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Ordinance No. 15,105 ORDINANCE NO. 15,105 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH HUITT- ZOLLARS, INC., FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE PUBLIC SAFETY FACILITY PROJECT; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED FIVE HUNDRED EIGHT THOUSAND SEVEN HUNDRED AND NO..100 DOLLARS ($508,700.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ************************************************************************************* BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes and directs the City Manager to execute and the City Clerk to attest to a Professional Services Agreement with Huitt- Zollars, Inc.,for construction manage>Inent and inspection services for the Public Safety Facility Project. A copy of said agreement is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: That the City Council of the City of Baytown authorizes payment to Huitt-Zollars, Inc., in an amount not to exceed FIVE HUNDRED EIGHT THOUSAND SEVEN HUNDRED AND NO/100 DOLLARS ($508,700.00) for professional services in accordance with the agreement authorized in Section I hereinabove. Section 3: That the City Manager is hereby granted general authority to approve a decrease or an increase in costs by FIFTY THOUSAND AND NO 100 DOLLARS ($50,000.00)or less,provided that the amount authorized in Section 2 hereof may not be increased or decreased by more than twenty-five percent(25%). Section 4: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the Cit ouncil of the City of Baytown this the 26"day of May,2022. pYTc7{•y�i, NDON CAP ILLO, Mayor A' EST: A. e _. 9 ANGELA CKSON, re ro APPROVED AS TO FO �9 4f 2-0 TREVOR FANNING, Interim City Attorney R�Karen Anderson ORDINANCES 2022,2022.05.26 PSAwrthHuitt-Zollarslnc-PublicSafetyFacilityProject.docx EXHIBIT "A" AGREEMENT FOR CONSULTING SERVICES STATE OF TEXAS § COUNTY OF HARRIS § This Agreement (this "Agreement") is entered into by and between Huitt- Zollars, Inc. (hereinafter "Consultant") and the City of Baytown, a home-rule municipality located in Harris and Chambers Counties, Texas (the "City"). 1. Scope of Services/Consultant Fees This Agreement authorizes Consultant to perform Construction Management services for Public Safety Building Project (the "Work") for and on behalf of the City. The scope of the Work is detailed in Exhibit "A." The compensation and professional fees for Consultant and its subconsultants is more particularly described in Exhibit "B" and shall not exceed FIVE HUNDRED EIGHT THOUSAND SEVEN HUNDRED AND NO/100 DOLLARS ($508,700.00). The time schedules for the Work are specified in Exhibit "C." Each of these Exhibits "A"through "C" are incorporated into this Agreement by reference for all purposes. 2. Compensation and Professional Fees a. The City shall pay Consultant in installments based upon monthly progress reports and detailed invoices submitted by the Consultant based upon the following: 1. Design Phase Services (Lump Sum)...........................................................$0.00 2. Bid Phase Services(Hourly Not to Exceed)...............................................$0.00 3. Construction Phase Services (Hourly Not to Exceed).....................$508,700.00 4. Additional Services (Lump Sum)..............................................................$0.00 (These services require independent and specific advance,written authorization) 5. Reimbursable Expenses (Not to Exceed)....................................................$0.00 6. Total................................................................................................$508,700.00 b. For an agreed contract amount identified as "Lump Sum," "Not to Exceed" and "Reimbursable," Consultant shall not exceed the fixed contractual amount without written authorization in the form of a Contract amendment. C. Reimbursable Expenses, as shown in Exhibit "B," are itemized by work category. Reimbursable Expenses shall be invoiced AT COST, without subsequent markup by Consultant. All invoices containing a request for Reimbursable Expenses shall include copies of the original expense receipts itemized per allowable category. (1) Allowable reimbursable Expenses include: (a) Hard copy reproductions, copies, and:or binding costs; (b) Postage; Agreement for Consulting Services,Page 1 (c) Mileage, for travel from Consultant's local office (within a 25-mile radius) to meetings at the City or jobsite. Mileage shall be charged at the current IRS rates; (d) Travel Expenses, mileage from local office to state or federal regulatory agency office beyond 100 miles; and (e) Lodging expenses for destinations beyond 100 miles from Consultant's local office AND when business hours exceed eight hours within one business day OR when Consultant's services require more than one eight-hour day at the destination; provided such expenses has been approved in writing by the