 2,122 2,214 9,051 L 74280 Bonds 3,152 3,504 3,052 5,000 74290 Miscellaneous Liability 35,200 - 21,147 - 74295 Deductibles 85,519 175,000 85,184 100,000 Total Services 1,046,615 1,050,236 944,386 977,145 7500 Sundry Charges 77001 Texas State Guard 1,200 1,200 1,200 1,200 f- 77002 Economic Development 25,000 25,000 25,000 25,000 L 77103 Baytown St.Soccer Assoc. - 25,000 - 25,000 77104 CDBG Public Services - - - 35,540 I^ Total Sundry&Other 26,200 51,200 26,200 86,740 L Total Operating 1,404,676 1,894,410 1,312,222 1,976,278 128 r CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 8000 Capital Outlay 81011 Signs - 20,000 20,000 30,500 82011 Building&Improvements - 33,150 33,150 - 83025 Streets Sidewalks&Curbs 7,461 20,000 20,000 20,000 84061 Other Equipment 75,965 83,464 81,024 - 86011 Capital Lease Purchases - - - 24,305 Total Capital Outlay 83,426 156,614 154,174 74,805 9000 Other Financing Uses J 91350 To General Capital Project Fund 10,000 - - - 91351 To Capital Improvement Program - - - - Total Other Financing Uses 10,000 - - - 9900 Contingencies 99001 Contingencies 20,097 100,000 81,860 100,000 Total Contingencies 20,097 100,000 81,860 100,000 y' TOTAL DEPARTMENT $ 1,518,199 $ 2,151,024 $ 1,548,256 $ 2,151,083 I J 129 CITY OF BAYTOWN PROGRAM SUMMARY 2000 POLICE Program Description • Involvement of the Police in community functions. The Police Department is composed of five (5) Bureaus: • Improvement of the Department image in the Patrol, Support Services, Administration, Community community. a Services and Investigations. • Improvement of the Baytown Crime Stoppers as well as Ross S. Sterling and Robert E. Lee High Schools The Patrol Bureau is the central provider of basic police Crime Stoppers programs. {' support for the City of Baytown. It is the largest and • Institution of the Baytown Citizens Academy - I most vital bureau in the police department and provides Advance Course. L initial response to and investigation of all crimes in . To conduct thorough criminal investigations in such Baytown. The Support Services Bureau is responsible for a manner to enhance the criminal or potential r all support functions of the Police Department. These are criminals awareness that the commission of a crime L. the Jail Division, Property Room, Records Division, will certainly result in his apprehension and vigorous Police Garage, and Internal Affairs as well as budget prosecution. preparation and equipment purchases. The . To provide a more secure environment for the Administrative Services Bureau is responsible for organizing and directing the activities of the Baytown Citizens of Baytown through criminal investigations. Police Department. The Bureau provides leadership, • Through the efforts of the Problem Resolution Teams administrative support and legal guidance to the target and eliminate identified problems which may s Department and ensures the citizens of Baytown receive have a cause or effect on criminal activity or safety effective law enforcement. It is the responsibility of the of the community. Community Services Bureau to organize and direct the activities of the Police Department in their relationship Major Objectives with the community. The Bureau is responsible for most • Reduce complaints against officers by investigating information requested by the public from the Police and resolving the problems. Department. The Investigations Bureau consists of the • Eliminate all errors in booking and other record following elements: Criminal Investigations (CID), keeping relating to jail records. Narcotics, Identification, Bomb Squad and Violent • Eliminate backlog of inactive reports awaiting Offenders Task Force. microfilm. • Provide adequate security on case files to ensure the Major Goals integrity of the records management system. • Thoroughly investigate all complaints against • Provide additional cross training for personnel. Department personnel in a timely manner. • Reduce crone in Baytown to the lowest possible • Increase efficiency in jail relating to in-processing level. r� and releases. • Detect and apprehend all criminals in Baytown. L • Protect lives and property by enforcing State and • Reduce property damage, personal injury and deaths local laws. to minimum levels. • Patrol the City with a view toward deterring or • Provide competent and thorough police _ detecting crime,or apprehending the criminal. investigations and reports. • Respond appropriately to all calls for police services. • Present a favorable image to all citizens. • Provide written reports or records of all incidents • Complete and publish the Department's Policy investigated. Manual and distribute it to all employees. • Implement policies and initiatives of the Chief of • Conduct legal research and legal advice to reduce Police. civil litigation against the Department and the City of • Enhance public relations by improving the delivery Baytown. of police services to the public. • Increased use of both the Mobile Substation and • Improve on career development and the quality of Crime Prevention trailer for community education / r- police supervision. enforcement projects. • Reduction of crime through community involvement. • Transition into the new Animal Control Shelter and • Reduction of the fear of crime,assisted by all officers Adoption Center. in the Department. • Solicitation of information and ideas from the public. 130 2000 POLICE • Increase the number of persons contacted and • To increase the pressure on the narcotics user, seller presentations given. and distributor through proactive enforcement and - • To develop a higher degree of expertise of the prosecution. Detectives in the investigation of criminal offenses • To deny the "profitability" of dealing in narcotics by through updated and advanced training. developing and pursuing financial disruption • To emphasize and encourage better and more investigations and interdiction efforts. thorough crime scene investigation and physical • To develop a working relationship with the existing evidence collection to facilitate identifying the actor youth gangs that would complement the efforts of or what actually occurred. various groups yet insure they understand that we will • To utilize and be receptive to new techniques and actively prosecute any criminal activity. methods of investigations by encouraging innovative • To address the cause and effect issues that may and proactive thinking of the investigators. encourage, promote or provide an environment for • To interface with the community and encourage the criminal activity. various community organizations participation in the effort against criminal activity in conjunction to the "targeting"efforts of the PRT. .., Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Calls for service 56,202 59,114 55,917 56,000 2. Offense reports written 13,339 11,955 11,856 11,975 3. Prisoners processed 5,727 6,009 5,826 5,913 4. AFIS Completed 1,952 1,750 2,115 2,292 5. To-Be Warrants Filed ill 263 150 160 6. Commitments Filed 1,696 1,487 1,650 1,700 7. New Officers Trained 18 10 10 10 8. New Vehicle Installs 18 15 19 19 9. Oil Changes 530 650 600 600 10. Accident Reports 2,017 2,072 2,154 2,175 11. Total IA Complaints 109 90 85 80 12. Offenses Cleared 8,371 8,074 10,200 11,000 13. UCR Crimes 3,374 4,000 3,216 3,300 14. Cases Inactivated 3,026 2,784 2,568 2,570 15. Cases Unfounded 103 105 84 90 16. Cases Reported in the Period Added to Detective Que for Follow-up 1,221 1,150 1,772 1,800 _. Performance Measures 1. Citations Issued 14,291 23,192 18,960 19,528 2. County/Felony Charges 1,807 1,485 1,800 1,850 3. Number of Offenses 3,374 3,800 3,400 3,400 4. Number violent crimes 287 275 280 285 5. Prisoners Released 5,728 5,993 5,847 5,934 6. Report Verifications 4,153 4,026 4,320 4,493 7. Report Disseminated 3,466 3,260 3,568 3,670 8. Supplement Rpts. Screen 7,286 7,164 8,178 8,995 9. Tires Mounted 397 500 440 450 10. Brake Repairs 97 130 120 130 11. Secondary Employees Apps. 113 200 113 113 131 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 5,009,058 $ 5,355,951 $ 5,264,950 $ 5,747,085 (� 71003 Part Time Wages 2,906 9,412 8,435 19,686 IL 71009 Overtime 399,400 342,850 345,075 345,662 71021 Health&Dental Insurance 489,958 525,701 495,960 551,474 71022 TMRS 813,470 881,982 807,735 870,642 71023 FICA 403,752 426,619 419,911 455,050 71028 Workers Compensation 109,623 108,919 111,579 117,402 71041 Allowances 19,169 18,060 20,730 18,660 Total Personal Services 7,247,336 7,669,494 7,474,375 8,125,661 7200 Supplies 72001 Office 29,185 24,729 24,723 31,319 72002 Postage 6,038 5,500 2,547 4,000 72004 Printing 8,946 9,981 7,401 10,712 72005 Animal Feed 5,192 6,020 7,081 9,944 72006 Clothing Allowance 17,240 19,350 19,350 19,350 72007 Wearing Apparel 54,572 58,447 59,612 61,290 72016 Motor Vehicle 116,455 139,018 172,093 216,556 72021 Minor Tools 12,413 13,619 15,966 12,517 72026 Cleaning&Janitorial 11,707 11,002 15,343 15,752 72031 Chemical 1,441 1,734 1,698 178 72032 Medical 65 1,680 1,251 1,670 72036 Identification 22,219 19,850 19,127 21,546 72041 Educational 26,065 28,699 29,265 30,683 72061 Meeting Supplies 15,722 16,644 16,363 15,151 Total Supplies 327,260 356,273 391,820 450,668 7300 Maintenance L 73001 Land - - - 12,760 73011 Buildings 63,896 27,750 33,573 17,164 73027 Heating&Cooling System 5,851 13,800 7,579 13,800 73041 Furniture&Fixtures 13,586 11,081 16,782 17,612 73042 Machinery&Equipment 8,872 13,121 14,504 13,415 73043 Motor Vehicles 146,417 129,650 106,167 128,650 73045 Radio&Testing Equipment 523 600 2,614 2,000 C 73046 Books 2,893 5,206 5,282 5,846 73053 Vehicle Repair-Collision 19,512 9,000 13,628 9,000 Total Maintenance 261,550 210,208 200,129 220,247 7400 Services 74001 Communication 108,408 90,697 110,333 113,674 74002 Electric Service 77,063 83,360 83,591 135,896 74005 Natural Gas 1,733 1,488 790 2,340 74010 Lease Of Vehicles 12,650 28,800 30,665 28,800 74011 Hire Of Equipment 2,928 4,098 4,592 3,468 74021 Special Services 26,554 18,863 16,735 41,299 74026 Janitorial Services 21,333 25,020 23,948 31,820 74031 Wrecker Service 1,328 4,500 4,295 4,500 74036 Advertising 140 1,500 1,522 1,500 C 132 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 74041 Travel &Reimbursables 27,337 23,244 27,753 23,244 74042 Education&Training 13,625 54,267 55,566 54,267 74045 In-State Investigative Travel - 9,413 - 9,986 74047 Support Of Prisoners 36,738 50,500 42,196 68,409 74051 Rents 28,534 37,225 37,612 49,712 74058 Landfill Fees 1,965 4,443 1,708 2,135 74071 Association Dues 3,168 4,364 4,374 4,709 74082 Confidential 8,943 16,000 12,257 16,000 J Total Services 372,447 457,782 457,937 591,759 7500 Sundry Charges 75061 Medical-Preemployment 4,540 1,365 3,900 2,535 75064 Medical Services 3,255 7,000 4,879 7,000 v Total Sundry Charges 7,795 8,365 8,779 9,535 -, Total Operating 8,216,388 8,702,122 8,533,040 9,397,870 8000 Capital Outlay 80001 Furniture&Equip<$1000 4,718 - - - 82011 Building&Improvements 9,633 - - - a 84041 Furniture&Fixtures - 4,468 - - 84042 Machinery&Equipment 31,978 28,700 28,346 26,400 7 84043 Motor Vehicles 227,380 46,452 44,042 - 84053 Major Tools - - - 5,500 86011 Capital Lease Purchases 12,949 - - - Total Capital Outlay 286,658 79,620 72,388 31,900 9000 Other Financing Uses 91228 To Police Academy 30,332 - - - 91233 To LLEBG Fund 7,956 - - - "� Total Other Financing Uses 38,288 - - - TOTAL DEPARTMENT $ 8,541,334 $ 8,781,742 $ 8,605,428 $ 9,429,770 133 CITY OF BAYTOWN L PROGRAM SUMMARY 2020 FIRE Program Description • To focus on those most in need of teaching and The Fire Department consists of three operating divisions: counseling, the young and the old, for fire safety Administration/Support, Prevention and Operations. The education to reduce fire deaths and injuries. primary goal of the Administration/Support Division of • To provide fire suppression and rescue services to Baytown Fire and Rescue Services is to provide training, residents and visitors within our designated response maintenance, clerical, technical and managerial support for area. Provide separate Engine Company and Ladder all employees, functions and programs. The Fire Prevention Company functions to improve efficiency and Division is responsible for public education, fire effectiveness in delivery of such critical tasks as primary investigations, inspections of public and mercantile buildings search for victims, ventilation of the structure and and sites impacting the safety and welfare of the public, Fire salvage of citizen's property while making the ordinary r Prevention Code enforcement, assisting other city tasks of fire suppression safer and less complex for fire L departments and projects as directed by the Fire Chief. The and rescue personnel. primary goal of the Operations Division of Baytown Fire and • To improve the overall health and fitness of all members Rescue Services is to provide a range of high quality of the department through regular physical training and programs and services designed to protect the lives, property education in healthy lifestyles. and environment of the citizens, business community and • To improve the public appearance of all Fire and Rescue visitors within the City of Baytown from adverse effects due equipment and facilities. to fires, sudden medical emergencies, natural or man-made • To continue efforts to insure that every habitation in the disasters,and other dangerous conditions. City of Baytown has a working early fire warning J device. Major Goals �. • To continue efforts, to prevent any fire deaths in Major Objectives Baytown and to reduce property losses from fire. • To reduce/eliminate fire deaths and fire injuries in the • Research, develop and deliver quality educational and city through education and inspections. training programs to employees of Baytown Fire and . To flow test all fire hydrants in the city annually. Rescue Services to improve safety and operating . To reduce property fire losses in the city. efficiency and effectiveness. • To provide Fire Safety House training to every third • Provide preventive maintenance services for all grade student in Goose Creek ISD. equipment owned by Baytown Fire and Rescue Services • Improved ITS system, providing timely and accurate and provide timely attention to needed repairs. data for analysis of job performance and effectiveness. • To improve sudden cardiac emergency save rate by • To strive to improve the City of Baytown ISO Class 4 more advanced First Responder Service. rating, improving service to citizens and providing • To provide immediate lodging for victims of fires and potential insurance premium reductions. emergencies. Place them in contact with Red Cross . To provide rapid water rescue of persons in the bays and authorities for long term needs assessment. water surrounding Baytown (10 minutes from dispatch L • Improve the public awareness of Fire Rescue functions to boat in the water). and services through increased public education . To provide hands-on training for all city employees in activities such as Citizens Fire Academy and the fire the proper use of fire extinguishers. Standardize the Safety House. purchase and maintenance of all city fire extinguishers. • Provide timely and accurate organizational external . To develop new Standard Operating Procedures (SOPS) customer services for the community, while providing to implement the National Incident management timely and accurate internal customer services to the Systems (NIMS) to assure compatibility with outside employees of Baytown Fire and Rescue Services. agencies and to improve incident management and • To improve retention of life safety education messages accountability. through the use of characterization. • To reduce the occurrence and severity of fires and other hazards through public education, fire/arson investigation and code enforcement. • To improve rapid access for Operations Division apparatus through increased enforcement of fire lanes. 134 2020 FIRE Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Fire/Rescue Responses 1,897 2,000 2,137 2,200 2. Medical Responses 3,185 3,700 3,312 3,500 3. Engine Company Business Inspections 1,834 2,000 1,800 1,800 4. In House Training Classes 181 275 200 200 5. Pump Capacity Tests 8 8 8 8 6. Fire Fighter Injuries 6 2 12 10 7. Plans Reviews Performed 133 200 200 200 8. Inspections Performed 291 350 350 350 -� 9. Adult Programs presented 42 60 60 60 10. Adult Program Attendance 2,730 2,000 2,000 2,000 11. Juvenile Programs presented 38 50 50 50 12. Juvenile Program Attendance 14,268 10,000 13,000 13,000 13. Sprinkler Tests 31 30 30 30 -, 14. Training Hours(man hours) 19,815 14,000 15,000 15,000 15. Physical Fitness(hours) 7,142 8,000 8,000 8,000 16. Hydrant Flow Testing 800 - 1,800 1,800 Performance Measures 1. Response Time<5 minutes 75.5 75% 79% 80% 2. Fire Fighter Injuries 6 2 12 12 3. Civilian Injuries 7 5 5 5 4. Loss to Total Value Ratio .05 .08 .07 .07 5. Percent semi-annual PM on-time 55% 60% 40% 50% 6. Pump Capacity Tests 8 8 8 8 7. Civilian Fire Deaths 1 - - - 8. Investigations 48 100 50 50 9. Commercial Fires w/Loss 27 12 18 15 10. Total Responses 5,082 5,000 5,449 5,700 11. Number of Structure Fires with a loss 107 100 100 100 12. Average$Loss per Structure Fire 12,482 10,000 10,000 12,000 13. Silver Fitness Level 17 25 25 25 14. Gold Fitness Level 3 4 4 4 135 CITY OF BAYTOWN ' SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 3,057,692 $ 3,187,483 $ 3,139,900 $ 3,270,427 71009 Overtime 170,775 152,780 201,683 160,411 71021 Health&Dental Insurance 284,626 283,610 285,891 285,928 71022 TMRS 486,712 517,741 457,618 492,208 - 71023 FICA 240,551 249,121 241,619 256,726 71028 Workers Compensation 40,289 39,766 40,180 42,723 71041 Allowances 3,500 1,800 1,800 2,700 Total Personal Services 4,284,145 4,432,301 4,368,691 4,511,123 7200 Supplies 72001 Office 5,350 5,400 6,100 6,200 72002 Postage 766 960 750 960 72004 Printing 250 500 664 500 72006 Clothing Allowance 2,627 2,520 2,520 2,880 72007 Wearing Apparel 45,049 51,480 50,300 51,948 72016 Motor Vehicle 19,399 23,600 27,000 25,450 72021 Minor Tools 11,089 14,450 12,100 14,450 72026 Cleaning&Janitorial 3,929 5,600 4,500 4,700 72031 Chemical 2,083 2,500 2,500 2,500 72032 Medical 3,110 3,750 3,200 3,200 72036 Identification 3,537 4,600 3,550 4,050 72041 Educational 15,140 15,600 15,500 16,050 Total Supplies 112,329 130,960 128,684 132,888 7300 Maintenance 73001 Land 1,273 1,500 1,100 2,000 73011 Buildings 26,025 24,150 23,500 24,200 73027 Heating&Cooling System 3,946 3,500 3,500 3,500 r 73041 Furniture&Fixtures 3,881 4,500 3,700 4,500 73042 Machinery&Equipment 20,218 20,365 20,000 20,365 73043 Motor Vehicles 67,184 73,500 77,000 67,500 73045 Radio&Testing Equipment 5,862 6,000 6,000 6,000 Total Maintenance 128,389 133,515 134,800 128,065 7400 Services R 74001 Communication 24,679 15,346 16,797 18,932 {��I 74002 Electric Service 40,344 42,000 43,000 43,000 74005 Natural Gas 4,380 6,900 6,700 6,900 74011 Hire Of Equipment 1,222 1,500 1,500 1,500 74021 Special Services 1,686 4,950 4,500 7,780 74026 Janitorial Services 5,444 5,525 5,800 5,800 74041 Travel&Reimbursables 26,804 25,100 24,550 25,100 74042 Education&Training 15,184 15,780 16,400 15,780 74051 Rents 5,532 6,000 5,600 6,000 74071 Association Dues 2,853 3,354 3,200 3,485 Total Services 128,128 126,455 128,047 134,277 C 136 CITY OF BAYTOWN - SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7500 Sundry Charges 75001 Contributions 3,275 3,360 3,275 2,554 Total Sundry Charges 3,275 3,360 3,275 2,554 Total Operating 4,656,266 4,826,591 4,763,497 4,908,907 8000 Capital Outlay _ 80001 Furniture&Equip<$1000 1,922 - - - 82011 Building&Improvements 18,183 6,000 13,600 - i 83039 Other Improvements - 5,000 5,800 - 84041 Furniture&Fixtures - 2,000 2,000 - 84042 Machinery&Equipment 27,393 55,300 53,900 66,600 84043 Motor Vehicles 53,049 143,750 143,000 86,700 84045 Radio&Testing Equipment 5,318 - - 6,000 84048 Signal Systems 36,204 40,000 39,000 40,000 84061 Other Equipment - 2,400 2,400 - .� 86011 Capital Lease Purchases 57,148 56,618 59,491 48,023 Total Capital Outlay 199,217 311,068 319,191 247,323 9000 Other Financing Uses 91291 To Emergency Management 13,407 - - - Total Other Financing Uses 13,407 - - - TOTAL DEPARTMENT $ 4,868,890 $ 5,137,659 $ 5,082,688 $ 5,156,230 137 CITY OF BAYTOWN a PROGRAM SUMMARY 2030 COMMUNICATIONS Program Description • Improve the delivery of customer service to all The Public Safety Communications Division is a internal and external customers. consolidated communications center responsible for • Improve productivity and efficiency of the operation. dispatching critical services provided by the City of • Maintain correct inventory of all radio equipment. Baytown. The Division serves as the critical interface • Provide support for the Trunking radio system. between the public and all emergency services (i.e., . Provide support for Public Works and other City Police, Fire and EMS). Calls for service for Animal Departments on the UHF system. Control, Public Works and Traffic Control are processed and dispatched by the Division. The Division coordinates Major Objectives City response to major incidents and disasters. The Radio • Improve customer service systems for internal and a Shop is part of the Public Safety Communications external customers. Division.This operation is responsible for the acquisition, • Create methods to improve efficiency of dispatch installation and maintenance of all communications services. equipment for the City. • Improve customer service for internal and external customers. Major Goals • Perform preventive maintenance on all radios and • Improve the productivity and efficiency of the system equipment. Communications Division in customer service. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Police Calls for Service 44,858 44,000 44,379 45,000 2. Fire/EMS Calls for Service 5,277 5,800 7,337 7,500 3. Animal Control Calls for Service 4,211 3,800 4,382 4,400 4. Public Works Calls for Service 1,856 2,000 2,002 2,000 5. Traffic Stops&Wanted Checks N/A N/A 39,125 40,000 6. Service Work Orders 504 350 750 400 1J 1 O O 138 r 1� CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 COMMUNICATIONS Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 486,585 $ 562,593 $ 555,596 $ 597,776 71003 Part Time Wages 17,703 15,495 15,591 11,232 71009 Overtime - 44,517 46,047 46,442 40,960 71021 Health&Dental Insurance 48,489 56,417 56,167 61,466 71022 TMRS 80,079 87,525 83,272 91,682 71023 FICA 41,309 46,879 44,726 48,804 71028 Workers Compensation 1,756 2,598 2,182 2,352 71041 Allowances 2,400 2,400 2,400 2,400 _i Total Personal Services 722,838 819,954 806,376 856,672 7200 Supplies 72001 Office 1,823 2,300 1,200 1,200 72002 Postage 220 240 260 240 72016 Motor Vehicle - 900 - - 72021 Minor Tools 2,760 3,550 3,475 3,475 72041 Educational - 150 150 150 72045 Computer Software Supply 594 310 310 310 Total Supplies 5,397 7,450 5,395 5,375 7300 Maintenance 73011 Buildings 445 750 300 300 73027 Heating&Cooling System - 500 - 300 73041 Furniture&Fixtures - 700 674 500 73042 Machinery&Equipment 4,736 9,116 6,000 6,000 73043 Motor Vehicles - 500 - - 73045 Radio&Testing Equipment 20,660 3,851 11,380 7,651 Total Maintenance 25,841 15,417 18,354 14,751 7400 Services 74001 Communication 7,105 15,546 13,400 9,786 74002 Electric Service 5,536 6,720 6,720 6,720 74005 Natural Gas 1,275 580 580 580 74041 Travel&Reimbursables 6,337 1,440 1,440 1,440 74042 Education&Training 847 450 450 450 74071 Association Dues 105 195 135 135 Total Services 21,205 24,931 22,725 19,111 Total Operating 775,281 867,752 852,850 895,909 8000 Capital Outlay 80001 Furniture&Equip<$1000 152 - - - 84041 Furniture&Fixtures 1,076 3,000 2,800 - 1,228 3,000 2,800 - TOTAL DEPARTMENT $ 776,509 $ 870,752 $ 855,650 $ 895,909 139 CITY OF BAYTOWN PROGRAM SUMMARY _ 2040 EMERGENCY MEDICAL SERVICES Program Description Major Objectives The Emergency Medical Service Division is responsible • To respond to and arrive at the scene of a call for for responding to calls for assistance in the event of injury medical assistance in less than 9 minutes 90% of the or medical emergencies. This includes on scene time. stabilization and transport to proper medical facilities. • To provide treatment and stabilization at the scene in Care given to patients ranges from basic first aid to 15 minutes or less for trauma patients and 30 minutes advanced life support measures. or less for medical patients. • To provide the receiving facility a complete Major Goals assessment of patient condition and care given at the • To provide prompt, efficient out of hospital care to scene. the level required to reduce pain and suffering. • To provide continued monitoring of patient condition • To stabilize any patient to the degree necessary to and additional treatment as needed during transport. provide safe, rapid transport to the appropriate • To maintain patient billing records and accurately bill f { medical facility. and collect user fees, maintaining a non-adjusted ILJI collection rate of 50%. O Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Number of Responses 5,166 5,400 5,319 5,452 Performance Measures 1. Percent of Call less than 9 minutes 93% 90% 92% 90% 2. Treatment within 15 to 30 minutes 92% 90% 94% 90% {� 3. Collection Ratio 46% 55% 50% 50% u a fl .fl 140 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICE Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 561,749 $ 576,507 $ 579,919 $ 600,956 71003 Part Time Wages 2,038 2,993 972 1,760 71009 Overtime 119,477 136,772 127,143 127,200 71021 Health&Dental Insurance 59,650 64,486 56,939 60,388 71022 TMRS 102,689 110,558 91,357 104,126 71023 FICA 50,731 53,390 48,340 54,583 71028 Workers Compensation 13,958 12,609 13,616 13,113 Total Personal Services 910,292 957,315 918,286 962,126 -1 7200 Supplies 72001 Office 2,724 2,400 2,230 2,400 72002 Postage 2,848 2,907 2,900 2,940 72004 Printing 2,053 1,690 1,600 2,050 72007 Wearing Apparel 4,318 4,320 3,800 4,347 72016 Motor Vehicle 7,600 9,000 8,710 11,983 72021 Minor Tools 226 250 250 250 72026 Cleaning&Janitorial 2,044 2,160 1,950 2,160 72032 Medical 54,165 49,300 47,000 51,710 -� Total Supplies 75,978 72,027 68,440 77,840 7300 Maintenance 73011 Buildings 3,395 3,100 3,000 3,100 73027 Heating&Cooling System 840 500 500 500 73041 Furniture&Fixtures 1,614 1,540 1,540 500 1 73043 Motor Vehicles 5,368 6,000 4,000 6,000 73045 Radio&Testing Equipment 2,324 3,800 3,200 1,000 Total Maintenance 13,541 14,940 12,240 11,100 7400 Services 74001 Communication 6,913 4,404 6,200 5,004 74002 Electric Service 3,556 3,500 3,500 3,500 } 74005 Natural Gas 347 500 500 500 74021 Special Services 6,300 6,300 6,300 6,300 74041 Travel&Reimbursables 4,699 4,500 4,200 5,100 74042 Education&Training 5,056 4,600 4,400 4,000 74071 Association Dues 563 1,100 750 1,700 Total Services 27,434 24,904 25,850 26,104 Total Operating 1,027,245 1,069,186 1,024,816 1,077,170 8000 Capital Outlay 84042 Machinery&Equipment - 24,000 24,000 15,000 84043 Motor Vehicles 81,324 90,000 89,919 - 86011 Capital Lease Purchases 37,255 - - 10,588 Total Capital Outlay 118,579 114,000 113,919 25,588 TOTAL DEPARTMENT $ 1,145,824 $ 1,183,186 $ 1,138,735 $ 1,102,758 141 CITY OF BAYTOWN PROGRAM SUMMARY O 3000 PUBLIC WORKS ADMINISTRATION Program Description Major Goals The Administration Staff maintains service and • Sustain a high level of dispatching radio calls and maintenance records for Public Works and Utilities. The administrative response. staff prepares and submits regulatory agency reports and oversees building maintenance for the Municipal Service Major Objectives Center. They also provide response to residents' needs • Provide accurate and complete information to citizens n both in person and by telephone; perform personnel calling Public Works. 