Ordinance No. 15,120 ORDINANCE NO. 15,120
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH CP&Y, INC.,
FOR PREPARATION OF A PRELIMINARY ENGINEERING REPORT FOR THE
AMERICAN LITTLE LEAGUE IMPROVEMENTS PROJECT; AUTHORIZING
PAYMENT BY THE CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED ONE
HUNDRED THIRTY-THREE THOUSAND ONE HUNDRED FORTY-TWO AND
NO/100 DOLLARS ($133,142.00); MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
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BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes and directs
the City Manager to execute and the City Clerk to attest to a Professional Services Agreement with CP&Y,
Inc., for preparation of a Preliminary Engineering Report for the American Little League Improvements
Project. A copy of said agreement is attached hereto as Exhibit "A" and incorporated herein for all intents
and purposes.
Section 2: That the City Council of the City of Baytown authorizes payment to CP&Y, Inc., in
an amount not to exceed ONE HUNDRED THIRTY-THREE THOUSAND ONE HUNDRED FORTY-
TWO AND NO`100 DOLLARS($133,142.00)for professional services in accordance with the agreement
authorized in Section 1 hereinabove.
Section 3: That the City Manager is hereby granted general authority to approve a decrease or
an increase in costs by FIFTY THOUSAND AND NO/100 DOLLARS($50,000.00)or less.
Section 4: This ordinance shall take effect immediately from and after its passage by the City
Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote o th City Council of the City of
Baytown this the 23rd day of June, 2022. 62
A""EST:
CHRIS PRESLEY, Mayor Pro Tern
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ANGELA iAr SON, City CY
APPROVED A T FORM: OF
SCOTT LEMO D, City Attorney
R.-Karen Anderson ORDINANCES 2022,2022.06.23TSA-CP&Y-AmericanLittleLeaguelmprovementsProject.docx
EXHIBIT "A"
AGREEMF,NT FOR CONSULTING SERVICES
STATE OF TEXAS §
COUNTY OF HARRIS §
This Agreement (this "Agreement") is entered into by and between CP&Y, Inc. (hereinafter
"Consultant") and the City of Baytown, a home-rule municipality located in Harris and
Chambers Counties,Texas (the "City").
1. Scope of Services/Consultant Fees
This Agreement authorizes Consultant to perform Preliminary Engineering services for
American Little League (the "Work") for and on behalf of the City. The scope of the Work is
detailed in Exhibit "A." The compensation and professional fees for Consultant and its
subconsultants is more particularly described in Exhibit "B" and shall not exceed ONE
HUNDRED THIRTY THREE THOUSAND ONE HUNDRED FORTY TWO AND N0/100
DOLLARS ($133,142.00). The time schedules for the Work are specified in Exhibit "C." Each
of these Exhibits "A" through "C" are incorporated into this Agreement by reference for all
purposes.
2. Compensation and Professional Fees
a. The City shall pay Consultant in installments based upon monthly progress
reports and detailed invoices submitted by the Consultant based upon the
following:
1. Design Phase Services (Lump Sum)................................................$133,142.00
2. Bid Phase Services (Hourly Not to Exceed)...............................................$0.00
3. Construction Phase Services(Hourly Not to Exceed)................................$0.00
4. Additional Services (Lump Sum) ..............................................................$0.00
(These services require independent and specific advance,written authorization)
5. Reimbursable Expenses(Not to Exceed)....................................................$0.00
6. Total................................................................................................$133,142.00
b. For an agreed contract amount identified as "Lump Sum," "Not to Exceed" and
"Reimbursable," Consultant shall not exceed the fixed contractual amount without
written authorization in the form of a Contract amendment.
C. Reimbursable Expenses, as shown in Exhibit "B," are itemized by work category.
Reimbursable Expenses shall be invoiced AT COST, without subsequent markup
by Consultant. All invoices containing a request for Reimbursable Expenses shall
include copies of the original expense receipts itemized per allowable category.
(1) Allowable reimbursable Expenses include:
(a) Hard copy reproductions, copies,and/or binding costs;
(b) Postage;
Agreement for Consulting Services.Page I
(c) Mileage, for travel from Consultant's local office (within a 25-mile
radius)to meetings at the City or jobsite. Mileage shall be charged
at the current IRS rates;
(d) Travel Expenses, mileage from local office to state or federal
regulatory agency office beyond 100 miles; and
(e) Lodging expenses for destinations beyond 100 miles from
Consultant's local office AND when business hours exceed eight
hours within one business day OR when Consultant's services
require more than one eight-hour day at the destination; provided
such expenses has been approved in writing by the City.
(2) Disallowed Expenses include travel expenses for professional expertise
traveling into the Greater Houston Area from Consultant's office outside
the Greater Houston Area.
d. Consultant shall invoice based upon total services actually completed during the
applicable month. Invoices and all required or requested backup information shall
be tendered no more often than once a month. Consultant shall not invoice the
City for services or expenses that were incurred more than sixty (60) days before
the date of the invoice. Failure to timely invoice the City for services or expenses
shall result in Consultant's invoice being denied.
C. In the event of a disputed or contested invoice, the City may withhold from
payment that portion so disputed or contested, and the undisputed portion will be
paid.