City. (2) Disallowed Expenses include travel expenses for professional expertise traveling into the Greater Houston Area from Consultant's office outside the Greater Houston Area. d. Consultant shall invoice based upon total services actually completed during the applicable month. Invoices and all required or requested backup information shall be tendered no more often than once a month. Consultant shall not invoice the City for services or expenses that were incurred more than sixty (60) days before the date of the invoice. Failure to timely invoice the City for services or expenses shall result in Consultant's invoice being denied. e. In the event of a disputed or contested invoice, the City may withhold from payment that portion so disputed or contested, and the undisputed portion will be paid. 3. Personnel of Consultant a. Consultant's Project Manager Consultant shall designate Daniel R. Menendez, P.E., PWLF, to serve as Project Manager for the Work performed under this Agreement. Any change of Project Manager shall require thirty (30) days advance written approval from the City's Representative. b. Licensed and Registered Architects/Engineers Consultant shall keep full-time registered architects and/or engineers licensed in the State of Texas on staff and assigned to the Work for the duration of its performance of the Work. C. Data on Consultant's Employees Prior to commencement of the Work, Consultant shall forward to the City a detailed resume of the personnel that will be assigned to the Work. Such personnel shall include, but not be limited to, architects and/or engineers as applicable. Agreement for Professional Services,Page 2 d. Rejection of Consultant's Employees The City reserves the right to approve or reject from the Work any employees of Consultant. 4. Designation and Duties of the City's Representative a. The City's Director of Public Works and Engineering or his designee shall act as the City's Representative. b. The City's Representative shall use his best efforts to provide nonconfidential City records for Consultant's usage on the Work and to provide access to City's property and easements. However, the City does not guarantee the accuracy or correctness of the documents so provided. Notwithstanding the foregoing, Professional shall be entitled to use and rely upon information provided by the City in performing the services required under this Agreement only to the extent and level specified by the City in writing for each document provided. Nothing contained herein shall be construed to require the City to provide such records in any certain format. The format in which the existing data and documentation will be provided shall be at the sole discretion of the City. S. Standards of Performance a. Consultant shall perform all services under this Agreement with the care and skill ordinarily used by members of Consultant's profession practicing under the same or similar circumstances, time and locality. Opinion of probable cost shall be based upon the Consultant's experience and represent its best judgment as an experienced and qualified professional. Each submittal of opinion of probable cost shall be commensurate with the project design. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and the City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation. b. Codes and Standards (1) All references to codes, standards, environmental regulations and'or material specifications shall be to the latest revision, including all effective supplements or addenda thereto, as of the date that the order for any necessary equipment is made by the City or that the construction specified is bid by the City. (2) If any such equipment is specially manufactured, it shall be identified to the City, and the Contractor and the Seller shall present sufficient data to the City to support the design and the suitability of the equipment. Agreement for Professional Services,Page 3 (3) All materials specified on any City project shall be in accordance with City, ASTM, ACI, and AASHTO specifications, and with other recognized standards. Proprietary material or other materials for which no generally recognized standards exist may be used provided there has been at least five (5) years of proven experience in the field, and such satisfactory documentation has been approved by the City's Representative. (4) The Work shall be designed and furnished in accordance with the most current codes and.!or standards adopted by city, state, or federal government or in general custom and usage by the profession and shall comply with Texas Department of Licensing and Regulation's rules and regulations, including the Texas Accessibility Standards. (5) The codes and standards used in the profession set forth minimum requirements. These may be exceeded by the Contractor or Consultant if superior methods are available for successful operation of equipment and:or for the construction