1 related duties and dispatches field crews by radio. L • Maintain excellent service to the citizens when they come to Public Works or call on the telephone Actual Budget Estimated Projected ' Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Payroll Data Forms Processed 200 225 225 250 2. Telephone Calls 42,000 40,100 40,100 45,000 3. Dispatch Radio 8,000 8,400 8,400 9,000 4. Assist Citizens or Employees 7,000 6,600 6,600 7,000 5. EPA&TNRCC Reports 360 360 360 360 6. Employees'time calculated and entered per pay period 130 135 124 124 Performance Measures 1. Percent of payroll entered on time 100% 100% 100% 100% 2. Percent of TNRCC and EPA reports submitted on time. 100% 100% 100% 100% 3. Avg number of man hours spent calculating& preparing EPA&TNRCC reports each month 64 64 64 64 r W C 142 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3000 PUBLIC WORKS ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 215,637 $ 221,418 $ 221,391 $ 223,058 71009 Overtime - 4,083 1,496 2,400 71021 Health&Dental Insurance 12,845 9,422 9,264 7,246 71022 TMRS 32,488 33,062 32,703 33,493 71023 FICA 16,067 17,010 16,864 17,849 71028 Workers Compensation 341 413 359 342 71041 Allowances 8,665 8,760 8,760 8,760 Total Personal Services 286,043 294,168 290,837 293,148 7200 Supplies 72001 Office 4,498 4,000 2,900 3,000 72002 Postage 2,109 2,000 1,700 2,000 72026 Cleaning&Janitorial 3,028 3,000 3,100 4,000 - 72032 Medical 264 200 285 300 72041 Educational 451 500 485 500 Total Supplies 10,350 9,700 8,470 9,800 7300 Maintenance 73011 Buildings 10,910 21,500 18,000 22,000 n 73027 Heating&Cooling System 2,881 6,000 6,325 6,000 73041 Furniture&Fixtures 224 500 279 300 73045 Radio&Testing Equipment - 3,000 1,200 3,000 Total Maintenance 14,015 31,000 25,804 31,300 7400 Services a 74001 Communication 12,949 11,600 12,700 12,740 74002 Electric Service 59,086 59,500 59,546 60,000 74005 Natural Gas 3,955 5,500 4,409 5,500 74026 Janitorial Services 12,699 7,000 6,327 6,500 74041 Travel&Reimbursables 1,726 1,400 1,328 1,400 74042 Education&Training 896 2,000 1,824 2,000 74051 Rents 6,276 8,000 6,480 7,000 74071 Association Dues 580 500 493 550 Total Services 98,167 95,500 93,107 95,690 TOTAL DEPARTMENT $ 408,575 $ 430,368 $ 418,218 $ 429,938 143 CITY OF BAYTOWN PROGRAM SUMMARY 3010 STREETS &DRAINAGE Program Description The Streets Maintenance division includes one street Major Goals sweeper for cleaning the streets. The division operates • To increase the frequency of sweeping during the two asphalt-patching crews that repair potholes, make year. repairs to streets due to utility work, tie in new driveways • To respond to citizens complaints in a more timely and maintain city access and parking facilities. One street manner. maintenance crew operates to repair and maintain • To increase the productivity of the drainage concrete streets and sidewalks. This crew also assists the maintenance and capital drainage crews. s CDGB sidewalk crew with heavy work and assists • To increase the productivity of the concrete crew by drainage maintenance crews with needed concrete work. cross training personnel. The drainage maintenance division utilizes one crew to • To do more preventive repairs on streets. maintain drainage facilities,including cleaning of roadside ditches on an approximate five year schedule, sets Major Objectives drainage pipe for residents as required and repairs storm • To insure that our operators are performing daily drain inlets and lines. This division also includes a capital maintenance on their assigned equipment to reduce drainage improvement crew that makes drainage system down time. improvements such as new structures, major system . Do a better job of scheduling our workload. upgrades and area drainage system realignments. • To get more of our people involved in concrete work. • To hold our employees more accountable for the quality of their work. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Number of street cutouts 100 90 80 100 2. Frequency of Sweeping a. Residential 2 2 2 2 b. Main Thoroughfares 12 24 24 24 3. Drainage maintenance footage 15,184 25,000 25,475 25,000 f 4. Number of pipe jobs a. Driveways installed 22 30 17 20 b. Ditches piped 20 30 12 20 Performance Measures 1. Square yard pavement replaced 3,500 3,150 2,800 3,500 2. Percentage of sweeping done on time. 50% 100% 75% 75% 3. Reduce equipment downtime 30% 30% 25% 25% 4. Footage of pipe installed a. Driveways pipe-ft. 420' 500' 300' 400' b. Ditches piped-ft. 800' 900, 400' 800' 144 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3010 STREETS &DRAINAGE Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 649,670 $ 703,395 $ 695,540 $ 719,797 71009 Overtime 34,194 14,021 10,310 14,036 71021 Health&Dental Insurance 81,331 94,896 88,319 94,896 71022 TMRS 103,095 111,200 100,233 104,938 71023 FICA 50,548 52,816 52,744 54,027 71028 Workers Compensation 39,697 41,079 41,048 42,037 Total Personal Services 958,535 1,017,407 988,194 1,029,731 7200 Supplies 72007 Wearing Apparel 3,745 4,400 2,640 14,623 72016 Motor Vehicle 29,325 41,300 39,300 44,500 72021 Minor Tools 7,214 6,600 6,600 6,750 72031 Chemical 1,336 800 805 800 Total Supplies 41,620 53,100 49,345 66,673 7300 Maintenance 73025 Streets Sidewalks&Curbs 107,891 134,700 115,000 134,700 73026 Storm Drains 52,823 54,000 48,000 54,000 73043 Motor Vehicles 229,865 220,499 208,400 221,500 73045 Radio&Testing Equipment - 700 700 700 Total Maintenance 390,579 409,899 372,100 410,900 7400 Services 74011 Hire Of Equipment 2,959 5,800 4,900 5,800 74021 Special Services 94,209 181,798 181,798 10,000 74041 Travel&Reimbursables 233 560 670 560 74042 Education&Training 170 700 700 700 74071 Association Dues 255 270 265 270 Total Services 97,826 189,128 188,333 17,330 Total Operating 1,488,560 1,669,534 1,597,972 1,524,634 8000 Capital Outlay 83025 Streets Sidewalks&Curbs - - - 291,800 - 83026 Storm Drains 30,716 100,000 60,000 100,000 84042 Machinery&Equipment 225,858 34,000 33,932 9,000 84043 Motor Vehicles - - - 21,500 86011 Capital Lease Purchases 205,517 132,015 132,015 24,674 Total Capital Outlay 462,091 266,015 225,947 446,974 9000 Other Financing Uses 91397 To 1997 C.O.Bonds 50,000 - - - Total Other Financing Uses 50,000 - - - TOTAL DEPARTMENT $ 2,000,651 $ 1,935,549 $ 1,823,919 $ 1,971,608 145 CITY OF BAYTOWN PROGRAM SUMMARY 3020 TRAFFIC CONTROL Program Description • Review of existing traffic controls to insure The Traffic Control Operations conducts traffic continuing applicability with changing demands. engineering studies, receives and investigates traffic • Provide time response for the repair of traffic control request, recommends installation and removal of traffic devices emphasizing regulatory signs and traffic control devices in conformance with the latest revision of signals. the Texas Manual of Uniform Traffic Control Devices. This division also installs,maintains and repairs all traffic Major Objectives control devices. These devices include traffic signals, • Develop and implement traffic calming measures. flashing beacons, signs, barricades and pavement • Develop and implement accident reduction program. markings. Traffic studies performed included turning • Develop traffic monitoring program to identify movement counts, 24-hour volume counts, collision changing traffic patterns for use in the following: diagrams,speed and delay studies. ➢ Providing input to CIP process using roadway capacity analysis. Major Goals ➢ Prioritize traffic signal improvements using • Improve the safety and efficiency of the street system critical lane volume and analysis, including by the timely maintenance and installation of modernization,phase removal/addition. approved traffic control devices. • Improve sign maintenance criteria. • Assist other departments/divisions in the application • Continue street marker replacement. of signs and markings to provide information and direction for parking and access to city facilities. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Number of Request for Traffic Study 147 150 150 150 2. Number of School Crosswalks 51 51 51 51 3. Sign Service Calls 990 1,200 1,600 2,000 4. Traffic Signal Service Calls 1,164 1,700 1,500 2,000 5. Barricade Setup Calls 200 400 450 500 6. Barricade Maintenance Calls 500 500 500 500 7. Traffic Signal Maintenance Calls - - 200 200 Performance Measures 1. Traffic Studies Complete 90% 90% 90% 2. School Crosswalks done 100% 100% 100% 100% 3. Signal Calls within 1/2 hr. 90% 90% 90% 90% 4. Barricade Calls within 1/2 hour 90% 90% 90% 90% 5. Sign calls within 1/2 hr. 90% 90% 90% 90% 6. Sign Maintenance. 12 mo. cycle 90% 90% 90% 90% 7. Signal Maintenance 12 mo. cycle 90% 90% 90% 90 146 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 133,325 $ 154,048 $ 131,775 $ 154,105 71009 Overtime 8,948 10,031 10,031 10,640 71021 Health&Dental Insurance 14,819 17,038 15,979 14,989 71022 TMRS 21,456 30,082 24,615 23,559 71023 FICA 10,774 14,793 13,037 12,355 71028 Workers Compensation 3,443 4,061 4,941 4,405 _ 71041 Allowances 1,950 3,600 1,800 - f Total Personal Services 194,715 233,653 202,178 220,053 _1 7200 Supplies 72001 Office 199 200 190 200 72007 Wearing Apparel 247 300 200 2,063 72016 Motor Vehicle 5,055 10,000 7,225 11,000 72021 Minor Tools 1,012 1,300 500 1,300 72026 Cleaning&Janitorial 194 500 200 - 72056 Street Marking 5,199 6,000 3,500 6,000 Total Supplies 11,906 18,300 11,815 20,563 7300 Maintenance 73011 Buildings 31 2,500 3,000 2,500 73027 Heating&Cooling System - 200 200 - 73042 Machinery&Equipment 26 2,500 400 2,500 73043 Motor Vehicles 16,389 15,000 14,765 15,000 73044 Street Signs 36,221 31,568 31,000 31,500 73045 Radio&Testing Equipment - 2,000 2,000 2,000 73048 Signal Systems 49,773 39,610 39,000 39,600 73049 Barricades 4,772 5,000 5,000 5,000 Total Maintenance 107,212 98,378 95,365 98,100 7400 Services 74001 Communication 726 1,350 495 800 74002 Electric Service 42,652 35,000 35,000 35,000 74021 Special Services 52,188 95,000 90,000 129,285 74041 Travel&Reimbursables 123 1,000 1,000 1,000 74042 755 700 100 700 74071 Association Dues 40 - 40 500 Total Services 96,484 133,050 126,635 167,285 Total Operating 410,317 483,381 435,993 506,001 8000 Capital Outlay 84043 Motor Vehicles 3,000 - - 23,000 84048 Signal Systems - - - 50,000 Total Capital Outlay 3,000 - - 73,000 TOTAL DEPARTMENT $ 413,317 $ 483,381 $ 435,993 $ 579,001 147 CITY OF BAYTOWN PROGRAM SUMMARY 3030 ENGINEERING& INSPECTIONS Program Description • Increase the use of technology to reap the benefits of Provide professional engineering services for publicly cost and time saving and increased productivity. funded capital improvement projects (CIP). Plan, program, • Improve the professional working relationship with: the design, and manage construction and engineering projects citizens of Baytown; other City departments; for improvement and expansion of municipal infrastructure. community organizations; local, state, and federal Develop and analyze courses of action for project agencies;consulting engineers;and contractors. development and recommend the best strategy for • Improve communications between inspection and construction and engineering of CIP. Provide information to planning division to resolve conflicts regarding zoning. the public and other city departments as requested. Major Objectives Administer the City of Baytown's inspection functions that • Develop and implement an incremental plan for ; includes; plan reviews, issuance of building permits, and improved office automation. This plan consists of three building, electrical,plumbing and mechanical inspection for components: (1) procurement of computer hardware compliance with established city codes. Also,administer the and software,(2)collection and compilation of data into Federal Emergency Management Agency flood plan a useable, retrievable database, and (3) operator guidelines that the city has adopted. training. • Develop and update checklists used for routine reviews Major Goals of plats and utility availability. L • Improve management of capital improvement projects • Make presentations to civic organizations to improve to ensure quality construction completes on schedule public relations and to inform the public of the City's and within budget. capital improvement plans. • Improve city services by reducing the backlog of • Continue to improved guidelines and checklists to maintenance and repair activities through capital inform and assist citizens and contractors in the improvement projects, providing timely customer permitting process. responses,and enforcing warranty issues. • Increase the motivation,training, and competency of the staff in their field of expertise. Maximize office versatility and efficiency by providing opportunities for professionally oriented training and cross training. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Surveys performed 275 275 286 300 2. Projects inspected in-house 25 25 16 17 3. Projects designed in-house 5 5 4 - 4. Projects designed by outside firm 24 14 21 18 5. Drafting products 540 550 550 600 6. Requests for Utilities 130 130 180 180 7. Subdivision Inspections 9 10 10 10 8. Residential Permits 157 560 428 450 9. Sign Permits 1102 1,400 1364 500 10. All other Permits 4614 6,000 6265 6265 11. Total Permits 5873 7,960 8057 7215 Performance Measures 1. Res.plans reviewed within 5 working days 70% 70% 75% 95% 2. Com.Plans reviewed within 20 working days 65% 70% 70% 95% I . 3. Inspection completed within 4 hours 85% 80% 80% 95% i 148 r CITY OF BAYTOWN SERVICE LEVEL BUDGET 3030 ENGINEERING & INSPECTIONS Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 516,249 $ 609,430 $ 595,380 $ 649,225 71003 Part Time Wages 17,052 33,894 33,885 36,442 71009 Overtime 18,075 10,086 12,007 12,240 71021 Health&Dental Insurance 37,692 45,938 48,934 56,722 71022 TMRS 80,521 96,025 87,913 96,992 71023 FICA 42,570 48,608 49,659 53,331 71028 Workers Compensation 4,022 6,607 4,550 4,598 i 71041 Allowances 12,975 14,400 16,580 16,800 Total Personal Services 729,156 864,988 848,908 926,350 7200 Supplies 72001 Office 5,925 8,920 7,990 7,595 72002 Postage 1,587 2,770 2,473 2,870 72004 Printing 553 1,860 1,500 1,900 72007 Wearing Apparel 50 700 700 700 72016 Motor Vehicle 5,696 8,300 8,300 8,850 �i 72021 Minor Tools 761 3,370 3,370 2,320 72041 Educational - - - 1,200 Total Supplies 14,572 25,920 24,333 25,435 7300 Maintenance 'J 73041 Furniture&Fixtures 324 500 500 500 73042 Machinery&Equipment 38 400 400 2,590 73043 Motor Vehicles 17,539 7,600 10,100 10,000 73045 Radio&Testing Equipment - 600 600 600 Total Maintenance 17,901 9,100 11,600 13,690 7400 Services w 74001 Communication 810 2,275 2,275 4,210 74021 Special Services 33,038 30,000 30,000 30,000 74041 Travel&Reimbursables 6,452 8,385 7,375 7,890 74042 Education&Training 3,396 6,455 6,455 6,950 74071 Association Dues 2,286 3,285 3,285 3,420 Total Services 45,982 50,400 49,390 52,470 Total Operating 807,611 950,408 934,231 1,017,945 8000 Capital Outlay 80001 Furniture&Equip<$1000 1,194 1,550 1,550 6,285 84042 Machinery&Equipment - 11,375 10,075 400 84043 Motor Vehicles - 23,400 23,400 15,000 86011 Capital Lease Purchases 10,588 9,567 9,567 - Total Capital Outlay 11,782 45,892 44,592 21,685 TOTAL DEPARTMENT $ 819,393 $ 996,300 $ 978,823 $ 1,039,630 149 CITY OF BAYTOWN PROGRAM SUMMARY 4000 PUBLIC HEALTH Program Description • Be responsive to complaints and improve .} The Department consists of three divisions: communications between the Department and the Environmental Health,Neighborhood Protection and public. Emergency Medical Services. Environmental Health is • Continue to develop infrastructure and resources to responsible for food service inspections,environmental effectively meet the needs of the community. complaints,swimming pool inspections,and general code, compliance. It also consists of one sub-division, Major Objectives Mosquito Control. Neighborhood Protection is • Effectively respond to and track citizens' complaints responsible for neighborhood nuisance code compliance. and resolutions. • Become more proactive within the community to Major Goals assist in improving sanitation and aesthetics in all • Prevention of disease transmission to and between areas. humans. • To concentrate on training and development to {� • Improvement of sanitary and aesthetic conditions enhance the quality and level of services provided. I l within the community. i 1 Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Food Service Establishments 348 350 350 360 2. Public Swimming Pools 78 70 72 72 3. Environmental Complaints 520 400 500 500 4. Mosquito Control Applications - 1,064 1,000 1,910 5. Complaints/Dumpsites Investigations 2,827 4,570 3,555 4,070 6. Junked/Abandoned Vehicles 830 3,000 1,200 2,000 Performance Measures 1. Food Service Inspections 529 1,171 700 1,100 2. Public Pools Inspections 119 300 210 210 3. Mosquito Control Applications 729 1,064 1,000 1,910 4. Complaints/Dumpsites Investigations 2,827 4,570 3,555 4,070 5. Junked/Abandoned Vehicles 830 3,000 1,200 2,000 l� i�. 150 L CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 233,214 $ 253,252 $ 240,785 $ 304,824 71003 Part Time Wages 28,513 26,069 39,808 33,300 71009 Overtime 9,024 6,200 2,082 - 71021 Health&Dental Insurance 25,501 31,219 21,852 26,851 71022 TMRS 35,213 39,536 35,762 46,164 71023 FICA 21,089 22,189 22,059 27,801 71028 Workers Compensation 2,553 2,456 1,770 2,085 71041 Allowances 12,097 12,600 13,435 18,000 Total Personal Services 367,204 393,521 377,553 459,025 7200 Supplies 72001 Office 8,400 6,130 6,260 6,300 72002 Postage 6,096 4,500 5,000 4,500 72004 Printing 2,999 2,900 2,900 3,000 72007 Wearing Apparel 2,066 2,650 2,650 2,650 72008 Film,Developing&Battery 151 400 240 300 72016 Motor Vehicle 3,966 2,550 2,400 2,750 -1 72021 Minor Tools 937 1,300 1,400 1,300 72026 Cleaning&Janitorial 544 1,156 1,000 1,200 72031 Chemical 12,684 21,600 21,600 35,000 w 72041 Educational 2,212 1,250 1,200 950 Total Supplies 40,055 44,436 44,650 57,950 7300 Maintenance 73011 Buildings 14,458 8,550 7,450 7,500 73027 Heating&Cooling System 1,420 2,800 2,800 5,500 73041 Furniture&Fixtures 567 1,340 1,285 1,300 73042 Machinery&Equipment 2,233 1,000 1,000 1,000 73043 Motor Vehicles 2,537 1,500 3,027 1,000 Total Maintenance 21,215 15,190 15,562 16,300 7400 Services 74001 Communication 4,808 4,503 6,050 4,850 74002 Electric Service 21,983 19,550 28,000 31,000 74005 Natural Gas 1,752 1,450 1,600 2,400 74021 Special Services 6,300 6,800 6,800 6,300 74026 Janitorial Services 2,729 2,761 2,800 2,800 74041 Travel &Reimbursables 4,710 5,000 4,100 5,200 74042 Education&Training 1,219 3,300 2,000 3,600 74051 Rents 8,014 7,000 7,500 8,000 74056 Vacant Lot Cleaning 36,121 40,000 40,000 45,000 74071 Association Dues 1,075 1,616 1,766 2,441 Total Services 88,711 91,980 100,616 111,591 - Total Operating 517,185 545,127 538,381 644,866 8000 Capital Outlay 80001 Furniture&Equip<$1000 6,226 - - - 84041 Furniture&Fixtures 3,015 2,500 2,300 - 84042 Machinery&Equipment - 9,900 8,500 - 84043 Motor Vehicles - 49,800 49,414 - Total Capital Outlay 9,241 62,200 60,214 - TOTAL DEPARTMENT $ 526,426 $ 607,327 $ 598,595 $ 644,866 151 CITY OF BAYTOWN PROGRAM SUMMARY 5000 PARKS&RECREATION Program Description JTPA/Mayor's Summer Youth Job Program students and The Parks and Recreation Department is responsible for swimming pool staff. At least two of the major goals set direction, supervision, operation and maintenance of 40 by the Baytown's Comprehensive Plan lie within the scope parks, comprising more than 928 acres, of which, 400 of this department. Those are beautification and acres are fully developed, requiring regular maintenance. expanded recreational opportunities. The Department is responsible for mowing over 110 miles of the City's medians/parkways, roadsides, ditches and Major Goals alleys and the grounds of several facilities utilized by • Demonstrate sensitivity to citizens needs in planning - other departments and operations of the city and operates programs and facilities. a greenhouse/tree nursery at the Park Street Service • Expand recreation opportunities,especially for youth. Center. • Improve the community's image and appearance by L providing quality recreation programs and safe, well- The Department is responsible for the City's recreation maintained parks and open spaces. f programs and related facilities, including the Bayland • Heighten community awareness of parks and L Park Marina and Restaurant and the Eddie V. Gray recreation services. Wetlands Education and Recreation Center. Supervisory . Improve maintenance standards. staff and operations personnel do planning and • Complete 1991-95 Capital Improvement Program r construction of many improvements. projects and assist in developing plans for the City's L upcoming C.I.P. In addition to daily and seasonal maintenance operations, • Continue to complete current CDBG projects and the Parks and Recreation Department sponsors and co- look for additional opportunities for CDBG park C sponsors, with considerable volunteer support, many improvement programs. youth and adult programs plus special events such as the July 4th Celebration, Special Olympics Track Meet, Major Objectives Senior Olympics, youth and adult fishing tournaments, softball tournaments, art shows, the Christmas Parade and • Solicit citizen involvement in planning of programs other holiday events. The Department works closely with and facilities. the Parks and Recreation Advisory Board in linking • Reduce mowing rotation times: Parks from 19 days to citizens to the planning of both facilities and programs. 14 days, Medians from 2.5 weeks to 2 weeks, Roadsides from 6 weeks to 5 weeks and Slope Key staff have Human Resources and Public Information responsibilities under the City's Emergency Management Mowing from 6-7 weeks to 4-5 weeks. Plan. The Cultural Arts Advisory Council, Baytown • Increase scope of weed control programs on medians Nature Center Planning Sub-Committee, Chandler and right of ways. Arboretum Planning Sub-Committee, the Aquatics • Provide increased information to media and make Planning Sub-Committee and the Goose Creek Stream regular presentations to community groups. Development Committee are others whom the staff both • Continue tree/shrub nursery operations and plant at consult and assist. least 45 sizable trees in parks and provide 500 saplings for Arbor Day. This year's budget includes 31 full-time employees and • Inspect playgrounds, clean park facilities and remove more than 50 part-time employees, most of whom are litter twice weekly. employed on a seasonal basis. This includes 152 5000 PARKS & RECREATION Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Number of Parks and Recreation Advisory 12 12 12 12 Board Meetings 2. Number of Goose Creek Stream Development 12 12 12 12 Meetings 3. Number of Council Agenda Items 20 20 20 20 4. Number of Special Committee and 20 20 20 20 Community Groups Meetings 5. Number of Grant Applications Submitted 2 2 2 3 6. Playground Inspections Monthly Weekly Monthly Bi-weekly 7. Mow and Trim Parks Rotation 16 days 14 days 19 days 14 days 8. Right-of-ways Mowing Rotation 5 weeks 5 weeks 7 weeks 5 weeks 9. 30 gal tree production 45 45 45 45 10. Number of 1 gal tree giveaways 479 800 911 800 11. Inventory of live plants 250 275 275 275 12. Number of Flats of Annual color plants 80 80 80 80 �i 13. Number of Softball Teams 144 144 144 144 14. Special Events Estimated Attendance 40,000 40,000 40,000 40,000 15. Number of Co-Sponsored Events 12 12 18 20 16. Centers/Pavilions Estimated Attendance 107,500 107,500 107,500 107,500 17. Pools Estimated Attendance 21,000 21,000 21,000 21,000 Performance Measures 1. Number of Grant Applications Approved 2 2 2 1 2. Number of Park Construction Contracts 3 3 1 2 Awarded 3. Community Appearance Program 5 cycles/6 weeks 8 cycles/6 weeks 8 cycles/6 weeks 8 cycles/6 weeks i 153 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 786,534 $ 810,653 $ 795,325 $ 894,663 71003 Part Time Wages 199,543 208,768 219,195 204,204 71009 Overtime 33,463 29,418 29,751 32,406 71021 Health&Dental Insurance 100,633 101,822 99,352 107,296 71022 TMRS 125,603 129,383 119,861 135,765 71023 FICA 76,750 76,778 73,828 85,928 71028 Workers Compensation 15,539 16,181 15,955 17,650 71041 Allowances 7,176 8,496 9,196 9,196 Total Personal Services 1,345,241 1,381,499 1,362,463 1,487,108 7200 Supplies 72001 Office 12,269 14,200 14,297 13,700 72002 Postage 2,420 3,048 4,700 5,112 72004 Printing 10,626 13,570 10,144 13,570 72007 Wearing Apparel 4,994 5,727 5,713 5,727 72008 Film,Developing&Battery 2,106 2,228 2,228 2,228 72016 Motor Vehicle 20,569 24,528 23,495 30,510 72021 Minor Tools 6,639 10,557 10,436 10,557 72026 Cleaning&Janitorial 14,511 16,020 15,835 16,406 72028 Swimming Pool Supplies 3,617 2,250 2,250 2,250 72031 Chemical 36,728 73,211 79,162 71,279 72032 Medical 488 1,091 1,091 1,091 72041 Educational 27,381 27,942 27,590 29,297 72046 Botanical 2,830 7,244 6,777 4,450 Total Supplies 145,178 201,616 203,718 206,177 7300 Maintenance 73001 Land 6,289 5,858 5,845 7,460 73011 Buildings 46,347 47,400 47,125 47,400 73012 Docks&Piers - 1,700 1,000 1,700 73013 Recreation Equipment 9,093 8,750 8,574 8,750 73021 Filtration Plants 11,296 23,191 35,198 11,000 73025 Streets Sidewalks&Curbs 5,400 4,688 4,600 4,688 73027 Heating&Cooling System 6,156 7,500 10,000 11,500 73028 Electrical Maintenance 21,778 28,000 28,000 28,000 73041 Furniture&Fixtures 10,089 15,619 15,594 15,619 73042 Machinery&Equipment 493 300 555 8,650 73043 Motor Vehicles 126,882 71,050 77,900 62,700 73044 Street Signs 895 1,500 1,500 1,500 73045 Radio&Testing Equipment 452 1,000 500 1,000 73049 Barricades 647 3,500 3,450 3,500 Total Maintenance 245,817 220,056 239,841 213,467 c 154 CITY OF BAYTOWN . SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7400 Services �. 74001 Communication 11,361 9,037 12,379 14,151 74002 Electric Service 127,113 139,504 136,653 146,632 74005 Natural Gas 6,970 10,400 10,059 9,000 - 74021 Special Services 169,513 174,105 174,102 191,606 74036 Advertising 2,175 2,940 2,955 4,355 74041 Travel&Reimbursables 5,327 7,450 7,351 6,950 _ 74042 Education&Training 2,735 2,370 2,344 2,870 i 74051 Rents 12,992 10,238 8,939 8,114 i 74058 Landfill Fees 10,432 6,316 7,250 6,316 74071 Association Dues 1,643 1,680 1,608 1,880 -- 74123 Instructor Fees 1,139 1,000 1,000 1,000 Total Services 351,400 365,040 364,640 392,874 Total Operating 2,087,636 2,168,211 2,170,662 2,299,626 8000 Capital Outlay 80001 Furniture&Equip<$1000 - - 887 - 81002 Land Improvements - - - 30,000 82011 Building&Improvements - 65,000 65,000 113,650 83027 Heating&Cooling System - 24,000 48,556 20,000 83031 Fences 13,194 - - 50,000 83039 Other Improvements - 126,573 126,573 55,000 1 84041 Furniture&Fixtures - - 1,118 4,318 84042 Machinery&Equipment 2,095 21,950 19,765 67,515 84043 Motor Vehicles 98,313 22,311 22,311 44,000 84052 Heavy Equipment - 60,489 60,489 112,000 84061 Other Equipment 19,963 20,000 20,000 26,500 86011 Capital Lease Purchases - - - 152,583 Total Capital Outlay 133,565 340,323 364,699 675,566 TOTAL DEPARTMENT $ 2,221,201 $ 2,508,534 $ 2,535,361 $ 2,975,192 155 CITY OF BAYTOWN PROGRAM SUMMARY 6000 STERLING MUNICIPAL LIBRARY Program Description Major Objectives Q The mission of this department is to provide a program of • Through the recommendations found in book and public library service, which makes available to the audio-visual reviews in professional journals, citizens' resources for: life-long learning; open access to purchase and lease a library collection of high caliber information;a rich and satisfying leisure life. to meet the needs and interests of Baytown's reading public. (11,000 new items) O Major Goals • Through the use of creatively selected materials and • Provide a rich collection of materials appropriate for innovative programming, excite the imagination of recreational reading and listening which appeals to all Baytown's youth, individually and in groups, with a ages and interests. varied current collection to meet their research, i • Use a well-trained staff and adequate print and recreational and developmental needs (500 programs J electronic reference resources; provide timely, and 2,300 new items.) accurate and useful information for community • Reach out to the economically, educationally and residents. culturally deprived citizens of our community with • Employ services for children, as well as for parents mobile library service, which is brought to their and children together, to encourage young people to senior center,nursing home or neighborhood. develop an interest in learning and a love of reading. • Awaken the intellect by opening the world of reading • Support an independent learning center for all ages and learning to the functionally illiterate through an and accomplishments. This will permit the pursuit of innovative, well-structured and disciplined literacy a sustained program of learning, which begins with program.(Serve 200-250 adults) the illiterate and continues, through advanced • Successfully migrate to a new automated integrated academic levels. library system,which will expand the capacity for on- • Increase capacity to serve Spanish-speaking patrons line catalog service to patrons inside the library, and of all ages through programming and collection at home. development. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Annual Circulation 566,867 602,000 510,180 510,000- 2. Use of Electronic Resources 89,171 100,000 110,000 3. Annual Reference Transactions 38,896 36,500 32,600 35,000 4. User Visits 234,612 272,000 272,000 272,000 5. Books Added 15,073 11,000 10,550 15,000 6. Registered Borrowers 77,572 86,000 78,000 78,500 7. Program Attendance 23,075 - 23,000 23,000 Performance Measures 1. Reference transactions Per users 0.5 - 0.5 0.5 2. Circulation per user visit 2.42 2.21 2.21 2.21 3. Bookmobile circulation per user visit 3.7 - 3.5 3.5 4. New Books Per User 0.194 0.13 0.13 0.13 156 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 635,804 $ 645,738 $ 649,694 $ 693,960 71003 Part Time Wages 229,911 250,250 247,501 264,102 71009 Overtime 11,453 17,240 14,344 18,109 71021 Health &Dental Insurance 61,798 61,466 60,843 64,054 71022 TMRS 97,588 102,762 94,032 102,555 71023 FICA 66,399 69,174 67,300 74,008 71028 Workers Compensation 2,732 2,822 2,742 2,719 71041 Allowances 5,100 5,100 5,100 5,100 �} Total Personal Services 1,110,785 1,154,552 1,141,556 1,224,607 7200 Supplies 72001 Office 6,345 6,000 5,980 6,000 72002 Postage 6,270 6,000 5,990 7,500 72016 Motor Vehicle 1,398 1,900 1,890 1,984 72021 Minor Tools 4,500 5,800 5,440 5,000 72026 Cleaning&Janitorial 2,737 3,000 2,990 4,600 ,.i 72032 Medical 46 100 98 100 72041 Educational 7,013 5,020 5,000 5,020 72046 Botanical 99 100 98 100 Total Supplies 28,408 27,920 27,486 30,304 `� 7300 Maintenance 73001 Land 1,269 700 799 1,100 73011 Buildings 25,889 17,700 21,080 17,700 J 73027 Heating&Cooling System 5,054 7,000 9,500 7,800 73041 Furniture&Fixtures 1,922 2,070 2,070 3,358 73042 Machinery&Equipment 2,489 3,000 2,500 2,500 73043 Motor Vehicles 5,081 5,050 2,500 5,050 �' 73046 Books 17,106 27,600 27,550 23,650 Total Maintenance 58,810 63,120 65,999 61,158 7400 Services 74001 Communication 3,319 6,250 5,500 5,450 74002 Electric Service 75,350 71,500 79,025 79,000 74005 Natural Gas 4,334 9,000 7,500 9,000 74021 Special Services - - - 8,000 - 74041 Travel &Reimbursables 1,065 1,220 1,100 4,220 74042 Education&Training 2,595 3,500 3,500 500 74051 Rents 45,268 59,722 59,722 66,122 << 74071 Association Dues 880 955 905 1,020 74088 Library-HALAN 38,497 46,200 38,907 48,500 74089 Library-Periodicals 22,973 26,380 25,000 25,734 Total Services 194,281 224,727 221,159 247,546 Total Operating 1,392,284 1,470,319 1,456,200 1,563,615 157 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted a Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 8000 Capital Outlay 80001 Furniture&Equip<$1000 - - - 800 82011 Building&Improvements - 60,185 63,712 - 83027 Heating&Cooling System - 1,575 6,061 - 84041 Furniture&Fixtures 20,104 - - 2,300 84042 Machinery&Equipment - - - 5,100 84043 Motor Vehicles 143,286 - - 29,500 84046 Books 63,375 67,760 67,760 73,946 84061 Other Equipment 8,294 12,690 12,690 12,690 81002 Land Improvements - - - 6,600 Total Capital Outlay 235,059 142,210 150,223 130,936 TOTAL DEPARTMENT $ 1,627,343 $ 1,612,529 $ 1,606,423 $ 1,694,551 r c c c c c c c c c c 158 c CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT IThis cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-0 9000 Other Financing Uses 91201 To Municipal Court Security $ - $ 11,679 $ 11,679 $ 13,732 91210 To Emergency Mgt-Trust 15,848 48,000 48,000 48,000 91240 To Org.Crime&Narcotics Task 68,629 73,565 60,144 64,237 91291 To Emergency Management 75,761 67,500 77,500 77,500 91298 To Wetland Research Center 25,000 25,000 25,000 40,000 91351 To Capital Improvement Program 550,000 550,000 550,000 900,000 91401 To G O I S - - - 1,646,285 91450 To Sick Leave-General 258,154 258,000 258,000 258,000 91501 To Water&Sewer Fund 29,545 29,545 29,545 29,545 91530 To Bayland Island 68,659 64,640 64,640 62,684 91552 To Warehouse Operations 114,000 112,817 112,817 105,082 Total Other Financing Uses 1,205,596 1,240,746 1,237,325 3,245,065 TOTAL DEPARTMENT $ 1,205,596 $ 1,240,746 $ 1,237,325 $ 3,245,065 7 .d i J ^'1 J ..J J 159 0 0 0 0 0 BAYTOWN f. 160 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 ' BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 r BEGINNING BALANCE $1,075,926 $1,312,101 $1,312,101 $1,447,201 L_. Add: [l Current Ad Valorem Taxes 5,693,281 5,691,798 5,777,579 3,940,426 Delinquent Ad Valorem Taxes 40,826 90,000 102,025 90,000 Penalty and Interest 60,333 50,000 60,000 60,000 ' Interest in Investments 97,102 100,000 101,638 100,000 San Jacinto MUD Revenues - - 11,862 - Transfer-in from W&S - - 37,206 160,118 Transfer-in from General Fund - - - 1,646,285 L Transfer-in from CCPD 676,707 722,010 722,010 757,908 Transfer-in from Hotel/Motel 399,888 319,845 319,845 318,658 Total Revenues 6,968,137 6,973,653 7,132,165 7,073,395 FUNDS AVAILABLE FOR DEBT SERVICE 8,044,063 8,285,754 8,444,266 8,520,596 Deduct: Principal Payments 3,200,000 3,405,000 3,405,000 3,660,000 Interest Payments 3,512,212 3,317,115 3,391,352 3,335,170 Paying Agent Fees 18,868 13,000 12,975 13,000 San Jacinto MUD Expenditures 882 - 187,738 - Total Deductions 6,731,962 6,735,115 6,997,065 7,008,170 ENDING BALANCE $1,312,101 $1,550,639 $1,447,201 $1,512,426 - Taz Rate Allocation Between Operating&Debt I[ 35.75% L 64.25% { f0 Operations and Maintenance ■Interest and Sinking i 161 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS& AD VALOREM TAX RATE DISTRIBUTION After Technical Proposed Adjustment* a 1999-00 Budget Assessed Valuation $2,095,671,880 Growth during tax year 58,148,330 1999-00 Taxable Assessed Value at 5/15/00 2,153,820,210 Estimated Growth 1999 Permits for Real Residential 66% 20,006,505 13,204,293 1999 Permits for Real MultiFamily 90% 20,633,626 18,570,263 Assessed Valuation for Fiscal Year 2000-01 2,185,594,767 1,495,484,580 Tax Rate per$100 Valuation 0.73703 0.73703 Estimated Tax Levy 16,108,489 11,022,170 #�[ Estimated Collections 97.0% TOTAL FUNDS AVAILABLE $ 15,625,234 $ 11,022,170 TAX RATE PER$100 Actual Actual Adopted Allocation Adopted Rate Rate Rate of Rate Proposed 2000-01 Adopted Distribution 1998-99 1999-00 2000-01 2000-01 2000-01 After Tech Ad'. Operations and Maintenance 0.45700 0.45700 0.47351 64.25% $ 10,038,523 $ 7,081,744 Interest and Sinking 0.28003 0.28003 0.26352 35.75% 5,586,711 3,940,426 Totals 0.73703 0.73703 0.73703 100% $ 15,625,234 $ 11,022,170 * A technical adjustment was made to the adopted budget after certified ad valorem values were received from the Harris County Appraisal District(HCAD). This adjustment was necessary primarily due to HCAD's change in the method used for determining the City's industrial district values. In past years,HCAD has included approximately 20%of the industrial district value as part of the Certified Tax Roll. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD,they were ordered to stop this practice. HCAD was instructed to only include value on the certified roll for property and improvements actually located within the City limits. The following schedule illustrates the effect of the changes in Ad Valorem and Industrial District Values and Revenues. Proposed-before Budgeted-after technical technical adjustment adjustment Industrial District Contract Value 1,015,397,631 1,639,939,894 Ad Valorem Value 2,185,594,767 1,495,484,580 a Total Value 3,200,992,398 3,135,424,474 Industrial District Revenue $ 7,483,785 $ 12,086,849 Ad Valorem Revenue 15,625,234 11,022,170 Total Revenue $ 23,109,019 $ 23,109,019 a 162 CITY OF BAYTOWN ASSESSED VALUATIONS,TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Collections Percent Fiscal Taxable Per$100 Tax in Collected Year Value Valuation Levied Current Year Current Year 1989-90 $ 1,626,272,220 0.66500 $ 10,826,077 $ 10,516,451 97.1% 1990-91 1,691,487,670 0.66500 11,269,272 11,010,079 97.7% 1991-92 1,735,666,630 0.68500 11,875,019 11,573,394 97.5% 1992-93 1,723,307,150 0.73703 12,697,557 12,401,302 97.7% 1993-94 1,729,115,670 0.73703 12,728,102 12,293,251 96.6% J 1994-95 1,731,497,992 0.73703 12,684,940 12,283,821 96.8% 1995-96 1,818,888,602 0.73703 13,405,755 13,031,845 97.2% I .J 1996-97 1,886,091,588 0.73703 13,901,061 13,340,820 96.0% 7 1997-98 1,985,389,020 0.73703 14,632,913 14,193,925 97.0% 1998-99 2,097,077,240 0.73703 15,456,088 14,986,223 97.0% Estimated 1999-00 * 2,153,820,210 0.73703 15,874,301 15,398,072 97.0% * As of 5115100 163 CITY OF BAYTOWN GENERAL LONG TERM DEBT a PRINCIPAL AND INTEREST REQUIREMENTS As of October 1,2000 D Fiscal Year Principal Interest Total 2001 $ 3,660,000 $ 3,335,170 $ 6,995,170 2002 3,910,000 3,132,112 7,042,112 2003 4,115,000 2,929,064 7,044,064 2004 4,335,000 2,715,948 7,050,948 2005 4,555,000 2,492,469 7,047,469 2006 4,795,000 2,256,960 7,051,960 r 2007 5,055,000 1,992,742 7,047,742 L 2008 5,340,000 1,706,496 7,046,496 2009 4,885,000 1,428,569 6,313,569 2010 5,170,000 1,150,657 6,320,657 2011 5,480,000 854,430 6,334,430 2012 3,750,000 597,162 4,347,162 2013 1,535,000 453,008 1,988,008 2014 1,615,000 371,163 1,986,163 2015 1,725,000 283,778 2,008,778 2016 1,590,000 196,233 1,786,233 L 2017 1,280,000 121,096 1,401,096 2018 1,000,000 62,434 1,062,434 2019 320,000 27,948 347,948 2020 345,000 9,574 354,574 $ 64,460,000 $ 26,117,011 $ 90,577,011 Annual Debt Service Requirements $7.00 o $6.00 -- - - — - - ■Principal DInterest a R $4.00 — — — — — — — $3.00 -it E i $2.00$1.00 — $- CIQ cl v n cn r` o rn o cv c� cD o rn o 0 0 0 0 0 0 0 0 0 - cv 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o F CQCQCQCQCQ " C\2 CQ � � � � C12C\zC\2 C\2 C\2 L Fiscal Year 164 CITY OF BAYTOWN GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 2000-01 REQUIREMENTS Principal Principal&Interest Principal Amount of Outstanding Requirements for 2000-01 Outstanding Series Obligation Issue Oct. 1,2000 Principal Interest Total Sept. 30,2001 1990 Tax&Revenue Cert. of Oblig. $ 4,800,000 $ 1,000,000 $ 1,000,000 $ 33,750 $ 1,033,750 $ - 1991 General Obligation 2,650,000 50,000 25,000 2,963 27,963 25,000 I 1992 General Obligation &Refd 24,730,000 13,080,000 605,000 798,927 1,403,927 12,475,000 1992 Series AMT 4,190,000 3,340,000 185,000 220,007 405,007 3,155,000 1993 General Obligation 3,500,000 2,615,000 170,000 123,180 293,180 2,445,000 1994 General Obligation 2,435,000 715,000 80,000 44,688 124,688 635,000 1995 General Obligation 4,310,000 3,840,000 140,000 211,405 351,405 3,700,000 1995 General Obligation &Refd 6,170,000 3,615,000 310,000 186,028 496,028 3,305,000 1997 Tax&Revenue Cert.of Oblig. 4,070,000 3,695,000 130,000 191,645 321,645 3,565,000 f J 1998 Tax&Revenue Cert.of Oblig. 15,060,000 13,515,000 850,000 627,109 1,477,109 12,665,000 1998 General Obligation&Refd 15,235,000 14,995,000 115,000 674,259 789,259 14,880,000 2000 Certificate of Obligation 4,000,000 4,000,000 50,000 221,210 271,210 3,950,000 $ 64,460,000 $3,660,000 $3,335,170 $6,995,170 $ 60,800,000 165 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS IN Fiscal Year 2000-01 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding Tax&Revenue Cert.of Oblig. Series 1990 Date of Issue-July 15,1990 Term-13 Years $ 2,100,000 1999 6.70% $ 100,000 $ 75,850 $ 72,500 $ 148,350 $ 248,350 2,000,000 2000 7.75% 1,000,000 72,500 33,750 106,250 1,106,250 1,000,000 2001 6.75% 1,000,000 33,750 - 33,750 1,033,750 - $ 2,100,000 $ 182,100 $ 106,250 $ 288,350 $ 2,388,350 General Obligation Series 1991 Date of Issue-February 1,1991 Term-15 Years $ 100,000 1999 7.90% $ 25,000 $ 3,950 $ 2,963 $ 6,913 $ 31,913 75,000 2000 7.90% 25,000 2,963 1,975 4,938 29,938 50,000 2001 7.90% 25,000 1,975 988 2,963 27,963 25,000 2002 7.90% 25,000 988 - 988 25,988 - $ 100,000 $ 9,876 $ 5,926 $ 15,802 $ 115,802 General Obligation&Refunding Series 1992 Date of Issue-November 15,1992 Term-20 Years $ 14,005,000 1999 5.13% $ 440,000 $ 432,280 $ 421,006 $ 853,286 $ 1,293,286 13,565,000 2000 5.38% 485,000 421,006 407,971 828,977 1,313,977 13,080,000 2001 5.63% 605,000 407,971 390,956 798,927 1,403,927 12,475,000 2002 5.75% 710,000 390,956 370,543 761,499 1,471,499 11,765,000 2003 5.80% 840,000 370,543 346,183 716,726 1,556,726 10,925,000 2004 6.00% 755,000 346,183 323,533 669,716 1,424,716 10,170,000 2005 6.13% 805,000 323,533 298,880 622,413 1,427,413 9,365,000 2006 6.20% 800,000 298,880 274,080 572,960 1,372,960 8,565,000 2007 6.40% 1,375,000 274,080 230,080 504,160 1,879,160 7,190,000 2008 6.40% 1,465,000 230,080 183,200 413,280 1,878,280 5,725,000 2009 6.40% 1,560,000 183,200 133,280 316,480 1,876,480 4,165,000 2010 6.40% 1,665,000 133,280 80,000 213,280 1,878,280 2,500,000 2011 6.40% 1,775,000 80,000 23,200 '103,200 1,878,200 725,000 2012 6.40% 725,000 23,200 - 23,200 748,200 - $ 14,005,000 $ 3,915,192 $ 3,482,912 $ 7,398,104 $ 21,403,104 f L L_ l� 166 CITY OF BAYTOWN _ STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2000-01 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding Series AMT Series 1992 Date of Issue- November 15,1992 Term-20 Years $ 3,670,000 1999 7.88% $ 160,000 $ 126,639 $ 120,339 $ 246,979 $ 406,979 3,510,000 2000 7.88% 170,000 120,339 113,646 233,985 403,985 3,340,000 2001 7.88% 185,000 113,646 106,361 220,007 405,007 3,155,000 2002 7.88% 200,000 106,361 98,486 204,848 404,848 2,955,000 2003 6.30% 215,000 98,486 91,714 190,200 405,200 2,740,000 J 2004 6.50% 230,000 91,714 84,239 175,953 405,953 2,510,000 2005 6.60% 245,000 84,239 76,154 160,393 405,393 2,265,000 2006 6.70% 260,000 76,154 67,444 143,598 403,598 2,005,000 2007 6.70% 280,000 67,444 58,064 125,508 405,508 1,725,000 - 2008 6.70% 300,000 58,064 48,014 106,078 406,078 1,425,000 2009 6.70% 320,000 48,014 37,294 85,308 405,308 1,105,000 m 2010 6.75% 345,000 37,294 25,650 62,944 407,944 760,000 J 2011 6.75% 365,000 25,650 13,331 38,981 403,981 395,000 2012 6.75% 395,000 13,331 - 13,331 408,331 - $ 3,670,000 $ 1,067,374 $ 940,735 $ 2,008,109 $ 5,678,109 General Obligation Series 1993 Date of Issue-November 1,1993 Term-18 Years $ 2,930,000 1999 5.50% $ 155,000 $ 70,913 $ 66,650 $ 137,563 $ 292,563 2,775,000 2000 4.20% 160,000 66,650 63,290 129,940 289,940 2,615,000 2001 4.00% 170,000 63,290 59,890 123,180 293,180 2,445,000 2002 4.25% 175,000 59,890 56,171 116,061 291,061 2,270,000 -+ 2003 4.00% 180,000 56,171 52,211 108,383 288,383 2,090,000 2004 4.50% 190,000 52,211 47,936 100,148 290,148 1,900,000 2005 4.70% 200,000 47,936 43,236 91,173 291,173 1,700,000 2006 4.80% 210,000 43,236 38,196 81,433 291,433 1,490,000 2007 4.90% 220,000 38,196 32,806 71,003 291,003 1,270,000 2008 5.00% 230,000 32,806 27,056 59,863 289,863 1,040,000 2009 5.10% 240,000 27,056 20,936 47,993 287,993 800,000 2010 5.20% 255,000 20,936 14,306 35,243 290,243 545,000 2011 5.25% 265,000 14,306 7,350 21,656 286,656 280,000 2012 5.25% 280,000 7,350 - 7,350 287,350 - $ 2,930,000 $ 600,949 $ 530,036 $ 1,130,985 $ 4,060,985 General Obligation Series 1994 Date of Issue- November 1,1994 Term-20 Years $ 860,000 1999 7.38% $ 70,000 $ 29,166 $ 26,584 $ 55,750 $ 125,750 790,000 2000 7.38% 75,000 26,584 23,819 50,403 125,403 715,000 2001 7.38% 80,000 23,819 20,869 44,688 124,688 635,000 2002 7.38% 90,000 20,869 17,550 38,419 128,419 545,000 2003 7.38% 95,000 17,550 14,047 31,597 126,597 450,000 2004 7.38% 100,000 14,047 10,359 24,406 124,406 350,000 2005 5.88% 110,000 10,359 7,128 17,487 127,487 240,000 2006 5.88% 115,000 7,128 3,750 10,878 125,878 125,000 2007 6.00% 125,000 3,750 - 3,750 128,750 - $ 860,000 $ 153,272 $ 124,106 $ 277,378 $ 1,137,378 167 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2000-01 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation Series 1995 Date of Issue- July 1,1995 Term-20 Years $ 4,090,000 1999 4.45% $ 120,000 $ 112,993 $ 110,322 $ 223,315 $ 343,315 3,970,000 2000 4.55% 130,000 110,322 107,365 217,687 347,687 3,840,000 2001 4.75% 140,000 107,365 104,040 211,405 351,405 3,700,000 2002 4.90% 145,000 104,040 100,487 204,527 349,527 3,555,000 2003 5.00% 160,000 100,487 96,488 196,975 356,975 3,395,000 2004 5.15% 170,000 96,488 92,109 188,597 358,597 3,225,000 2005 5.15% 180,000 92,109 87,475 179,584 359,584 3,045,000 2006 5.30% 195,000 87,475 82,308 169,783 364,783 2,850,000 2007 5.40% 205,000 82,308 76,773 159,081 364,081 2,645,000 2008 5.50% 220,000 76,773 70,722 147,495 367,495 2,425,000 2009 5.60% 235,000 70,722 64,143 134,865 369,865 2,190,000 2010 5.70% 255,000 64,143 56,875 121,018 376,018 1,935,000 (1 2011 5.80% 270,000 56,875 49,045 105,920 375,920 1,665,000 IL 2012 5.85% 290,000 49,045 40,562 89,607 379,607 1,375,000 2013 5.90% 310,000 40,562 31,418 71,980 381,980 1,065,000 �7 2014 5.90% 330,000 31,418 21,683 53,101 383,101 735,000 i 2015 5.90% 355,000 21,683 11,210 32,893 387,893 380,000 (� 2016 5.90% 380,000 11,210 - 11,210 391,210 - $ 4,090,000 $ 1,316,018 $ 1,203,025 $ 2,519,043 $ 6,609,043 }� General Obligation &Ref d L Series 1995 Date of Issue- July 1,1995 Term-20 Years $ 4,985,000 1999 4.45% $ 1,055,000 $ 127,335 $ 103,861 $ 231,196 $ 1,286,196 3,930,000 2000 4.55% 315,000 103,861 96,695 200,556 515,556 3,615,000 2001 4.75% 310,000 96,695 89,333 186,028 496,028 3,305,000 � 2002 4.90% 330,000 89,333 81,248 170,580 500,580 2,975,000 2003 5.00% 330,000 81,248 72,998 154,245 484,245 2,645,000 2004 5.15% 245,000 72,998 66,689 139,686 384,686 2,400,000 2005 5.15% 255,000 66,689 60,123 126,811 381,811 2,145,000 2006 5.30% 270,000 60,123 52,968 113,090 383,090 1,875,000 2007 5.40% 280,000 52,968 45,408 98,375 378,375 1,595,000 2008 5.50% 295,000 45,408 37,295 82,703 377,703 1,300,000 2009 5.60% 315,000 37,295 28,475 65,770 380,770 985,000 2010 5.70% 330,000 28,475 19,070 47,545 377,545 655,000 2011 5.80% 355,000 19,070 8,775 27,845 382,845 300,000 2012 5.85% 300,000 8,775 - 8,775 308,775 - $ 4,985,000 $ 890,270 $ 762,935 $ 1,653,205 $ 6,638,205 L L. 168 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2000-01 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding Tax&Revenue Cert.of Oblig. Series 1 997A Date of Issue- July 1,1995 Term-20 Years $ 3,930,000 1999 7.50% $ 115,000 $ 107,073 $ 102,760 $ 209,833 $ 324,833 3,815,000 2000 7.50% 120,000 102,760 98,260 201,020 321,020 3,695,000 2001 7.50% 130,000 98,260 93,385 191,645 321,645 3,565,000 2002 7.50% 135,000 93,385 88,323 181,708 316,708 3,430,000 2003 7.50% 145,000 88,323 82,885 171,208 316,208 3,285,000 2004 6.25% 155,000 82,885 78,041 160,926 315,926 3,130,000 2005 4.50% 165,000 78,041 74,329 152,370 317,370 2,965,000 2006 4.60% 175,000 74,329 70,304 144,633 319,633 2,790,000 2007 4.70% 185,000 70,304 65,956 136,260 321,260 2,605,000 2008 4.80% 195,000 65,956 61,276 127,233 322,233 2,410,000 2009 4.90% 210,000 61,276 56,131 117,408 327,408 2,200,000 "? 2010 5.00% 220,000 56,131 50,631 106,763 326,763 1,980,000 J 2011 5.00% 235,000 50,631 44,756 95,388 330,388 1,745,000 2012 5.05% 250,000 44,756 38,444 83,200 333,200 1,495,000 2013 5.10% 265,000 38,444 31,686 70,130 335,130 1,230,000 2014 5.10% 280,000 31,686 24,546 56,233 336,233 950,000 2015 5.15% 300,000 24,546 16,821 41,368 341,368 650,000 2016 5.15% 315,000 16,821 8,710 25,531 340,531 335,000 2017 5.20% 335,000 8,710 - 8,710 343,710 - $ 3,930,000 $ 1,194,318 $ 1,087,245 $ 2,281,563 $ 6,211,563 Tax&Revenue Cert.of Oblig. Series 1998 Date of Issue- May 15,1998 Term-20 Years $ 15,060,000 1999 4.50% $ 730,000 $ 508,984 $ 341,454 $ 850,438 $ 1,580,438 14,330,000 2000 4.50% 815,000 341,454 323,117 664,571 1,479,571 13,515,000 2001 4.50% 850,000 323,117 303,992 627,109 1,477,109 12,665,000 2002 4.50% 885,000 303,992 284,079 588,071 1,473,071 11,780,000 2003 4.50% 920,000 284,079 263,379 547,459 1,467,459 10,860,000 2004 4.50% 965,000 263,379 241,667 505,046 1,470,046 9,895,000 2005 4.50% 1,005,000 241,667 219,054 460,721 1,465,721 8,890,000 2006 4.50% 1,050,000 219,054 195,429 414,484 1,464,484 7,840,000 2007 6.00% 1,095,000 195,429 162,579 358,009 1,453,009 6,745,000 2008 4.60% 1,145,000 162,579 136,244 298,824 1,443,824 5,600,000 2009 4.60% 445,000 136,244 126,009 262,254 707,254 5,155,000 2010 4.60% 465,000 126,009 115,314 241,324 706,324 4,690,000 2011 4.70% 490,000 115,314 103,799 219,114 709,114 4,200,000 2012 4.80% 510,000 103,799 91,559 195,359 705,359 3,690,000 2013 4.88% 540,000 91,559 78,397 169,956 709,956 3,150,000 2014 4.88% 565,000 78,397 64,625 143,022 708,022 2,585,000 2015 5.00% 600,000 64,625 49,625 114,250 714,250 1,985,000 2016 5.00% 630,000 49,625 33,875 83,500 713,500 1,355,000 2017 5.00% 660,000 33,875 17,375 51,250 711,250 695,000 2018 5.00% 695,000 17,375 - 17,375 712,375 - $ 15,060,000 $ 3,660,560 $ 3,151,576 $ 6,812,135 $ 21,872,135 169 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS a Fiscal Year 2000-01 Fiscal Interest Principal Interest Interest Total Annual Principal Q Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation&Ref d Series 1998 Date of Issue- July 1,1998 Term-17 Years $ 15,235,000 1999 4.500% $ 130,000 $ 400,086 $ 340,494 $ 740,580 $ 870,580 15,105,000 O 2000 4.500% 110,000 340,494 338,294 678,788 788,788 14,995,000 2001 4.500% 115,000 338,294 335,965 674,259 789,259 14,880,000 2002 4.500% 1,105,000 335,965 313,036 649,001 1,754,001 13,775,000 2003 4.500% 1,110,000 313,036 289,726 602,763 1,712,763 12,665,000 2004 4.500% 1,395,000 289,726 259,734 549,460 1,944,460 11,270,000 2005 4.500% 1,455,000 259,734 227,724 487,458 1,942,458 9,815,000 2006 4.500% 1,580,000 227,724 192,569 420,293 2,000,293 8,235,000 2007 6.000% 1,140,000 192,569 166,919 359,488 1,499,488 7,095,000 2008 4.600% 1,325,000 166,919 136,444 303,363 1,628,363 5,770,000 2009 4.600% 1,385,000 136,444 104,589 241,033 1,626,033 4,385,000 2010 4.600% 1,450,000 104,589 70,876 175,465 1,625,465 2,935,000 2011 4.700% 1,525,000 70,876 34,658 105,534 1,630,534 1,410,000 2012 4.800% 790,000 34,658 15,500 50,158 840,158 620,000 2013 4.875% 195,000 15,500 10,625 26,125 221,125 425,000 2014 4.875% 205,000 10,625 5,500 16,125 221,125 220,000 2015 5.000% 220,000 5,500 - 5,500 225,500 - $ 15,235,000 $ 3,242,738 $ 2,842,651 $ 6,085,389 $ 21,320,389 Certificate of Obligation C Series 2 000 Date of Issue- April 1,2000 Term-20 Years 2000 $ - $ - $ 74,237 $ 74,237 $ - $ 4,000,000 2001 6.00% 50,000 111,355 109,855 221,210 271,210 3,950,000 2002 6.00% 110,000 109,855 106,555 216,410 326,410 3,840,000 2003 6.00% 120,000 106,555 102,955 209,510 329,510 3,720,000 �+ 2004 6.00% 130,000 102,955 99,055 202,010 332,010 3,590,000 L 2005 6.00% 135,000 99,055 95,005 194,060 329,060 3,455,000 2006 6.00% 140,000 95,005 90,805 185,810 325,810 3,315,000 2007 6.00% 150,000 90,805 86,305 177,110 327,110 3,165,000 2008 6.00% 165,000 86,305 81,355 167,660 332,660 3,000,000 2009 6.00% 175,000 81,355 76,105 157,460 332,460 2,825,000 2010 5.55% 185,000 76,105 70,971 147,076 332,076 2,640,000 f, 2011 5.15% 200,000 70,971 65,821 136,793 336,793 2,440,000 L 2012 5.20% 210,000 65,821 60,361 126,183 336,183 2,230,000 2013 5.25% 225,000 60,361 54,455 114,816 339,816 2,005,000 2014 5.30% 235,000 54,455 48,228 102,683 337,683 1,770,000 2015 5.35% 250;000 48,228 41,540 89,768 339,768 1,520,000 2016 5.35% 265,000 41,540 34,451 2,448,558 2,713,558 1,255,000 2017 5.45% 285,000 34,451 26,685 4,675,905 4,960,905 970,000 r 2018 5.45% 305,000 26,685 18,374 9,135,400 9,440,400 665,000 I{a 2019 5.50% 320,000 18,374 9,574 18,061,290 18,381,290 345,000 2020 5.55% 345,000 9,574 - 35,920,570 36,265,570 - $ 4,000,000 $ 1,389,810 $ 1,278,455 $ 72,690,280 $ 76,690,280 170 r l� CITY OF BAYTOWN ORGANIZATION CHART HOTEL/MOTEL FUND City Council EEE anager E=Fi r of ce Hotel/Motel C C C C C r BAWOWN CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Hotel/Motel Occupancy Tax $ 456,136 $ 453,438 $ 421,742 $ 445,000 Participation Fees 1,820 5,000 5,000 5,000 Interest Income 32,653 20,500 32,217 35,000 Total Revenues 490,609 478,938 458,959 485,000 Expenditures Personal Services 556 12,890 12,890 14,175 Supplies 5,652 7,700 6,027 29,042 Maintenance 3,822 4,090 4,090 4,200 Services 83,419 121,570 106,340 135,598 Sundry - 650 650 650 Miscellaneous - 7,500 7,500 - Total Operating 93,449 154,400 137,497 183,665 Capital Outlay - 53,000 20,000 53,000 Transfers Out-Debt 399,888 319,845 319,845 318,658 Total Expenditures 493,337 527,245 477,342 555,323 Excess(Deficit)Revenues Over Expenditures (2,728) (48,307) (18,383) (70,323) Fund Balance-Beginning 709,524 706,796 706,796 688,413 Fund Balance-Ending $ 706,796 $ 658,489 $ 688,413 $ 618,090 Hotel Motel Tax Fund Expenditures by Function Debt Service 36% Arts 1% 1 Promotional Conference Hi orical 15% `6% 2% 173 CITY OF BAYTOWN PROGRAM SUMMARY O 5030 HOTEL/MOTEL FUND Program Description Major Objectives The Hotel/Motel Occupancy Tax provides a significant • Continue upgrade and maintenance of facilities. source of revenue for programs and facilities which • Provide related advertising and promotions. f� increase tourism. • Develop a public relations/media campaign that 11� Major Goals effectively promotes the resources of the community. • To provide activities and promotions to enhance tourist participation within the City of Baytown. • Provide support for programs that enrich the quality of life for citizens by cultivating an appreciation in the Arts and historical presentation. Actual Budget Estimated Adopted Expenditures by Function 1998-99 1999-00 1999-00 2000-01 !{� 50310 Arts $ 7,700 $ 8,850 $ 8,850 $ 10,378 50320 Promotional 71,756 101,840 100,167 129,467 50330 Historical 13,993 13,710 13,480 13,820 50340 Convention Center - 83,000 35,000 83,000 Transfer to GOIS 399,888 319,845 319,845 318,658 Total Expenditures $493,337 $527,245 $477,342 $555,323 O O C 174 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71003 Part Time Wages $ 278 $ 952 $ 952 $ 952 71009 Overtime 229 11,840 11,840 13,125 71023 FICA 39 73 73 73 71028 Workers Compensation 10 25 25 25 Total Personal Services 556 12,890 12,890 14,175 7200 Supplies 72002 Postage 114 400 400 400 72004 Printing 93 5,400 647 750 72041 Educational 5,445 1,900 4,980 27,892 Total Supplies 5,652 7,700 6,027 29,042 7300 Maintenance 73011 Buildings 1,737 2,390 2,480 2,500 J 73027 Heating&Cooling System 2,085 1,700 1,610 1,700 Total Maintenance 3,822 4,090 4,090 4,200 7400 Services 74002 Electric Service 9,421 9,120 8,910 9,120 74005 Natural Gas 750 500 480 500 74021 Special Services 63,596 76,850 61,850 85,878 74036 Advertising 4,681 26,100 26,100 31,100 74051 Rents 2,971 4,500 4,500 4,500 74087 Miscellaneous 2,000 4,500 4,500 4,500 Total Services 83,419 121,570 106,340 135,598 7500 Sundry Charges 75001 Contributions - 650 650 650 77105 TPOA Symposium - 7,500 7,500 - Total Sundry&Other - 8,150 8,150 650 Total Operating 93,449 154,400 137,497 183,665 8000 Capital Outlay 82011 Building&Improvements - 53,000 20,000 53,000 Total Capital Outlay - 53,000 20,000 53,000 9000 Other Financing Uses 91401 To G O I S 399,888 319,845 319,845 318,658 Total Other Financing Uses 399,888 319,845 319,845 318,658 TOTAL DEPARTMENT $ 493,337 $ 527,245 $ 477,342 $ 555,323 175 � C BAYTOWN 176 CITY OF BAYTOWN ORGANIZATION CHART WATER AND SEWER FUND ECity Council ECity Manager J F- 7 r'1 Asst. City MgrJ As City MgrJ Director of Public Services City Attorney Director of Director of Finance Utilities Water Wastewater Utility Billing Operations Operations and Collections 177 CITY OF BAYTOWN WATER& SEWER FUND 501 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues 4300 Intergovernmental $ 635,141 $ 651,748 $ 649,824 $ 694,022 4600 Operating Revenues 13,622,076 14,598,018 14,805,327 15,079,190 4700 Non-operating Revenues 210,119 220,000 203,244 210,000 4900 Miscellaneous 54,115 66,500 71,500 71,500 6100 Operating Transfers-in 29,545 88,636 88,636 88,626 r Total Revenues 14,550,996 15,624,902 15,818,530 16,143,338 Ls Expenditures by Type: Personal Services $ 3,747,006 $ 3,970,812 $ 3,875,134 $ 4,215,483 Supplies 4,483,296 5,148,025 5,043,255 5,240,547 Maintenance 580,286 554,450 586,221 581,550 Services 1,167,554 1,317,805 1,301,061 1,307,277 , Sundry 41,928 65,000 65,000 60,000 Capital Outlay 515,700 502,392 471,164 591,312 Debt Requirements 2,871,728 2,835,249 2,835,249 3,008,328 ; Transfers Out 1,188,841 1,188,841 1,088,841 1,088,841 Contingency - 40,000 5,000 50,000 $ 14,596,339 $ 15,622,574 $ 15,270,925 $ 16,143,338 Excess(Deficit)Revenues Over Expenditures (45,343) 2,328 547,605 - Working Capital-Beginning 2,313,347 2,268,004 2,268,004 2,815,609 I Working Capital-Ending $ 2,268,004 $ 2,270,332 $ 2,815,609 $ 2,815,609 L4 Adopted Budget 2000-01 by Expenditure Transfers&Other 7"° Personal Services Debt Requirements 26% 19% Capital Outlay 4% - i Operating Expenses 44% 178 CITY OF BAYTOWN WATER& SEWER FUND 501 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues 4300 Intergovernmental $ 635,141 $ 651,748 $ 649,824 $ 694,022 4600 Operating Revenues 13,622,076 14,598,018 14,805,327 15,079,190 4700 Non-operating Revenues 210,119 220,000 203,244 210,000 4900 Miscellaneous 54,115 66,500 71,500 71,500 6100 Operating Transfers-in 29,545 88,636 88,636 88,626 Total Revenues 14,550,996 15,624,902 15,818,530 16,143,338 Expenditures by Function General Government 652,362 726,646 692,400 884,313 Water Operations 5,681,149 6,309,650 6,261,412 6,525,024 Wastewater Operations 3,428,996 3,611,662 3,496,537 3,706,886 Utility Construction 773,263 950,526 896,486 929,946 Total Operating 10,535,770 11,598,484 11,346,835 12,046,169 Transfer to Debt Service 2,871,728 2,835,249 2,835,249 3,008,328 Transfer to Other Funds 1,188,841 1,188,841 1,088,841 1,088,841 Total Transfers 4,060,569 4,024,090 3,924,090 4,097,169 Total Expenditures 14,596,339 15,622,574 15,270,925 16,143,338 Excess(Deficit)Revenues Over Expenditures (45,343) 2,328 547,605 - Working Capital-Beginning 2,313,347 2,268,004 2,268,004 2,815,609 Working Capital-Ending $ 2,268,004 $ 2,270,332 $ 2,815,609 $ 2,815,609 Adopted Budget 2000-01 by Expenditure Transfers&Other 7% Personal Services Debt Requirements 26% 19% 1: Capital Outlay ::::,4% Operating Expenses 44% 179 CITY OF BAYTOWN a WATER& SEWER FUND 501 OPERATING RESULTS Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Operating Revenues Water Sales $ 6,924,230 $ 7,485,005 $ 7,647,913 $ 7,714,329 Sewer Service 6,050,140 6,433,013 6,469,433 6,685,003 Service Charges and Other 857,825 900,000 891,225 889,858 BAWA Contract Payment 635,141 651,748 649,824 694,022 Total Revenues 14,467,336 15,469,766 15,658,394 15,983,212 Operating Expenses f Water Purchases 4,197,301 4,759,965 4,726,890 4,856,544 ll Personal Services 3,747,006 3,970,812 3,875,134 4,215,483 Supplies 285,995 388,060 316,365 384,003 Maintenance 580,286 554,450 586,221 581,550 Services 1,167,554 1,317,805 1,301,061 1,307,277 Miscellaneous 41,928 65,000 65,000 60,000 Depreciation 2,291,977 2,185,498 2,185,498 2,372,247 Total Expenditures 12,312,047 13,241,590 13,056,169 13,777,104 Operating Income(Loss) 2,155,289 2,228,176 2,602,225 2,206,108 Non-operating Interest Revenue and Other 54,115 66,500 71,500 71,500 Interest Expenses and Other (1,696,728) (1,585,249) (1,585,249) (1,688,328) Contingency - (40,000) (5,000) (50,000) Total Non-operating Expenses (1,642,613) (1,558,749) (1,518,749) (1,666,828) Net Income Before Operating Transfers 512,676 669,427 1,083,476 539,280 Operating Transfers