3. Personnel of Consultant
a. Consultant's Project Manager
Consultant shall designate Camille W. Sowells, PE, to serve as Project Manager
for the Work performed under this Agreement. Any change of Project Manager
shall require thirty (30) days advance written approval from the City's
Representative.
b. Licensed and Registered Architects/Engineers
Consultant shall keep full-time registered architects and/or engineers licensed in
the State of Texas on staff and assigned to the Work for the duration of its
performance of the Work.
C. Data on Consultant's Employees
Prior to commencement of the Work, Consultant shall forward to the City a
detailed resume of the personnel that will be assigned to the Work. Such
personnel shall include, but not be limited to, architects and/or engineers as
applicable.
Ag,reenrent for Professional Services,Page 2
d. Rejection of Consultant's Employees
The City reserves the right to approve or reject from the Work any employees of
Consultant.
4. Designation and Duties of the City's Representative
a. The City's Director of Public Works and Engineering or his designee shall act as
the City's Representative.
b. The City's Representative shall use his best efforts to provide nonconfidential City
records for Consultant's usage on the Work and to provide access to City's
property and easements. However, the City does not guarantee the accuracy or
correctness of the documents so provided. Notwithstanding the foregoing,
Professional shall be entitled to use and rely upon information provided by the
City in performing the services required wider this Agreement only to the extent
and level specified by the City in writing for each document provided. Nothing
contained herein shall be construed to require the City to provide such records in
any certain format. The format in which the existing data and documentation will
be provided shall be at the sole discretion of the City.
5. Standards of Performance
a. Consultant shall perform all services under this Agreement with the care and skill
ordinarily used by members of Consultant's profession practicing under the same
or similar circumstances, time and locality. Opinion of probable cost shall be
based upon the Consultant's experience and represent its best judgment as an
experienced and qualified professional. Each submittal of opinion of probable
cost shall be commensurate with the project design.
Consultant shall be responsible for the technical accuracy of its services and
documents resulting therefrom, and the City shall not be responsible for discovering
deficiencies therein. Consultant shall correct such deficiencies without additional
compensation.
b. Codes and Standards
(1) All references to codes, standards, environmental regulations and/or
material specifications shall be to the latest revision, including all effective
supplements or addenda thereto, as of the date that the order for any
necessary equipment is made by the City or that the construction specified
is bid by the City.
(2) if any such equipment is specially manufactured, it shall be identified to
the City, and the Contractor and the Seller shall present sufficient data to
the City to support the design and the suitability of the equipment.
Aereement for Professional Services,Page 3
(3) All materials specified on any City project shall be in accordance with
City, ASTM,ACI, and AASHTO specifications, and with other recognized
standards. Proprietary material or other materials for which no generally
recognized standards exist may be used provided there has been at least
five (5) years of proven experience in the field, and such satisfactory
documentation has been approved by the City's Representative.
(4) The Work shall be designed and furnished in accordance with the most
current codes and/or standards adopted by city, state, or federal
government or in general custom and usage by the profession and shall
comply with Texas Department of Licensing and Regulation's rules and
regulations, including the Texas Accessibility Standards.
(5) The codes and standards used in the profession set forth minimum
requirements. These may be exceeded by the Contractor or Consultant if
superior methods are available for successful operation of equipment
and/or for the construction project on which the Work is performed. Any
alternative codes or regulations used shall have requirements that are
equivalent or better than those in the above-listed codes and regulations.
Consultant shall state the alternative codes and regulations used.
(6) Consultant agrees the services it provides as an experienced and qualified
architect/engineer will reflect the professional standards, procedures and
performances common in the industry for this project. Consultant further
agrees that any analysis, reports, preparation of drawings, the designation
or selection of materials and equipment, the selection and supervision of
personnel and the performance of other services under this contract will be
pursuant to the standard of performance common in the profession.
(7) Consultant shall promptly correct any defective analysis caused by
Consultant at no cost to City. The City's approval, acceptance, use of or
payment for all or any part of Consultant's services hereunder or of the
Work itself shall in no way alter Consultant's obligations or the City's
rights under this Agreement. As applicable, Consultant shall provide the
City with record "as-built" drawings relating to the Work in an electronic
format that is acceptable to the City. City shall be in receipt of record
drawings, if applicable,prior to final payment.
(8) Consultant has no control over the cost of labor, materials, equipment or
services furnished by others, other than its subconsultants. Data
projections and estimates are based upon Consultant's opinion based on
experience and judgment. Consultant cannot and does not guarantee that
actual costs and/or quantities realized will vary from the data projections
and estimates prepared by Consultant.
Agreement for Professional Services,Page 4
(9) Consultant shall submit all final construction documents in both hard copy
and electronic format. Plans shall be AutoCAD compatible and all other
documents shall be Microsoft Office compatible. The software versions
used shall be compatible to current City standards. Other support
documents, for example, structural calculations, drainage reports and
geotechnical reports, shall be submitted in hard copy only. All Record
Drawings electronic files shall be submitted to the City in PDF/TIF format.
