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2022 01 19 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY January 19, 2022 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on Wednesday, January 19, 2022, at 4:31 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President Mike Wilson Vice President Frank McKay III Secretary Brandon Benoit Director Kevin G. Troller Presiding Manager Trevor Fanning General Counsel Angela Jackson Assistant Secretary President Brenda Bradley Smith convened the January 19, 2022, BAWA Board Regular Meeting with a quorum present at 4:31 P.M., all members were present. 1. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority Regular Meeting held on December 15, 2021. A motion was made by Vice President Mike Wilson, and seconded by Director Brandon Benoit to approve the minutes of the Baytown Area Water Authority regular meeting held on December 151) 2021, as submitted. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, and Director Brandon Benoit Nays: None Approved 2. PROPOSED RESOLUTIONS a. Consider a resolution awarding the Annual Liquid Cationic Polymer Contract to Polydyne Inc. BAWA Board Regular Meeting Minutes January 19, 2022 Page 2 of 6 Assistant Director of Public Works Utilities Sterling Beaver presented the item and stated that agenda items 2.a. through 2.f are all annual items that are bid out in December and brought to the Board at their January meeting for consideration. He stated that these chemicals will be used for the BAWA Main Plant, Fritz Lanham Plant, and the BAWA East Plant. As such Mr. Beaver stated that that Resolution No. 2022-01 approves the award for the Annual Liquid Cationic Polymer contract to Polydyne Inc and stated that this product is used as part of the water treatment coagulation process at both plants. Director Benoit questioned if these items align with the budget and Mr. Beaver replied that they are all within budgeted amounts. A motion was made by Director Brandon Benoit, and seconded by Vice President Mike Wilson to approve Resolution No. 2022-01, regarding Item 2.a. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, and Director Brandon Benoit Nays: None Approved RESOLUTION NO. 2022-01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF POLYDYNE INC., FOR THE ANNUAL LIQUID CATIONIC POLYMER CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY IN THE AMOUNT OF TWO HUNDRED TWENTY-SIX THOUSAND EIGHT HUNDRED FIFTY AND NO/100 DOLLARS ($226,850.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution awarding the Annual Liquid Zinc Sodium Polyphosphate Contract to Shannon Chemical Corporation. Assistant Director of Public Works Utilities Sterling Beaver stated that Resolution No. 2022-02 awards the Annual Liquid Zinc Sodium Polyphosphate Contract to Shannon Chemical Corporation and that this product is used for corrosion control at both Surface Water Treatment Plants. A motion was made by Vice President Mike Wilson, and seconded by Secretary Frank McKay III to approve Resolution No. 2022-02, regarding Item 2.b. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, and Director Brandon Benoit Nays: None Approved BAWA Board Regular Meeting Minutes January 19, 2022 Page 3 of 6 RESOLUTION NO. 2022-02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF SHANNON CHEMICAL CORPORATION, FOR THE ANNUAL LIQUID ZINC SODIUM POLYPHOSPHATE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY IN THE AMOUNT OF TWO HUNDRED THIRTY-EIGHT THOUSAND SIX HUNDRED FIFTY AND 60/100 DOLLARS ($238,650.60); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution awarding the Annual Liquid Chlorine Contract to DXI Industries, Inc. Assistant Director of Public Works Utilities Sterling Beaver stated that Resolution No 2022-03 awards the Annual Liquid Chlorine Contract to DXI Industries, Inc., and that this product is used in the disinfection process at the BAWA Fritz Lanham Plant. A motion was made by Vice President Mike Wilson, and seconded by Director Brandon Benoit to approve Resolution No. 2022-03, regarding Item 2.c. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, and Director Brandon Benoit Nays: None Approved RESOLUTION NO. 2022-03 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF DXI INDUSTRIES, INC., FOR THE ANNUAL LIQUID CHLORINE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY IN THE AMOUNT OF THREE HUNDRED THIRTY-EIGHT THOUSAND FOUR HUNDRED AND NO/100 DOLLARS ($338,400.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BAWA Board Regular Meeting Minutes January 19, 2022 Page 4 of 6 d. Consider a resolution awarding the Annual Liquid Sodium Hypochlorite Contract to Brenntag Southwest, Inc. Assistant Director of Public Works Utilities Sterling Beaver stated that Resolution No 2022-04 awards the Annual Liquid Sodium Hypochlorite Contract to Brenntag Southwest, Inc., and that this product (bleach) is used in both the pre and post disinfection process at the BAWA East Plant. Director Benoit questioned the discrepancy between the two bids as one had $1.18 per pound and the other had 18 cents per pound and Mr. Beaver responded that the bidder misread the bid and priced his bid based on wet pounds verses dry ponds. A motion was made by Director Brandon Benoit, and seconded by Vice President Mike Wilson to approve Resolution No. 2022-04, regarding Item 2.d. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, and Director Brandon Benoit Nays: None Approved RESOLUTION NO. 2022-04 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF BRENNTAG SOUTHWEST, INC., FOR THE ANNUAL LIQUID SODIUM HYPOCHLORITE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY IN THE AMOUNT OF ONE HUNDRED FOURTEEN THOUSAND TWO HUNDRED FOUR AND NO/100 DOLLARS ($114,204.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. e. Consider a resolution awarding the Annual Liquid Sodium Hydroxide Contract to Univar Solutions USA Inc. Assistant Director of Public Works Utilities Sterling Beaver stated that Resolution No 2022-05 awards the Annual Liquid Sodium Hydroxide Contract to Univar Solutions USA Inc. and that this product is used to control pH at both Surface Water Treatment Plants. A motion was made by Secretary Frank McKay III, and seconded by Vice President Mike Wilson to approve Resolution No. 2022-05, regarding Item 2.e. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, and Director Brandon Benoit Nays: None Approved BAWA Board Regular Meeting Minutes January 19, 2022 Page 5 of 6 RESOLUTION NO. 2022-05 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF UNIVAR SOLUTIONS USA INC., FOR THE ANNUAL LIQUID SODIUM HYDROXIDE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY IN THE AMOUNT OF TWO HUNDRED FORTY- FOUR THOUSAND SIX HUNDRED EIGHTY-THREE AND 501100 DOLLARS ($244,683.50); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. L Consider a resolution awarding the Annual Liquid Ferric Chloride Contract to PVS Technologies, Inc. Assistant Director of Public Works Utilities Sterling Beaver stated that Resolution No 2022-06 awards the Annual Liquid Ferric Chloride Contract to PVS Technologies, Inc., and that this product is used in the coagulation process at both Surface Water Treatment Plants. Secretary McKay questioned if all of these items are in the budget and Mr. Beaver responded that these are annual items and that Staff anticipated an increase due to the current market and that they are fortunate to have bidders that are willing to hold prices for a year due to the current market conditions. Furthermore, Mr. Beaver stated that a lot of the smaller companies have gone out of business due to COVID and that some of the larger companies bought out those business, and as such, they hold a large portion of the market for certain chemicals. A motion was made by Director Brandon Benoit, and seconded by Vice President Mike Wilson to approve Resolution No. 2022-06, regarding Item 2.f. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, and Director Brandon Benoit Nays: None Approved RESOLUTION NO. 2022-06 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF PVS TECHNOLOGIES INC., FOR THE ANNUAL LIQUID FERRIC CHLORIDE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA BAWA Board Regular Meeting Minutes January 19, 2022 Page 6 of 6 WATER AUTHORITY IN THE AMOUNT OF EIGHT HUNDRED NINETY- TWO THOUSAND EIGHT HUNDRED AND NO/100 DOLLARS ($892,800.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. MANAGER'S REPORT a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, February 16, 2022, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. Presiding Manager Kevin Troller announced to the Board that a study will be conducted by Carollo Engineers, Inc., to review the capacity needs for a potential capacity expansion of the water treatment plants, and that the study will assess the potential need for expansion, financing options for any recommended expansion(s), and design recommendations for such expansion(s) as well. Furthermore, Mr. Trolled noted that this item will not come before the Board for approval, as the item is less than $50,000 and does not require approval of the Board. However, the final report, once complete, will be presented to the Board at a future date for discussion. Lastly, Assistant Secretary Angela Jackson announced that the Finance Department requested a Special Baytown Area Water Authority Meeting for the Board to receive the Annual Financial Report, and stated that the Special meeting will be held on Wednesday, January 26, 2022, at 4:30 P.M., in the Council Chamber. 4. ADJOURN A motion was made by Director Brandon Benoit, and seconded by Vice President Mike Wilson to adjourn the January 19, 2022 BAWA Board Regular Meeting at 4:40 P.M. The vote was as follows: Ayes: President Brenda Bradley Smith, Vice President Mike Wilson, Secretary Frank McKay III, and Director Brandon Benoit Nays: None Approved Angela Jkkson, Assistant City of Baytown