Operating Transfers In 29,545 88,636 88,636 88,626 Operating Transfers(Out) (1,188,841) (1,188,841) (1,088,841) (1,088,841) Net Operating Transfers (1,159,296) (1,100,205) (1,000,205) (1,000,215) Net Income(Loss) $ (646,620) $ (430,778) $ 83,271 $ (460,935) Reconciliation of Net Income(Loss)to Revenues Over(Under)Expenses: Net Income(Loss) $ (646,620) $ (430,778) $ 83,271 $ (460,935) Principal Debt Retirement (1,175,000) (1,250,000) (1,250,000) (1,320,000) Capital Outlay (515,700) (502,392) (471,164) (591,312) Depreciation 2,291,977 2,185,498 2,185,498 2,372,247 Revenues Over(Under)Expenditures $ 45,343 $ 2,328 $ 547,605 $ - a a 180 CITY OF BAYTOWN WATER& SEWER FUND 501 SCHEDULE OF REVENUES Actual Budget Estimated Adopted 1Acct# Revenue 1998-99 1999-00 1999-00 2000-01 43302 BAWA-Contract Services $ 635,141 $ 651,748 $ 649,824 $ 694,022 Total Intergovernmental 635,141 651,748 649,824 694,022 46001 Sale of Water 6,924,230 7,485,005 7,647,913 7,714,329 46002 Sewer Service 6,050,140 6,433,013 6,469,433 6,685,003 46003 Penalties 355,355 390,000 402,023 393,900 46005 City Fire Hydrants 165,000 165,000 165,000 165,000 r 46006 City Water&Sewer Service 75,000 75,000 75,000 75,000 46007 Pollution Control Fees 52,351 50,000 45,958 45,958 Operating Revenues 13,622,076 14,598,018 14,805,327 15,079,190 47102 Turn-on Fees 72,495 70,000 74,716 70,000 47103 Water Tap Fees 54,464 50,000 42,843 50,000 47104 Sewer tap Fees 50,600 60,000 39,125 60,000 .,i 47105 Connection Fees 32,560 40,000 46,560 30,000 Non-operating Revenues 210,119 220,000 203,244 210,000 i 49001 Sale of City Property 11,223 - 5,000 5,000 49003 Interest on Investment 41,602 65,000 65,000 65,000 49091 Miscellaneous 1,290 1,500 1,500 1,500 Total Miscellaneous 54,115 66,500 71,500 71,500 Total Revenues 14,521,451 15,536,266 15,729,894 16,054,712 61101 From General Fund 29,545 29,545 29,545 29,545 61320 From Capital Projects - 59,091 59,091 59,081 Total Operating Transfer-In 29,545 88,636 88,636 88,626 Water&Sewer Fund Revenues $ 14,550,996 $ 15,624,902 $ 15,818,530 $ 16,143,338 181 CITY OF BAYTOWN WATER SEWER FUND 501 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Account Description 1998-99 1999-00 1999-00 2000-01 7000 Personal Services 71002 Regular Wages $ 2,466,338 $ 2,608,858 $ 2,581,652 $ 2,726,939 71003 Part Time Wages 3,948 - - - 71009 Overtime 238,216 256,782 237,013 251,782 71011 Extra Help/Temporary 19,345 4,000 25,171 5,200 71021 Health&Dental Insurance 348,420 374,655 360,754 380,101 71022 TMRS 407,730 430,718 396,183 427,586 71023 FICA 200,808 212,147 209,344 220,770 71028 Workers Compensation 52,951 55,932 54,817 51,855 71041 Allowances 9,250 10,200 10,200 11,400 71051 Merit&Across The Board - 17,520 - 139,850 Total Personal Services 3,747,006 3,970,812 3,875,134 4,215,483 7200 Supplies 72001 Office 11,885 13,300 13,000 12,500 72002 Postage 43,251 47,800 46,358 47,800 72004 Printing - - 7,405 7,500 72007 Wearing Apparel 26,339 30,560 29,458 31,150 72016 Motor Vehicle 44,045 62,800 62,441 68,153 72021 Minor Tools 20,248 21,700 23,000 24,100 72026 Cleaning&Janitorial 1,728 3,100 2,850 3,200 72031 Chemical 137,797 207,150 130,725 188,450 72032 Medical 344 550 438 450 72041 Educational 253 1,100 690 700 72052 Treated Water 4,197,301 4,759,965 4,726,890 4,856,544 j 72061 Meeting Supplies 105 - - - Total Supplies 4,483,296 5,148,025 5,043,255 5,240,547 7300 Maintenance 73001 Land 504 4,000 4,000 4,000 73011 Buildings 3,171 6,000 6,700 6,400 73022 Sanitary Sewers 23,329 36,000 28,000 31,000 73023 Water Distribution System 53,697 54,000 54,000 54,000 73024 Reservoirs&Wells 7,087 28,500 28,500 5,000 73025 Streets Sidewalks&Curbs 7,179 11,000 11,000 11,000 73041 Furniture&Fixtures 6,701 5,350 5,280 5,350 73042 Machinery&Equipment 152,527 165,100 165,000 195,100 73043 Motor Vehicles 272,302 191,500 210,741 191,700 73045 Radio&Testing Equipment 166 3,000 3,000 3,000 73047 Meters&Settings 53,623 50,000 70,000 75,000 Total Maintenance 580,286 554,450 586,221 581,550 7400 Services 74001 Communication 4,059 5,000 5,000 5,000 74002 Electric Service 785,404 852,000 854,000 889,000 74005 Natural Gas 348 200 126 100 74011 Hire Of Equipment 6,880 9,800 9,300 8,874 + 74012 Insurance - - - 9,000 182 CITY OF BAYTOWN WATER SEWER FUND 501 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Account Description 1998-99 1999-00 1999-00 2000-01 74021 Special Services 95,319 136,420 139,383 146,805 74022 Audits 15,056 16,000 16,000 16,000 74041 Travel&Reimbursables 3,522 8,800 8,600 8,800 74042 Education&Training 12,207 15,750 14,590 15,600 74051 Rents 165,500 178,370 158,720 148,250 74071 Association Dues 1,136 1,520 1,397 1,620 74087 Miscellaneous 191 - - - - 74210 General Liability Ins 25,191 13,384 13,384 9,010 i -� 74220 Errors&Omissions 14,224 16,969 16,969 11,050 74240 Auto Liability 16,295 29,120 29,120 19,210 74241 Auto Collision 2,129 3,050 3,050 3,400 74242 Auto Catastrophic 415 784 784 595 74271 Mobile Equipment 715 907 907 757 74272 Real&Personal Property 12,739 13,200 13,200 11,560 74275 Boiler&Machinery 1,516 1,593 1,593 - 74277 Flood Insurance 3,858 14,078 14,078 2,168 74280 Bonds 850 860 860 478 Total Services 1,167,554 1,317,805 1,301,061 1,307,277 7500 Sundry Charges 75088 Bad Debt-Cutoff Accounts 41,928 65,000 65,000 60,000 Total Sundry&Other 41,928 65,000 65,000 60,000 Total Operating 10,020,070 11,056,092 10,870,671 11,404,857 8000 Capital Outlay 82011 Building&Improvements - - - 25,000 w 83023 Water Distribution System 142,532 225,000 175,000 225,000 83029 Sewer Connections 8,817 22,000 30,000 25,000 83035 Meters&Connections 16,681 24,000 40,000 28,000 84042 Machinery&Equipment 26,943 22,100 18,101 6,600 84043 Motor Vehicles 251,892 65,000 63,771 151,000 86011 Capital Lease Purchases 68,835 144,292 144,292 130,712 Total Capital Outlay 515,700 502,392 471,164 591,312 9000 Other Financing Uses 91101 To General Fund 1,133,841 1,133,841 1,033,841 1,033,841 91401 To G O I S - - 37,206 160,118 91502 To W W I S 2,871,728 2,835,249 2,798,043 2,848,210 91503 To Sick Leave-Water&Sewer 55,000 55,000 55,000 55,000 Total Other Financing Uses 4,060,569 4,024,090 3,924,090 4,097,169 9000 Contingencies 99001 Contingencies - 40,000 5,000 50,000 Total Contingencies - 40,000 5,000 50,000 TOTAL DEPARTMENT $14,596,339 $15,622,574 $15,270,925 $16,143,338 183 BAYTOWN 1. 184 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 WATER& SEWER GENERAL OVERHEAD W&S General Overhead codifies expenditures that are not directly associated with any other department within the Water& Sewer Fund. The major components are insurance,funding for the merit pay plan,special programs and contingencies. - Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71051 Merit&Across The Board $ - $ 2,520 $ - $ 139,850 Total Personal Services - 2,520 - 139,850 7200 Supplies 72004 Printing - - 7,405 7,500 Total Supplies - - 7,405 7,500 7300 Maintenance 73047 Meters&Settings - - - 5,000 Total Maintenance - - - 5,000 7400 Services 74012 Insurance - - - 9,000 r 74021 Special Services 235 - 4,033 5,000 74022 Audits 15,056 16,000 16,000 16,000 74210 General Liability Ins 25,191 13,384 13,384 9,010 74220 Errors&Omissions 14,224 16,969 16,969 11,050 74240 Auto Liability 16,295 29,120 29,120 19,210 -- 74241 Auto Collision 2,129 3,050 3,050 3,400 74242 Auto Catastrophic 415 784 784 595 74271 Mobile Equipment 715 907 907 757 74272 Real&Personal Property 12,739 13,200 13,200 11,560 74275 Boiler&Machinery 1,516 1,593 1,593 - 74277 Flood Insurance 3,858 14,078 14,078 2,168 74280 Bonds 850 860 860 478 Total Services 93,223 109,945 113,978 88,228 7500 Sundry Charges 75088 Bad Debt-Cutoff Accounts 41,928 65,000 65,000 60,000 Total Sundry&Other 41,928 65,000 65,000 60,000 Total Operating 135,151 177,465 186,383 300,578 8000 Capital Outlay 82011 Building&Improvements - - - 25,000 Total Capital Outlay - - - 25,000 9900 Contingencies 99001 Contingencies - 40,000 5,000 50,000 Total Contingencies - 40,000 5,000 50,000 TOTAL DEPARTMENT $ 135,151 $ 217,465 $ 191,383 $ 375,578 185 CITY OF BAYTOWN PROGRAM SUMMARY 1030 UTILITY BILLING& COLLECTIONS Program Description • To obtain accurate meter readings and remain on Responsible for monthly billing of water, sewer and schedule for monthly readings. garbage. Ensures customer meters are properly read and • To professionally and tactfully enforce rules and billed for services received, generates monthly bills, regulations of the City ordinance. disburses security deposits and processes past due • To provide professional customer service. - accounts. Emphasis is on positive customer relations and reporting meter problems for replacement or repair. Major Objectives • To maintain a high degree of accuracy in billing. Major Goals • To provide employee training in customer service. • To accurately bill utility customers in a timely . Maintain meter reading accuracy at 99.9%. ;F{ manner. • Complete reading of each route monthly. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Accounts Billed—per month 17,694 18,000 17,714 17,750 2. Meters Read—per year 230,714 240,000 239,718 240,000 3. Security Deposits—per year 2,489 2,500 2,500 2,500 4. Automatic Bank Drafts—per year 12,413 13,000 12,950 13,000 Performance Measures 1. Cost/Transaction-per year $2.44 $2.36 $2.36 $2.21 2. Meter Reading Accuracy 99.9% 99.9% 99.9% 99.9% 3. Avg.Accounts Billed/Mo. 17,694 18,000 17,714 17,750 u L L 186 CITY OF BAYTOWN _. SERVICE LEVEL BUDGET 1030 UTILITY BILLING & COLLECTIONS ~ Actual Budget Estimated Adopted _! Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 249,954 $ 262,306 $ 245,764 $ 279,209 71003 Part Time Wages 3,948 - - - 71009 Overtime 8,482 6,000 4,871 6,000 71011 Extra Help/Temporary 19,345 4,000 25,171 5,200 71021 Health&Dental Insurance 38,265 43,350 40,723 45,399 1 71022 TMRS 38,939 41,587 35,117 41,282 71023 FICA 19,710 20,134 18,891 21,522 71028 Workers Compensation 3,208 3,234 3,002 3,186 71041 Allowances 1,330 2,280 2,280 3,480 Total Personal Services 383,181 382,891 375,819 405,278 7200 Supplies 72001 Office 7,856 8,500 8,500 8,500 72002 Postage 43,251 47,800 46,358 47,800 72007 Wearing Apparel 962 1,000 988 1,000 72016 Motor Vehicle 4,628 4,300 5,941 5,953 72021 Minor Tools 614 1,600 1,500 2,100 72026 Cleaning&Janitorial 7 1,500 1,250 1,500 72031 Chemical 162 150 125 150 72032 Medical 33 50 38 50 Total Supplies 57,513 64,900 64,700 67,053 7300 Maintenance 73011 Buildings 198 - - - 73041 Furniture&Fixtures 6,701 5,350 5,280 5,350 73043 Motor Vehicles 9,387 9,000 8,251 9,000 73045 Radio&Testing Equipment - 100 100 100 Total Maintenance 16,286 14,450 13,631 14,450 7400 Services 74001 Communication 273 - - - 74002 Electric Service 3,595 - - - 74005 Natural Gas 169 - 26 - 74011 Hire Of Equipment - - - 1,074 74021 Special Services - 320 1,650 2,980 74041 Travel&Reimbursables 620 1,200 1,100 1,200 ` 74042 Education&Training 619 1,600 1,500 1,600 _ 74051 Rents 24,041 24,720 24,720 - 74071 Association Dues 105 100 100 100 74087 Miscellaneous 191 - - - Total Services 29,613 27,940 29,096 6,954 Total Operating 486,593 490,181 483,246 493,735 8000 Capital Outlay 84042 Machinery&Equipment 3,600 4,000 4,000 - 84043 Motor Vehicles 27,018 15,000 13,771 15,000 Total Capital Outlay 30,618 19,000 17,771 15,000 TOTAL DEPARTMENT $ 517,211 $ 509,181 $ 501,017 $ 508,735 187 CITY OF BAYTOWN PROGRAM SUMMARY C 3040 WATER OPERATIONS Program Description Major Goals The Water Operations group of the City of Baytown • To operate and maintain a reliable distribution system consists of the following divisions: Water Distribution, with the ability to deliver a sufficient quantity of safe Water Production, Water Treatment and Treated Water. and good quality water under adequate pressure to the The Water Distribution and Water Production division are utilities'customers at all times. responsible for the operation and maintenance of the distribution system including transmission lines, elevated Major Objectives storage tanks and well sites. The Water Treatment . Continue to meet or exceed all TNRCC Rules and division is only personnel costs associated with the Regulations so the City will continue to be rated a operation of the Baytown Area Water Authority surface "Superior Public Water System"by the TNRCC. water treatment plant. The Treated Water division - consists of the budgeted water purchased by the City of Baytown from the Baytown Area Water Authority. Actual Budget Estimated Projected s Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Fire Hydrants/day 0.5 0.5 0.5 .05 2. Main Line Repairs/day 7.0 7.0 8.0 8.0 3. Meter Leak Repair/day 7.0 8.0 7.0 7.0 4. Cut off Replaces/day 6.0 6.0 7.0 6.0 5. Delinquent accounts/month 1,920 1,950 1,950 1970, 6. Meter Change-outs/year 500 500.0 900 1,000 7. Customers Served 69,200 69,700 70,000 70,500 8. Number of Customer Connections 17,900 17,900 18,500 19,500 9. Bac-T Samples Collected 906 960 910 920 Performance Measures 1. Average time to complete back fills/hours 1.5 1.5 1.5 1.5 2. Return Calls on Water Leaks/week 0.2 0.2 0.2 0.2 3. Average time to complete main breaks/hours 2.5 2.0 2.5 2.5 4. Delinquent Accounts/month 160 140 160 165 5. Meter change-outs/week 25 20 25 25 6. Days Without Interruption 365 365 366 365 7. Bac-T Samples Meeting Standards 906 960 910 920 C C 188 CITY OF BAYTOWN - SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 745,994 $ 786,481 $ 797,445 $ 856,008 71009 Overtime 78,011 85,746 74,376 73,736 71021 Health&Dental Insurance 101,148 109,191 105,929 111,718 71022 TMRS 124,225 130,605 121,589 133,777 71023 FICA 61,183 65,023 64,589 69,156 -' 71028 Workers Compensation 21,270 22,591 22,710 21,686 71041 Allowances 5,760 5,760 5,760 5,760 71051 Merit&Across The Board - 15,000 hf Total Personal Services 1,137,591 1,220,397 1,192,398 1,271,841 7200 Supplies -, 72007 Wearing Apparel 5,897 6,460 5,400 6,600 72016 Motor Vehicle 9,222 13,600 13,600 15,000 72021 Minor Tools 6,141 6,500 7,100 6,600 72031 Chemical 1,364 1,400 1,400 1,400 72032 Medical 194 200 200 200 72041 Educational 105 400 72052 Treated Water 4,197,301 4,759,965 4,726,890 4,856,544 Total Supplies 4,220,224 4,788,525 4,754,590 4,886,344 7300 Maintenance 73001 Land 504 4,000 4,000 4,000 73011 Buildings 545 1,000 1,400 1,400 73023 Water Distribution System 53,697 54,000 54,000 54,000 73024 Reservoirs&Wells 7,087 28,500 28,500 5,000 73025 Streets Sidewalks&Curbs 3,270 5,000 5,000 5,000 73042 Machinery&Equipment 235 3,000 3,000 3,000 73043 Motor Vehicles 59,758 51,500 51,500 51,500 73045 Radio&Testing Equipment - 600 600 600 73047 Meters&Settings 53,623 50,000 70,000 70,000 Total Maintenance 178,719 197,600 218,000 194,500 J 7400 Services 74002 Electric Service 18,482 12,000 14,000 14,000 74011 Hire Of Equipment - 700 700 700 74021 Special Services 6,831 15,400 8,400 8,400 " 74041 Travel &Reimbursables 1,501 3,400 3,400 3,400 74042 Education&Training 2,520 3,150 3,050 3,000 74071 Association Dues 257 400 400 400 a Total Services 29,591 35,050 29,950 29,900 Total Operating 5,566,125 6,241,572 6,194,938 6,382,585 I 8000 Capital Outlay 84042 Machinery&Equipment - 6,600 4,996 6,600 84043 Motor Vehicles 61,153 - - 81,000 86011 Capital Lease Purchases 53,871 61,478 61,478 54,839 Total Capital Outlay 115,024 68,078 66,474 142,439 TOTAL DEPARTMENT $ 5,681,149 $ 6,309,650 $ 6,261,412 $ 6,525,024 189 CITY OF BAYTOWN PROGRAM SUMMARY 3050 WASTEWATER OPERATIONS Program Description Major Goals The Wastewater Operations group for the City of • To operate and maintain the collection system and Baytown consists of the following divisions: Wastewater treatment plants to meet health department, TNRCC Treatment, Wastewater Collections and Pollution Control. and EPA Rules and Regulations at all times. The Wastewater Treatment division is responsible for treatment and discharge of sanitary sewage to TNRCC Major Objectives and EPA Rules and Regulations. The Wastewater • Continue to meet Health Department, TNRCC and Collection division is responsible for the operation and EPA Rules and Regulations by continuing major maintenance of the sanitary sewer collection system. The rehabilitation projects to improve the quality of Pollution Control division is responsible for the control of service to all citizens. n wastes that enter the collection system from food, Sul commercial and industrial establishments. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Manholes Repaired 25 25 25 25 2. Point Repairs - 120 120 120 iLil 3. Taps Repaired&Replaced 100 100 300 300 4. Sewer Stops 4,000 4,000 4,000 4,000 5. Manholes,Mains Vactored 100 1,000 750 1,000 6. Cubic Yards of Sludge per Year 8,900 10,400 9,500 10,400 7. Volume of Wastewater Treated/month(mg) 293 400 223 400 8. BOD Reduction in pounds/month 245,000 260,000 245,000 3605000 r 9. TSS Reduction in pounds/month 230,000 240,000 230,000 2402000 L 10. Permits Issued 68 60 60 70 11. Samples Pulled/Analysis Performed 264 300 230 300 12. Industrial User Surveys Completed 160 150 180 140 13. Liquid Waste manifest Submitted 1,300 1,000 12500 1,400 14. Self Monitoring Reports Submitted 53 48 51 50 15. Violation Letters Sent/Calls Made 550 500 500 550 16. Inspections Performed/Complaint Follow-ups 50 70 50 40 Performance Measures 1. Lines Located 100 100 100 100 2. Miles of Lines Televised 2 2 6 1 3. Percent of BOD Reduction 95 95 95 95 4. Percent of TSS Reduction 95 95 95 95 5. Percent of Solids in Sludge and Cake 19 19 19 19 6. Inspections 1.0 1.0 1.0 1.0 7. Samples Pulled/Analyses Process 3.5 3.5 2.0 1.5 8. Application Process 3.0 3.0 3.0 3.0 9. Review SMR&Follow-up 0.1 0.5 .25 .25 a 190 r L CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 1,208,418 $ 1,251,977 $ 1,247,836 $ 1,263,038 J 71009 Overtime 93,017 105,246 100,006 111,993 71021 Health&Dental Insurance 165,302 169,626 167,848 172,409 71022 TMRS 196,223 205,516 189,952 196,938 71023 FICA 96,257 99,920 99,814 101,362 71028 Workers Compensation 20,080 20,746 20,628 18,417 71041 Allowances 2,160 2,160 2,160 2,160 Total Personal Services 1,781,457 1,855,191 1,828,244 1,866,317 7200 Supplies 72001 Office 3,823 4,500 4,200 3,700 72007 Wearing Apparel 13,505 16,900 16,870 17,350 72016 Motor Vehicle 19,397 27,900 27,900 30,700 72021 Minor Tools 3,792 3,600 4,400 5,400 72026 Cleaning&Janitorial 1,721 1,600 1,600 1,700 ' 72031 Chemical 134,807 203,900 127,500 185,200 72041 Educational 253 700 690 700 Total Supplies 177,298 259,100 183,160 244,750 7300 Maintenance 73011 Buildings 2,428 5,000 5,300 5,000 73022 Sanitary Sewers 23,316 36,000 28,000 31,000 73025 Streets Sidewalks&Curbs 3,909 6,000 6,000 6,000 73042 Machinery&Equipment 151,070 160,100 160,000 190,100 73043 Motor Vehicles 133,829 88,000 102,990 88,200 73045 Radio&Testing Equipment - 1,300 1,300 1,300 Total Maintenance 314,552 296,400 303,590 321,600 7400 Services ` 74001 Communication 3,786 5,000 5,000 5,000 74002 Electric Service 763,327 840,000 840,000 875,000 74005 Natural Gas 179 200 100 100 74011 Hire Of Equipment 4,031 7,000 6,500 5,000 74021 Special Services 88,253 120,700 125,300 130,425 74041 Travel &Reimbursables 1,384 3,300 3,200 3,300 74042 Education&Training 5,422 7,600 6,440 7,600 74051 Rents 141,459 153,650 134,000 148,250 74071 Association Dues 478 510 387 610 Total Services 1,008,319 1,137,960 1,120,927 1,175,285 Total Operating 3,281,626 3,548,651 3,435,921 3,607,952 8000 Capital Outlay 84042 Machinery&Equipment 23,343 11,500 9,105 - 84043 Motor Vehicles 124,027 - - 55,000 86011 Capital Lease Purchases 51,511 51,511 43,934 Total Capital Outlay 147,370 63,011 60,616 98,934 �} TOTAL DEPARTMENT $ 3,428,996 $ 3,611,662 $ 3,496,537 $ 3,706,886 191 CITY OF BAYTOWN 1a PROGRAM SUMMARY 3060 UTILITY CONSTRUCTION 1 0 Program Description Major Objectives The Utility Construction group of the City of Baytown • Provide more safety training and necessary consists of Tapping and Construction. The Tapping regulatory training. division is responsible for the installation of all new water • To research the latest technology to improve and sewer taps and the replacement of failed taps. The productivity in the tapping crew. Construction division is responsible for the Maintenance • To provide a continuous,uninterrupted supply of of large utility transmission lines and the continuous water to the distribution system by replacement of old water lines. implementation of preventative maintenance programs and to make timely repairs in case of Major Goals emergencies. • To maintain a reliable main line transmission system at all times. • All employees to obtain water and sewer certificates. • The tapping crew will maintain a maximum two- week schedule or better on installation of water and sewer taps. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Water Taps 238 210 200 220 2. Sewer Taps 163 200 190 200 3. Feet of Water Lines 8,000 7,000 7,000 8,000 4. Feet of Sewer Lines 2,500 2,500 1,800 2,000 n Performance Measures L� 1. Average Cost of Water Taps $220 $220 $260 $260 2. Water Taps Charged to Residents $250 $250 $250 $250 3. Sewer Taps Charged to Residents $250 $250 $250 $250 4. Avg. Cost to lay water lines/foot $12 $11.50 $12 $12.50 5. Avg. Cost to lay sewer lines/foot $12 $11.50 $12 $12.50 fl fl 192 n kl CITY OF BAYTOWN SERVICE LEVEL BUDGET 3060 UTILITY CONSTRUCTION Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 261,972 $ 308,094 $ 290,607 $ 328,684 71009 Overtime 58,706 59,790 57,760 60,053 71021 Health&Dental Insurance 43,705 52,488 46,254 50,575 71022 TMRS 48,343 53,010 49,525 55,589 { 71023 FICA 23,658 27,070 26,050 28,730 i -' 71028 Workers Compensation 8,393 9,361 8,477 8,566 Total Personal Services 444,777 509,813 478,673 532,197 7200 Supplies ' 72001 Office 206 300 300 300 72007 Wearing Apparel 5,975 6,200 6,200 6,200 -, 72016 Motor Vehicle 10,798 17,000 15,000 16,500 72021 Minor Tools 9,701 10,000 10,000 10,000 72031 Chemical 1,464 1,700 1,700 1,700 72032 Medical 117 300 200 200 Total Supplies 28,261 35,500 33,400 34,900 7300 Maintenance 73042 Machinery&Equipment 1,235 2,000 2,000 2,000 73043 Motor Vehicles 69,328 43,000 48,000 43,000 73045 Radio&Testing Equipment 166 1,000 1,000 1,000 Total Maintenance 70,729 46,000 51,000 46,000 7400 Services 74011 Hire Of Equipment 2,849 2,100 2,100 2,100 } 74041 Travel&Reimbursables 17 900 900 900 74042 Education&Training 3,646 3,400 3,600 3,400 74071 Association Dues 296 510 510 510 Total Services 6,808 6,910 7,110 6,910 Total Operating 550,575 598,223 570,183 620,007 .; 8000 Capital Outlay 83023 Water Distribution System 142,532 225,000 175,000 225,000 83029 Sewer Connections 8,817 22,000 30,000 25,000 83035 Meters&Connections 16,681 24,000 40,000 28,000 84043 Motor Vehicles 39,694 50,000 50,000 - 86011 Capital Lease Purchases 14,964 31,303 31,303 31,939 Total Capital Outlay 222,688 352,303 326,303 309,939 TOTAL DEPARTMENT $ 773,263 $ 950,526 $ 896,486 $ 929,946 193 CITY OF BAYTOWN SERVICE LEVEL BUDGET r� 9020 TRANSFERS OUT L This cost center represents funding to other funds and costs allocation for operating services. a Actual u ge s [mated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 9000 Other Financing Uses 91101 To General Fund $ 1,133,841 $ 1,133,841 $ 1,033,841 $ 1,033,841 91401 To G O I S - - 37,206 160,118 91502 To W W I S 2,871,728 2,835,249 2,798,043 2,848,210 91503 To Sick Leave-Water&Sewer 55,000 55,000 55,000 55,000 Total Other Financing Uses 4,060,569 4,024,090 3,924,090 4,097,169 R TOTAL DEPARTMENT $ 4,060,569 $ 4,024,090 $ 3,924,090 $ 4,097,169 a 0 fl 194 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES SUMMARY OF ANNUAL DEBT REQUIREMENTS Principal Principal&Interest Principal Revenue Amount of Outstanding Requirements for 2000-01 Outstanding Bonds Issue Oct. 1,2000 Principal Interest Total Sept. 30,2001 Series 1991 $ 7,205,000 $ 665,000 $ 320,000 $ 33,218 $ 353,218 $ 345,000 Series 1992 4,410,000 830,000 190,000 47,700 237,700 640,000 Series 1993 5,480,000 4,080,000 265,000 192,130 457,130 3,815,000 Series 1994 3,800,000 1,335,000 150,000 78,073 228,073 1,185,000 Series 1995 5,200,000 5,200,000 300,240 300,240 5,200,000 TWDB 1996 4,680,000 4,275,000 150,000 189,358 339,358 4,125,000 TWDB 1997 6,820,000 6,360,000 245,000 247,358 492,358 6,115,000 Rev&Refd 1998 9,605,000 9,605,000 - 440,135 440,135 9,605,000 Water&Sewer Debt 32,350,000 1,320,000 1,528,210 2,848,210 31,030,000 Transfer to GOIS for Series 2000 Cert. of Obligation 160,118 - J $ 32,350,000 $ 1,320,000 $ 1,528,210 $ 3,008,328 $ 31,030,000 Total $ 3,008,328 COMBINED WATER& SEWER DEBT,ALL SERIES Fiscal Principal Interest Interest Total Annual Principal Year Due 2/01 Due 2/01 Due 8/01 Interest Requirement Outstanding 2001 $ 1,320,000 $ 783,463 $ 744,748 $ 1,528,210 $ 2,848,210 $ 31,030,000 2002 1,395,000 744,748 705,856 1,450,604 2,845,604 29,635,000 2003 1,680,000 705,856 666,356 1,372,213 3,052,213 27,955,000 2004 2,000,000 666,356 618,846 1,285,203 3,285,203 25,955,000 2005 2,105,000 618,846 569,629 1,188,475 3,293,475 23,850,000 2006 2,215,000 569,629 518,228 1,087,856 3,302,856 21,635,000 { 2007 2,335,000 518,228 463,063 981,290 3,316,290 19,300,000 s 2008 2,470,000 463,063 405,210 868,273 3,338,273 16,830,000 2009 2,600,000 405,210 343,463 748,673 3,348,673 14,230,000 2010 2,740,000 343,463 277,494 620,956 3,360,956 11,490,000 2011 2,895,000 277,494 207,836 485,330 3,380,330 8,595,000 2012 2,605,000 207,836 144,178 352,014 2,957,014 5,990,000 2013 1,660,000 144,178 101,980 246,158 1,906,158 4,330,000 2014 1,365,000 101,980 66,871 168,851 1,533,851 2,965,000 2015 780,000 66,871 49,261 116,133 896,133 2,185,000 2016 820,000 49,261 30,628 79,889 899,889 1,365,000 2017 865,000 30,628 10,875 41,503 906,503 500,000 2018 500,000 10,875 - 10,875 510,875 - $ 32,350,000 $ 6,707,983 $ 5,924,520 $ 12,632,503 $ 44,982,503 195 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Revenue Bond,Series 1991 Date of Issue-September 1,1991 Term-20 Years $ 1,245,000 $ 1,423,511 1999 7.50% $ 280,000 $ 44,359 $ 33,859 $ 358,218 965,000 1,065,294 2000 7.50% 300,000 33,859 22,609 356,468 665,000 708,826 2001 7.50% 320,000 22,609 10,609 353,218 345,000 355,609 2002 6.15% 345,000 10,609 - 355,609 - - $ 1,245,000 $ 111,435 $ 67,076 $ 1,423,511 r Revenue Bond,Series 1992 Date of Issue-November 1,1992 Term-20 Years $ 1,165,000 $ 1,406,570 1999 7.30% $ 160,000 $ 39,545 $ 33,705 $ 233,250 1,005,000 1,173,320 2000 7.30% 175,000 33,705 27,318 236,023 830,000 937,298 2001 7.30% 190,000 27,318 20,383 237,700 640,000 699,598 2002 7.30% 200,000 20,383 13,083 233,465 440,000 466,133 2003 6.10% 215,000 13,083 6,525 234,608 225,000 231,525 2004 5.80% 225,000 6,525 - 231,525 - - $ 1,165,000 $ 140,558 $ 101,013 $ 1,406,570 Revenue Bond,Series 1993 Date of Issue-November 1,1993 Term-18 Years $ 4,580,000 $ 6,291,728 1999 5.80% $ 245,000 $ 114,408 $ 107,303 $ 466,710 4,335,000 5,825,018 2000 5.80% 255,000 107,303 99,908 462,210 4,080,000 5,362,808 2001 5.80% 265,000 99,908 92,223 457,130 3,815,000 4,905,678 2002 5.80% 275,000 92,223 84,248 451,470 3,540,000 4,454,208 2003 4.30% 285,000 84,248 78,120 447,368 3,255,000 4,006,840 2004 4.50% 300,000 78,120 71,370 449,490 2,955,000 3,557,350 2005 4.60% 310,000 71,370 64,240 445,610 2,645,000 3,111,740 2006 4.80% 325,000 64,240 56,440 445,680 2,320,000 2,666,060 2007 5.00% 340,000 56,440 47,940 444,380 1,980,000 2,221,680 2008 5.10% 360,000 47,940 38,760 446,700 1,620,000 1,774,980 2009 5.10% 375,000 38,760 29,198 442,958 1,245,000 1,332,023 2010 5.10% 395,000 29,198 19,125 443,323 850,000 888,700 2011 4.50% 415,000 19,125 9,788 443,913 435,000 444,788 2012 4.50% 435,000 9,788 - 444,788 - - $ 4,580,000 $ 913,068 $ 798,660 $ 6,291,728 Revenue Bond,Series 1994 Date of Issue-November 1,1994 Term-20 Years $ 1,605,000 $ 2,096,488 1999 7.25% $ 130,000 $ 51,543 $ 46,830 $ 228,373 1,475,000 1,868,115 2000 7.25% 140,000 46,830 41,755 228,585 1,335,000 1,639,530 2001 7.25% 150,000 41,755 36,318 228,073 1,185,000 1,411,458 2002 7.25% 160,000 36,318 30,518 226,835 1,025,000 1,184,623 2003 6.50% 175,000 30,518 24,830 230,348 850,000 954,275 2004 5.75% 190,000 24,830 19,368 234,198 660,000 720,078 2005 5.80% 205,000 19,368 13,423 237,790 455,000 482,288 2006 5.90% 220,000 13,423 6,933 240,355 235,000 241,933 2007 5.90% 235,000 6,933 - 241,933 - - $ 1,605,000 $ 271,515 $ 219,973 $ 2,096,488 E 196 r �1 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Revenue Bond,Series 1995 Date of Issue-July 1,1995 Term-20 Years $ 5,200,000 $ 8,506,530 - 1999 5.90% $ - $ 150,120 $ 150,120 $ 300,240 5,200,000 8,206,290 2000 5.90% - 150,120 150,120 300,240 5,200,000 7,906,050 2001 5.90% - 150,120 150,120 300,240 5,200,000 7,605,810 2002 5.90% - 150,120 150,120 300,240 5,200,000 7,305,570 2003 5.90% 160,000 150,120 145,400 455,520 5,040,000 6,850,050 2004 5.90% 320,000 145,400 135,960 601,360 4,720,000 6,248,690 2005 5.95% 340,000 135,960 125,845 601,805 4,380,000 5,646,885 2006 5.35% 365,000 125,845 116,081 606,926 4,015,000 5,039,959 2007 5.45% 390,000 116,081 105,454 611,535 3,625,000 4,428,424 2008 5.55% 420,000 105,454 93,799 619,253 3,205,000 3,809,171 2009 5.65% 450,000 93,799 81,086 624,885 2,755,000 3,184,286 2010 5.75% 480,000 81,086 67,286 628,373 2,275,000 2,555,914 2011 5.85% 515,000 67,286 52,223 634,509 1,760,000 1,921,405 2012 5.90% 550,000 52,223 35,998 638,220 1,210,000 1,283,185 2013 5.95% 585,000 35,998 18,594 639,591 625,000 643,594 2014 5.95% 625,000 18,594 - 643,594 - - !