project on which the Work is performed. Any alternative codes or regulations used shall have requirements that are equivalent or better than those in the above-listed codes and regulations. Consultant shall state the alternative codes and regulations used. (6) Consultant agrees the services it provides as an experienced and qualified architect engineer will reflect the professional standards, procedures and performances common in the industry for this project. Consultant further agrees that any analysis, reports, preparation of drawings, the designation or selection of materials and equipment, the selection and supervision of personnel and the performance of other services under this contract will be pursuant to the standard of performance common in the profession. (7) Consultant shall promptly correct any defective analysis caused by Consultant at no cost to City. The City's approval, acceptance, use of or payment for all or any part of Consultant's services hereunder or of the Work itself shall in no way alter Consultant's obligations or the City's rights under this Agreement. As applicable, Consultant shall provide the City with record "as-built" drawings relating to the Work in an electronic format that is acceptable to the City. City shall be in receipt of record drawings, if applicable, prior to final payment. (8) Consultant has no control over the cost of labor, materials, equipment or services furnished by others, other than its subconsultants. Data projections and estimates are based upon Consultant's opinion based on experience and judgment. Consultant cannot and does not guarantee that actual costs and/or quantities realized will vary from the data projections and estimates prepared by Consultant. Agreement for Professional Services,Page 4 (9) Consultant shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software versions used shall be compatible to current City standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic files shall be submitted to the City in PDF/TIF format. 6. Schedule Consultant shall not proceed with the Work or any stage thereof until written notice to proceed is provided by the City's Representative. Consultant's obligation to render services specified in Exhibit "B" will be for the entire period necessary for the final completion of the construction of the Work. If the Consultant contributes to any delay in the schedule, Consultant will have no right to seek and shall not be entitled to any additional compensation. 7. Instruments of Service Upon execution of this Agreement, Consultant grants to the City an ownership interest in the Instruments of Service. Consultant shall obtain similar interests from the City and Consultant's consultants consistent with this Agreement. As noted in Articles 5 and 11, Consultant shall be required to tender to City all Instruments of Service. With such ownership interest, it is expressly understood by the parties hereto that the City may use the Instruments of Service for any purposes which the City sees fit, including, but not limited to, subsequent construction, reconstruction. alteration, and/or repairs of the Project. As a condition to the City's use of the Instruments of Service, the City hereby expressly agrees to remove Consultant's name and all references to Consultant and its consultants from the Documents. Provided that this Agreement is not terminated for cause by the City, the City shall release any and all claims which the City could make arising out of or in connection with any reuse of the documents by the City. 8. Insurance Consultant shall procure and maintain at its sole cost and expense for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work hereunder by Consultant, its agents, representatives, volunteers, employees or subconsultants. a. Consultant's insurance coverage shall be primary insurance with respect to the City, its officials, employees and agents. Any insurance or self-insurance maintained by the City, its officials, employees or agents shall be considered in excess of Consultant's insurance and shall not contribute to it. Further, Consultant shall include all subconsultants, agents and assigns as additional insureds under its policy or shall furnish separate certificates and endorsements for each such person or entity. All coverages for subconsultants and assigns shall be subject to all of the requirements stated herein. The following is a list of standard insurance policies along with their respective minimum coverage amounts required in this Agreement: Agreement for Professional Services,Page 5 1. Commercial General Liability ■ General Aggregate: $2,000,000 ■ Products& Completed Operations Aggregate: $2,000,000 ■ Personal & Advertising Injury: $1,000,000 ■ Per Occurrence: $1,000,000 ■ Fire Damage $500,000 ■ Waiver of Subrogation required ■ Coverage shall be broad form ■ No coverage shall be deleted from standard policy without notification of individual exclusions being attached for review and acceptance. 