2022 04 20 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
April 20, 2022
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular
Meeting on Wednesday, April 20, 2022, at 4:30 P.M., in the Council Chamber of the Baytown
City Hall, 2401 Market Street, Baytown, Texas with the following in attendance:
Mike Wilson
Vice President
Frank McKay III
Secretary
Jimmy Smith
Director
Brandon Benoit
Director
Rick Davis General Manager
Trevor Fanning General Counsel
Raquel Martinez Deputy Assistant Secretary
Vice President Mike Wilson convened the April 20, 2022, BAWA Board Regular Meeting with
a quorum present at 4:30 P.M., all members were present with the exception of President Brenda
Bradley Smith, who was absent.
1. MINUTES
Vice President Wilson stated that agenda Items l .a. and l .b. would be considered together.
a. Consider approving the minutes of the Baytown Area Water Authority Regular
Meeting held on January 19, 2022.
b. Consider approving the minutes of the Baytown Area Water Authority Special
Meeting held on January 26, 2022.
A motion was made by Secretary Frank McKay III, and seconded by Director Brandon Benoit
to approve the minutes of the Baytown Area Water Authority Regular Meeting held on January
19, 2022 and the Special Meeting held on January 26, 2022, as submitted. The vote was as
follows:
Ayes: Vice President Mike Wilson, Secretary Frank McKay III, Director Jimmy Smith,
Director Brandon Benoit
Nays: None
Other: President Brenda Bradley Smith (Absent)
Approved
BAWA Board Regular Meeting Minutes
April 20, 2022
Page 2 of 4
2. PROPOSED RESOLUTIONS
a. Consider a resolution approving the emergency purchase of four (4) 30-inch
butterfly valves from the Scruggs Company.
Assistant Director of Utilities Sterling Beaver presented agenda item 2.a. and stated that
Resolution No. 2022-07 authorizes the purchase of four (4) 30" butterfly valves from the
Scruggs Company in the amount of S70,884.00, for the use of Ground Storage Tanks. In
previously working with a consultant on identifying areas that needed to be addressed, the
consultant recommended that this item would be needed in the event of an emergency.
Furthennore, Mr. Beaver stated that supply chains issues have caused vendors to have a long
lead time to produce the items, and that this particular vendor was the only one in the area that
had the items in stock, and if purchased elsewhere they were looking at an eight -month wait
time.
Secretary Frank McKay questioned if this item was part of a planned upgrade and Mr. Beaver
responded that this was part of a project for a future year, however, the need has preceded such
date. Vice President Mike Wilson questioned if the item needed to be approved by the Board
because the purchase exceeds the S50,000 threshold and Mr. Beaver confirmed and noted that
staff recommended approval.
Director Jimmy Smith questioned the life span and age of the valves and Mr. Beaver stated that
they were installed somewhere around the year of 2002, and that the consultant recommended
replacement of the valves. Furthermore, Mr. Beaver explained the function and importance of
these valves in the event of an emergency as these valves would be able to isolate an event to
prevent any contamination of water that is within standards. Director Smith further questioned
if the valves could be refurbished and if not, what happened to the old vales that are replaced.
Mr. Beaver responded that the consultant requested the manufacturer to inspect the valves and
that as a result of the inspection, the manufacturer recommended the complete replacement of
the valves.
A motion was made by Secretary Frank McKay III, and seconded by Director Brandon Benoit
to approve Resolution No. 2022-07 related to Item 2.a. The vote was as follows:
Ayes: Vice President Mike Wilson, Secretary Frank McKay III, Director Jimmy Smith,
Director Brandon Benoit
Nays: None
Other: President Brenda Bradley Smith (Absent)
Approved
RESOLUTION NO. 2022-07
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BAYTOWN AREA WATER AUTHORITY DECLARING AN
BAWA Board Regular Meeting Minutes
April 20, 2022
Page 3 of 4
EMERGENCY; AUTHORIZING PAYMENT BY THE
BAYTOWN AREA WATER AUTHORITY IN THE AMOUNT
OF SEVENTY THOUSAND EIGHT HUNDRED EIGHTY-FOUR
AND NO/100 DOLLARS ($70,884.00) TO THE SCRUGGS
COMPANY FOR THE PURCHASE OF FOUR (4) 30-INCH
BUTTERFLY VALVES ASSOCIATED WITH TWO (2) BAWA
GROUND STORAGE TANKS; MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
3. REPORTS
a. Receive the BAWA Quarterly Financial and Investment Reports for the Quarter
Ending December 31, 2021.
Assistant Director of Finance Gina Guillory presented the Baytown Area Water Authority's
(BAWA) Quarterly Investment Report, for the quarter ending December 31, 2021, and stated
that revenues are tracking well at 24% and the projected amount for this time of year is 25%.
Expenditure should be at 25% and they were at 18% due to the capital purchase of a bench top
analyzer, which was purchased at the beginning of the year. She noted that overall expenditures
are running lower than revenues but that was a good thing. Furthermore Ms. Guillory stated that
as it related to investments, the City is buying down and using funds from working capital, and
as such there is a reduction in ending balance which is intentional. Director Brandon Benoit
noted the personnel cost is lower than projected and asked if they were fully staffed at both plants
and Mr. Beaver responded that there are some vacant positions; however, staff is actively
working with the Human Resources Department to get them filled.
4. MANAGER'S REPORT
a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, May
18, 2022, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street,
Baytown, Texas 77520.
General Manager Rick Davis reminded the board members that their next Baytown Area Water
Authority meeting is scheduled for Wednesday, May 18, 2022, at 4:30 P.M., in the Council
Chamber.
5. ADJOURN
With there being no further business to discuss, a motion was made by Director Brandon
Benoit, and seconded by Secretary Frank McKay III to adjourn the April 20, 2022, Baytown
Area Water Authority Regular Meeting at 4:43 P.M.
The vote was as follows:
Ayes: Vice President Mike Wilson, Secretary Frank McKay III, Director Jimmy Smith,
Director Brandon Benoit
BAWA Board Regular Meeting Minutes
April 20, 2022
Page 4 of 4
Nays: None
Other: President Brenda Bradley Smith (Absent)
Approved
City of Baytown