6. Schedule
Consultant shall not proceed with the Work or any stage thereof until written notice to proceed is
provided by the City's Representative. Consultant's obligation to render services specified in
Exhibit "B" will be for the entire period necessary for the final completion of the construction of
the Work. If the Consultant contributes to any delay in the schedule, Consultant will have no
right to seek and shall not be entitled to any additional compensation.
7. Instruments of Service
Upon execution of this Agreement, Consultant grants to the City an ownership interest in the
Instruments of Service. Consultant shall obtain similar interests fiom the City and Consultant's
consultants consistent with this Agreement. As noted in Articles 5 and 11, Consultant shall be
required to tender to City all Instruments of Service. With such ownership interest, it is expressly
understood by the parties hereto that the City may use the Instruments of Service for any purposes
which the City sees fit, including, but not limited to, subsequent construction, reconstruction,
alteration, and/or repairs of the Project. As a condition to the City's use of the Instruments of
Service, the City hereby expressly agrees to remove Consultant's name and all references to
Consultant and its consultants from the Documents. Provided that this Agreement is not
terminated for cause by the City, the City shall release any and all claims which the City could
make arising out of or in connection with any reuse of the documents by the City.
8. Insurance
Consultant shall procure and maintain at its sole cost and expense for the duration of the
Agreement, insurance against claims for injuries to persons or damages to property which may
arise from or in connection with the performance of the Work hereunder by Consultant, its
agents,representatives,volunteers, employees or subconsultants.
a. Consultant's insurance coverage shall be primary insurance with respect to the
City, its officials, employees and agents. Any insurance or self-insurance
maintained by the City, its officials, employees or agents shall be considered in
excess of Consultant's insurance and shall not contribute to it. Further, Consultant
shall include all subconsultants, agents and assigns as additional insureds under its
policy or shall furnish separate certificates and endorsements for each such person
or entity. All coverages for subconsultants and assigns shall be subject to all of
the requirements stated herein.
The following is a list of standard insurance policies along with their respective
minimum coverage amounts required in this Agreement:
AZreement for Professional Services,Page 5
1. Commercial General Liability
■ General Aggregate: $2,000,000
■ Products & Completed Operations Aggregate: $2,000,000
■ Personal & Advertising Injury: $1,000,000
■ Per Occurrence: $1,000,000
■ Fire Damage$500,000
■ Waiver of Subrogation required
■ Coverage shall be broad form
■ No coverage shall be deleted from standard policy without
notification of individual exclusions being attached for review and
acceptance.
2. Business Automobile Policy
■ Combined Single Limits: $1,000,000
■ Coverage for "Any Auto"
■ Waiver of Subrogation required.
3. Errors and Omissions
■ Limit: $1,000,000 for this project
■ For all architects, engineers, and/or design companies
■ Claims-made form is acceptable
■ Coverage will be in force for one (1) year after completion of the
Project.
■ Waiver of Subrogation required.
4. Workers' Compensation
■ Statutory Limits
■ Employer's Liability $500,000
■ Waiver of Subrogation required.
b. The following shall be applicable to all policies of insurance required herein.
1. Insurance carrier for all liability policies must have an A.M. Best Rating
of A:VIII or better.
2. Only insurance carriers licensed and admitted to do business in the State
of Texas will be accepted.
3. Liability policies must be on occurrence form. Errors and Omissions can
be on claims-made form.
4. Each insurance policy shall be endorsed to state that coverage shall not be
suspended, voided, canceled or reduced in coverage or in limits except
after thirty (30) days prior written notice by mail, return receipt requested,
has been given to the City.
Agreement for Professional Services,Page 6
5. The City, its officers, agents and employees are to be added as Additional
Insureds to all liability policies, with the exception of the Workers'
Compensation and Errors and Omissions Policies required herein.
6. Upon request and without cost to the City, certified copies of all insurance
policies and/or certificates of insurance shall be furnished to the City.
7. Upon request and without cost to the City, loss runs (claims listing) of any
and/or all insurance coverages shall be furnished to the City.
8. All insurance required herein shall be secured and maintained in a
company or companies satisfactory to the City, and shall be carried in the
name of Consultant. Consultant shall provide copies of insurance policies
and endorsements required hereunder to the City on or before the effective
date of this Agreement.