2. Business Automobile Policy ■ Combined Single Limits: $1,000,000 ■ Coverage for "Any Auto" ■ Waiver of Subrogation required. 3. Errors and Omissions ■ Limit: $1,000,000 for this project ■ For all architects, engineers, and./or design companies ■ Claims-made form is acceptable ■ Coverage will be in force for one (1) year after completion of the Project. ■ Waiver of Subrogation required. 4. Workers' Compensation ■ Statutory Limits ■ Employer's Liability$500,000 ■ Waiver of Subrogation required. b. The following shall be applicable to all policies of insurance required herein. 1. Insurance carrier for all liability policies must have an A.M. Best Rating of A:VIII or better. 2. Only insurance carriers licensed and admitted to do business in the State of Texas will be accepted. 3. Liability policies must be on occurrence form. Errors and Omissions can be on claims-made form. 4. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after thirty (30) days prior written notice by mail, return receipt requested, has been given to the City. Agreement for Professional Services,Page 6 5. The City, its officers, agents and employees are to be added as Additional Insureds to all liability policies, with the exception of the Workers' Compensation and Errors and Omissions Policies required herein. 6. Upon request and without cost to the City, certified copies of all insurance policies and/or certificates of insurance shall be furnished to the City. 7. Upon request and without cost to the City, loss runs (claims listing) of any and/or all insurance coverages shall be furnished to the City. 8. All insurance required herein shall be secured and maintained in a company or companies satisfactory to the City, and shall be carried in the name of Consultant. Consultant shall provide copies of insurance policies and endorsements required hereunder to the City on or before the effective date of this Agreement. 9. Indemnification and Release CONSULTANT AGREES TO AND SHALL INDEMNIFY AND HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES (HEREINAFTER REFERRED TO AS THE "CITY") FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS AND LIABILITY OF EVERY KIND, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR INJURY TO OR DEATH OF ANY PERSON, FOR DAMAGE TO ANY PROPERTY OR FOR ANY BREACH OF CONTRACT TO THE EXTENT ARISING OUT OF OR IN CONNECTION WITH AN ACT OF NEGLIGENCE, INTENTIONAL TORT, INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY A SUBCONTRACTOR OR SUPPLIER COMMITTED BY THE PROFESSIONAL OR THE CONSULTANT'S AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH THE CONSULTANT EXERCISES CONTROL (COLLECTIVELY, CONSULTANT'S PARTIES). IT IS THE EXPRESS INTENTION OF THE PARTIES HERETO, BOTH CONSULTANT AND THE CITY, THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY CONSULTANT TO INDEMNIFY AND PROTECT THE CITY FROM THE CONSEQUENCES OF CONSULTANT'S PARTIES' OWN WILLFUL MISCONDUCT, JOINT OR SOLE NEGLIGENCE AS WELL AS THE CONSULTANT'S PARTIES' INTENTIONAL Agreement for Professional Services,Page 7 TORTS, INTELLECTUAL PROPERTY INFRINGEMENTS, AND FAILURES TO MAKE PAYMENTS ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT. SUCH INDEMNITY SHALL NOT APPLY, HOWEVER, TO LIABILITY ARISING FROM THE PERSONAL INJURY, DEATH, OR PROPERTY DAMAGE OF PERSONS THAT IS CAUSED BY OR RESULTS FROM THE NEGLIGENCE OF ANY PERSON OTHER THAN THE CONSULTANT'S PARTIES. IN THE EVENT THAT ANY ACTION OR PROCEEDING IS BROUGHT AGAINST THE CITY FROM WHICH THE CITY IS INDEMNIFIED, CONSULTANT FURTHER AGREES AND COVENANTS TO DEFEND THE ACTION OR PROCEEDING BY LEGAL COUNSEL ACCEPTABLE TO THE CITY. THE INDEMNITY PROVIDED HEREINABOVE SHALL SURVIVE THE TERMINATION AND/OR EXPIRATION OF THIS AGREEMENT. By this Agreement, the City does not consent to litigation or suit, and the City hereby expressly revokes any consent to litigation that it may have granted by the terms of this Contract or any other contract or agreement, any charter, or applicable state law. Nothing herein shall be construed so as to limit or waive the City's sovereign immunity. Consultant assumes full responsibility for its services performed hereunder and hereby releases, relinquishes and discharges the City, its officers, agents, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person (whether they be either of the parties hereto, their employees, or other third parties) and any loss of or damage to property (whether the property be that of either of the parties hereto, their employees, or other third parties) that is caused by or alleged to be caused by, arising out of, or in connection with Consultant's services to be performed hereunder. This release shall apply with respect to Consultant's services regardless of whether said claims, demands, and causes of action are covered in whole or in part by insurance. 