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2022 06 21 FCPEMSD Minutes MINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION,AND EMERGENCY MEDICAL SERVICES DISTRICT June 21, 2022 The Board of Directors of the Baytown Fire Control,Prevention,and Emergency Medical Services District (FCPEMSD) met in a Special Meeting on Tuesday, June 21, 2022, at 4:30 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley-Smith President John Adkins Vice-President Maurice Watts Director Preet Singh Director Barry L. Hawkins Director Richard J. Carr Director Rhonda Lopez Director Rick Davis General Manager Kristin Holmes General Counsel Angela Jackson Secretary President Bradley-Smith convened the June 21, 2022, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Special Meeting with a quorum present at 4:30 P.M., all members were present. 1. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on April 19, 2022. A motion was made by Director Barry L. Hawkins and seconded by Vice President John Adkins to approve the meeting minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on April 19, 2022, as submitted. The vote was as follows: Ayes: President Brenda Bradley-Smith, Vice President John Adkins, Director Barry L. Hawkins, Director Richard J. Carr, and Director Rhonda Lopez Nays: None Other: Director Maurice Watts (Abstained) Approved FCPEMSD Board Special Meeting Minutes June 21,2022 Page 2 of 3 2. BAYTOWN FIRE CONTROL,PREVENTION,AND EMS FY 2022-23 PROPOSED BUDGET a. Discuss the Baytown Fire Control, Prevention, and Emergency Medical Services District Fiscal Year 2022-23 Proposed Budget and budget process. General Manager Rick Davis presented the item and pointed out a few changes to the proposed budget that would enhance the Board's ability to acquire,in a timely manner,the apparatus needed by the Fire Department. The Fire Chief and Mr. Davis had been talking over the past months on how to make sure the Fire Department had reliable apparatuses in their reserves that are just as reliable as the first-line vehicles. Mr. Davis commented that since Fire Chief Kenneth Dobson had taken office, he had made remarkable progress in modernizing the fleet. Mr. Davis relayed that every year the Fire Department had to buy an ambulance and it was getting to the point that they would need an engine every year—or very close to that. Since several of the Fire Department's reserve engines need to be retired, they require reliable reserves with new apparatuses in the first-line. He mentioned there were several ways to address this need, one of which was that the General Fund had uploaded some money to be able to purchase apparatuses in a more rapid fashion to avoid cost escalations,which would remain in place. Another way to make money available in the Board's budget to purchase apparatuses was to move personnel costs into the General Fund,which would be an estimated $342,000 that would be available for apparatuses. Meanwhile, that would be balanced by the contribution of the General Fund. With the proposed changes, Mr. Davis indicated the FCPEMSD Board would be purely an apparatus, technology, and equipment funding vehicle, which makes them more sustainable and purer in their mission. Furthermore, he noted the budget had satisfied and supplied funding for a number of the Board's supplementals. Mr. Davis relayed that staff recommended approval of the proposed budget. The FCPEMSD Board of Directors proceeded to give their comments of approval on moving the personnel costs to the General Fund. 3. REPORTS a. Receive the Fire Control, Prevention, & EMS District Financial and Investment Reports for the Quarter Ending March 31, 2022. Finance Director Victor Brownlees relayed the Financial and Investment Reports to the FCPEMSD Board. He stated that at the half year end financials, the FCPEMSD was running with 60%of the budget for sales tax for the year.The estimates within the draft budget had$2.3 million, which was $400,000 more than staff had originally anticipated. On expenditures, the FCPEMSD Board was at 43% overall, and Mr. Brownlees noted some of that would pick up over the course of the year. Nonetheless,Mr. Brownlees stated the FCPEMSD was on track to end with a fund balance at about $750,000. However, since the economy was changing and in looking at the budget for the next • FCPEMSD Board Special Meeting Minutes June 21,2022 Page 3 of 3 year,staff did not anticipate another$400,000 bump the FCPEMSD received that year to continue. If over the course of the next year things appeared better, Mr. Brownlees would come back to inform the FCPEMSD Board that. The current year, nevertheless, appeared good. 4. MANAGER'S REPORT a. The next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for Tuesday, July 19, 2022, at 4:30 P.M. in the Baytown Conference Room located at City Hall, 2401 Market Street,Baytown,Texas. General Manager Rick Davis wished the FCPEMSD Board a Happy Independence Day as their next meeting would be on July 19, 2022, at 4:30 P.M. in the Baytown Conference Room,which is when the FCPEMSD Board would have the opportunity to approve the budget. Fire Chief Kenneth Dobson announced the new Fire Engine 3 was in town and would be in service the next day. A "push in"ceremony was scheduled at Fire Station 3 on Wednesday,June 22,2022 at 10:30 A.M., located at the Fire Station on Massey Tompkins Road. Mr. Davis inquired for the next two engines in queue and Chief Dobson replied that Engines 1 and 6 would arrive the next year. Lastly,Mr. Davis noted the Fire Training Field ribbon cutting ceremony would be scheduled some time in August. 5. ADJOURN With there being no further business to discuss, a motion was made by Vice President John Adkins and seconded by Director Richard J. Carr to adjourn the June 21, 2022, FCPEMSD Board Special Meeting at 4:41 P.M. The vote was as follows: Ayes: President Brenda Bradley-Smith, Vice President John Adkins, Director Maurice Watts, Director Barry L. Hawkins, Director Richard J. Carr, and Director Rhonda Lopez Nays: None Approved ,..t `c- -�NMIr . Angela !ckson, Secretat. 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