9. Indemnification and Release
CONSULTANT AGREES TO AND SHALL INDEMNIFY AND
HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS,
AGENTS, AND EMPLOYEES (HEREINAFTER REFERRED TO AS
THE "CITY") FROM AND AGAINST ANY AND ALL CLAIMS,
LOSSES, DAMAGES, CAUSES OF ACTION, SUITS AND
LIABILITY OF EVERY KIND, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR
INJURY TO OR DEATH OF ANY PERSON, FOR DAMAGE TO
ANY PROPERTY OR FOR ANY BREACH OF CONTRACT TO
THE EXTENT ARISING OUT OF OR IN CONNECTION WITH AN
ACT OF NEGLIGENCE, INTENTIONAL TORT, INTELLECTUAL
PROPERTY INFRINGEMENT, OR FAILURE TO PAY A
SUBCONTRACTOR OR SUPPLIER COMMITTED BY THE
PROFESSIONAL OR THE CONSULTANT'S AGENT,
CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY
OVER WHICH THE CONSULTANT EXERCISES CONTROL
(COLLECTIVELY, CONSULTANT'S PARTIES). IT IS THE
EXPRESS INTENTION OF THE PARTIES HERETO, BOTH
CONSULTANT AND THE CITY, THAT THE INDEMNITY
PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY
CONSULTANT TO INDEMNIFY AND PROTECT THE CITY
FROM THE CONSEQUENCES OF CONSULTANT'S PARTIES'
OWN WILLFUL MISCONDUCT, JOINT OR SOLE NEGLIGENCE
AS WELL AS THE CONSULTANT'S PARTIES' INTENTIONAL
Agreement for Professional Services, Page 7
TORTS, INTELLECTUAL PROPERTY INFRINGEMENTS, AND
FAILURES TO MAKE PAYMENTS ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT. SUCH INDEMNITY
SHALL NOT APPLY, HOWEVER, TO LIABILITY ARISING FROM
THE PERSONAL INJURY, DEATH, OR PROPERTY DAMAGE OF
PERSONS THAT IS CAUSED BY OR RESULTS FROM THE
NEGLIGENCE OF ANY PERSON OTHER THAN THE
CONSULTANT'S PARTIES. IN THE EVENT THAT ANY ACTION
OR PROCEEDING IS BROUGHT AGAINST THE CITY FROM
WHICH THE CITY IS INDEMNIFIED, CONSULTANT FURTHER
AGREES AND COVENANTS TO DEFEND THE ACTION OR
PROCEEDING BY LEGAL COUNSEL ACCEPTABLE TO THE
CITY. THE INDEMNITY PROVIDED HEREINABOVE SHALL
SURVIVE THE TERMINATION AND/OR EXPIRATION OF THIS
AGREEMENT.
By this Agreement, the City does not consent to litigation or suit, and the City
hereby expressly revokes any consent to litigation that it may have granted by the
terms ,of this Contract or any other contract or agreement, any charter, or
applicable state law. Nothing herein shall be construed so as to limit or waive the
City's sovereign immunity. Consultant assumes full responsibility for its services
performed hereunder and hereby releases, relinquishes and discharges the City, its
officers, agents, and employees from all claims, demands, and causes of action of
every kind and character, including the cost of defense thereof, for any injury to or
death of any person (whether they be either of the parties hereto, their employees,
or other third parties) and any loss of or damage to property (whether the property
be that of either of the parties hereto, their employees, or other third parties) that is
caused by or alleged to be caused by, arising out of, or in connection with
Consultant's services to be performed hereunder. This release shall apply with
respect to Consultant's services regardless of whether said claims, demands, and
causes of action are covered in whole or in part by insurance.
10. Subcontractors and Subconsultants
Consultant shall receive written approval of the City's Representative prior to the use of any
subcontractors or Subconsultants. A copy of all proposed contracts with subconsultants and/or
subcontractors shall be given to the City before execution of such contracts.
11. Termination of Consultant
The City, besides all other rights or remedies it may have, shall have the right to terminate this
Agreement without cause upon written notice from the City Manager to Consultant of the City's
election to do so. Furthermore, the City may immediately and without notice terminate this
Agreement if Consultant breaches this Agreement. A breach of this Agreement shall include, but
not be limited to, the following:
Agreement for Professional Services, Page 8
(a) failing to pay insurance premiums, licns, claims or other charges;
(b) failing to pay any payments due the city, state, or federal govermnent from
Consultant or its principals, including, but not limited to, any taxes, fees,
assessments, liens, or any payments identified in this Agreement;
(c) the institution of voluntary or involuntary bankruptcy proceeding against
Consultant;
(d) the dissolution of Consultant;
(e) refusing or failing to prosecute the Work or any separable part with the
diligence that will ensure its completion within the time specified in this
Agreement;
(f) failing to complete Work within the time period specified in this
Agreement; and/or
(g) the violation of any provision of this Agreement.
Upon delivery of any notice of termination required herein, Consultant shall discontinue all
services in connection with the performance of the Agreement. Within ten(10) days after receipt
of the notice of termination, Consultant shall submit a final statement showing in detail the
services satisfactorily performed and accepted and all other appropriate documentation required
herein for payment of services. At the same time that the final statement is tendered to the City,
Consultant shall also tender to the City's Representative all of Consultant's instruments of
service, including all drawings, special provisions, field survey notes, reports, estimates, and any
and all other documents or work product generated by Consultant under this Agreement, whether
complete or not, in an acceptable form and format together with all unused materials supplied by
the City. No final payment will be made until all such instruments of service and materials
supplied are so tendered.
If this Agreement is terminated for cause, Consultant shall be liable for any damage to the City
resulting therefrom. This liability includes any increased costs incurred by the City in
completing Consultant's services. The rights and remedies of the City in this section are in
addition to any other rights and remedies provided by law or under this Agreement.
12. Records
Within ten (10) days of the City's request and at no cost to the City, the City will be entitled to
review and receive a copy of all documents that indicate work on the Project that is subject to
this Agreement.