10. Subcontractors and Subconsultants Consultant shall receive written approval of the City's Representative prior to the use of any subcontractors or subconsultants. A copy of all proposed contracts with subconsultants and/or subcontractors shall be given to the City before execution of such contracts. 11. Termination of Consultant The City, besides all other rights or remedies it may have, shall have the right to terminate this Agreement without cause upon written notice from the City Manager to Consultant of the City's election to do so. Furthermore, the City may immediately and without notice terminate this Agreement if Consultant breaches this Agreement. A breach of this Agreement shall include, but not be limited to, the following: Agreement for Professional Services,Page 8 (a) failing to pay insurance premiums, liens, claims or other charges; (b) failing to pay any payments due the city, state, or federal government from Consultant or its principals, including, but not limited to, any taxes, fees. assessments, liens, or any payments identified in this Agreement; (c) the institution of voluntary or involuntary bankruptcy proceeding against Consultant; (d) the dissolution of Consultant; (e) refusing or failing to prosecute the Work or any separable part with the diligence that will ensure its completion within the time specified in this Agreement; (f) failing to complete Work within the time period specified in this Agreement; and/or (g) the violation of any provision of this Agreement. Upon delivery of any notice of termination required herein, Consultant shall discontinue all services in connection with the performance of the Agreement. Within ten (10) days after receipt of the notice of termination, Consultant shall submit a final statement showing in detail the services satisfactorily performed and accepted and all other appropriate documentation required herein for payment of services. At the same time that the final statement is tendered to the City, Consultant shall also tender to the City's Representative all of Consultant's instruments of service, including all drawings, special provisions, field survey notes, reports, estimates, and any and all other documents or work product generated by Consultant under this Agreement, whether complete or not, in an acceptable form and format together with all unused materials supplied by the City. No final payment will be made until all such instruments of service and materials supplied are so tendered. If this Agreement is terminated for cause, Consultant shall be liable for any damage to the City resulting therefrom. This liability includes any increased costs incurred by the City in completing Consultant's services. The rights and remedies of the City in this section are in addition to any other rights and remedies provided by law or under this Agreement. 12. Records Within ten (10) days of the City's request and at no cost to the City, the City will be entitled to review and receive a copy of all documents that indicate work on the Project that is subject to this Agreement. 13. Supervision of Consultant Consultant is an independent contractor, and the City neither reserves nor possesses any right to control the details of the Work performed by Consultant under the terms of this Agreement. 14. Billing The City shall have thirty (30) days to pay Consultant's invoices from the date of receipt of such invoices and necessary backup information. All invoices must identify with specificity the work or services performed and the date(s) of such work or services. In the event of a disputed or contested invoice, the parties understand and agree that the City may withhold the portion so contested, but the undisputed portion will be paid. Consultant shall invoice the City for work Agreement for Professional Services,Page 9 performed no more than once a month and may not invoice the City for work not performed. Invoices shall be received by the City no later than sixty (60) calendar days from the date Consultant and/or its subconsultants perform the services or incur the expense. Failure by Consultant to comply with this requirement shall result in Consultant's invoice being denied and the City being relieved from any liability for payment of the late invoice. 15. Indebtedness If Consultant, at any time during the term of this Agreement, incurs a debt, as the word is defined in section 2-662 of the Code of Ordinances of the City of Baytown, it shall immediately notify the City's Director of Finance in writing. If the City's Director of Finance becomes aware that Consultant has incurred a debt, the City's Director of Finance shall immediately notify Consultant in writing. If Consultant does not pay the debt within thirty (30) days of either such notification, the City's Director of Finance may deduct funds in an amount equal to the debt from any payments owed to Consultant under this Agreement, and Consultant waives any recourse therefor. 