� $ 5,200,000 $ 1,728,325 $ 1,578,205 $ 8,506,530 Tax&Revenue C/O-TWDB Date of Issue-October 16,1996 Term-20 Years 1998 $ 4,555,000 $ 6,924,891 J 1999 3.40% $ 135,000 $ 100,916 $ 98,621 $ 334,538 4,420,000 6,590,354 2000 3.55% 145,000 98,621 96,048 339,669 4,275,000 6,250,685 2001 3.65% 150,000 96,048 93,310 339,358 4,125,000 5,911,328 2002 3.75% 160,000 93,310 90,310 343,620 3,965,000 5,567,708 2003 3.85% 170,000 90,310 87,038 347,348 3,795,000 5,220,360 2004 3.95% 180,000 87,038 83,483 350,520 3,615,000 4,869,840 2005 4.05% 190,000 83,483 79,635 353,118 3,425,000 4,516,723 `F 2006 4.15% 205,000 79,635 75,381 360,016 3,220,000 4,156,706 2007 4.25% 215,000 75,381 70,813 361,194 3,005,000 3,795,513 2008 4.35% 230,000 70,813 65,810 366,623 2,775,000 3,428,890 2009 4.45% 240,000 65,810 60,470 366,280 2,535,000 3,062,610 2010 4.55% 255,000 60,470 54,669 370,139 2,280,000 2,692,471 2011 4.65% 270,000 54,669 48,391 373,060 2,010,000 2,319,411 2012 4.70% 285,000 48,391 41,694 375,085 1,725,000 1,944,326 - 2013 4.75% 305,000 41,694 34,450 381,144 1,420,000 1,563,183 2014 4.80% 325,000 34,450 26,650 386,100 1,095,000 1,177,083 2015 4.85% 345,000 26,650 18,284 389,934 750,000 787,149 2016 4.85% 365,000 18,284 9,433 392,716 385,000 394,433 2017 4.90% 385,000 9,433 - 394,433 - - $ 4,555,000 $ 1,235,404 $ 1,134,488 $ 6,924,891 197 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Tax&Revenue C/O-TWDB Date of Issue-October 23,1997 Term-20 Years $ 6,820,000 $ 9,994,089 1999 3.00% $ 225,000 $ 132,656 $ 129,281 $ 486,938 6,595,000 9,507,151 2000 3.10% 235,000 129,281 125,639 489,920 6,360,000 9,017,231 2001 3.20% 245,000 125,639 121,719 492,358 6,115,000 8,524,874 2002 3.30% 255,000 121,719 117,511 494,230 5,860,000 8,030,644 2003 3.40% 260,000 117,511 113,091 490,603 5,600,000 7,540,041 2004 3.50% 275,000 113,091 108,279 496,370 5,325,000 7,043,671 2005 3.60% 285,000 108,279 103,149 496,428 5,040,000 6,547,244 2006 3.65% 295,000 103,149 97,765 495,914 4,745,000 6,051,330 2007 3.70% 310,000 97,765 92,030 499,795 4,435,000 5,551,535 2008 3.80% 320,000 92,030 85,950 497,980 4,115,000 5,053,555 2009 3.90% 335,000 85,950 79,418 500,368 3,780,000 4,553,188 2010 4.00% 350,000 79,418 72,418 501,835 3,430,000 4,051,353 2011 4.05% 365,000 72,418 65,026 502,444 3,065,000 3,548,909 L 2012 4.10% 380,000 65,026 57,236 502,263 2,685,000 3,046,646 2013 4.15% 400,000 57,236 48,936 506,173 2,285,000 2,540,474 2014 4.20% 415,000 48,936 40,221 504,158 1,870,000 2,036,316 2015 4.25% 435,000 40,221 30,978 506,199 1,435,000 1,530,118 2016 4.30% 455,000 30,978 21,195 507,173 980,000 1,022,945 2017 4.30% 480,000 21,195 10,875 512,070 500,000 510,875 2018 4.35% 500,000 10,875 - 510,875 - - $ 6,820,000 $ 1,653,373 $ 1,520,716 $ 9,994,089 Revenue&Refunding,Series 1998 Date of Issue-July 9,1998 Term-15 Years $ 9,605,000 $ 14,077,023 1999 4.20% $ - $ 256,745 $ 220,068 $ 476,813 9,605,000 13,600,210 2000 4.20% - 220,068 220,068 440,135 9,605,000 13,160,075 2001 4.20% - 220,068 220,068 440,135 9,605,000 12,719,940 2002 4.20% - 220,068 220,068 440,135 9,605,000 12,279,805 2003 4.20% 415,000 220,068 211,353 846,420 9,190,000 11,433,385 2004 4.30% 510,000 211,353 200,388 921,740 8,680,000 10,511,645 2005 4.40% 775,000 200,388 183,338 1,158,725 7,905,000 9,352,920 2006 4.40% 805,000 183,338 165,628 1,153,965 7,100,000 8,198,955 2007 4.45% 845,000 165,628 146,826 1,157,454 6,255,000 7,041,501 2008 4.55% 1,140,000 146,826 120,891 1,407,718 5,115,000 5,633,784 2009 4.60% 1,200,000 120,891 93,291 1,414,183 3,915,000 4,219,601 2010 4.65% 1,260,000 93,291 63,996 1,417,288 2,655,000 2,802,314 2011 4.75% 1,330,000 63,996 32,409 1,426,405 1,325,000 1,375,909 2012 4.85% 955,000 32,409 9,250 996,659 370,000 379,250 2013 5.00% 370,000 9,250 - 379,250 - - $ 9,605,000 $ 2,364,384 $ 2,107,639 $ 14,077,023 a L 198 r L CITY OF BAYTOWN ORGANIZATION CHART SANITATION FUND City Council City Manager Asst. City Mgr./ Director of Public Services Director of Public Works/ Utilities Asst. Director of Public Works Solid Waste 199 CITY OF BAYTOWN SANITATION FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Solid Waste Franchise Fees $ 138,851 $ 122,867 $ 138,408 $ 139,000 Solid Waste Collections 2,379,396 2,370,715 2,387,137 2,586,685 Recycling Revenue 3,648 5,000 12,726 11,000 Garbage Bags 92,301 91,002 88,213 90,000 Miscellaneous 3,060 3,000 3,060 3,000 Total Revenues 2,617,256 2,592,584 2,629,544 2,829,685 Expenditures Personal Services 430,655 484,463 446,313 506,995 Supplies 105,835 101,350 108,125 112,628 Maintenance 133,002 120,300 120,163 134,650 Services 1,554,887 1,611,156 1,638,948 1,763,870 Total Operating 2,224,379 2,317,269 2,313,549 2,518,143 Capital Outlay 72,993 71,654 71,654 118,654 Transfers Out 155,200 155,200 155,200 155,200 Contingency - 27,500 27,500 27,500 Total Expenditures 2,452,572 2,571,623 2,567,903 2,819,497 Excess(Deficit)Revenues Over Expenditures 164,684 20,961 61,641 10,188 Working Capital-Beginning 195,354 360,038 360,038 421,679 Working Capital-Ending $ 360,038 $ 380,999 $ 421,679 $ 431,867 Adopted Budget 2000-01 Personal Services Capital&Transfers 18% 11°0 Operations 9% Services 62% Expenditures by Program Solid Waste Operations $ 2,402,224 $ 2,414,991 $ 2,405,942 $ 2,625,887 Residential Recycling 50,348 156,632 161,961 193,610 Total $ 2,452,572 $ 2,571,623 $ 2,567,903 $ 2,819,497 C 200 r 1� CITY OF BAYTOWN SANITATION FUND 505 OPERATING RESULTS Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Operating Revenues Solid Waste Franchise Fees $ 138,851 $ 122,867 $ 138,408 $ 139,000 Solid Waste Collections 2,379,396 2,370,715 2,387,137 2,586,685 Recycling Revenue 3,648 5,000 12,726 11,000 Garbage Bags 92,301 91,002 88,213 90,000 J Miscellaneous 3,060 3,000 3,060 3,000 Total Revenues 2,617,256 2,592,584 2,629,544 2,829,685 Operating Expenses Personal Services 430,655 484,463 446,313 506,995 Supplies 105,835 101,350 108,125 112,628 Maintenance 133,002 120,300 120,163 134,650 �+ Services 1,554,887 1,611,156 1,638,948 1,763,870 Contingency - 27,500 27,500 27,500 Depreciation 81,423 94,764 81,227 73,254 Total Expenditures 2,305,802 2,439,533 2,422,276 2,618,897 Net Income Before Operating TransfE 311,454 153,051 207,268 210,788 Operating Transfers Operating Transfers(Out) (155,200) (155,200) (155,200) (155,200) _J Net Income(Loss) $ 156,254 $ (2,149) $ 52,068 $ 55,588 -� Reconciliation of Net Income(Loss)to Revenues Over(Under)Expenses: Net Income(Loss) $ 156,254 $ (2,149) $ 52,068 $ 55,588 Capital Outlay (72,993) (71,654) (71,654) (118,654) Depreciation 81,423 94,764 81,227 73,254 Revenues Over(Under)Expenditures $ 164,684 $ 20,961 $ 61,641 $ 10,188 201 CITY OF BAYTOWN D PROGRAM SUMMARY 3200 SOLID WASTE Program Description • Reduction of yard waste taken to the landfill through Brush is collected curbside on a once-per-month schedule. a collection program. Household garbage and heavy trash are collected twice • Reduction of total waste stream through operation of weekly. Brush is recycled to chips and humus and made a drop-off recycling center. available to the citizens. A regularly scheduled junk drop- off site is provided for residents. Major Objectives • Provide driver training for new drivers. • Collection of brush and limbs as scheduled A drop-off recycling center is operated 'through a • Safe and efficient collection and chipping of brush contractor. This center accepts recyclable materials from and limbs. residents on a voluntary basis. • Participation in clean-up program. Major Goals • Collection of brush and junk on a timely basis with proper disposal or recycling. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Cubic yards Brush/Limbs collected 60,000 50,000 67,000 67,000 2. Cu.yd. Of Junk Disposal 7,520 8,500 11,600 11,600 3. Tons of material recycled 492 500 600 465 a Performance Measures 1. Average cost to collect and process brush and limbs per unit per month $4.70 $4.57 $4.57 $4.35 2. Weekly brush routes completed on time 100% 100% 100% 100% O l� 202 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 278,109 $ 302,284 $ 288,285 $ 314,523 71003 Part Time Wages - 3,500 - - 71009 Overtime 28,312 38,210 28,700 41,000 71021 Health&Dental Insurance 40,229 45,125 40,177 43,350 71022 TMRS 46,183 52,248 44,271 50,840 71023 FICA 22,726 25,009 23,366 26,349 71028 Workers Compensation 15,096 15,568 14,033 15,499 71051 Merit&Across The Board - 2,519 7,481 15,434 Total Personal Services 430,655 484,463 446,313 506,995 7200 Supplies ' 72007 Wearing Apparel 1,176 700 700 4,578 72010 Garbage Bags 85,864 80,000 80,000 83,000 72016 Motor Vehicle 17,997 20,000 26,500 24,000 72021 Minor Tools 622 650 650 750 ' 72031 Chemical 176 - 275 300 Total Supplies 105,835 101,350 108,125 112,628 7300 Maintenance 73001 Land - 5,000 5,213 6,850 73011 Buildings = 1,200 850 1,200 73031 Waste Recycler 12,500 12,500 25,000 73042 Machinery&Equipment 1,055 1,000 1,000 1,000 73043 Motor Vehicles 131,947 100,000 100,000 100,000 73045 Radio&Testing Equipment - 600 600 600 Total Maintenance 133,002 120,300 120,163 134,650 -, 7400 Services 74011 Hire Of Equipment 27,370 - - - -' 74012 Insurance 13,719 37,500 37,500 8,000 74034 Household Garbage Contract 1,461,537 1,430,906 1,461,941 1,582,020 74036 Advertising 1,445 3,000 3,000 3,000 74040 Recycling Services 50,079 53,000 45,500 69,400 74041 Travel &Reimbursables 405 2,500 2,500 2,500 74042 Education&Training 162 1,000 1,000 1,000 74050 Disposal Services 83,050 87,307 97,750 74071 Association Dues 170 200 200 200 Total Services 1,554,887 1,611,156 1,638,948 1,763,870 Total Operating 2,224,379 2,317,269 2,313,549 2,518,143 8000 Capital Outlay 84042 Machinery&Equipment 1,339 - - - 84043 Motor Vehicles - - - 47,000 86011 Capital Lease Purchases 71,654 71,654 71,654 71,654 Total Capital Outlay 72,993 71,654 71,654 118,654 203 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 9000 Other Financing Uses 91101 To General Fund 147,200 147,200 147,200 147,200 91506 To Sick Leave-Solid Waste 8,000 8,000 8,000 8,000 Total Other Financing Uses 155,200 155,200 155,200 155,200 9900 Contingencies 99001 Contingencies - 27,500 27,500 27,500 Total Contingencies - 27,500 27,500 27,500 TOTAL DEPARTMENT $ 2,452,572 $ 2,571,623 $ 2,567,903 $ 2,819,497 C C C C C C C C 204 C CITY OF BAYTOWN ORGANIZATION CHART GARAGE FUND City Council City Manager Asst.City MgrJ Director of Public Services Asst.Director of Public Works Garage 205 CITY OF BAYTOWN a GARAGE FUND 550 BUDGET SUMMARY BY FUND a Actual Budget Estimated Adopted a 1998-99 1999-00 1999-00 2000-01 Revenues Departmental Billings-Fuel $ 294,099 $ 357,000 $ 331,500 $ 369,360 Departmental Billings-Repairs 767,998 717,485 747,239 823,020 State Fuel Tax Refund 4,438 4,000 6,754 6,800 Misc/GCCISD-Fuel 1,925 1,000 60,200 60,500 Total Revenues 1,068,460 1,079,485 1,145,693 1,259,680 Expenditures Personal Services 321,523 341,243 314,582 366,339 Supplies 546,023 558,400 636,768 673,900 Maintenance 12,355 8,900 9,886 8,900 Services 60,110 64,000 78,354 67,700 Total Operating 940,011 972,543 1,039,590 1,116,839 Capital Outlay 9,308 10,000 10,000 22,000 Transfers Out 59,618 69,545 69,545 64,845 Total Expenditures 1,008,937 1,052,088 1,119,135 1,203,684 Excess(Deficit)Revenues Over Expenditures 59,523 27,397 26,558 55,996 Working Capital-Beginning (202,094) (142,571) (142,571) (116,013) Working Capital-Ending $ (142,571) $ (115,174) $ (116,013) $ (60,017) Adopted Budget 2000-01 Capital&Transfers 7% Personal Services 30% Operations a 63% 206 CITY OF BAYTOWN GARAGE FUND 550 OPERATING RESULTS Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Operating Revenues Departmental Billings $ 1,062,097 $ 1,074,485 $ 1,078,739 $ 1,192,380 State Fuel Tax Refund 4,438 4,000 6,754 6,800 Miscellaneous 1,925 1,000 60,200 60,500 Li Total Revenues 1,068,460 1,079,485 1,145,693 1,259,680 Operating Expenditures Garage Operations 940,011 972,543 1,039,590 1,116,839 Depreciation 13,317 10,924 13,293 13,219 Total Expenditures 953,328 983,467 1,052,883 1,130,058 Net Income Before Operating Transfers 115,132 96,018 92,810 129,622 Operating Transfers Operating Transfers(Out) (59,618) (69,545) (69,545) (64,845) Net Income(Loss) $ 55,514 $ 26,473 $ 23,265 $ 64,777 i Reconciliation of Net Income(Loss)to Revenues Over(Under)Expenses: Net Income(Loss) $ 55,514 $ 26,473 $ 23,265 $ 64,777 Capital Outlay (9,308) (10,000) (10,000) (22,000) Depreciation 13,317 10,924 13,293 13,219 Revenues Over(Under)Expenditures $ 59,523 $ 27,397 $ 26,558 $ 55,996 207 CITY OF BAYTOWN PROGRAM SUMMARY 7010 GARAGE OPERATIONS Program Description • To provide the departments and divisions of the city Equipment Services Division maintains, services, and safe and correctly operating vehicles and equipment repairs a fleet consisting of the vehicles and equipment for their use. operated by Public Works,Utilities,Parks and Recreation, • To provide these services in an economical and Pollution Control, Engineering, Inspection, Library, timely manner. Health, Purchasing, Utility Billing and BAWA. This division also maintains the fueling facility, standby Major Objectives f generators,the equipment wash rack,and the garage's own • Coordinate with departmental supervisors to facilitate l mechanical equipment. In addition, assistance is rendered sufficient availability of equipment of their duties. to Police and Fire garages and Bayland Park operations • Reduce downtime and increase "mean-time-between- when necessary. failure"for vehicles and equipment maintained by the garage. This division processes all associated paperwork, as well . Reduce rate of returns for unscheduled repairs by an as billing of fuel and services to all user departments. aggressive preventative maintenance program. Major Goals • To improve the safety and efficiency of equipment and vehicles operated by city forces through timely maintenance,service and repair operations. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Preventative Maintenance Service 800 850 850 800 2. Tire Service 650 700 650 650 a 3. Road Calls 500 400 400 400 Performance Measures 1. Schedule Services Completed 90 95 95 95 2. Jobs done in"flat rate"time. 85 80 70 80 3. Road Calls 450 400 400 400 O fl a a 208 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 GARAGE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 219,763 $ 228,250 $ 219,274 $ 244,869 71009 Overtime 8,229 8,505 8,450 8,502 71021 Health&Dental Insurance 31,335 32,998 24,271 26,312 71022 TMRS 34,376 35,379 32,880 37,004 71023 FICA 17,177 17,120 17,503 19,280 71028 Workers Compensation 5,456 5,591 5,508 5,990 71041 Allowances 5,187 5,400 4,698 5,400 71051 Merit&Across The Board - 8,000 1,998 18,982 Total Personal Services 321,523 341,243 314,582 366,339 7200 Supplies 72001 Office 1,982 2,000 1,979 2,000 J 72007 Wearing Apparel 3,508 3,500 2,886 3,500 72016 Motor Vehicle 1,188 2,500 1,702 2,000 72017 Parts Purchase For Resale 253,699 250,000 250,000 250,000 72018 Fuel Purchase For Resale 275,545 290,000 370,000 406,000 72019 Supplies Purchased For Resale 6,857 7,000 6,943 7,000 72021 Minor Tools 2,410 2,500 2,489 2,500 3 72026 Cleaning&Janitorial 704 700 592 700 72032 Medical 130 200 177 200 Total Supplies 546,023 558,400 636,768 673,900 7300 Maintenance 73011 Buildings 2,082 2,000 1,952 2,000 J 73027 Heating&Cooling System 400 500 500 500 73042 Machinery&Equipment 6,982 4,000 3,918 4,000 73043 Motor Vehicles 2,891 1,800 2,916 1,800 73045 Radio&Testing Equipment - 600 600 600 Total Maintenance 12,355 8,900 9,886 8,900 7400 Services 74012 Insurance 4,893 11,000 11,000 8,000 74020 Outside Contracts 53,182 50,000 64,354 55,000 74021 Special Services - - - 1,200 74041 Travel&Reimbursables 233 500 500 500 74042 Education&Training 1,802 2,500 2,500 3,000 Total Services 60,110 64,000 78,354 67,700 Total Operating 940,011 972,543 1,039,590 1,116,839 8000 Capital Outlay 84043 Motor Vehicles 3,786 - - 22,000 84053 Major Tools 5,522 10,000 10,000 - Total Capital Outlay 9,308 10,000 10,000 22,000 9000 Other Financing Uses 91551 To Sick Leave-Garage 1,000 1,000 1,000 1,000 91552 To Warehouse Operations 58,618 68,545 68,545 63,845 Total Other Financing Uses 59,618 69,545 69,545 64,845 TOTAL DEPARTMENT $ 1,008,937 $ 1,052,088 $ 1,119,135 $ 1,203,684 209 BAYTOWN 210 CITY OF BAYTOWN ORGANIZATION CHART WAREHOUSE OPERATIONS FUND E Council I I City Manager FE sst. City MgrJ City Attorney Director of Finance Purchasing Manager Warehouse Operations 211 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Departmental Billings-MSC $ 114,000 $ 112,817 $ 112,817 $ 105,082 Departmental Billings-Garage 58,618 68,545 68,545 63,845 Total Revenues 172,618 181,362 181,362 168,927 Expenditures Personal Services 131,594 140,897 122,691 139,804 Supplies 4,894 11,738 10,180 10,525 Maintenance 7,407 9,660 9,260 9,260 Services 923 2,425 2,395 2,423 Total Operating 144,818 164,720 144,526 162,012 Capital Outlay 18,238 16,642 16,642 6,621 Total Expenditures 163,056 181,362 161,168 168,633 Excess(Deficit)Revenues Over Expenditures 9,562 - 20,194 294 Working Capital-Beginning 34,143 43,705 43,705 63,899 fl Working Capital-Ending $ 43,705 $ 43,705 $ 63.899 $ 64,193 Adopted Budget 2000-01 Operations 13% Q Capital Outlay 4% Personal Services 83% 212 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 OPERATING RESULTS Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Operating Revenues Departmental Billings $ 172,618 $ 181,362 $ 181,362 $ 168,927 Total Revenues 172,618 181,362 181,362 168,927 Operating Expenses Warehouse Operations 144,818 164,720 144,526 162,012 Depreciation 6,185 34,531 6,185 6,185 Total Expenditures 151,003 199,251 150,711 168,197 Net Income(Loss) $ 21,615 $ (17,889) $ 30,651 $ 730 I Reconciliation of Net Income(Loss)to Revenues Over(Under)Expenses: Net Income(Loss) $ 21,615 $ (17,889) $ 30,651 $ 730 r� Capital Outlay (18,238) (16,642) (16,642) (6,621) Depreciation 6,185 34,531 6,185 6,185 Revenues Over(Under)Expenditures $ 9,562 $ - $ 20,194 $ 294 �i i 213 CITY OF BAYTOWN D PROGRAM SUMMARY _ 7012 WAREHOUSE OPERATIONS Program Description • Develop inventory minimum and maximum levels Provide Centralized warehousing and purchasing for based on usage. commonly used supplies and materials throughout the city. Operation is designed to provide lower cost through Major Objectives volume purchasing and consolidation. • Automation of physical inventory process. • Increase use of warehouse by city departments. Major Goals • Expansion of base inventory to facilitate city wide usage,while reducing items with low turnover. • Develop inventory tracking system. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Requisition Processed 4,742 5,500 5,540 6,000 2. Purchase Orders processed 400 450 500 600 3. Items inventoried 2252 3,000 3,511 3,560 0 Performance Measures 1. No. of requisitions processed within required 99% 99% 99% 99% time frame 2. No. of requisitions unable to be filled within 1% 1% 1% 1% required time frame O 214 a CITY OF BAYTOWN SERVICE LEVEL BUDGET 7012 WAREHOUSE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 91,643 $ 94,409 $ 84,965 $ 93,238 71009 Overtime 1,903 3,295 2,159 2,500 71021 Health&Dental Insurance 13,861 14,450 13,581 14,450 71022 TMRS 14,104 15,144 12,347 13,691 71023 FICA 6,877 7,190 6,455 7,038 71028 Workers Compensation 3,206 3,409 3,184 2,996 71051 Merit&Across The Board - 3,000 - 5,891 Total Personal Services 131,594 140,897 122,691 139,804 7200 Supplies 72001 Office 1,203 1,200 1,200 1,700 72007 Wearing Apparel 1,057 863 1,105 2,000 72016 Motor Vehicle 1,254 3,000 1,200 3,000 72021 Minor Tools 1,286 3,500 3,500 3,500 72032 Medical 94 75 75 75 72045 Computer Software Supply - 3,100 3,100 250 Total Supplies 4,894 11,738 10,180 10,525 7300 Maintenance 73011 Buildings 5,030 7,260 7,260 7,260 73043 Motor Vehicles 2,377 2,400 2,000 2,000 Total Maintenance 7,407 9,660 9,260 9,260 7400 Services 74001 Communication 450 530 600 530 74041 Travel&Reimbursables - 1,200 1,100 808 74042 Education&Training 473 695 695 1,085 Total Services 923 2,425 2,395 2,423 Total Operating 144,818 164,720 144,526 162,012 8000 Capital Outlay 84042 Machinery&Equipment 1,596 - - - 86011 Capital Lease Purchases 16,642 16,642 16,642 6,621 Total Capital Outlay 18,238 16,642 16,642 6,621 TOTAL DEPARTMENT $ 163,056 $ 181,362 $ 161,168 $ 168,633 215 C 0 a 0 0 0 jj BAYTOWN o e 216 0 Published in The Baytown Sun: 20000914-2 Thursday, September 21, 2000, and Thursday, September 28, 2000. ORDINANCE NO. 8984 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30, 2001, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. ********************************************************************************* WHEREAS, the City Manager of the City of Baytown has submitted to the City Council a budget estimate of the revenues of said City and the expense of conducting the affairs thereof for the ensuing fiscal year,beginning October 1, 2000, and ending September 30, 2001,and which said estimate has been compiled from detailed information obtained from the several departments, -� divisions, and offices of the City containing all information as required by the Charter of the City of Baytown; and WHEREAS, the City Council has received said City Manager's estimate and held a public hearing thereon as provided by Section 44 of the Charter; and WHEREAS, after full and final consideration of the public hearing and after certain -� revisions to the proposed budget,marked"Exhibit A," it is the opinion of the Council that the budget as revised should be approved and adopted; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the budget estimate of the revenues of the City of Baytown and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2000, and ending September 30,2001, as finally submitted to the City Council by the City Manager of said City(a copy of which is on file in the City Clerk's office)be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said City for the fiscal year beginning on the 1st day of October, 2000, and ending September 30, 2001. i 4 Section 2: That the sum of THIRTY-SIX MILLION FOUR HUNDRED FIFTY-FIVE THOUSAND EIGHT HUNDRED SIXTEEN AND N0/100 DOLLARS ($36,455,816.00)is hereby appropriated out of the General Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 3: That the sum of SEVEN MILLION EIGHT THOUSAND ONE HUNDRED SEVENTY AND NO/100 DOLLARS ($7,008,170.00) is hereby appropriated out of the General a Fund Debt Service for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the General Fund Debt Service Bonds. Section 4: That the sum of FIVE HUNDRED FIFTY-FIVE THOUSAND THREE _ HUNDRED TWENTY-THREE AND NO/100 DOLLARS($555,323.00)is hereby appropriated out of the Hotel/Motel Tax Fund for the payment of Operating Expenses and Capital Outlay of the City Government. 217 20000914-2a Section 5: That the sum of SIXTEEN MILLION ONE HUNDRED FORTY-THREE THOUSAND THREE HUNDRED THIRTY-EIGHT AND N0/100 DOLLARS ($16,143,338.00) is hereby appropriated out of the Waterworks and Sanitary Sewage System for operating costs and for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the Waterworks and Sanitary Sewer Fund Debt Service Bonds. Section 6: That the sum of TWO MILLION EIGHT HUNDRED NINETEEN L J THOUSAND FOUR HUNDREI,NINETY-SEVEN AND N0/100 DOLLARS ($2,819,497.00)is LJ hereby appropriated out of the Sanitation Fund for the Operating Expenses and Capital Outlay of the municipally owned Solid Waste Collection System. Section 7: That the sum of ONE MILLION THREE HUNDRED SEVENTY-TWO THOUSAND THREE HUNDRED SEVENTEEN AND N0/100 DOLLARS ($1,372,317.00) is hereby appropriated out of the Central Services Fund for the Operating Expenses and Capital Outlay for Municipal Garage Services System and Central Warehouse Activities. Section 8: That the City Manager is hereby authorized to transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency, in accordance with Section 68 of the Charter. Section 9: That the City Manager shall have the authority to increase a department's line item budget by the amount equal to outstanding purchase orders as of September 30, 2000, to be appropriated out of the Fund Balance. Section 10: This ordinance shall be and remain in full force and effect from and after its passage and approval of the City Council, and it shall be published once each week for two (2) consecutive weeks in the official newspaper of the City of Baytown. INTRODUCED,READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 14th day of September, 2000. �;kYTO�, PETE C. ALFARO, Mayor ATTEST: em •.•''•••••• ''• ,f GAY SMITFVik(CkN � f APPROVED AS TO FO � a ACID RAMIREZ, W, City Attorney c:\MyDocuments\Council\99-00\September\AdoptCityofBaytownBudget00-01 218 O CITY OF BAYTOWN TECHNICAL ADJUSTMENTS & AMENDMENTS 2000-01 ADOPTED BUDGET Exhibit A Revenues: Proposed Adjustment Adopted ~# General Fund $ 33,178,734 $ 1,646,285 $ 34,825,019 General Debt Service Fund 7,073,395 - 7,073,395 Hotel/Motel Fund 485,000 - 485,000 Water and Sewer Fund 16,143,338 16,143,338 Sanitation Fund 2,829,685 - 2,829,685 i Garage Fund 1,259,680 - 1,259,680 Warehouse Operations Fund 168,927 - 168,927 $ 61,138,759 $ 1,646,285 $ 62,785,044 Expenditures: General Fund $ 34,809,531 $ 1,646,285 $ 36,455,816 General Debt Service Fund 7,008,170 - 7,008,170 Hotel/Motel Fund 555,323 - 555,323 Water and Sewer Fund 16,143,338 - 16,143,338 Sanitation Fund 2,819,497 - 2,819,497 Garage Fund 1,203,684 - 1,203,684 Warehouse Operations Fund 168,633 - 168,633 $ 62,708,176 $ 1,646,285 $ 64,354,461 Summary of Technical Adjustments* General Fund Revenues Property Tax Revenue $ 10,038,523 $ (2,956,779) $ 7,081,744 Industrial District Revenue 7,483,785 4,603,064 12,086,849 $ 17,522,308 $ 1,646,285 $ 19,168,593 Expenditures Transfer to GOIS $ - $ 1,646,285 $ 1,646,285 $ - $ 1,646,285 $ 1,646,285 General Debt Service Fund Revenues Property Tax Revenue $ 5,586,711 $ (1,646,285) $ 3,940,426 Transfer from General Fund - 1,646,285 1,646,285 $ 5,586,711 $ - $ 5,586,711 * Due to a change in the method HCAD provides Industrial Values to the City. A large portion of the assessed value was moved from the Certified Value to Industrial District Value. 219 ORDINANCE NO. 8985 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, O TEXAS, SETTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2001,UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ******************************************************************************* BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN TEXAS: p Section 1: There shall be and is hereby levied and shall be assessed and collected for the fiscal year ending September 30, 2000, an ad valorem tax of$ .47351 for each ONE HUNDRED DOLLARS ($100) of assessed value of property located within the city limits of the City of Baytown on January 1, 2000, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of General Fund Maintenance and Operation. Section 2: The ad valorem tax rate of$ .47351,as set forth in Section 1, is hereby levied and shall be assessed and collected on one hundred percent (100%) of each ONE HUNDRED DOLLARS ($100) worth of property located within the city limits of the City of Baytown on January 1, 2000, as valued by the Harris County Appraisal District and made taxable by law.- Section 3: There shall be and is hereby levied and shall be assessed and collected for the fiscal year ending September 30, 2001, an ad valorem tax of$ .26352 for each ONE HUNDRED DOLLARS ($100) of assessed value of property located within the city limits of the City of Baytown on January 1, 2000, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of Debt Service. Section 4: The ad valorem tax rate of$ .26352,as set forth in Section 1, is hereby levied and shall be assessed and collected on one hundred percent (100%) of each ONE HUNDRED DOLLARS ($100) worth of property located within the city limits of the City of Baytown on January 1, 2000, as valued by the Harris County Appraisal District and made taxable by law. Section 5: The Tax Assessor and Collector of the City of Baytown is hereby directed to n assess, extend and enter upon the Tax Rolls of the City of Baytown,Texas, for the current year the amounts and rates herein levied,and to keep a current account of same. All collection of such taxes, fl as well as collection of taxes owed for prior years,to include penalty and interest thereof, shall be deposited in the official depository of the City of Baytown to be distributed between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax a rate. 220 Section 6: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed;provided however,that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 7: If any provisions, section, exception, subsection,paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 8: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED,READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 14tb day of September, 2000. PETE C. ALFARO, Mayor ATTEST: ••!G w, GAY SMIT APPROVED AS TO NACIO RAMI , SR., City Attorney c:\MyDocuments\Council\99-00\September\FixRateLevyGeneralFundFYEnd09300 Ldoc 221 ORDINANCE NO. 8986 AN ORDINANCE AMENDING CHAPTER 86, "SOLID WASTE," ARTICLE �^ II, "RESIDENTIAL SOLID WASTE," DIVISION 3, "FEES AND CHARGES AND BILLING PROCEDURE," SECTION 86-101, "CHARGE FOR COLLECTION," OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO PROVIDE FOR AN INCREASE IN RATES; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS ' CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. L BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That Chapter 86, "Solid Waste," Article II, "Residential Solid Waste," Division 3, "Fees and Charges and Billing Procedure," Section 86-101, "Charge for collection," of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: CHAPTER 86. SOLID WASTE Article H. Residential Solid Waste Division 3.Fees and Charges and Billing Procedure Sec. 86-101. Charge for collection. (a) Each occupied residential unit within the city limits shall be charged the sum of ($13.56), plus applicable sales tax, per month for city refuse collection services. This charge is based on the availability of city removal and disposal services, and shall be collected regardless of whether or not the occupant of a residential unit places any refuse out for collection. (b) When the owner of an unoccupied residential unit certifies in writing to the utility collections office that the unit is unoccupied, the monthly charge from that time forward shall not be assessed for as long as the unit remains unoccupied. (c) When the head of the household of a residential unit certifies in writing to the utility collections office that he is over 65 years of age and that he will place no more than one thirty-gallon can or one thirty-gallon plastic bag of refuse at his residential unit for collection on each regularly scheduled collection day, the monthly charge will be ($10.80) plus applicable sales tax. (d) For multifamily dwelling unit projects containing eight dwelling units or less, the monthly charge for collection of refuse shall be ($13.56), plus applicable sales tax, times the number of occupied units in the project. (e) A multifamily unit that exceeds eight dwelling units will be considered a commercial multifamily unit and no city collection will be provided. Section 2: All ordinances or parts of ordinances inconsistent with the terms of this r ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of L� such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. (' 222 l� Section 3: If any provision, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 4: The provisions of this ordinance shall become effective beginning with the 3 first billing for the month of October 2000. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown, this the 14th day of September, 2000. PETE C. ALFARO, Mayor ATTEST: �'OPYTO%�!; i GAAY SMITH, Citvakk ;CO APPROVED AS TO FO MINACIO RAMIRE R.,City Attorney i 1 c:\MyDocuments\Council\99-00\September\AmendCh86GarbageRateIncrease 223 0 0 0 c 0 c 0 BAYTOWN e � o 224 0 C C CITY OF BAYTOWN - SUMMARY OF FULL-TIME POSITIONS BY DEPARTMENT Number of Positions Department 1998-99 1999-00 2000-01 General Fund General Administration 2.0 2.0 2.0 Information Technology Services 5.0 6.0 a 6.0 Fiscal Operations 18.0 18.0 18.0 1 Legal Services 4.0 4.0 4.0 Planning &Community Development 4.0 5.0 5.0 City Clerk 12.0 13.0 b 16.0 2 Human Resources 6.0 6.0 7.0 3 Police 152.0 162.0 c 162.0 4 Fire 75.0 75.0 d 76.0 5 Public Safety Communications 21.0 21.0 e 21.0 Streets&Drainage 27.0 27.0 27.0 Public Works Administration 4.8 4.8 4.8 _j Traffic Control 8.0 7.0 7.0 Engineering&Inspections 17.5 17.5 17.5 Public Health 7.5 8.0 f 9.0 6 Emergency Medical Services 18.0 18.0 g 18.0 Parks&Recreation 30.0 30.0 34.0 7 Library 22.0 22.0 23.0 8 Total General Fund 433.8 446.3 457.3 Water&Sewer Fund Utility Billing&Collection 12.0 12.0 13.0 9 Water Operations 28.6 28.6 h 28.6 Wastewater Operations 41.6 41.6 41.6 10 Utility Construction 13.0 14.0 i 14.0 Total Water&Sewer Fund 95.2 96.2 97.2 j Sanitation Fund 13.0 12.0 j 12.0 J Central Services Fund Garage Fund 8.0 8.0 8.0 Warehouse Operations Fund 4.0 4.0 4.0 Total Central Services Fund 12.0 12.0 12.0 Total Operating Funds 554.0 566.5 578.5 _ Miscellaneous Funds Emergency Management Fund 1.0 1.0 1.0 Bond Funds 0.5 0.5 0.5 Community Development Block Grant Fund(CDBG) 9.0 11.0 k 11.0 Harris County Organized Crime &Narcotics Task Force Fund 12.0 12.0 1 12.0 t 1 Dare Fund 2.0 2.0 2.0 _ Municipal Court Building Security Fund 1.0 1.0 1.0 Crime Control Prevention District(CCPD) 10.0 10.0 m 10.0 Wetlands Education and Research Center 1.0 1.0 1.0 Total Miscellaneous Funds 36.5 38.5 38.5 Total All Funds 590.5 605.0 617.0 225 CITY OF BAYTOWN a SCHEDULE OF FULL-TIME BUDGETED POSITIONS a Department Number of Positions Classification Grade* 1998-99 1999-00 2000-01 GENERAL FUND General Administration 1010 City Manager 93 1 1 1 u Secretary III 40 1 1 1 Total 2 2 2 n Information Technology Services 1070 �LII ITS Director 73 1 1 1 Systems Administrator 60 2 2 2 Local Area Network(LAN)Coordinator 57 1 1 1 Senior Systems Analyst 57 1 1 1 Personal Computer Technician 48 - 1 a 1 Total 5 6 6 Fiscal Operations 1030 Director of Finance 76 1 1 1 Controller 64 1 1 1 Treasurer 64 1 1 1 Purchasing Manager 59 1 1 1 Budget Officer 55 1 1 1 Accountant II 54 2 2 2 Accountant I 48 - - 1 t Buyer 45 1 1 1 Deputy Tax Assessor/Collector 45 - 1 1 �} Financial Analyst 42 1 1 Secretary III 40 1 1 1 Accounting Technician II 35 2 2 2 Clerk III 35 1 - - Purchasing Technician 35 2 2 2 Secretary II 34 - - - a Clerk II 29 2 2 3 i Clerk I 23 1 1 - t Total 18 18 18 Legal Services 1060 Assistant City Manager/City Attorney 83 1 1 1 First Assistant City Attorney 69 1 1 1 Assistant City Attomey/Municipal Court Prosecutor 64 1 1 1 Secretary III 40 1 1 1 Total 4 4 4 a * Effective January 1,2001 226 a CITY OF BAYTOWN -- SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 1998-99 1999-00 2000-01 J Planning &Community Development 1080 Director of Planning&Community Development 73 1 1 1 Senior Planner 59 1 1 1 6.11 Planner 49 1 2 2 Secretary III 40 1 1 1 Total 4 5 5 City Clerk 1170 City Clerk 73 1 1 1 Court Administrator 52 1 1 1 Public Information Officer/Records Management 46 - - 1 2 Secretary III 40 1 1 1 Clerk III 38 1 1 1 Clerk II 29 - 1 b 1 2 Clerk II 29 8 8 10 Total 12 13 16 Human Resources 1140 E Director of Human Resources&Civil Service 73 1 1 1 W Assistant Director of Human Resources 64 1 1 1 •3 EEO/Employee Relations Officer 59 1 1 1 Risk Manager 59 1 1 1 Human Resources Coordinator 49 - - 1 3 Secretary III 40 1 1 1 Secretary II 34 1 1 1 6 6 7 Police 2000 Assistant Police Chief CS 1 1 1 Patrol Officer CS 92 92 92 Police Captain CS 3 3 3 Police Lieutenant CS 5 5 5 Police Sergeant CS 13 13 13 Chief of Police 79 1 1 1 Legal Advisor 64 1 1 1 Mechanic Supervisor 47 1 1 1 Records&Computer Supervisor 42 1 1 1 Support Services Coordinator 42 1 1 1 Animal Control Supervisor 41 1 1 1 i Mechanic 41 2 2 2 Secretary III 40 1 1 1 -{ Clerk III 35 3 3 3 1 Secretary II 34 3 3 3 Animal Control Officer 33 3 3 3 Jailer 33 6 15 c 15 * Effective January 1,2001 227 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS D Department 11 Number of Positions Classification Grade* 1998-99 1999-00 2000-01 Police 2000(Continued) Property Room Custodian 33 1 1 1 Clerk II 29 4 4 4 Community Service Officer 28 6 6 6 Secretary I 28 2 2 3 4 Clerk I 23 1 1 - 4 u Kennel Worker 22 - 1 1 Total 152 162 162 Fire 2020 Assistant Fire Chief CS 2 2 2 Battalion Chief CS 5 5 5 Fire Equipment Operator CS 15 15 15 Firefighter CS 30 30 30 Lieutenant CS 18 18 18 Assistant City Manager/Fire Chief 83 1 1 1 Mechanic 41 2 2 2 Office Supervisor 41 1 - d - Administrative Assistant 41 - 1 d 1 Fire Equipment Technician 38 - - 1 5 Secretary II 34 - - 1 5 Secretary I 28 1 1 - 5 Total 75 75 76 Public Safety Communications 2030 Telecommunications Coordinator 60 1 1 1 Senior Electronic Technician 46 1 1 1 R Telecommunications Supervisor 44 4 4 4 `'dI Telecommunicator 40 14 15 e 15 Electronic Technician 36 1 - e - Total 21 21 21 Streets&Drainage 3010 Superintendent of Streets/Drainage 60 1 1 1 Drainage Foreman 45 1 1 1 Street Maintenance Foreman 45 1 1 1 Heavy Equipment Operator II 38 5 5 5 Concrete Finisher 36 1 1 1 Grade Chief 36 3 3 3 Heavy Equipment Operator I 32 4 4 4 Equipment Operator 26 10 10 10 Concrete Worker 24 1 1 1 a Total 27 27 27 * Effective January 1,2001 228 1 CITY OF BAYTOWN - SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 1998-99 1999-00 2000-01 W Public Works Administration 3000 3 Assistant City Manager of Public Services(80%) 83 0.8 0.8 0.8 Assistant Director of Public Works 69 1 1 1 Office Supervisor 41 1 1 1 Secretary III 40 1 1 1 Secretary II 34 1 1 1 Total 4.8 4.8 4.8 Traffic Control 3020 J Traffic Operations Manager 64 1 1 1 Traffic Control Foreman 45 1 1 1 Traffic Signal Technician 41 2 2 2 Traffic Planner 39 1 - - Senior Traffic Control Worker 36 2 2 2 Traffic Control Worker 22 1 1 1 Total 8 7 7 Engineering&Inspections 3030 Director of Engineering&Inspections 76 1 1 1 Assistant Director/Project Engineering Manager 64 1 1 1 Chief Building Official 61 1 1 1 Design Manager 58 1 1 1 Assistant Chief Building Official 55 1 1 1 Code Enforcement Officer II 43 4 4 4 Engineering Technician II (50%) 43 0.5 0.5 0.5 Survey Party Chief 43 1 1 1 CAD Operator 40 1 1 1 Secretary III 40 1 1 1 Code Enforcement Officer 1 39 1 1 1 Engineering Technician I 39 1 1 1 Clerk III 35 1 1 1 Clerk II 29 1 1 1 j Survey Assistant 29 1 1 1 Total 17.5 17.5 17.5 Public Health 4000 Director of Health&Emergency Services 73 0.5 1 1 J Environmental Health Specialist III 55 1 1 1 Environmental Health Specialist II 48 2 2 2 Neighborhood Protection Coordinator 44 - 1 f 1 Secretary III 40 1 1 1 Neighborhood Protection Officer 39 3 2 f 2 Secretary 1 28 - - 1 6 Total 7.5 8.0 9.0 * Effective January 1,2001 229 CITY OF BAYTOWN 17 SCHEDULE OF FULL-TIME BUDGETED POSITIONS L Department Number of Positions Classification Grade* 1998-99 1999-00 2000-01 Emergency Medical Services 20410 Emergency Medical Service Coordinator 60 1 1 1 , Emergency Medical Service Supervisor 53 3 3 3 Senior Paramedic 49 3 3 3 Paramedic 45 10 10 10 Clerk III 35 - 1 g 1 Secretary I 28 1 - g - Total 18 18 18 Parks&Recreation 5000 Director of Parks&Recreation 73 1 1 1 Superintendent of Parks 57 1 1 1 Superintendent of Recreation 57 1 1 1 Parks Planner 49 - - 1 7 Recreation Supervisor 48 1 1 1 Park Foreman 45 3 3 3 Secretary III 40 1 1 1 Building Attendant Supervisor 39 1 1 1 Recreation Specialist 36 1 1 1 Parks Crew Leader 34 5 5 6 7 Secretary II 34 - - 1 7 Heavy Equipment Operator I 32 3 3 4 7 Spray Truck Operator 28 1 1 - 7 Equipment Operator 26 4 4 4 Parks Caretaker 22 7 7 8 7 Total 30 30 34 Library 6000 City Librarian 73 1 1 1 Assistant City Librarian 59 2 2 2 Coordinating Librarian 52 3 3 3 Librarian 46 1 1 1 Reference Librarian 46 - - 1 8 Secretary III 40 1 1 1 Senior Library Technician 34 4 4 4 Library Technician 30 8 8 8 Custodian 24 1 1 1 Library Page 22 1 1 1 Total 22 22 23 Total General Fund 433.8 446.3 457.3 3 * Effective January 1,2001 230 CITY OF BAYTOWN - SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 1998-99 1999-00 2000-01 WATER&SEWER FUND Utility Billing&Collection 1030 u Utility Billing System Supervisor 43 1 1 1 Financial Analyst 42 - - 1 9 Clerk III 35 1 1 1 Meter Reader Crew Chief 34 1 1 1 Clerk II 29 - - 2 9 Senior Meter Reader 29 1 1 1 Meter Reader 26 4 4 4 Clerk 1 23 4 4 2 9 -; Total 12 12 13 Water Operations 3040 Assistant City Manager of Public Services(80%) 83 0.2 0.2 0.2 Director of Public Works/Utilities(20%) 76 0.2 0.2 0.2 Director of Public Works/Utilities(20%) 76 0.2 0.2 0.2 Superintendent Water Treatment/BAWA 60 1 1 1 Laboratory Supervisor 51 1 1 1 Water Distribution Foreman 45 1 1 1 Maintenance Technician 45 1 2 h 2 Water Plant Operator 11 43 3 3 3 J Secretary III 40 1 1 1 Laboratory Technician 39 1 1 1 -; Water Plant Operator 1 35 5 4 h 4 Meter Service Crew Chief 34 1 1 1 Heavy Equipment Operator I 32 3 3 3 Pump Service Worker 11 32 1 1 1 Utility Maintenance Worker 28 5 5 5 Meter Service Worker 26 3 3 3 Laborer 22 1 1 1 _ Total 28.6 28.6 28.6 Wastewater Operations 3050 Director of Public Works/Utilities(20%) 76 0.2 0.2 0.2 Director of Public Works/Utilities(40%) 76 0.4 0.4 0.4 Superintendent of Wastewater Treatment 60 1 1 1 J Pollution Coordinator 52 1 1 1 - Wastewater Coordinator 52 - - 1 10 Wastewater Treatment Foreman 45 1 1 - 10 Wastewater Collection Foreman 45 1 1 1 - Chief Laboratory Technician 42 1 1 1 Lift Station Crew Chief 42 1 1 1 Wastewater Disposal Crew Chief 42 3 3 3 Laboratory Technician 39 1 1 1 * Effective January 1,2001 231 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 1998-99 1999-00 2000-01 rj Wastewater Operations 3050(Continued) Wastewater Operator II 39 19 19 19 Pollution Control Technician 34 1 1 1 Heavy Equipment Operator I 32 3 3 3 Utility Maintenance Worker 28 6 6 6 Equipment Operator 25 2 2 2 Total 41.6 41.6 41.6 Utility Construction 3060 ' Superintendent of Utility Transmission 60 1 1 1 Utility Construction Foreman 45 1 1 1 Utility Construction Crew Chief 42 - 1 i 1 Heavy Equipment Operator II 38 1 1 1 Heavy Equipment Operator 1 33 2 2 2 Utility Construction Worker 29 6 6 6 Utility Tapping Worker 29 2 2 2 Total 13 14 14 Total For Water&Sewer Fund 95.2 96.2 97.2 a SANITATION FUND Superintendent of Solid Waste 57 1 1 1 Solid Waste Foreman 45 1 1 1 Heavy Equipment Operator II 38 2 2 2 Heavy Equipment Operator I 32 3 3 3 Equipment Operator 25 4 3 j 3 Laborer 22 2 2 2 0 Total Sanitation Fund 13 12 12 GARAGE FUND Superintendent of Equipment Services 60 1 1 1 Chief Mechanic 52 1 1 1 Mechanic 41 5 5 5 Maintenance Helper 31 1 1 1 Total For Garage Fund 8 8 8 WAREHOUSE OPERATIONS FUND Warehouse Manager 42 1 1 1 Warehouse Assistant 36 1 1 1 Warehouse Helper 26 1 2 2 Custodian 22 1 - - Total for Warehouse Operations Fund 4 4 4 U * Effective January 1,2001 232 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 1998-99 1999-00 2000-01 MISCELLANEOUS FUNDS EMERGENCY MANAGEMENT Administrative Assistant 41 1 1 1 Total for Emergency Management Fund 1 1 1 BOND FUNDS CAD Operator 58 0.5 0.5 0.5 COMMUNITY DEVELOPMENT BLOCK GRANT Community Development Planner 59 1 1 1 Planner 49 1 1 1 Librarian 46 1 1 1 Code Enforcement Officer II 43 1 1 1 Neighborhood Protection Officer 39 - 2 k 2 Concrete Finisher 36 1 1 1 Housing Rehab Specialist 36 1 1 1 -� Secretary II 34 1 1 1 Equipment Operator 26 1 1 1 Concrete Worker 24 1 1 1 Total CDBG 9 11 11 HARRIS COUNTY ORGANIZED CRIME&NARCOTICS TASK FORCE FUND(HCOCNTF) Patrol Officer CS 4 4 4 Police Captain CS 1 1 1 Network Administrator 60 - 1 �} P.C. Specialist 51 1 - 1 - Accountant I 48 1 1 1 P.C.Technician 48 - 1 1 1 Intelligence Analyst 40 1 1 1 Organized Crime Telecommunicator 40 1 1 2 11 Secretary III 40 1 1 1 Research Technician 37 1 - 1 - Clerk II 29 1 1 1 _} Total Harris County Organized Crime Task Force Fund 12 12 12 i J * Effective January 1,2001 233 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade* 1998-99 1999-00 2000-01 DARE FUND Police Officer CS 2 2 2 MUNICIPAL COURT BUILDING SECURITY FUND Bailiff CS 1 1 1 CRIME CONTROL PREVENTION DISTRICT(CCPD) Patrol Officers CS 10 10 10 Jailers 33 - - m - 10 10 10 WETLANDS CENTER OPERATIONS Wetlands Center Supervisor 44 1 1 1 a * Effective January 1,2001 234 CITY OF BAYTOWN ENDNOTES FOR 2000-01 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund 1 Fiscal Operations Accountant I-Funded by 25%General Fund,50%CDBG Grant and 25%HIDTA Grant I Financial Analyst(moved to Utility Billing) (1) Clerk I(reclassed to Clerk II) (1) Clerk II 1 2 City Clerk Public Information Officer/Records Management 1 Clerk II 2 3 Human Resources Human Resources Coordinator 1 4 Police Secretary I 1 Clerk I(reclassed to Secretary I) (1) 5 Fire Fire Equipment Technician 1 Secretary II 1 Secretary I(reclassed to Secretary II) (1) 6 Public Health Secretary I 1 7 Parks&Recreation Parks Planner 1 Parks Crew Leader 1 Secretary II 1 Heavy Equipment Operator I 1 Parks Caretaker 1 '} Spray Truck Operator(reclassed to Heavy Equipment Operator I) (1) t 8 Library Reference Librarian 1 Water and Sewer Fund 9 Utility Billing Financial Analyst(moved from Fiscal Operations) 1 Clerk II 2 Clerk I(reclassed to Clerk II) (2) 10 Wastewater Oper. Wastewater Coordinator 1 Wastewater Foreman(reclassed to Wastewater Coordinator) (1) I Harris County Organized Crime&Narcotics Task Force Fund(HCOCNTF) 11 HCOCNTF Network Administrator(reclassed to Organized Crime Telecommunicator) (1) Organized Crime Telecommunicator 1 235 CITY OF BAYTOWN ' ENDNOTES FOR 1999-00 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund a ITS Personal Computer Technician 1 b City Clerk Clerk II 1 c Police Jailer(moved from CCPD) 9 d Fire Office Supervisor(reclassed to Administrative Assistant) (1) Administrative Assistant 1 e Communications Telelcommunicator 1 Electronic Technician (1) f Public Health Neighborhood Protection Coordinator 1 Neighborhood Protection Officer(reclassed to Neighborhood Protection Coordinator) (1) g EMS Clerk III 1 Secretary I(reclassed to Clerk III) (1) Water&Sewer Fund h Water Operations Maintenance Technician 1 Water Operator I(reclassed to Maintenance Technician) (1) i Utility Construction Utility Construction Crew Chief 1 Sanitation Fund j Solid Waste Operations Equipment Operator (1) Miscellaneous Funds Community Development Block Grant(CDBG) k CDBG Neighborhood Protection Officer 2 Harris County Organized Crime&Narcotics Task Force Fund(HCOCNTF) 1 HCOCNTF Network Administrator 1 P.C. Specialist(reclassed to P.C.Technician) (1) P.C.Technician 1 Research Technician(reclassed to P.C.Technician) (1) r CRIME CONTROL PREVENTION DISTRICT(CCPD) in CCPD Jailer(moved to Police) (9) 236 CITY OF BAYTOWN SALARY STRUCTURE AND GRADE FISCAL YEAR 2000-01 GRADE MIN MID MAX GRADE MIN MID MAX 100 9,103 11,379 13,655 56 3,071 3,839 4,607 99 8,881 11,102 13,322 55 2,997 3,746 4,495 98 8,665 10,831 12,997 54 2,923 3,654 4,385 97 8,453 10,567 12,680 53 2,852 3,565 4,278 96 1 8,247 10,309 12,371 52 2,783 3,478 4,174 95 8,046 10,058 12,069 51 2,715 3,393 4,072 94 7,850 9,812 11,775 50 2,649 3,311 3,973 93 7,658 9,573 11,487 49 2,584 3,230 3,876 92 7,472 9,339 11,207 48 2,521 3,151 3,781 91 7,289 9,112 10,934 47 2,459 3,074 3,689 90 7,112 8,889 10,667 46 2,399 2,999 3,599 89 6,938 8,673 10,407 45 2,341 2,926 3,511 88 6,769 8,461 10,153 44 2,284 2,855 31426 87 6,604 8,255 9,906 43 2,228 2,785 3,342 86 6,443 8,053 9,664 42 2,174 2,717 3,261 85 6,286 7,857 9,428 41 2,121 2,651 3,181 84 6,132 7,665 9,198 40 2,198 2,586 2,974 83 5,983 7,478 8,974 39 2,145 2,523 2,902 82 5,837 7,296 8,755 38 2,092 2,462 2,831 81 5,694 7,118 8,542 37 2,041 2,402 2,762 80 5,556 6,944 8,333 36 1,992 2,343 2,695 79 5,420 6,775 8,130 35 1,943 2,286 2,629 78 5,288 6,610 7,932 34 1,896 2,230 2,565 77 5,159 6,449 7,738 33 1,849 2,176 2,502 76 5,033 6,291 7,550 32 1,804 2,123 21441 75 4,910 6,138 7,365 31 1,760 2,071 2,382 74 4,790 5,988 7,186 30 1,717 2,020 2,323 73 4,674 5,842 7,010 29 1,675 1,971 2,267 72 4,560 5,700 6,839 28 1,635 1,923 25212 71 4,448 5,561 6,673 27 1,595 1,876 2,158 70 4,340 5,425 6,510 26 1,556 1,830 2,105 69 4,234 5,293 6,351 25 1,518 1,786 2,054 68 4,131 5,164 6,196 24 1,481 1,742 2,004 67 4,030 5,038 6,045 23 1,445 1,700 1,955 66 3,932 4,915 5,898 22 1,410 1,658 1,907 65 3,836 4,795 5,754 21 1,375 1,618 1,860 64 3,742 4,678 5,613 20 1,342 1,578 1,815 63 3,651 4,564 5,477 19 1,309 1,540 1,771 62 3,562 4,452 5,343 18 1,277 1,502 1,728 61 3,475 4,344 5,213 17 1,246 1,466 1,685 60 3,390 4,238 5,086 16 1,215 1,430 1,644 59 3,308 4,135 4,962 15 1,186 1,395 1,604 58 3,227 4,034 4,840 14 1 1,157 1,361 1,565 57 3,148 3,935 4,722 237 L POLICE SALARY SCHEDULE BUDGET 2000-01 Police Officer Current Proposed Years in Rank Base Longevity Total Base Longevity I Total r Cadet 2,237 0 2,237 2,437 0 2,437 l Probationary 2,325 0 2,325 2,525 0 2,525 1 2,325 150 2,475 2,525 150 2,675 2 2,325 275 2,600 2,525 275 2,800 3 2,325 400 2,725 2,525 1 400 2,925 4 2,325 525 2,850 2,525 525 3,050 5 2,325 650 2,975 2,525 650 3,175 6 2,325 750 3,075 2,525 750 3,275 7 2,325 850 3,175 2,525 850 3,375 8 2,325 950 3,275 2,525 950 3,475 9 2,325 1,000 3,325 2,525 1,000 3,525 10 2,325 1,025 3,350 2,525 1,025 3,550 11 2,325 1,050 3,375 2,525 1,050 3,575 12 2,325 1,075 3,400 2,525 1,075 3,600 13 2,325 1,100 3,425 2,525 1,100 3,625 14 2,325 1,104 3,429 2,525 1,104 3,629 15 2,325 1,108 3,433 2,525 1,108 3,633 16 2,325 1,112 3,437 2,525 1,112 3,637 17 2,325 1,116 3,441 2,525 1,116 3,641 18 2,325 1,120 3,445 2,525 1,120 3,645 19 2,325 1,124 3,449 2,525 1,124 3,649 20 2,325 1,128 3,453 2,525 1,128 3,653 21 2,325 1,132 3,457 2,525 1,132 3,657 22 2,325 1,136 3,461 2,525 1,136 3,661 23 2,325 1,140 3,465 2,525 1,140 1 3,665 24 2,325 1,144 3,469 2,525 1,144 3,669 25 2,325 1,148 1 3,473 2,525 L 1,148 3,673 f' Rank Current Proposed Sergeant 1-4 yrs in Rank 3,796 Tier I 3,978 5+yrs in Rank 3,850 Tier II 4,035 Lieutenant 1-4 yrs in Rank 4,186 Tier I 4,458 5+yrs in Rank 4,250 Tier II 4,526 Captain/Asst.Chief 1-4 yrs in Rank 4,613 Tier 1 4,905 5+yrs in Rank 4,820 Tier II 5,125 L� 238 FIRE SALARY SCHEDULE BUDGET 2000-01 Fire Fighter Current Proposed Years in Rank Base Longevity Total 77Base Longevity Total Cadet 2,158 0 2,158 2,201 0 2,201 Probationary 2,195 0 2,195 2,239 0 2,239 1 2,195 150 2,345 2,239 150 2,389 2 2,195 250 2,445 2,239 250 2,489 3 2,195 1 350 2,545 2,239 350 2,589 4 2,195 450 2,645 2,239 450 2,689 5 2,195 550 2,745 2,239 550 2,789 6 2,195 650 2,845 2,239 650 2,889 7 2,195 750 2,945 2,239 1 750 2,989 8 2,195 1 850 3,045 2,239 850 3,089 9 2,195 900 3,095 2,239 900 3,139 10 2,195 950 3,145 2,239 950 3,189 11 2,195 1,000 3,195 2,239 1,000 3,239 12 2,195 1,050 3,245 2,239 1,050 3,289 13 2,195 1 1,100 3,295 2,239 1,100 3,339 14 2,195 1,104 3,299 2,239 1,104 3,343 15 2,195 1,108 3,303 2,239 1,108 3,347 16 2,195 1,112 3,307 2,239 1,112 3,351 17 2,195 1,116 3,311 2,239 1,116 3,355 18 2,195 1 1,120 3,315 2,239 1,120 3,359 19 2,195 1,124 3,319 2,239 1,124 3,363 20 2,195 1,128 3,323 2,239 1,128 3,367 21 2,195 1,132 3,327 2,239 1,132 3,371 22 2,195 1,136 3,331 2,239 1,136 3,375 23 2,195 1,140 3,335 2,239 1,140 3,379 24 2,195 1,144 3,339 2,239 1,144 3,383 25 2,195 1,148 3,343 2,239 t 1,148 3,387 Rank Current Proposed Fire Equip. Oper. Start to 6 mos 3,343 Tier I 3,410 6 Mos+ 3,443 Tier II 3,512 Lieutenant Start to 1 yr 3,616 Tier I 3,688 1 yr+ 3,796 Tier II 3,872 - Battalion Chief Start to 1 yr 3,987 Tier I 4,067 1 yr+ 4,186 Tier II 4,270 Asst.Fire Chief Start to 1 yr 4,800 Tier I 4,896 1 yr+ 4,950 Tier II 5,049 239 r r, c. c r r c BAYTOWN0� ° c 240 a STA TISTICAL J� SECTION (Unaudited) f The Statistical Section presents multi-year data for expenditures, revenues, property tax levies and collections, property tax rates and valuations for overlapping governments, ratios of bonded debt, legal debt margin, overlapping debt, ratio of debt service to general expenditures, revenue bond coverage, property value/construction, principal taxpayers and miscellaneous statistics. BAWO"N -a 241 a a a 0 ri 0 0 0 0 � o BAWOWN o � a 242 L 0 0 c� a c CITY OF BAYTOWN Table 1 General Governmental Expenditures By Function f Last Ten Fiscal Years (1) (Unaudited) '-s f Culture Fiscal General Public Public Public and Capital Debt Year Government Safety(2) Works Health Recreation Outlay Service Total 1990 $5,637,470 $10,817,953 $1,700,626 $268,432 $1,579,507 $595,066 $4,664,003 $25,263,057 1991 6,238,981 13,353,096 1,879,409 285,735 1,625,336 1,137,048 4,923,389 29,442,994 1992 6,331,776 15,534,596 1,938,235 267,869 1,718,650 679,433 5,073,693 31,544,252 1993 5,476,519 16,077,095 2,663,180 267,200 2,795,874 1,101,870 4,888,781 33,270,519 1994 5,961,228 15,829,639 2,720,466 265,242 2,787,181 1,132,498 4,928,101 33,624,355 1995 5,873,817 16,502,951 2,666,981 294,096 2,788,990 1,252,003 6,293,669 35,672,507 1996 6,301,222 16,705,997 2,755,603 342,401 2,839,181 1,355,744 5,093,918 35,394,066 1997 6,485,210 18,246,361 2,786,163 360,358 3,025,305 2,117,798 5,150,677 38,171,872 1998 6,995,847 18,695,092 2,961,114 438,992 3,439,793 2,648,615 5,409,989 (3) 40,589,442 1999 7,578,000 19,842,557 3,131,563 514,847 3,597,490 2,279,426 6,731,964 43,675,847 (1)Includes General,Special Revenue and Debt Service funds only. Prior to 1992,Special Revenue funds were accounted for as expendable trust funds. -' (2)Includes Harris County Narcotics Task Force from 1991 forward. �j (3)The Debt Service for 1998 does not include the$750,000 refunding. Table 2 General Governmental Revenues By Source Last Ten Fiscal Years (1) (Unaudited) Fines, Licenses Forfeitures Charges Fiscal and and Intergov't. for Misc. Year Taxes(2) Permits Penalties Interest(3) Revenues Services Revenue Total 1990 $22,077,717 $165,562 $266,288 $432,991 $1,282,478 $340,023 $301,583 $24,866,642 1991 22,672,754 149,501 688,449 408,155 3,518,314 326,682 327,365 28,091,220 1992 24,690,927 232,819 1,548,367 347,505 3,274,433 386,161 168,090 30,648,302 1993 25,029,024 165,467 2,218,276 392,372 3,522,452 380,502 129,684 31,837,777 1994 25,021,292 215,405 1,940,463 516,187 4,009,780 434,360 146,548 32,284,035 1995 25,691,230 178,165 1,769,610 298,455 4,203,799 422,221 1,722,121 (4) 34,285,601 1996 27,533,651 233,568 1,692,651 483,680 4,481,001 553,550 216,408 35,194,509 1997 28,885,794 228,450 2,144,476 812,128 5,692,035 788,560 303,878 38,855,321 1998 31,797,677 321,185 2,026,800 990,667 5,984,641 771,002 419,829 42,311,801 1999 35,040,681 262,472 2,007,297 954,929 6,402,659 781,585 487,437 45,937,060 f W (1)Includes General,Special Revenue and Debt Service funds only. (2)Years after 1994 include Hotel/Motel tax revenue. (3) Prior to 1990,Interest Income was included in Miscellaneous Revenue. (4)In 1995,the City of Baytown annexed the Municipal Utility District#3. 243 CITY OF BAYTOWN Table 3 Q General Government Tax Revenues By Source Last Ten Fiscal Years O (Amounts expressed in thousands) (Unaudited) �J Industrial �] Fiscal Property Sales Other Use Franchise In-Lieu-of Hotel/ a Year Tax Tax Taxes Tax Tax Contracts Motel Tax Total 1990 $10,897,379 $5,203,048 $75,605 $2,062,197 $3,839,488 $ - $22,077:717 1991 11,518,914 4,818,526 66,355 2,298,827 3,970,132 - 22,672754 1992 11,896,284 5,344,417 55,854 3,113,246 4,281,126 - 24,690,927 1993 12,697,462 5,053,194 48,042 2,568,564 4,661,762 - 25,029,024 1994 12,534,872 5,205,608 66,421 2,664,383 4,550,008 - 25,021,292 1995 12,764,164 5,516,732 56,629 2,508,705 4,581,880 263,120 25,691,230 1996 13,466,899 5,776,682 61,346 2,507,487 5,389,060 332,177 27,533:651 1997 13,898,601 5,841,285 68,356 2,617,518 6,094,701 365,333 28,885794 1998 14,896,821 6,516,711 86,826 2,687,664 7,151,800 457,855 31,797,677 1999 15,271,575 9,559,251 (1) 87,098 2,885,250 6,781,370 (2) 456,137 35,040,681 (1) Includes additional 1/2-cent sales tax for the Crime Control Prevention District. (2) Industrial District in-lieu-of tax revenues decreased due to exclusions granted to ExxonMobil that reduced their taxable values. Table 4 Assessed and Estimated Actual Value of Property* Last Ten Fiscal Years (Unaudited) Ratio of Taxable Total Value To Fiscal Real Personal Total Real Property Taxable Assessed Year Assessed Value Assessed Value Assessed Value Exemptions Value Value 1990 $1,594,625,945 $255,739,705 $1,850,365,650 $224,093,430 $1,626,272,220 87.9% 1991 1,639,857,410 279,871,940 1,919,729,350 228,241,680 1,691,487,670 88.1% 1992 1,745,990,100 251,914,430 1,997,904,530 262,237,900 1,735,666,630 86.9% 1993 1,775,464,740 261,497,970 2,036,962,710 313,655,560 1,723,307,150 84.6% 1994 1,729,115,670 242,299,462 1,971,415,132 325,362,200 1,729,115,670 87.7% 1995 1,845,068,400 243,452,602 2,088,521,002 330,532,540 1,757,988,462 84.2% a 1996 1,881,086,610 270,540,870 2,151,627,480 328,540,628 1,823,086,852 84.7% 1997 1,916,951,380 293,092,000 2,210,043,380 324,274,752 1,885,768,628 85.3% 1998 2,072,193,212 239,470,560 2,311,663,772 326,274,752 1,985,389,020 85.9% 1999 2,106,746,520 289,329,600 2,396,076,120 298,998,880 2,097,077,240 87.5% * Assessed valuations are considered to be 100 percent of actual valuations. 244 n CITY OF BAYTOWN Table 5 Property Tax Levies And Collections Last Ten Fiscal Years �1 (Unaudited) J Total Current Year % of Levy Prior Year Total Ratio of Total Accumulated Delinquent Fiscal Adjusted Taxes Collected Taxes Collections Collection Delinquent to Current Year Tax Levy Collected During Year Collected During Year to Tax Levy Taxes Levy 1990 $10,826,077 $10,516,451 97.14% $530,478 $11,046,929 102.04% $1,159,221 10.71% 1991 11,269,272 11,010,079 97.70% 311,920 11,328,999 100.53% 1,100,959 9.77% 1992 11,875,019 11,573,394 97.46% 217,313 11,790,707 99.29% 1,261,496 10.62% 1993 12,697,557 12,401,302 97.67% 316,253 12,717,555 100.16% 1,414,602 11.14% ,y 1994 12,728,102 12,293,251 96.58% 233,798 12,527,049 98.42% 1,570,179 12.34% 1995 12,752,053 12,321,641 96.62% 257,373 12,579,014 98.64% 1,669,556 13.09% J 1996 13,436,697 12,998,882 96.74% 228,183 13,227,065 98.44% 1,762,349 13.12% 1997 13,899,589 13,471,414 96.92% 263,804 13,735,218 98.82% 1,684,493 12.12% 1998 14,632,913 14,308,231 97.78% 401,379 14,709,610 100.52% 1,235,468 8.44% 1999 15,456,088 14,986,212 96.96% 114,377 15,100,589 97.70% 1,362,613 8.82% Table 6 Property Tax Rates - Direct And Overlapping Governments J Tax Rates (Per$100 Assessed Valuation) Last Ten Fiscal Years (Unaudited) Harris Harris County County School Port of Lee Fiscal City of Harris Hospital Equalization Houston College Year Baytown(1) County(2) District District Authority GCCISD(3) District Total 1990 0.66500 0.37660 0.16620 0.00380 0.01330 1.16500 0.15827 2.54817 1991 0.66500 0.37470 0.19610 0.00400 0.01530 1.25200 0.17168 2.67878 1992 0.68500 0.38499 0.19621 0.00395 0.01496 1.35300 0.17960 2.81771 1993 0.73703 0.39419 0.18975 0.00428 0.01222 1.50700 0.17960 3.02407 1994 0.73703 0.42533 0.18350 0.00466 0.01316 1.58920 0.17960 3.13248 1995 0.73703 0.48283 0.12381 0.00551 0.01285 1.58920 0.17960 3.13083 1996 0.73703 0.50192 0.12381 0.00562 0.01600 1.68340 0.19860 3.26638 1997 0.73703 0.64784 0.12381 0.00611 0.01959 1.69278 0.19860 3.42576 1998 0.73703 0.64784 0.12381 0.00611 0.02132 1.67324 0.19860 3.40795 1999 0.73703 0.64802 0.14650 0.00629 0.02040 1.66127 0.18740 3.40691 Sources: (1) City records (2) Harris County and includes Harris CountyFlood Control (3) Goose Creek Consolidated Independent School District 245 CITY OF BAYTOWN Table 7 Ratio Of Net General Bonded Debt To Assessed Value And Net Bonded Debt Per Capita Last Ten Fiscal Years (Unaudited) n Taxable Less Net Bonded Debt 1LJI Fiscal Assessed Bonded Sinking Bonded to Assessed Debt Per Year Population (1) Value(2) Debt Fund Debt Value Capita 1990 63,850 (3) $1,626,272,220 $31,675,000 $826,703 $30,848,297 1.90% 483 �q 1991 64,505 1,691,487,670 29,065,000 818,500 28,246,500 1.67% 438 !]