13. Supervision of Consultant
Consultant is an independent contractor, and the City neither reserves nor possesses any right to
control the details of the Work performed by Consultant under the terms of this Agreement.
14. Billing
The City shall have thirty (30) days to pay Consultant's invoices from the date of receipt of such
invoices and necessary backup information. All invoices must identify with specificity the work
or services performed and the date(s) of such work or services. In the event of a disputed or
contested invoice, the parties understand and agree that the City may withhold the portion so
contested, but the undisputed portion will be paid. Consultant shall invoice the City for work
Agreement for Professional Services,Page 9
performed no more than once a month and may not invoice the City for work not performed.
Invoices shall be received by the City no later than sixty (60) calendar days from the date
Consultant and/or its subconsultants perform the services or incur the expense. Failure by
Consultant to comply with this requirement shall result in Consultant's invoice being denied and
the City being relieved from any liability for payment of the late invoice.
15. Indebtedness
If Consultant, at any time during the term of this Agreement,incurs a debt, as the word is defined
in section 2-662 of the Code of Ordinances of the City of Baytown, it shall immediately notify
the City's Director of Finance in writing. If the City's Director of Finance becomes aware that
Consultant has incurred a debt, the City's Director of Finance shall immediately notify
Consultant in writing. If Consultant does not pay the debt within thirty (30) days of either such
notification, the City's Director of Finance may deduct funds in an amount equal to the debt from
any payments owed to Consultant under this Agreement, and Consultant waives any recourse
therefor.
16. Verifications
The Consultant makes the following verifications in accordance with Chapters 2271 and 2274 of
the Texas Government Code:
a. the Consultant does not boycott Israel and will not boycott Israel during the term of
the contract to be entered into with the City of Baytown;
b. the Consultant does not boycott energy companies and will not boycott energy
companies during the term of the contract to be entered into with the City of
Baytown; and
c. the Consultant does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association and will not
discriminate during the term of the contract against a firearm entity or firearm trade
association.
17. Reputation in the Community
Consultant shall retain a high reputation in the community for providing professional
architectural/engineering services. Consultant shall forward a copy of any current petition or
complaint in any court of law which (a) asserts a claim for $50,000 or more for errors or
omissions in providing architectural/engineering services and/or (b) seeks to deny Consultant the
right to practice architecture/engineering or to perform any other services in the state of Texas.
18. Payroll and Basic Records
a. Consultant shall maintain payrolls and basic payroll records during the course of
the work performed under this Agreement and shall preserve them for a period of
three(3) years from the completion of the work called for under this Agreement
for all personnel working on such work. Such records shall contain the name and
address of each such employee, social security number, correct classification,
hourly rates of wages paid, daily and weekly number of hours worked, deductions
made and actual wages paid.
Agreement for Professional Services,Page 10
b. Consultant shall make the records required to be maintained under the preceding
subsection (a) of this section available at no cost to the City for inspection,
copying or transcription or its authorized representatives within fifteen (15) days
of the City's request therefor. Consultant shall permit such representatives to
interview Consultant's employees during working hours on the job.
19. Governing Law
This Agreement has been made under and shall be governed by the laws of the State of Texas.
The parties further agree that performance and all matters related thereto shall be in Harris
County, Texas.
20. Notices
Unless otherwise provided in this Agreement, any notice provided for or permitted to be given
must be in writing and delivered in person or by depositing same in the United States mail,
postpaid and registered or certified, and addressed to the party to be notified, with return receipt
requested, or by delivering the same to an officer of such party. Notice deposited in the mail as
described above shall be conclusively deemed to be effective, unless otherwise stated in this
Agreement, from and after the expiration of three (3) days after it is so deposited.
For the purpose of notice, the addresses of the parties shall be as follows unless properly changed
as provided for herein below:
For the City:
CITY OF BAYTOWN
Attn: City Manager
P. O. Box 424
Baytown,Texas 77522-0424
For Consultant:
CP&Y, Inc.
11757 Katy Freeway
STE 1540
Houston,TX 77079
Each party shall have the right from time to time at any time to change its respective
address and each shall have the right to specify a new address, provided that at least fifteen (15)
days written notice is given of such new address to the other party.
21. No Third-Party Beneficiary
This Agreement shall not bestow any rights upon any third party, but rather, shall bind and
benefit Consultant and the City only. No person or entity not a signatory to this Agreement shall
be entitled to rely on Professional's performance of its services hereunder, and no right to assert a
claim against Professional by assignment of indemnity rights or otherwise shall accrue to a third
party as a result of this Agreement or the performance of Professional's services hereunder.
Agreement for Professional Services,Page 11
22. No Right to Arbitration
Notwithstanding anything to the contrary contained in this Agreement, the City and Consultant
hereby agree that no claim or dispute between the City and Consultant arising out of or relating
to this Agreement shall be decided by any arbitration proceeding, including, without limitation,
any proceeding under the Federal Arbitration Act (9 U.S.C. Sections 1-14), or any applicable
State arbitration statute, including, but not limited to, the Texas General Arbitration Act,
provided that in the event that the City is subjected to an arbitration proceeding notwithstanding
this provision, Consultant consents to be joined in the arbitration proceeding if Consultant's
presence is required or requested by the City of complete relief to be recorded in the arbitration
proceeding.
23. Waiver
No waiver by either party to this Agreement of any term or condition of this Agreement shall be
deemed or construed to be a waiver of any other term or condition or subsequent waiver of the
same term or condition.
24. Complete Agreement
This Agreement represents the entire and integrated agreement between the City and Consultant
in regard to the subject matter hereof and supersedes all prior negotiations, representations or
agreements, either whether written or oral, on the subject matter hereof. This Agreement may
only be amended by written instrument approved and executed by both of the parties. The City
and Consultant accept and agree to these terms.
25. No Assignment
Consultant may not sell or assign all or part interest in this Agreement to another party or parties
without the prior express written approval of the City Manager of such sale or assignment. The
City may require any records or financial statements necessary in its opinion to ensure such sale
or assignment will be in the best interest of the City.
26. Headings
The headings used in this Agreement are for general reference only and do not have special
significance.
27. Severability
All parties agree that should any provision of this Agreement be determined to be invalid or
unenforceable, such determination shall not affect any other term of this Agreement, which shall
continue in full force and effect.
28. Ambiguities
In the event of any ambiguity in any of the terms of this Agreement, it shall not be construed for
or against any party hereto on the basis that such party did or did not author the same.
29. Authority
The officers executing this Agreement on behalf of the parties hereby represent that such officers
have full authority to execute this Agreement and to bind the party he/she represents.
Ageeement for Professional Services,Page 12
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiple
copies, each of which shall be deemed to be an original, but all of which shall constitute but one
and the same Agreement on the day of , 20 , the date of execution by the City
Manager of the City of Baytown.
CITY OF BAYTOWN
RICHARD L. DAVIS, City Manager
ATTEST:
ANGELA JACKSON, City Clerk
APPROVED AS TO FORM:
TREVOR FANNING, Interim City Attorney
CONSULTANT:
CP&Y, Inc.
(Company Name)
It--
(Signature)
W� , OAM
� Leah eewles (Printed Name)
My Carnmisslon Expires
O9124/2024
... ID No 130888081
(Title)
STATE OF TEXAS §
COUNTY OF HARRIS §
E
Before me on this day p rsona ly appeared �1 t is/her
capacity as 11t,� [ �'�VC�Q� of on behalf of such ,
known to me;
Agreement for Professional Services, Page 13
❑ proved to me on the oath of ; or
❑ proved to me through his/her current
{description of identification card or other document issued by the federal
government or any state government that contains the photograph and signature of
the acknowledging person)
(check one)
to be the person whose name is subscribed to the foregoing instrument and acknowledged to me
that he/she executed the same for the purposes and consideration therein expressed.
SUBSCRIBED AND SWORN before me this 3 day of .Mcle, , 20 .
Notary Public in and for the State of Texas
Agreement for Professional Services, Page 14
RAKaren I torner\Documents\Files\Engineering\Fngineering AgreementsWonnAForms 202ACOB Agreement.doe
Agreement for Professional Services,Page 15
EXHIBIT A
SCOPE OF SERVICES
City of Baytown
American Little League Park Project
Introduction
The scope of services for this project is to develop a preliminary engineering report(PER)for the
Baytown Little League Baseball American Park(Park) located at 301 W. Cedar Bayou Lynchburg Rd.,
Baytown,TX 77251. The objective of the proposed PER is to develop at 30%design for the
improvements to the park addressing access,all utilities, building design,constructability analysis and
range of probable construction cost for the project. In coordination with city staff, and Little League
personnel we will provide a Development Plan to prioritize improvements to the park incorporating
Parks& Recreation and Little League priorities for improvements to be realized over the course of a five-
to-ten-year plan. The highest priority we be developed to 30%,with future improvements and
recommended locations identified within the development plan. This approach will provide the city
with a mechanism to budget future priorities for the park as funds become available.
The project will be performed in accordance with applicable City of Baytown and the American Little
League guidelines and design standards,as well as applicable local,state,and Federal ordinances and
regulations. The project will be developed using AutoCAD or as required by the City of Baytown.
Scope of Work
Our understanding is improvements are needed to the facilities due to age and high use,which was
confirmed on a site visit to the park conducted on January 14, 2022,with City of Baytown and the Little
League representatives. This project is anticipated to include project management and coordination,
site visits,development and evaluation of alternatives, preparation of an opinion of probable
construction cost and preparation of a preliminary engineering report. A detailed description of the
scope of work follows.
1. Project Management and Coordination
The Consultant will coordinate project meetings and provide coordination between sub-
consultants throughout the duration of the project.
1.1. Project Management and Coordination
1.1.1. The following services will be provided by Consultant staff:
1.1.1.1. Site Civil
1.1.1.2. Architectural
1.1.1.3. Structural Engineering
1.1.1.4. Electrical Engineering
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1.1.1.5. Accessibility—(MTC a CP&Y Company will provide guidance and direction during
the development of the project, but will not be able to provide plan review,or
inspection services once the initial project moves into the development of
construction documentation.)
1.1.2. We anticipate the following services will be provided by outside consultants, and will be
employed at stages appropriate to the development of the project:
1.1.2.1. Survey—provided by Western Group
1.1.2.2. Geotechnical Investigation—provided by Associated Testing Laboratories
1.1.2.3. Mechanical and Plumbing—provided by Azcarate&Associates Consulting
Engineering
1.1.3.Camille Sowells, P.E.;will perform the role of Project Manager for this project and will be
your primary point of contact as we move through the advancement of the PER and the
development plan.
1.2. Project Meetings
The Consultant will conduct an initial project meeting(in-person)with the City of Baytown to
discuss project goals and objectives. Additionally,the Consultant will conduct and attend six
(6) monthly project progress meetings(conducted via conference call)to review project
progress and discuss any project issues. Three(3) representatives from the Consultant will
attend each progress meeting.
Deliverable: Meeting summaries distributed electronically
Schedule: Within 1 week of each project progress meeting
2. Data Gathering and Review
The Consultant will review existing available information in the development of the alternatives.
The information is expected to include existing as-built drawings, (in the absence of existing as-built
drawings the Consultant will field measure the existing concessions/restroom building to more
accurately depict improvements to the existing building); information on existing utilities, review of
existing floodplain and stormwater detention requirements,ADA requirements, building and
electrical code requirements, Little League requirements,and two(2)years of electrical meter data.
During the data gathering and review period, a site survey will be conducted to determine/identify
the impact of the flood plain may have as it pertains to the establishing the finished floor elevation
for potential improvements to the campus. to identify any drainage or soil conditions which may
impact the project;as well as to facilitate development of site plans for each alternative. Geo-
technical information,though needed for proper bedding of utilities, building foundation design and
flatwork; can be delayed until after the 30%documents are developed.
Deliverable: Site survey and geotechnical services completed
Schedule: Within 8 weeks of NTP
2 1 P a g e
3. Development of Alternatives
The Consultant will develop two (2) alternatives for the Concessions Building. Each alternative will
include development of an overall site plan including outdoor age-appropriate playground areas(up
to 2)as well as show the location and layout to planning building expansions or additions. The
development of each alternative will also include ancillary improvements to the site,drainage,
utilities, electrical and lighting systems as needed to facilitate the improvements. In addition to the
site layout,site improvements will include location of additional parking,drainage plan,yard piping
plan showing water and sanitary sewer lines and connections to the existing system. Development
of the electrical and lighting improvements will include an electrical demolition plan, electrical one-
line diagram, proposed light fixture schedule, playground lighting layout and a short form electrical
specification.
A description of each alternative follows.
3.1. Concessions/Restroom Building
3.1.1.Alternative 1:
Alternative 1 will include renovation of the existing kitchen concessions area to include:
• Improve lighting and security
• Development of a space plan to include new/updated equipment
• Investigation of adding an addition to the existing building to meet space needs,
which may include:
o A grilling yard attached to the existing kitchen area
o New restroom facility
o Reconfigure existing restrooms for use as an umpire room and/or larger
game day equipment storage area
3.1.2.Alternative 2:
Alternative 2 will include a new stand-alone concessions/restroom building with grilling
yard. The existing concessions building will be reconfigured to improve the umpire's room
and expand the equipment storage area
4. Opinion of Probable Construction Cost
The Consultant will develop an Opinion of Probable Construction Cost(OPCC)which will include the
estimate cost of site improvements, building improvements and electrical and lighting
improvements.
3 1 P a g e
5. Alternatives Evaluation
The Consultant will perform an alternatives evaluation to include technical and financial
considerations. Technical considerations will include material selections with a brief overview of
anticipated maintenance and durability of materials and finishes to be employed, input from city
and parks maintenance personnel as it pertains to systems and fixtures,they be responsible for
maintaining,anticipated construction duration, and constructability/impact to the Little League
season. Economic considerations will include construction cost and identification of anticipated
annual operation and maintenance costs.
6. Preliminary Engineering Report
The Consultant will prepare a Preliminary Engineering Report(PER)to document the activities
performed during this project. The PER is anticipated to include:
A. Project Background
B. Existing Facilities
a. Location
b. History
c. Existing Infrastructure Description and Condition
L Buildings
ii. Utilities
iii. Electrical
d. Previous Improvements
C. Regulatory Review
a. American Little League Requirements
b. Building Codes
c. Floodplain Requirements
d. Stormwater Detention Requirements
e. Fire protection will include coordination with the fire marshal's office. We do not
anticipate the need for a fire flow test for the study but may be necessary once the
initial building design is undertaken. We will evaluate locations of existing fire hydrants
and coordinate hose pull distances to confirm existing hydrants are correctly located for
future improvements.
D. Description and Development of Alternatives
a. Site Development Plan
i. Site plan locating and identifying prioritized improvements to the park
ii. Opinions of Probable Costs for each improvement
b. Alternative 1—Upgrade Existing Facilities
L Description of Alternative
ii. Site Layout
iii. Building Layouts
iv. Electrical Upgrades
4 Page
v. Advantages and disadvantages
vi. Other Considerations
c. Alternative 2—Construct New Facilities
i. Description of Alternative
ii. Site Layout
iii. Building Layouts
iv. Electrical Upgrades
v. Advantages and disadvantages
vi. Other Considerations
E. Opinion of Probable Construction Cost
F. Construction Scheduling(duration/phasing)
Deliverable: Draft Preliminary Engineering Report
Schedule: Four months from NTP
Deliverable: Final Preliminary Engineering Report
Schedule: Six months from NTP
5 Page
EXHIBIT"B"
LEVEL OF EFFORT
CP&Y,Inc.Level of Effort-Basic Services
ad—
Pre1M QwNy Smbr fnpineer in Senbr Strvrtv.1 P- Senlx PrefM EJ1D0
Tesl l3anaper Manaax Eryineer TMMnp jER) ArdYtM Enginex ArthitM fop dnp f nt<rl TxhNdan Total Hour
f]10.00 S]I0.00 f]... $us.00 $])SAO $1)3.00 f150.40 $200A0 SIS0.00 f1]5.00 f9o.00
Preliminary Design Phase Services
Task 1 Prom ManaSement end Coord nat.-.n
P.olect Management and Coordinal on — - 5 - — 8 14
P.oject Meebni
o s II•n person meehn8 and 6 meebn8s ra Msrosok Teams) 30 16 1 a fi 46
.ntemal Pro an
Meetings 11 b.-we<t•y Teams meennai Mrsonth•6 months, 6 6 6 6 fi 30
Task 1 Sub-Total w
Ta62 f.Ge dn$and RaWew Data Gathering and Rewew ] F 1 4 8 16 30
Site To a raph-1 Survey 0
Geotechnicaltnvesu atgn 2 2
Tas 35ubTotal 3:
Task3-Dew mentof Ah—tfas
Co ncespons/1lestroom Bwldmg '
Alternahw 1•Renovatwn of EalstinBAtea ; 8 8 1 16 12 M M 138
Alternative2-New Stand-Alone Concessfons/Restroom Areapeclreconieurt.onofe�slinlbuildmlI 2 4 8 6 1 36 7I 4D 82 M
seechanical/Plumbin Sub.Consultant 0
ilay,oumID-alepment i 24 16 48
312
Task 4.Opinion of Probable ConstruNon Cost
Dev<lo ent of OPCC I S1 4 4 f a
;Tas S.Ahernatlws Ewkatlo.
Evaluahon of Technical Co—deratwns 2 ] I 2 7 I 12
Evaluatwn of Financial Consideratwns S ! 2 ] 2 2 12
Summ Evatualion Matrix ) 2 ] 2 2 lD
Task 5 Sub-Totslj 34
Task Pnllm1.r}U,I,,edng R.,-
Draft PER 8 4 24 16 1 4 16 8 8 69
F.nal PER 4 2 I6 B 1 2 8 4 4 4f1
Task 6 Sub-Total
Tobl Nours 47 11 0 92 1 66 1 32 32 1 78 1 112 1 148 1 20 6aa
Total Cost
Fee per Hour $210.00 $Z10001 $20D.00 I 511000 I $105.00 I $10S.00 5140.00 5165.00 1 $16500 1 $126.00 1 $84.00
Fee per Qassihcatron 59,87D 00 52,31000 $0.00 1 51D,12000 j$6,930.00 1 $3,36000 $4,480.Do $1287000 $23,48000 518,648.00 $1,68000
16 Fee 7.37% 172% 0.00% 1442% 10.34% S.G2% SI 1223% 1 175$44 1 2320% 1 3.13%
City of Baytown
American Little League Park
Draft Schedule
ID Task Task Name Duration Start Finish er 2n<
Mode Feb Mar R
1 Notice to Proceed 0 days Mon 4/4/22 Mon 4/4/22 ♦.
2 Project Management and Coordination 80 days Mon 4/4/22 Fri 7/22/22
3 a, Data Gathering&Review 25 days Mon 4/11/22 Fri 5/13/22
4 Data Gathering 15 days Mon 4/11/22 Fri 4/29/22 1
5 Survey 15 days Mon 4/18/22 Fri 5/6/22
6 Geotechnical Investigation 20 days Mon 4/18/22 Fri 5/13/22
7 Alternative Development 20 days Mon 4/11/22 Fri 5/6/22 ►n
8 Opinion of Probable Construction Cost 10 days Mon 5/9/22 Fri 5/20/22
9 Alternatives Evaluation 5 days Mon 5/23/22 Fri 5/27/22
10 ■Ilr� Preliminary Engineering Report 40 days Mon 5/30/22 Mon 7/25/2;'
11 Draft PER 20 days Mon 5/30/22 Fri 6/24/22
12 Client Review Period 10 days Mon 6/27/22 Fri 7/8/22
13 Final PER 10 days Mon 7/11/22 Fri 7/22/22
14 Project Complete 0 days Mon 7/25/22 Mon 7/25/22
Task Inactive Summary External Tasks
Split Manual Task External Mileston
Milestone ♦ Duration-only Deadline
Project: COB Little League Park
Date: Mon 3/14/22 Summary Manual Summary Rollup Progress
Project Summary Manual Summary 1 Manual Progress
Inactive Task Start-only E
Inactive Milestone Finish-only 7
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