16. Verifications The Consultant makes the following verifications in accordance with Chapters 2271 and 2274 of the Texas Government Code: a. the Consultant does not boycott Israel and will not boycott Israel during the term of the contract to be entered into with the City of Baytown; b. the Consultant does not boycott energy companies and will not boycott energy companies during the term of the contract to be entered into with the City of Baytown; and c. the Consultant does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of the contract against a firearm entity or firearm trade association. 17. Reputation in the Community Consultant shall retain a high reputation in the community for providing professional arch itecturalengineering services. Consultant shall forward a copy of any current petition or complaint in any court of law which (a) asserts a claim for $50,000 or more for errors or omissions in providing arch itectural'engineering services and/or(b) seeks to deny Consultant the right to practice arch itecture.'engineering or to perform any other services in the state of Texas. 18. Payroll and Basic Records a. Consultant shall maintain payrolls and basic payroll records during the course of the work performed under this Agreement and shall preserve them for a period of three(3) years from the completion of the work called for under this Agreement for all personnel working on such work. Such records shall contain the name and address of each such employee, social security number, correct classification. hourly rates of wages paid, daily and weekly number of hours worked, deductions made and actual wages paid. Agreement for Professional Services,Page 10 b. Consultant shall make the records required to be maintained under the preceding subsection (a) of this section available at no cost to the City for inspection, copying or transcription or its authorized representatives within fifteen (15) days of the City's request therefor. Consultant shall permit such representatives to interview Consultant's employees during working hours on the job. 19. Governing Law This Agreement has been made under and shall be governed by the laws of the State of Texas. The parties further agree that performance and all matters related thereto shall be in Harris County, Texas. 20. Notices Unless otherwise provided in this Agreement, any notice provided for or permitted to be given must be in writing and delivered in person or by depositing same in the United States mail, postpaid and registered or certified, and addressed to the party to be notified, with return receipt requested, or by delivering the same to an officer of such party. Notice deposited in the mail as described above shall be conclusively deemed to be effective, unless otherwise stated in this Agreement, from and after the expiration of three (3) days after it is so deposited. For the purpose of notice, the addresses of the parties shall be as follows unless properly changed as provided for herein below: For the City: CITY OF BAYTOWN Attn: City Manager P. O. Box 424 Baytown, Texas 77522-0424 For Consultant: Huitt-Zollars, Inc. 10350 Richmond Ave. Ste. 300 Houston, TX 77042 Each party shall have the right from time to time at any time to change its respective address and each shall have the right to specify a new address, provided that at least fifteen (15) days written notice is given of such new address to the other party. 21. No Third-Party Beneficiary This Agreement shall not bestow any rights upon any third party, but rather, shall bind and benefit Consultant and the City only. No person or entity not a signatory to this Agreement shall be entitled to rely on Professional's performance of its services hereunder, and no right to assert a claim against Professional by assignment of indemnity rights or otherwise shall accrue to a third party as a result of this Agreement or the performance of Professional's services hereunder. Agreement for Professional Services,Page 11 22. No Right to Arbitration Notwithstanding anything to the contrary contained in this Agreement, the City and Consultant hereby agree that no claim or dispute between the City and Consultant arising out of or relating to this Agreement shall be decided by any arbitration proceeding, including, without limitation, any proceeding under the Federal Arbitration Act (9 U.S.C. Sections 1-14), or any applicable State arbitration statute, including, but not limited to, the Texas General Arbitration Act, provided that in the event that the City is subjected to an arbitration proceeding notwithstanding this provision, Consultant consents to be joined in the arbitration proceeding if Consultant's presence is required or requested by the City of complete relief to be recorded in the arbitration proceeding. 23. Waiver No waiver by either party to this Agreement of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. 24. Complete Agreement This Agreement represents the entire and integrated agreement between the City and Consultant in regard to the subject matter hereof and supersedes all prior negotiations, representations or agreements, either whether written or oral, on the subject matter hereof. This Agreement may only be amended by written instrument approved and executed by both of the parties. The City and Consultant accept and agree to these terms. 25. No Assignment Consultant may not sell or assign all or part interest in this Agreement to another party or parties without the prior express written approval of the City Manager of such sale or assignment. The City may require any records or financial statements necessary in its opinion to ensure such sale or assignment will be in the best interest of the City. 26. Headings The headings used in this Agreement are for general reference only and do not have special significance. 27. Severability All parties agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in full force and effect. 28. Ambiguities In the event of any ambiguity in any of the terms of this Agreement, it shall not be construed for or against any party hereto on the basis that such party did or did not author the same. 29. Authority The officers executing this Agreement on behalf of the parties hereby represent that such officers have full authority to execute this Agreement and to bind the party he/she represents. Agreement for Professional Services,Page 12 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiple copies, each of which shall be deemed to be an original,but all of which shall constitute but one and the same Agreement on the day of ,20 ,the date of execution by the City Manager of the City of Baytown. CITY OF BAYTOWN RICHARD L.DAVIS,City Manager ATTEST: ANGELA JACKSON,City Clerk APPROVED AS TO FORM: TREVOR FANNING,Interim City Attorney CONSULTANT: Huitt-Zollars,Inc. (Company Name) (Signer) Daniel Menendez,P.E.,PWLF (Printed Name)- --{__ Vice President (Title) STATE OF TEXAS § COUNTY OF HARRIS § Before.jpe on this day personally appeared in hi er capacity as V -c ` t ad Y�� _of j—on behalf of suchWWII , known to me; Ageement for Professional Services,Page 13 ❑ proved to me on the oath of ;or ❑ proved to me through his/her current {description of identification card or other document issued by the federal government or any state government that contains the photograph and signature of the acknowledging person} (check one) to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. SUBSCRIBED AND SWORN before me this 100"day of bAO-V ,20.?A ' ^'* Leslie M Mendenhall �4 by commission twom Notary Public in and f the State of Texas ilw& t0 No.132142055 Aereement for Professional Services Page 14 R'Karen Horner Documents'Files'Engineering Engineering Agreements'Forms'Forms 2021'COB Agreement doc Agreement for Professional Services,Page 15 EXHIBIT A SCOPE OF SERVICES FOR CONSTRUCTION MANAGEMENT SERVICES Consultant shall render the following professional services to the OWNER in connection with the construction of the Project. 1. Construction Administration and Management Services 1.1. Act as the City's on-site representative administering the contract for construction and providing overall project oversight,maintain record of decisions and changes made. 1.2. Meetings: Schedule and conduct construction progress meetings;record minutes from construction progress meetings and distribute via The City's Project Management program to: City Project Manager, Design Engineer and contractor throughout the duration of the project. 1.2.1. Schedule meetings every two weeks, minimum, to review the following: work progress and schedule, outstanding issues, status of submittals and responses shop drawings unforeseen issues and changes to the work. 1.2.2. Coordinate additional meetings as necessary to discuss and resolve problems and provide guidance in a timely manner. 1.2.3. Coordinate monitor the following: utility relocation activities for compliance, utility installation verification, reporting, record management and as-built drawings. 1.2.4. Attend all utility coordination,construction,and scheduling meetings. 1.2.5. Obtain copy of ROW permit and prints from Public Works in order to monitor progress of utility relocation per permit'plan. 1.3. Manage Construction 1.3.1. All final documentation is required in electronic digital format, utilizing The City's Project Management program as is feasible. 1.3.2. As field problems arise, notify the Design Engineer and City Project Manager of proposed solutions to resolve problems. 1.3.3. Review and update as-built documents regularly with contractor. 1.3.4. Monitor and ensure adherence to approved project baseline schedule. Review contractor's schedule monthly, ensure compliance with City's intended schedule, and provide recommendations as needed to retain and regain schedule if needed. 1.3.5. Recommend alternate project sequencing/scheduling to keep project on schedule. 1.3.6. