2022 07 20 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
July 20, 2022
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting
on Wednesday, July 20, 2022, at 4:32 P.M., in the Council Chamber of the Baytown City Hall,
2401 Market Street, Baytown, Texas with the following in attendance:
Brenda Bradley Smith President
Mike Wilson Vice President
Jimmy Smith Director
Rick Davis General Manager
Trevor Fanning General Counsel
Angela Jackson Assistant Secretary
President Brenda Bradley Smith convened the July 20, 2022, BAWA Board Regular Meeting with
a quorum present at 4:32 P.M., all members were present with the exception of Secretary Frank
McKay and Director Brandon Benoit, who were both absent.
1. MINUTES
a. Consider approving the minutes of the Baytown Area Water Authority Regular
Meeting held on June 15, 2022.
A motion was made by Director Jimmy Smith, and seconded by Vice President Mike Wilson to
approve the minutes of the Baytown Area Water Authority Regular Meeting held on June 15, 2022,
as submitted. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Director Jimmy
Smith
Nays: None
Other: Secretary Frank McKay III (Absent), Director Brandon Benoit (Absent)
Approved
2. BAWA FISCA YEAR 2022-23 PROPOSED BUDGET
a. Conduct a public hearing concerning the Baytown Area Water Authority Fiscal Year
2022-23 Proposed Budget.
At 4:32 P.M., President Brenda Bradley Smith opened and conducted a public hearing regarding
the Baytown Area Water Authority (BAWA) Fiscal Year 2022-23 Proposed Budget.
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July 20, 2022
Page 2 of 6
Finance Director Victor Brownlees provided the Board with an overview of the budget and noted
that the proposed budget remained the same as what was submitted to the Board at their June 15,
2022 meeting.
With there being no one registered to speak on this item, President Brenda Bradley Smith closed
the public hearing at 4:33 P.M.
b. Consider a resolution adopting the Baytown Area Water Authority's Fiscal Year
2022-23 Proposed Budget.
A motion was made by Vice President Mike Wilson, and seconded by Director Jimmy Smith to
approve Resolution No. 2022-09, related to Item 2.b. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Director Jimmy
Smith
Nays: None
Other: Secretary Frank McKay III (Absent), Director Brandon Benoit (Absent)
Approved
RESOLUTION NO.2022-09
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY ADOPTING A BUDGET FOR THE ENSUING
FISCAL YEAR, BEGINNING OCTOBER 1, 2022, AND ENDING SEPTEMBER
30, 2023; MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
3. PROPOSED RESOLUTIONS
a. Consider a resolution awarding an Annual Mechanical Services contract to IPS
Pump Services, Inc., for maintenance and repairs at water treatment facilities.
BAWA Superintendent Michael Gay presented agenda item 3.a. and stated that Resolution No.
2022-10 awards the Annual Mechanical Services contract for maintenance and repairs at water
treatment plants in the amount not to exceed of $300,000.00.
The scope of this contract consists of repair/replacement of pumps, motors, and other associated
mechanical equipment required in the operation of both BAWA water treatment facilities. BAWA
will utilize this contract to repair water infrastructure, where the age, material, functionality, and/or
repair history warrants repair/replacement. This contract work is completed via work order
authorization for work activities, and also includes an on -call response repair to repair any
emergency work when needed. Additionally, Mr. Gay stated that this contract will help expedite
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July 20, 2022
Page 3 of 6
the time frame for critical pump repair work by eliminating the need to obtain three quotes, or to
call a Special Meeting to approve the item.
Director Mike Wilson asked if Staff has interacted with the company in the past and whether the
contract was for both plant locations, and Mr. Gay confirmed they have had interactions with the
company and clarified that the contact will cover both locations for the one (1) year annual term.
A motion was made by Vice President Mike Wilson, and seconded by Director Jimmy Smith to
approve Resolution No. 2020-10, related to Item No. 3.a. the vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Director Jimmy
Smith
Nays: None
Other: Secretary Frank McKay III (Absent), Director Brandon Benoit (Absent)
Approved
RESOLUTION NO.2022-10
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING CHANGE ORDER NO.2 WITH
LEM CONSTRUCTION COMPANY, INC., FOR THE BAWA FRITZ LANHAM
WATER TREATMENT PLANT FILTER AIR SCOUR IMPROVEMENTS
PROJECT IN THE AMOUNT OF FIVE HUNDRED FIFTY-NINE THOUSAND
TWO HUNDRED EIGHTY-ONE AND 58/100 DOLLARS ($559, 281.58); AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
b. Consider a resolution authorizing Change Order No.2 with LEM Construction
Company, Inc., for the Baytown Area Water Authority's Fritz Lanham Water Treatment
Plant Filter Air Scour Improvements Project.