�� 1992 65,159 1,735,666,630 28,885,000 467,315 28,417,685 1.64% 436 1993 65,836 1,723,307,150 43,185,000 696,140 42,488,860 2.47% 645 1994 66,712 1,729,115,670 44,640,000 807,942 43,832,058 2.54% 657 1995 67,589 1,757,988,462 53,735,000 1,009,814 52,725,186 3.00% 780 1996 68,466 1,823,086,852 51,860,000 1,185,472 50,674,528 2.78% 740 1997 69,343 1,885,768,628 49,880,000 1,446,936 47,594,867 2.52% 686 1998 71,998 1,985,389,020 67,065,000 1,075,926 65,989,074 3.32% 917 1999 72,791 2,097,077,240 63,865,000 1,312,099 62,552,901 2.98% 859 O (1) Source-Council of Governments population estimate. (2) Assessed valuation per Harris County Appraisal District equals estimated actual value. (3) Source-Census 1990 Table 8 Computation of Legal Debt Margin September 30, 1999 (Unaudited) Article XI,Section 5,of the Texas Constitution,provides for an overall limitation for Home Rule Cities of$2.50 per$100 assessed valuation. The Attorney General of Texas follows a policy,with respect to Home Rule Cities which have such a$2.50 limitation,of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of$1.50 at 90%collection. Amendments to the City Charter effectively imposed a taxation limit of$0.60 per$100 of"assessed valuation,"for all purposes except for tax bond debt service. The City Charter also prohibits the City from increasing taxes on any property until all property subject to ad valorem taxation has a revised or updated value,and prohibits the City from increasing ad valorem taxes on property by more than 10% over the amount levied thereon by the City in the preceding year,except for increases in value due to subsequent improvements. OPERATING DEBT TOTAL TAX RATE RATE RATE �* Tax Rate Limit $0.60000 $1.50000 $2.10000 L Current Tax Rate (0.45700) (0.28003) (0.73703) Available Tax Rate $0.14300 $1.21997 $1.36297 246 CITY OF BAYTOWN Table 9 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures (1) Last Ten Fiscal Years J (Unaudited) Ratio of Debt Service Interest Total to Total and Total General General Fiscal Fiscal Debt Governmental Governmental Year Principal Charges Service Expenditures Expenditures -� 1990 $2,510,000 $2,154,003 $4,664,003 $25,263,057 18.46% J 1991 2,610,000 2,313,389 4,923,389 29,442,994 16.72% 1992 2,830,000 2,243,693 5,073,693 31,544,252 16.08% 1993 2,495,000 2,393,781 4,888,781 33,270,519 14.69% 1994 2,045,000 2,883,101 4,928,101 33,624,355 14.66% 1995 3,100,000 3,235,189 6,335,189 35,672;507 17.76% 1996 1,875,000 3,218,918 5,093,918 35,394,066 14.39% 1997 1,980,000 3,170,677 5,150,677 38,171,872 13.49% 1998 2,255,000 3,154,989 5,409,989 (2) 40,589,442 13.33% 1999 3,200,000 3,531,964 6,731,964 43,675,847 15.41% �1 J (1) Includes General,Special Revenue and Debt Service Funds only. (2)The Debt Service for 1998 does not include the$750,000 refunding. Table 10 Computation of Direct and Overlapping Debt September 30, 1999 (Unaudited) Percentage Amount Applicable Applicable Net Debt to City Of to City Of Jurisdiction Outstanding Baytown Baytown -� City of Baytown,Texas $62,552,901 100.00% $62,552,901 Harris County* 1,621,349,252 1.27% 20,591,136 Chambers County 13,580,000 12.45% 1,690,710 Goose Creek CISD 82,637,228 43.50% 35,947,194 Lee College District 2,975,000 43.50% 1,294,125 Total Direct and Overlapping Debt $122,076,066 Per capita direct and overlapping debt $1,677 *Includes Harris County,Harris County Flood District and Harris County Hospital District. 247 CITY OF BAYTOWN Table 11 Revenue Bond Coverage: Water And Sewer Bonds Last Ten Fiscal Years (Unaudited) Net Revenue Interest Direct Available and Fiscal Total Operating for Debt Fiscal Year Revenues(1) Expenses(2) Service Principal Charges Total Coverage 1990 $9,027,096 $8,160,466 $866,630 $325,000 $19,221 $344,221 2.52 1991 9,351,398 7,964,624 1,386,774 345,000 1,115 346,115 4.01 1992 10,331,563 8,258,984 2,072,579 170,000 444,469 614,469 3.37 1993 11,321,581 8,238,736 3,082,845 185,000 678,567 863,567 3.57 1994 12,414,936 8,724,433 3,690,503 310,000 944,775 1,254,775 2.94 1995 13,221,600 8,700,184 4,521,416 545,000 1,231,929 1,776,929 2.54 a 1996 14,297,458 9,247,111 5,050,347 680,000 1,492,438 2,172,438 2.32 1997 13,724,726 9,183,461 4,541,265 725,000 1,631,706 2,356,706 1.93 1998 15,248,711 9,611,409 5,637,302 890,000 1,599,488 2,489,488 2.26 1999 14,444,950 9,478,261 4,966,689 1,175,000 1,666,788 2,841,788 1.75 (1) Includes operating and interest revenue. (2) Direct operating expenses are total operating expenses excluding depreciation expense. Table 12 Property Value And Construction Last Ten Fiscal Years (Unaudited) New Construction(1) Property Property Bank Fiscal Value in Building Value in Deposits Year Thousands Permits Thousands in Hundreds 1990 $1,627,982 621 $19,961 (2) 1991 1,694,627 630 34,507 (2) 1992 1,733,579 659 28,546 $5,230,572 1993 1,722,801 524 22,006 5,107,720 1994 1,726,945 727 38,506 6,149,096 1995 1,757,980 592 63,832 3,609,753 (3) 1996 1,823,087 407 39,263 3,629,916 (3) 1997 1,885,769 404 32,752 3,679,025 (3) 1998 1,985,389 691 39,657 6,114,423 (3) 1999 2,097,077 700 39,238 4,350,942 (4) (1) Source-City of Baytown Building and Code Enforcement Department. (2) Data not available. (3) NationsBank,Bank of America,N.A.,Lone Star and Bank One's total deposit data is not available. (4) Bank of America,N.A.,Bank One,Bank United and Wells Fargo Bank's total deposit data is not available. 248 CITY OF BAYTOWN Table 13 Principal Taxpayers For The Year Ended September 30, 1999 (Unaudited) Percentage 1998 of Total Assessed Assessed Taxpayer Type of Business Valuation Valuation ExxonMobil Chemical and Refining $512,428,670 24.44% Bayer Chemical Plant 122,797,460 5.86% Chevron U.S.A.,Inc. Petro Chemical Plant 103,550,940 4.94% HL&P Electric Utility 39,012,410 1.86% Enichem Chemical Plant 31,784,800 1.52% - GTE Telephone Utility 22,610,930 1.08% Baytown Medical Hospital 18,673,360 0.89% SJ Baytown Properties Real Estate 15,771,540 0.75% Walmart Retail 11,764,480 0.56% Parkway Investment Partners Real Estate 11,036,850 0.53% JrI Total Top Ten Taxpayers Assessed Valuation $889,431,440 42.41% �? Table 14 J Demographic Statistics Last Ten Fiscal Years (Unaudited) (2) Per (3) (4) (5) (6) Fiscal (t) Capita Median Years Of School Unemployment Year Population Income Age Education Enrollment Rate 1990(7) 63,850 $12,963 29.4 12.9 17,602 8.60% 1991 64,505 13,422 29.6 12.9 17,704 9.00% 1992 65,159 13,882 29.8 12.0 17,918 11.40% ry 1993 65,836 14,341 30.0 13.0 17,994 8.20% 1994 66,712 14,800 30.1 14.7 17,900 7.30% 1995 67,589 15,259 30.3 14.7 17,796 6.60% 1. 1996 68,466 15,709 30.4 14.7 17,837 6.61% J 1997 69,343 16,168 30.6 14.7 18,090 6.30% 1998 71,998 16,627 30.7 14.8 18,144 4.94% 1999 72,791 17,086 30.9 14.8 18,098 4.70% (1) Source-Council of Governments population estimate. (2) Projected estimates from the Planning and Community Development Department. (3) Projected estimates from the Planning and Community Development Department. (4) Projected estimates from the Planning and Community Development Department. (5) Source-Goose Creek Consolidated Independent School District. (6) Source-Texas Employment Commission. (7) Source- 1990 Census. 249 CITY OF BAYTOWN E Table 15 Miscellaneous Statistical Information for the Year Ended September 30, 1999 Date of Incorporation January 24, 1948 rp ry Date of Charter January 24, 1948 , Area Incorporated(square miles) 33 Form of Government Council-Manager i Education Number of Public Schools 25 Number of Teachers 1,201 Number of Students Registered 18,098 Miles of Street 350 miles Miles of Sewers C Storm 226 Sanitary 390 Parks&Recreation Parks 42 Parks-Acres 891 Parks-Developed 384 Parks-Undeveloped 506 Number of Municipal Pools 3 Lighted Ball Diamonds 18 Lighted Tennis Courts 14 Community Centers 3 Municipal Water System Number of Water Customers 15,595 System Capacity (Million Gallons per Day Design Flow) 13 MGD Miles of Water Mains 400 miles Municipal Sewer System Number of Sewer Connections 17,903 System Capacity (Million Gallons per Day Design Flow) 14.7 MGD Number of Street Lights 3,484 City Employees-September 30, 1999 591 , 250 I 1 1 J 1 COMPONENT UNITS BAYTOWNAREA WA TER AUTHORITY J Baytown Area Water Authority, "BAWA", is a water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. i J BAWO"N 251 BAYTOWN AREA WATER 0 AUTHORITY (BAWA) 0 ORGANIZATION CHART Board of Directors General Manager Plant Manager [77irec�torof Public Works/ Utilities Superintendent Water Treatment Baytown Area Water Authority 252 MAJOR BUDGET ISSUES Fiscal Year 2000-01 BAYTOWN AREA WATER AUTHORITY This fiord accounts for the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City) and surrounding communities. The City comprises approximately 90%of BAWA's annual sales. BAWA is a separate legal entity;however,it is considered a component unit of the City. Total proposed expenditures for the 2001 budget are $5,558,638, an increase of $73,616 or 1.3%. The increase is due primarily to operational increases in personnel services and water volume. The BAWA Surface Water Treatment Plant is currently in the design phase of a plant expansion from the current rating of 13 MGD to an estimated 19.5 MGD. The expanded plant will be able to produce approximately 26 MGD on a short-term basis, if necessary. The present schedule will not have the additional plant capacity in place until the end of the first quarter of the year 2001. Development during the past few years and the anticipated future growth has necessitated the plant expansion to meet the water demands. The drought experienced last summer severely taxed the plant to the limit. The plant was operating with no spare back-up pumps which means any operational or maintenance problems would have caused a curtailment of water to Baytown and the other BAWA customers. There were no shortages of raw water supply to the plant. REVENUES Water Volume—The 2000-01 budget projects sales of$5,492,192 for 11.91 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. BAWA's rate structure is $1.26 per 1,000 gallons for the City of Baytown and $1.29 per 1,000 gallons for customers outside the city. Since the inception of the BAWA plant in April 1981, there have been three rate increases in 1988, 1993 and 1999. The 1999 increase provided funding for the issuance of debt for plant expansion.BAWA anticipates no rate increase from the City of Houston for next year. EXPENDITURES Raw Water Supply Cost — BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2020 and sets the maximum amount of raw water to be delivered to the BAWA plant at 11.9 mgd without penalties.BAWA anticipates no rate increase from the City of Houston for next year; therefore, there will be no pass through increase to the cost of raw water for the 2001 fiscal year. Debt Service—The debt service requirement for fiscal year 2001 is $2,033,519. Any future debt issues are planned to be funded with the payoff of the existing debt and increased sales. WORKING CAPITAL In order to maintain fiscal stability governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 45 to 60 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities(e.g.accounts payable). Projected working capital is estimated to be 83 days as of September 2001. 253 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Sale of Water-Baytown $ 4,197,301 $ 4,759,965 $ 4,726,890 $ 4,856,544 Sale of Water-Other 540,504 568,614 635,648 635,648 Interest Revenue 42,163 41,185 48,844 50,000 Mineral Royalties - - 77,604 77,604 Total Revenues 4,779,968 5,369,764 5,488,986 5,619,796 Expenditures Personal Services 635,141 651,748 653,921 698,119 Supplies 2,129,893 2,161,600 2,200,200 2,191,200 Maintenance 117,743 170,700 125,700 148,800 Services 431,762 427,100 433,900 447,000 n Total Operating 3,314,539 3,411,148 3,413,721 3,485,119 #� Transfers Out 1,501,772 2,033,874 1,961,373 2,033,519 Contingency - 40,000 - 40,000 Total Expenditures 4,816,311 5,485,022 5,375,094 5,558,638 Excess(Deficit)Revenues Over Expenditures (36,343) (115,258) 113,892 61,158 fl Working Capital-Beginning 1,128,913 1,092,570 1,092,570 1,206,462 L Working Capital-Ending $ 1,092,570 $ 977,312 $ 1,206,462 $ 1,267,620 No.of Working Capital Days 83 65 82 83 c 254 CITY OF BAYTOWN - BAYTOWN AREA WATER AUTHORITY FUND 510 OPERATING RESULTS Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Operating Revenues Sale of Water-Baytown $ 4,197,301 $ 4,759,965 $ 4,726,890 $ 4,856,544 Sale of Water-Other 540,504 568,614 635,648 635,648 Total Revenues 4,737,805 5,328,579 5,362,538 5,492,192 J Operating Expenses Personal Services 635,141 651,748 653,921 698,119 Raw Water Purchases 1,563,830 1,610,000 1,613,000 1,625,000 Supplies 566,063 551,600 587,200 566,200 Maintenance 117,743 170,700 125,700 148,800 Services 431,762 467,100 433,900 487,000 Depreciation 443,856 441,708 444,820 443,635 Total Expenditures 3,758,395 3,892,856 3,858,541 3,968,754 Operating Income(Loss) 979,410 1,435,723 1,503,997 1,523,438 Non-operating Interest Revenue and Other 42,163 41,185 126,448 127,604 Interest Expenses and Other (351,772) (683,874) (611,373) (2,033,519) Total Non-operating Expenses (309,609) (642,689) (484,925) (1,905,915) Net Income(Loss) $ 669,801 $ 793,034 $ 1,019,072 $ (382,477) Reconciliation of Net Income(Loss)to Revenues Over(Under)Expenses: Net Income(Loss) $ 669,801 $ 793,034 $ 1,019,072 $ (382,477) Principal Debt Retirement (1,150,000) (1,350,000) (1,350,000) - Depreciation 443,856 441,708 444,820 443,635 Revenues Over(Under)Expenditures $ (36,343) $ (115,258) $ 113,892 $ 61,158 w 1 255 CITY OF BAYTOWN PROGRAM SUMMARY 3070 BAYTOWN AREA WATER AUTHORITY Program Description • Operate the bacteriological laboratory in a manner Operate and maintain a 13.5 MGD design capacity surface that exceeds the requirements as set fourth by Texas water treatment facility with a projected flow of 11.91 Department of Health. MGD in fiscal year 2000-01 and a certified • Develop and maintain a staff of highly trained water bacteriological laboratory. Following and complying with professionals to better serve customers. the TNRCC Rules and Regulations for Public Water Supplies adopted 1992, National Primary Drinking Water Major Objectives f Regulations, Safe Drinking Water Act, Surface Water • Produce 11.91 MGD of water. Treatment Rule, and the Criteria for Certified . Maintain finished water turbidity consistently less Bacteriological Laboratories. Providing BAWA's than 0.1 NTU. customers with high quality, safe drinking water and • Provide QA/QC and mathematical training for consistent water pressure for fire protection. personnel. J • Meet the lead/copper rule for the ninth year of Major Goals monitoring. • Maintain water quality necessary to be classified as • Increase public relations by working with the "Meeting Optimum Corrosion Control"by TNRCC. educational system in the area to provide more tours • Maintain"Superior Public Water System"status. of the facility. • Maintain Optimization Standards as classified by TNRCC's Texas Optimization Program. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Customers Served 7 7 7 7 2. Number of customer connections 7 7 7 7 3. Bacteriological Samples received 1,272 1,280 1,279 1,299 4. Water quality calls 15 12 12 12 5. Average MGD of water produced 11.0 11.6 11.6 11.91 6. Purchase Orders Processed 749 750 750 750 Performance Measures 1. Days without interruption of service 365 365 366 365 2. Days finished water<0.1 NTU 365 365 366 365 3. Bacteriological samples analyzed 1,272 1,280 1,279 1,299 4. Water quality calls investigated 5 50 5 5 5. Days above 11.91 MGD 73 200 150 200 6. Purchase Orders Completed 749 750 750 750 256 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5101 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71031 Contract Personal Services $ 635,141 $ 651,748 $ 653,921 $ 698,119 Total Personal Services 635,141 651,748 653,921 698,119 7200 Supplies 72001 Office 2,351 2,500 2,500 2,500 72002 Postage 462 600 500 600 72007 Wearing Apparel 4,761 7,000 6,000 7,000 72016 Motor Vehicle 2,753 3,500 3,500 3,500 72021 Minor Tools 1,891 2,800 2,800 2,800 72026 Cleaning&Janitorial 2,199 2,500 2,000 2,000 72031 Chemical 524,972 498,900 538,000 516,000 72032 Medical 554 600 600 600 72041 Educational 876 1,200 1,300 1,200 72051 Untreated Water 1,563,830 1,610,000 1,613,000 1,625,000 72055 Laboratory Supplies 25,244 32,000 30,000 30,000 Total Supplies 2,129,893 2,161,600 2,200,200 2,191,200 7300 Maintenance 73011 Buildings 2,690 3,000 3,000 3,000 73021 Filtration Plants 7,645 20,000 20,000 8,000 73022 Sanitary Sewers - - - 600 73024 Reservoirs&Wells - 10,000 - - 73025 Streets Sidewalks&Curbs 616 700 700 700 73027 Heating&Cooling System 4,646 4,000 4,000 4,000 73028 Electrical Maintenance 42,239 50,000 25,000 50,000 73041 Furniture&Fixtures 1,002 1,500 1,500 1,000 73042 Machinery&Equipment 56,242 75,000 65,000 75,000 73043 Motor Vehicles 2,663 6,000 6,000 6,000 73045 Radio&Testing Equipment - 500 500 500 Total Maintenance 117,743 170,700 125,700 148,800 7400 Services 74001 Communication 10,306 11,100 10,100 10,000 74002 Electric Service 333,561 332,000 350,000 355,000 74011 Hire Of Equipment 7,853 10,000 8,000 8,000 74012 Insurance 21,158 24,000 24,000 24,000 74021 Special Services 33,007 18,500 9,900 18,500 74022 Audits 8,010 9,000 9,000 9,000 74036 Advertising 384 600 800 600 74041 Travel&Reimbursables 5,264 4,000 4,000 4,000 74042 Education&Training 6,529 11,500 11,500 11,500 74051 Rents 5,138 5,400 5,600 5,400 74071 Association Dues 552 1,000 1,000 1,000 Total Services 431,762 427,100 433,900 447,000 257 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5101 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 Total Operating 3,314,539 3,411,148 3,413,721 3,485,119 9000 Other Financing Uses 91511 To BAWA Debt Service 1,501,772 2,033,874 1,961,373 2,033,519 Total Other Financing Uses 1,501,772 2,033,874 1,961,373 2,033,519 9900 Contingencies Contingencies - 40,000 - 40,000 Total Contingencies - 40,000 - 40,000 TOTAL DEPARTMENT $ 4,816,311 $ 5,485,022 $ 5,375,094 $ 5,558,638 U 258 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES Amount Requirements Amount 'J Revenue Amount of Outstanding Fiscal Year 2000-01 Outstanding Bonds Issue October,2000 Principal I Interest I Total Sept.,2001 -� Series, 1979 $ 2,500,000 $ 2,500,000 $ 1,250,000 $ 159,375 $ 1,409,375 $ 1,250,000 Series, 1994 815,000 815,000 - 48,493 48,493 815,000 Series, 1997 1,350,000 1,350,000 - 67,006 67,006 1,350,000 Series, 1999 9,095,000 9,095,000 - 506,145 506,145 9,095,000 $ 13,760,000 $ 1,250,000 $ 781,019 $ 2,031,019 $ 12,510,000 Combined BAWA Debt,All Series Debt Requirements to Maturity Fiscal Principal Total Total Year 5/01 Interest Requirement 2001 $ 1,250,000 $ 781,019 $ 2,031,019 2002 1,250,000 701,331 1,951,331 2003 1,015,000 621,644 1,636,644 2004 415,000 558,401 973,401 2005 440,000 534,733 974,733 2006 465,000 509,415 974,415 2007 490,000 482,500 972,500 2008 520,000 454,080 974,080 2009 550,000 423,545 973,545 2010 585,000 392,195 977,195 2011 610,000 362,945 972,945 2012 645,000 331,835 976,835 2013 675,000 298,618 973,618 2014 710,000 263,518 973,518 ' 2015 745,000 225,888 970,888 2016 785,000 186,030 971,030 2017 825,000 143,640 968,640 2018 870,000 99,090 969,090 2019 915,000 51,240 966,240 --- -- $ 13,760,000 $ 7,421,665 $ 21,181,665 Combined BAWA Debt,All Series r OInterest Debt Requirement to Maturity 2.500 ■Principal 2.000 C " �'01.500 I e 0 01.000 E ° d `0.500 0.000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 - - - Fiscal Year 259 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES r, Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5/01 Due 5/01 Due 11/01 Requirement Outstandin Outstanding Revenue Bond,Series 1979 Date of Issue-September 1,1979 Term-23 Years 2000 7.30% $ - $ 79,688 $ 79,688 $ 159,375 $ 2,500,000 $ 2,739,063 2001 7.30% 1,250,000 79,688 79,688 1,409,375 1,250,000 1,329,688 ' 2002 7.30% 1,250,000 39,844 39,844 1,329,688 - - $ 2,500,000 $ 199,219 $ 199,219 $ 2,898,438 Revenue Bond,Series 1994 Date of Issue-November 1,1994 Term-9 Years 2000 5.95% $ - $ 24,246 $ 24,246 $ 48,493 $ 815,000 $ 960,478 {� 2001 5.95% - 24,246 24,246 48,493 815,000 911,985 L 2002 5.95% - 24,246 24,246 48,493 815,000 863,493 2003 5.95% 815,000 24,246 24,246 863,493 - - $ 815,000 $ 96,985 $ 96,985 $ 1,008,970 Revenue Bond,Series 1997 Date of Issue-December 4,1997 Term-10 Years 2000 $ - $ 33,503 $ 33,503 $ 67,006 $ 1,350,000 $ 1,715,523 2001 33,503 33,503 67,006 1,350,000 1,648,516 2002 - 33,503 33,503 67,006 1,350,000 1,581,510 2003 7.375% 200,000 33,503 33,503 267,006 1,150,000 1,314,504 2004 4.375% 205,000 26,128 26,128 257,256 945,000 1,057,248 2005 4.450% 215,000 21,644 21,644 258,288 730,000 798,960 2006 4.550% 230,000 16,860 16,860 263,720 500,000 535,240 �1 2007 4.600% 245,000 11,628 11,628 268,255 255,000 266,985 L 2008 4.700% 255,000 5,993 5,993 266,985 - - $ 1,350,000 $ 216,264 $ 216,264 $ 1,782,529 Revenue Bond,Series 1999 Date of Issue-November 1,1999 Term-20 Years $ 16,019,675 2000 5.565% $ - $ 253,073 $ - $ 253,073 $ 9,095,000 15,766,603 2001 5.565% - 253,073 253,073 506,145 9,095,000 15,260,458 2002 5.565% - 253,073 253,073 506,145 9,095,000 14,754,313 2003 5.565% - 253,073 253,073 506,145 9,095,000 14,248,168 2004 7.000% 210,000 253,073 253,073 716,145 8,885,000 13,532,023 2005 7.000% 225,000 245,723 245,723 716,445 8,660,000 12,815,578 2006 7.000% 235,000 237,848 237,848 710,695 8,425,000 12,104,883 `1 2007 7.000% 245,000 229,623 229,623 704,245 8,180,000 11,400,638 !!J 2008 7.000% 265,000 221,048 221,048 707,095 7,915,000 10,693,543 2009 5.700% 550,000 211,773 211,773 973,545 7,365,000 9,719,998 2010 5.000% 585,000 196,098 196,098 977,195 6,780,000 8,742,803 2011 5.100% 610,000 181,473 181,473 972,945 6,170,000 7,769,858 2012 5.150% 645,000 165,918 165,918 976,835 5,525,000 6,793,023 2013 5.200% 675,000 149,309 149,309 973,618 4,850,000 5,819,405 2014 5.300% 710,000 131,759 131,759 973,518 4,140,000 4,845,888 2015 5.350% 745,000 112,944 112,944 970,888 3,395,000 3,875,000 2016 5.400% 785,000 93,015 93,015 971,030 2,610,000 2,903,970 2017 5.400% 825,000 71,820 71,820 968,640 1,785,000 1,935,330 2018 5.500% 870,000 49,545 49,545 969,090 915,000 966,240 2019 5.600% 915,000 25,620 25,620 966,240 - - $ 9,095,000 $ 3,588,874 $ 3,335,801 $ 16,019,675 260 ORDINANCE NO. 8987 AN ORDINANCE APPROVING THE BUDGET FOR THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30, 2001; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ********************************************************************************* WHEREAS, the Board of Directors of the Baytown Area Water Authority (BAWA) has adopted a budget for BAWA for the fiscal year beginning October 1, 2000, and ending September Lj 30, 2001; and WHEREAS,the General Manager of BAWA has submitted said budget to the City Council of the City of Baytown for approval; and WHEREAS, after full and final consideration, it is the opinion of the City Council of the City of Baytown that the budget should be approved; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby approves the y budget of the Baytown Area Water Authority (BAWA) for the fiscal year beginning October 1, 2000,and ending September 30,2001,in the amount of FIVE MILLION FIVE HUNDRED FIFTY- EIGHT THOUSAND SIX HUNDRED THIRTY-EIGHT AND NO/100 DOLLARS ($5,558,638.00). A copy of the above referenced budget for BAWA is attached hereto, marked Exhibit "A," and made a part hereof for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED,READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 14th day of September,2000. PETE C. ALFARO,� ayor ATTEST: Ar oo TO�� ► 's IPA G4kY . SMITH, ity;Cl i APPROVED AS TO �c ACIO RAMIREZ, ., City Attorney c:\MyDocuments\Council\99-00\September\AdoptBAWABudget00-01 261 0 0 0 0 0 0 BAYTOWN o o 262 r.� c 0 c COMPONENT UNITS 7,-Am.E AL. CR TAI CON W OL AND PREVENTION DISTRICT The Crime Control and Prevention District, "CCPD", is a fund established by a five year %Z cent sales tax approved by voters in 1998 for crime control and prevention efforts. Am BAYTO"N 263 0 0 a 0 0 a a 0 BAYTOWN o � o a 0 0 a 264 r MAJOR BUDGET ISSUES Fiscal Year 2000-01 CRIME CONTROL AND PREVENTION DISTRICT The fiscal year 2001 budget represents year three of a five-year sales tax passed by voters in 1998 for crime control and prevention efforts. The half-cent sales tax is collected by the state and remitted to the City monthly. REVENUES—Sales tax is projected at$3,255,717 for fiscal year 2000-01 and based on a 2%growth estimate. OPERATING EXPENDITURES— Operating expenditures for 2000-01 are projected at $1,039,653, an increase of 9.6%above the current year budget. Ten police positions are funded directly by CCPD. Funding is also included for a full year cost of operating the new jail facility that should be completed during the first part of the new fiscal year. The increase is primarily due to market movement in budgeted positions. CAPITAL EXPENDITURES— The capital budget for CCPD is proposed at$1,828,674 and includes funding for planned improvements at the police academy, ongoing funding to complete renovations and construction of the jail and court facility,furnishings for the new jail and court facility and vehicles and equipment. • Academy Construction—The proposed budget includes final funding for construction of the Police Academy. The purpose of the academy will be to provide training as required by the Texas Commission of Law Enforcement Officers Standards(TCLEOSE) and the Police Department. The project was deferred until 2001 to ensure adequate funding for the Court and Jail construction. The estimated construction costs are$1,200,110 and$412,528 has been funded in the prior two fiscal years. $787,582 • Police and Fire Garage Consolidation—To improve maintenance on our police,fire and EMS fleet,the proposed budget includes funding to expand the current fire garage facility 2,700 square feet to accommodate the police fleet and consolidate public safety maintenance into one facility. $75,000 • Police Department Renovations — Funds are provided to renovate and expand the property room, construct a -' patrol assembly and report writing room and housing for the Problem Resolution Team(PRT). The renovation will be in the old municipal court and jail area. $300,000 u • Vehicle replacements — The proposed budget includes the replacement of six midsize vehicles ($133,200), 13 full size vehicles($299,000),including vehicle equipment and two radar units($26,800). $459,000 • Municipal Court Imaging Software — Implementation of imaging software for Municipal Court will allow digitization of the records currently requiring massive storage space. In addition the software integrates directly with the mainframe software currently being utilized to assist the clerks in their daily activities. This project will be funded by the Capital Replacement Fund($125,000)for four years. This is payment one of four.$34,032 • Cameras and Monitors —This program provides additional cameras and monitors throughout the new court and jail. The program will increase monitored areas and provide additional security for personnel. $50,000 J • Furniture and Equipment—This package proposes furniture, computers and a radio system for staff in the court, 7 including judges, legal staff and court clerks. $123,060 • The proposed budget includes payment to the City for the new court,jail and communication system, based on their portion of the costs of the construction. $757,908 -I WORKING CAPITAL Projected working capital for fiscal year 2000-01 is $851,733 (70 days). The City's goal is to maintain at least 60 days working capital in its operating funds. The CCPD fund is in stable condition going into year three. Transitional funding of $200,000 has been included in the 2000-01 budget, to assist with the transition to General Fund support in the event the CCPD sales tax is not re-authorized by the voters. This cost was included in the five year CCPD financial plan. 265 CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FUND 202 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues CCPD Sales Tax $ 3,013,930 $ 2,800,000 $3,191,879 $ 3,255,717 Interest Income 74,682 - 161,806 100,000 Total Revenues 3,088,612 2,800,000 3,353,685 3,355,717 Operations Jail Operations - 381,100 77,030 381,100 Traffic 229,798 256,104 258,053 346,707 Detective 153,199 159,260 172,035 268,436 Communications - 152,000 34,625 43,410 Total Operating 382,997 948,464 541,743 1,039,653 Capital Outlay Municipal Court&Jail Facility 1,437,672 750,000 750,000 34,032 !� Police Dept Renovations - - - 300,000 Garage Renovations - - - 75,000 L Police Academy 262,528 150,000 150,000 787,582 L Furniture&Fixtures - - - 112,938 Machinery&Equipment 18,975 30,000 20,349 86,922 Motor Vehicles 140,272 345,000 338,182 432,200 Total Capital 1,859,447 1,275,000 1,258,531 1,828,674 Transfer to GOIS 676,707 722,010 756,420 757,908 Transitional Funding - - - 200,000 Total Expenditures 2,919,151 2,945,474 2,556,694 3,826,235 Excess(Deficit)Revenues Over Expenditures 169,461 (145,474) 796,991 (470,518) Working Capital-Beginning 355,799 525,260 525,260 1,322,251 Working Capital-Ending $ 525,260 379,786 $1 322 251 $ 851,733 1 Fes. i r 266 4 CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FUND 202 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues 1 CCPD Sales Tax $ 3,013,930 $ 2,800,000 $ 3,191,879 $ 3,255,717 Interest Income 74,682 161,806 100,000 Total Revenues 3,088,612 2,800,000 3,353,685 3,355,717 Operations Personnel Services 364,716 370,166 476,789 548,710 Supplies - 16,973 5,694 20,264 Maintenance 7,024 27,225 24,635 45,169 Services 11,257 534,100 34,625 425,510 Total Operating 382,997 948,464 541,743 1,039,653 Capital Outlay Building Improvements 1,700,200 464,000 900,000 1,162,582 Furniture&Fixtures - 436,000 - 112,938 Machinery&Equipment 18,975 30,000 20,349 86,922 Motor Vehicles 140,272 345,000 338,182 432,200 Capital Lease Purchases - - - 34,032 Total Capital 1,859,447 1,275,000 1,258,531 1,828,674 Transfer to GOIS 676,707 722,010 756,420 757,908 Transitional Funding - - - 200,000 Total Expenditures 2,919,151 2,945,474 2,556,694 3,826,235 Excess(Deficit)Revenues Over Expenditures 169,461 (145,474) 796,991 (470,518) Working Capital-Beginning 355,799 525,260 525,260 1,322,251 Working Capital-Ending $ 525,260 $ 379,786 $ 1,322,251 $ 851,733 267 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 Crime Control And Prevention District Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 7100 Personal Services 71002 Regular Wages $ 257,140 $ 258,070 $ 342,395 $ 399,328 71609 Overtime 7,820 - - - 71021 Health&Dental Insurance 30,327 46,370 44,010 30,949 71022 TMRS 42,250 40,401 53,461 57,104 71023 FICA 20,796 19,465 27,486 29,866 71028 Workers Compensation 6,383 5,860 9,437 9,102 71051 Merit&Across The Board - - - 22,361 Total Personal Services 364,716 370,166 476,789 548,710 7200 Supplies 72001 Office - - - 300 72006 Clothing Allowance - 2,400 2,400 2,400 72007 Wearing Apparel - 1,500 3,294 2,370 72016 Motor Vehicle - 11,576 - 13,521 ;l 72021 Minor Tools - - - - L 72026 Cleaning&Janitorial - - - - 72041 Educational - 1,497 - 1,673 Total Supplies - 16,973 5,694 20,264 7300 Maintenance 73042 Machinery&Equipment - - - 18,750 73043 Motor Vehicles 7,024 26,225 24,635 25,419 73053 Vehicle Repair-Collision - 1,000 - 1,000 Total Maintenance 7,024 27,225 24,635 45,169 7400 Services 74001 Communication - - - 2,735 74002 Electric Service - - - - 74005 Natural Gas - - - - 74011 Hire of Equipment - 152,000 34,625 34,625 74021 Special Services 11,257 - - - 74026 Janitorial Services - - - - 74041 Travel&Reimbursables - - - 2,300 74042 Education&Training - 1,000 - 4,750 74047 Support of Prisoners - 381,100 - 381,100 74051 Rents - - - - Total Services 11,257 534,100 34,625 425,510 Total Operating 382,997 948,464 541,743 1,039,653 8000 Capital Outlay 82011 Building&Improvements - 900,000 900,000 1,162,582 84041 Furniture&Fixtures - - - 112,938 84042 Machinery&Equipment 18,975 30,000 20,349 86,922 84043 Motor Vehicles 140,272 345,000 338,182 432,200 84045 Radio&Testing Equipment - - - - 85001 Construction 1,604,450 - - - 85002 Architecture 95,750 - - - 86011 Capital Lease Purchases - - - 34,032 Total Capital Outlay 1,859,447 1,275,000 1,258,531 1,828,674 r 268 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 Crime Control And Prevention District Actual Budget Estimated Adopted Acct# Acct Description 1998-99 1999-00 1999-00 2000-01 9000 Other Financing Uses 91401 To GOIS 676,707 722,010 756,420 757,908 Total Other Financing Uses 676,707 722,010 756,420 757,908 9900 Contingencies r 99001 Contingencies - - - 200,000 Total Contingencies - - - 200,000 TOTAL DEPARTMENT $ 2,919,151 $ 2,945,474 $ 2,556,694 $ 3,826,235 W J 1 I .r �1 269 ORDINANCE NO. 8983 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30, 2001; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, the Board of Directors of the Baytown Crime Control and Prevention I 1 District (the "District") has adopted a budget for the District for the fiscal year beginning 1J October 1, 2000, and ending September 30, 2001; and WHEREAS, the Board of Directors of the District has submitted said budget to the City Council of the City of Baytown for approval; and WHEREAS, after full and final consideration, it is the opinion of the City Council of the City of Baytown that the budget should be approved;NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: n Section 1: That the CityCouncil of the City of Baytown, Texas, hereby approves the tY Yt Y pp budget of the Baytown Crime Control and Prevention District (the "District") for the ensuing fiscal year, beginning October 1, 2000, and ending September 30, 2001. A copy of the proposed O budget is attached hereto as Exhibit"A" and incorporated herein for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ, and PASSED by the affirmative vote of the City Council of the City of Baytown this the 14th day of September, 2000. Cf, Ac YTO PETE C. ALFARO, Mayor ATTEST: If �0p:••'"'•• �! GOVT . S T ty C r�° r APPROVED AS TO FORM: {� L NACIO RAMIRE R., City Attorney c:\MyDocuments\Council\99-00\September\CouncilApproveCCPD00-01 Budget 270 CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program(CIP)is a multi-year plan for the acquisition or construction of major capital .A improvements. Projects included in the CIP are usually expensive,non-recurring projects that have a useful life that spans more than one year. Funding is provided through the issuance of bonds,transfers from other funds,intergovernmental revenue,developer contributions and interest income. The issuance of bonds has been the primary funding source for the CIP -j in the past. The 2000-01 budget includes funding for the continuation of a capital improvement fund financed primarily from revenues generated from the growth that the City is currently experiencing. The CIP was designed to maintain the City's infrastructure in accordance with the Texas Natural Resources Conservation Commission(TNRCC)requirements and the city's objective to maintain high quality infrastructure. The budgetary impact of the improvements should keep operating and maintenance costs constant. The projects have a projected completion of 24 months. The City is nearing completion of a ten year bond program approved by voters in 1991. A bond committee has been established to develop a new program of projects for the City's next bond election. This committee is operating in collaboration with the development of a comprehensive plan(Baytown 2020)which will provide a roadmap of growth for the future. CIP impact to current rates: The issuance of bonds to finance CIP currently has no impact on the property tax or water and sewer rates. Three important factors have enabled the City to keep the rates constant: (1)general obligation bonds and revenue bonds were refinanced during fiscal year 1998 to take advantage of attractive interest rates available at that time,(2) the growth that the city is experiencing has provided additional funds to meet new debt requirements and(3)the voters approved a''/z cent sales tax to create a Crime Control Prevention District(CCPD)to finance public safety related expenditures. Rates for the water and sewer fund are sufficient to pay the existing annual debt requirements and meet the reserve requirements. W } The City restructured its debt with a bond refunding in 1992 and in 1998. Reconstruction the outstanding bonds allows the remaining bonds to be issued for the 1991 Bond Program and to keep the debt service tax rate constant. Growth in the tax base has also provided additional resources. Capital Planning Process: The Capital planning process is an ongoing assessment of the needs of the community. The City has developed a comprehensive plan that provides the roadmap for new development and expansion. The departments submit capital project proposals that include both the cost of construction and the recurring operational impact of the projects. The projects are prioritized and ranked according to established criteria weighting such factors as public safety/welfare,regulatory compliance and community support. Expended Budget as of Planned Project Description 09/30/2000 Expenditures Public Buildings Projects $ 13,262,907 $ 5,758,259 $ 3,448,112 w Streets Projects 4,390,298 1,234,318 3,155,980 Drainage Projects 687,599 453,478 234,121 Water and Sewer Projects 13,269,445 7,948,514 5,004,170 Baytown Area Water Authority(BAWA)Projects 9,020,231 883,500 6,044,427 Community Service Projects 3,778,434 989,047 2,789,387 Total $44,408,914 $ 17,267,116 $ 20,676,197 271 L Public Buildings: The operating costs to the public buildings may experience some increases to operating costs;however, , improved technology and new facilities are anticipated to keep any increases experienced to a moderate level. L Expended Budget as of Planned Operational Project Description 09/30/2000 2000-01 Impact Police Academy/Renovation Increase Construct a single-story building with two classrooms, $ 1,000,110 $ 43,123 $ 956,987 maintenance and offices,public area,shower area,working kitchen and site services costs improvement. Police Firing Range Improvements Tower Construct a new two-story range tower and renovation of 150,125 83,823 66,302 Increase utility an existing tower. usage Jail&Municipal Court Building Construct an approximately 18,500-sq.ft.63 bed jail,and CCPD tax covers 5,387,672 3,577,001 1,810,671 an approximately 10,000-sq.ft.two-courtroom municipal additional cost court building. Communication Systems Improvements Replacement and upgrade of existing communication 2,725,000 2,054,312 614,152 Minimal impact equipment. Convention Center Project Terms of Construct a 15,000 sq.ft.convention center with partitions private/public to divide main convention room into several small- 4,000,000 - operation to be meeting rooms for training seminars. Floor space capable determined of serving a 500 person dinner. Subtotal for Public Buildings Projects $ 13,262,907 $ 5,758,259 $ 3,448,112 Street Projects: The projects listed are part of the City's ongoing annual street program. Periodically,the staff evaluates the L street's condition,makes recommendations for street rehabilitation and prioritizes a list for Council approval. The annual operating budget is affected minimally by the street projects. Funds are included;however,for an on-going street overlay and maintenance budget. Expended Budget as of Planned Operational Project Description 09/30/2000 2000-01 Impact Risk Plan A(Underground Storage Tank Removal Pending TRNCC Study to determine risk of pollution from removal UST's $ 234,949 $ 217,279 $ 17,670 assessment of and monitoring to satisfy TNRCC's closure requirements. monitoring efforts , 2000 Municipal Street Rehabilitation Rehabilitate seven asphalt and concrete pavements. Asphalt streets are East Gulf,Ferry,and Foster. Concrete New surface Streets are: North Main,Oak Shadows,Bridges and Lee 2862,946 202,959 2,659,987 reduces Drive. Other streets included are Hayes Lane from Ferry , maintenance cost Road to the East District Waste Water Treatment Plant, and Cedar Bayou Road from Kilgore to Ferry Road. 272 Expended Budget as of Planned Operational Project Description 9/30/2000 2000-01 Impact Municipal Street Contract No.3 Road rehabilitation of Oklahoma and Market Street. (1 New surface 1/2"to 2"asphalt overlay) 782,251 426,847 355,404 reduces maintenance cost 3 West Main Street Rehabilitation ' Reduce Road rehabilitation and raising of West Main Street See Sewer Section of Report maintenance costs between Lee Drive and Barrymore Street. Signalization 373,030 337,753 35,277 Minimal impact Rehabilitation and installation of signal systems. Annual Concrete Contract New surface Rehabilitation and construction of sidewalks. 137,122 49,480 87,642 reduces maintenance cost Subtotal for Streets Projects $ 4,390,298 $ 1,234,318 $ 3,155,980 I Drainage Projects: Rehabilitation of drainage lines is expected to increase efficiency of operations by reducing resources devoted to repairing aged lines. Impact to operating budgets is expected to be minimal. Expended Budget as of Planned Operational Project Description 09/30/2000 2000-01 Impact Capital Drainage Design improvements of existing storm drainage $ 150,169 $ 131,489 $ 18,680 No impact - conveyance systems. Comprehensive Drainage Plan Comprehensive inventory and analysis of existing storm Develop Comprehensive drainage structures. End product will include 300,000 300,000 - Plan Policy- recommendation for drainage improvements,regional ponds and creation of drainage impact fee impact to be detention ' p g p determined v policy. Tri-Cities Beach Road Storm Drainage Improvement Constructing a 6'x 3'box culvert at the road intersection 38,989 21,989 17,000 Reduce of Evergreen Road and Tri-Cities Beach Road. maintenance costs Improve Storm Drain-Contract 3 yti Minimal impact Contract drainage improvements for Abbe Subdivision. 56,000 - 56,000 need for periodic cleaning ^1 Lakewood Drainage Improvements Minimal impact Drainage improvement for Lakewood Subdivision. 142,441 - 142,441 need for periodic cleaning Subtotal for Drainage Projects $ 687,599 $ 453,478 1 $ 234,121 273 0 Water and Sewer Proiects: Rehabilitation of lines is expected to increase efficiency of operations by reducing resources devoted to repairing aged lines. Impact to operating budgets is expected to be minimal. Expended {� Budget as of Planned Operational 0 Project Description 09/30/2000 2000-01 Impact Water Projects: Decker 16"Water Line Relocation $ 277,303 $ 118,161 $ 159,142 No impact Relocate water lines. Subtotal for Water Projects $ 277,303 $ 118,161 $ 159,142 Expended Budget as of Planned Operational Project Description 09/30/2000 2000-01 Impact } Sewer Projects: Whispering Pine Lift Station Rehab and Force Main Improve Sewer Retrofit existing lifts and construct new force main to Flow/Increase correct by-pass on Memory Lane and Savell. $ 509,660 $ 19,179 $ 490,481 Efficiency of System Sjolander Waterline and Sanitary Sewer s Construct a new 12 inch waterline along Sjolander Road between I-10 and Archer Road(approx.7,000 linear foot) to loop the existing waterlines. Also construct a new 15 530,000 - 530,000 Reduce inch gravity sanitary sewer along Raccoon Road and maintenance costs Cedar Bayou-Lynchburg from Forrest Gate Drive to vicinity of Timber Ridge Road(approx.3,500 linear foot). Northeast Wastewater Treatment Plant Engineering services for the preparation of plans and specifications for the new Northeast District Wastewater Increase personnel, Treatment Plant. These services include all environmental 213,139 72,941 140,198 utilities and assessments,permit applications,site selection,land operational costs acquisition and construction contract administration. Goose Creek Lift Station Pump Re lacement Replacing existing pumps due to problems such as pump failures,control problems,severe corrosion of the concrete 60,000 - 60,000 Reduce and steel components,and odor problems. The new pump maintenance costs El shall provide a total capacity of 5,900 gallons per minute. Lakewood Diversion Divert sewer flow from Holly lift station and Slap Out Gully lift station to the new North Lakewood lift station in 512,246 462,050 50,196 Utility increase for lieu of Steinman lift station. Install approximately 440 pumps upsized linear ft.of 4"force main and 2600 linear ft.of 6"force main. Increase pump capacity. State Hijzhwa 146 Lift Station/Force Main Construct new lift station and force main to serve the State 552,000 27,926 524,074 Utility increase Highway 146 northern corridor. 274 Expended Budget as of Planned Operational Project Description 09/30/2000 2000-01 Impact Ba land Park Lift Station/Force Main Construct new lift station and force main to serve facilities 366,761 - 50,000 Utility increase J on Bayland Park. Annual Sewer Rehab No.2 1,090,659 1,087,908 2,751 Reduce operations Rehabilitation of existing sanitary sewer systems. Crosby-Cedar Bayou Sanitary Sewer "1 Preliminary engineering work to rehabilitate New lines 260 approximately 2,700 linear ft.of 8"sewer pipe located ,340 27,395 232,945 decreases along Crosby-Cedar Bayou Road. maintenance West Main Sanitary Sewer Rehabilitation Rehabilitation of existing sanitary sewer line located Reduce between Lee Drive and Ba ore Blvd. a rox.2300 500,000 - 500,000 � � pP maintenance costs linear foot). East District Plant Expansion Expansion of the East District sewer treatment plant from 4,601,135 4,450,603 150,532 Minimal 4.5 MGD to 6.0 MGD. Operational impact Tri-Cities Beach Sanitary Sewer Improvement Improve two existing lift stations at Tri-Cities Beach Road Increase utility and Evergreen Road;East James lift station and install 1,796,202 1,682,351 113,851 cost,more lines to approximately 1,9001inear ft.of 20"force main from maintain over long Evergreen Road to Ward Road. term Annual Sewer Rehab No.3 Rehabilitation of existing sanitary sewer systems. 2,000,000 - 2,000,000 Reduce maintenance costs Subtotal for Sewer Projectsl $ 12,992,142 1 $ 7,830,353 1 $ 4,845,028 Total for Water and Sewer Projects $ 13,269,445 1 $ 7,948,514 1 $ 5,004,170 Baytown Area Water Authority(BAWA)Projects: The BAWA projects include rehabilitation and major maintenance on the city's water treatment facilities. Expended Budget as of Planned Operational Project Description 09/30/2000 2000-01 Impact BAWA Plant Expansion t Increase plant capacity;disinfection system $ 9020231 $ 883500 $ 6044427 Increase improvements;rehabilitation and replacement of obsolete , , , , , maintenance costs equipment for plant reliability. Subtotal for BAWA Projects $ 9,020,231 $ 883,500 $ 6,044,427 --i 275 Community Service Proiects: The Goose Creek Stream project will have to be included in the parks maintenance rotation cycle. The City currently anticipates addition of some light equipment and expansion or addition to current crew levels. Impact to operating budgets has been included in the 1999 budget year. Operating expenses for future phases will be considered in future year's operating budgets. Expended Budget as of Planned Operational Project Description 09/30/2000 2000-01 Impact Goose Creek Stream-ISTEA Phase III Increase Development of a baseball/softball field,playground, 2228 924 maintenance cost picnic facilities,bicycle&pedestrian trail from West , ,906 653,982 1,574, Texas to Arizona Street. for new parkland Lincoln Cedars Park Increase Plans call for acquisition and development of a five-acre 226,614 38,475 188,139 maintenance cost park in the Lincoln Cedars area. for new parkland New Boat Ram -Eddie Gray Wetland Center A single lane boat ramp next to the Eddie Gray Wetland Center. This will include dredging Goose Creek from the boat ramp to Market Street bridge,creating 3 marshland 502,826 23,967 478,859 Minimal impact islands from the dredging material,parking for boat trailers,and site development. Nature Center Park Improvement Provide trails,parking,fishing piers,playground area, butterfly garden,freshwater pond,wildlife observation 820,088 272,623 547,465 Minimal impact platforms and an upland songbird habitat. Subtotal for Community Service Projectsl $ 3,778,434 1 $ 989,047 1 $ 2,789,387 Total for all Projects 1 $ 44,408,914 1 $ 17,267,116 1 $20,676,197 a c c c 276 MISCELLANEOUS SPECIAL REVENUE FUNDS J This section consists of various funds designated for a single purpose. The presentation is a matter of information and authorized by a grant, contractual arrangement or budget appropriation in other funds. The funds presented are as follows: • Municipal Court Building Security • DARE • Police Academy Community Development Block Grant • Emergency Management • Wetlands Education and Recreation Center • Bayland Island Operations BAYTO"N 277 0 0 a 0 0 a 0 o BAYTOWN o 0 278 CITY OF BAYTOWN _ MUNICIPAL COURT BUILDING SECURITY FUND 201 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues 44117 Municipal Court Security Fee $ 38,074 $ 39,613 $ 39,751 $ 39,750 49003 Interest on Investments 635 - - - 61101 Transfer In-General Fund - 11,679 11,679 13,732 Total Revenues 38,709 51,292 51,430 53,482 Expenditures 71002 Regular Wages 38,322 39,433 40,851 41,251 ® 71009 Overtime - 1,805 - - la� 71022 TMRS 5,777 6,392 5,805 5,899 71023 FICA 2,932 3,155 3,126 3,156 71028 Workers Compensation 873 899 932 940 71051 Merit&Across The Board - 613 2,236 Total Expenditures 47,904 52,297 50,714 53,482 Excess(Deficit)Revenues Over Expenditures (9,195) (1,005) 716 - Working Capital-Beginning 9,949 754 754 1,470 Working Capital-Ending $ 754 $ (251) $ 1,470 $ 1,470 279 CITY OF BAYTOWN a DARE FUND 226 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Bureau of Justice $ 2,536 $ - $ - $ - GCCISD 58,278 64,302 65,017 67,685 Child Safety Seat Fines 35,392 48,870 47,946 46,184 Interest Income 8,899 - 2,639 6,000 Contributions 13,987 15,432 14,432 15,500 Transfers In 282 - - - Total Revenues 119,374 128,604 130,034 135,369 n Expenditures I Personal Services 97,229 102,484 104,325 108,133 Supplies 9,026 13,888 13,477 13,888 Services 10,901 12,232 12,232 13,348 Total Operating 117,156 128,604 130,034 135,369 Total Expenditures 117,156 128,604 130,034 135,369 n Excess(Deficit)Revenues J Over Expenditures 2,218 - - - Working Capital-Beginning 1,561 3,779 3,779 3,779 Working Capital-Ending $ 3,779 $ 3,779 $ 3,779 $ 3,779 a C 280 CITY OF BAYTOWN POLICE ACADEMY& RANGE FUND 228 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Drug Enforcement Agency $ 150,125 $ 100,000 $ 47,378 $ - Fees-Outside Agency 4,555 12,187 6,076 6,934 .J Fees-Police Department 30,331 30,007 30,007 33,557 LEOSE Revenues 11,145 11,000 11,714 11,000 Interest Income 2,094 - 4,751 - Transfer-in CIP 68,655 68,655 Total Revenues 198,250 221,849 168,581 51,491 Expenditures Supplies 28,655 28,900 26,447 25,805 7 Maintenance 1,902 6,007 6,670 6,007 J Services 15,739 18,287 14,725 19,197 Total Operating 46,296 53,194 47,842 51,009 Firing Range Renovations 6,800 200,000 197,503 - Firing Range W&S - 68,655 68,655 - Total Expenditures 53,096 321,849 314,000 51,009 Excess(Deficit)Revenues Over Expenditures 145,154 (100,000) (145,419) 482 Working Capital-Beginning 265 145,419 145,419 - Working Capital-Ending $ 145,419 $ 45,419 $ - $ 482 1 �i 281 CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted * (c 1998-99 1999-00 1999-00 2000-01 L Revenues CDBG-Entitlement $ 1,085,000 $ 1,091,000 $ 1,091,000 $ 1,087,000 Program Income 10,945 10,000 10,000 155,634 Total Revenues 1,095,945 1,101,000 1,101,000 1,242,634 Expenditures Program Administration 94,337 170,064 160,284 148,465 Housing Rehabilitation 203,630 397,872 297,872 500,552 Demolition of Structures 171,402 217,908 217,908 268,014 C Economic Development Loan Fund - 50,000 - Homebuyers'Assistance Program 99,578 32,760 32,760 147,789 Sidewalk and Curb Replacement Program 131,097 152,726 152,726 215,035 Bay Area Women's Center 535 12,035 12,035 75,000 Duke Hill Park-Phase I - - 35,000 Unidad Park - - 43,000 Pelly Park - - 10,000 W.C.Britton Park - - 25,725 Code Enforcement-Vacant 22,282 35,000 35,000 40,000 Code Enforcement-Alleys 9,550 15,000 15,000 20,000 Code Enforcement Program 80,620 80,620 93,081 Literacy Programs 74,448 68,240 68,240 67,176 Functional Plan-Transportation - - - 27,912 Bay Area Homeless Services 6,350 68,375 68,375 - Senior/Disabled Citizens Taxi Program 138,524 120,285 120,285 71,679 Love,Inc. 14,064 13,140 13,140 12,000 Consolidated Plan - 20,000 20,000 - Police Mobile Substation - 3,114 - - William&Pine Sanitray Sewer 20,830 15,051 15,051 - Lincoln Cedars Park improvements 24,302 202,312 202,312 - Central Little League Park Improvements 172,633 172,633 - Total Expenditures 1,010,929 1,847,135 1,684,241 1,800,428 Excess(Deficit)Revenues Over Expenditures 85,016 (746,135) (583,241) (557,794) Available for Reprogramming-Beginning 1,056,019 1,141,035 1,141,035 557,794 Available for Reprogramming-Ending $ 1,141,035 $ 394,900 $ 557,794 $ - * Adopted by City Council Resolution#1448,July 13,2000 282 CITY OF BAYTOWN EMERGENCY MANAGEMENT FUND 291 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues FEMA $ 28,886 $ 29,522 $ 29,522 $ 29,522 LEPC 17,250 17,250 17,250 17,250 Contributions 11,391 6,800 8,310 6,800 Transfer-in General Fund 89,168 67,500 77,500 77,500 Total Revenues 146,695 121,072 132,582 131,072 Expenditures Personal Services 81,642 87,964 63,617 89,087 Supplies 7,946 20,239 20,525 22,171 Maintenance 6,919 10,300 10,300 10,300 Services 11,414 12,200 12,348 23,888 Total Operating 107,921 130,703 106,790 145,446 Capital Outlay 32,722 6,569 5,685 8,168 Total Expenditures 140,643 137,272 112,475 153,614 Excess(Deficit)Revenues .� Over Expenditures 6,052 (16,200) 20,107 (22,542) Working Capital-Beginning 14,790 20,842 20,842 40,949 J Working Capital-Ending $ 20,842 $ 4,642 $ 40,949 $ 18,407 Expenditures by Program Emergency Management $ 123,393 $ 120,022 $ 95,225 $ 136,364 LEPC 17,250 17,250 17,250 17,250 $ 140,643 $ 137,272 $ 112,475 $ 153,614 W 283 CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 298 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Goose Creek CISD $ 15,000 $ 15,000 $ 15,000 $ 15,000 Lee College 25,000 25,000 25,000 25,000 Lee College Foundation - - - 30,000 Communities Foundation Texas - - - 3,000 Interest on Investments 6,028 2,500 5,060 2,850 Contributions 4,862 50,000 1,059 10,000 Transfer In-General Fund 25,000 25,000 25,000 40,000 Total Revenues 75,890 117,500 71,119 125,850 r Expenditures `l Personal Services 32,329 86,303 74,905 101,150 Supplies 6,452 7,370 10,000 10,250 Maintenance 1,460 3,500 3,400 4,000 Services 7,239 25,632 14,814 22,398 Sundry - - 500 500 r Total Operating 47,480 122,805 103,619 138,298 L Capital Outlay 530 1,500 1,500 1,500 Transfer to Wetland Center Escrow 18,737 - - - Total Expenditures 66,747 124,305 105,119 139,798 Excess(Deficit)Revenues Over Expenditures 9,143 (6,805) (34,000) (13,948) Working Capital-Beginning 87,473 96,616 96,616 62,616 Working Capital-Ending $ 96,616 $ 89,811 $ 62,616 $ 48,668 L C c 284 I CITY OF BAYTOWN BAYLAND ISLAND FUND 530 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1998-99 1999-00 1999-00 2000-01 Revenues Lease of Facilities $ 197,247 $ 197,247 $ 197,247 $ 197,247 Interest on Investments 4,230 2,500 5,298 4,763 Transfer In-General Fund 68,659 64,640 64,640 62,684 Total Revenues 270,136 264,387 267,185 264,694 Expenditures Personal Services 4,254 13,252 6,963 12,390 Supplies 690 940 1,212 1,100 Maintenance 24,198 25,080 31,105 25,580 Services 14,080 14,250 14,710 14,760 Debt Service 192,080 198,865 198,865 198,864 Total Operating 235,302 252,387 252,855 252,694 Capital Outlay - 21,701 9,000 12,000 Total Expenditures 235,302 274,088 261,855 264,694 Excess(Deficit)Revenues Over Expenditures 34,834 (9,701) 5,330 - Working Capital-Beginning 45,116 79,950 79,950 85,280 Working Capital-Ending $ 79,950 $ 70,249 $ 85,280 $ 85,280 n I 285 C C C C f. C f BAYTOWN o 0 0 0 C 286 � City of Baytown's Achievements in Restoring City's Natural Resources Recognized by Chevron Conservation Awards The City of Baytown, Texas, has been chosen as one of only six recipients of the prestigious Chevron Conservation Award for the year 2000, in honor of its activities and achievements in the conservation field. Four major projects were undertaken. The Baytown Nature Center, where a formerly flooded area was restored to its natural coastal marsh habitat. The Goose Creek Stream Greenbelt project, which provides areas of natural and designed beauty, points of historical significance and limited development allowing users access to the stream. The Eddie V. Gray Wetlands Center, offering classrooms, science and computer labs, as well as a Living Lab where students experience hands-on environmental education. And the George and Freda Chandler Arboretum, which will help people learn how to grow their own gardens, trees and shrubs. The 46t' Annual Chevron Conservation Awards was presented August 29, 2000, 6 p.m., at a reception and dinner in New Orleans, La, at the Audubon Tea Room. An independent panel of five distinguished conservationists representing a wide range of environmental fields, including land conservation and stewardship, water resource preservation and restoration and endangered species protection selected honorees. Created by the late Ed Zern, a nationally recognized sportsman, humorist and author, the Chevron Conservation Awards recognize and honor important individuals and groups who protect and enhance renewable resources. For more than four decades, honorees have been chosen for their proven skills in finding creative and practical solutions to difficult conservation challenges and for their abilities to work with widely divergent organizations, achieve consensus and bring about innovative and effective resolutions to complex environmental issues. The Chevron Conservation Awards program is the nation's oldest, most distinguished program of its kind. 1 CITY OF BAYTOWN 2401 Market Street BAYTOP.O. Box 424 Baytown, Texas 77522-0424