Assistant Director of Public Works and Engineering Andrea Brinkley presented an overview of
agenda item 3.a. and stated that Resolution No. 2022-11 approves Change Order No. 2, with LEM
Construction Company, Inc., to addresses replacing four valves at two of the three ground storage
tanks, which were damaged from the Winter Storms Viola and Uri that occurred in February 2021.
She stated that the Contractor is presently onsite working on a related assignment for the Filter Air
Scour Improvements Project, and that the bidding environment at this time is very tough and the
contractor does exceptional quality work. As such, this change order is to add to the Filter Air
Scour Improvements Project, as the valves were purchased in June of this year and are scheduled
to be delivered to the site. Further, Ms. Brinkley stated that they have a contractor that has provided
a fair price for complicated work that involves some line stops to isolate each tank, replace the
valves and returning the tanks to full service. She stated that this work will be performed alongside
some of the Filter Scour work, as Staff has identified some gaps in the schedule, and that
mobilization is less as the contractor is already on site.
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July 20, 2022
Page 4 of 6
Director Mike Smith questioned the assessment method used to come up with a fair price and other
contributing factors to their decision and Ms. Brinkley answered that a parallel estimate was done
to vet this price and that this contractor was chosen due scheduling availability, as they are aiming
to complete the work before the next cold season.
President Brenda Bradley Smith stated that the Texas Commission on Environmental Quality
("TCEQ") has guidelines for change orders and clarified that TCEQ does not allow change orders
for anything and questioned if this item was categorized as an unforeseen circumstance, emergency
or etc. Ms. Brinkley responded that she believed the valve procurement was categorized as an
emergency, as they want to ensure that the drinking water system is operational for the safety and
well-being of the public.
A motion was made by Vice President Mike Wilson, and seconded by Director Jimmy Smith to
approve Resolution No. 2022-11, related to Item 3.b. The vote was as follows:
Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Director Jimmy
Smith
Nays: None
Other: Secretary Frank McKay III (Absent), Director Brandon Benoit (Absent)
Approved
RESOLUTION NO.2022-11
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY ACCEPTING THE BID OF IPS PUMP
SERVICES, INC., FOR THE ANNUAL MECHANICAL SERVICES
CONTRACT FOR MAINTENANCE AND REPAIRS AT WATER
TREATMENT PLANTS AND AUTHORIZING PAYMENT BY THE
BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF THREE
HUNDRED THOUSAND AND NO.,100 DOLLARS ($300,000.00); MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
4. REPORTS
a. Receive an update regarding the Baytown Area Water Authority Filter Scour
Improvements Project.
Assistant Director of Public Works and Engineering Andrea Brinkley presented the Board with an
update on the Area Water Authority Filter Scour Improvements Project and noted the following
items:
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July 20, 2022
Page 5 of 6
Project Status for Construction:
• Notice to Proceed issued on 02/07/2022 to LEM Construction
• Contract amount of $4,903,000.00
o Change Order No. 1 Approved
■ Valve Manufacturer change from Bray to DeZurik
■ Air Header Piping revised from double walled to single walled
■ Existing water line relocated and reduced from 4" to 2"
■ Amount paid $498,660.90
• 10.17% of contract paid
• Contract Duration is 425 calendar days
• 8.18% Work completed
Ms. Brinkley provided before and after pictures to the Board of ground preparation for the
following items that are either ongoing or complete:
• Concrete Pad for Filter Scour Blowers was poured
• Steel frame for the new Filter Scour Blower Building is being erected
• Concreate was poured for the Driveway for access to the Filter Scour Blower Building
• Change Order Item No. 3 to relocated and change water line from 4" to 2" is now complete
• Immediate work to be completed
o Monorail and Hoist system delivered and installation to be completed the week of
July 18th.
Furthermore, Ms. Brinkley also provided a timeline of the following items and noted that there is
a manufacture delay for the Electrical Transformer, due to material delays; however, Staff is
reviewing the electrical plans with the Engineers to see if they can use the existing transform, and
that it is Staffs hope that this timeline will be reduce.
• Major Delivery Milestones:
o Blowers August 29, 2022
o Piping and Supports September 6, 2022
o Filter Air Scour October 6, 2022
o Filter Media November 3, 2022
o Electrical Transformer May 24, 2023
5. MANAGER'S REPORT
a. The next Baytown Area Water Authority meeting is scheduled for Wednesday,
August 17, 2022, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market
Street, Baytown, Texas 77520.
General Manager Rick Davis reminded the board of the next meeting in August and thanked the
Directors for all of their service during the budget process.
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July 20, 2022
Page 6 of 6
6. ADJOURN
With there being no further business to discuss, President Brenda Bradley Smith adjourned the
July, 20, 2022, BAWA Board Regular Meeting at 4:45 P.M.
MM
Angela Jason, Assistant
City of Baytown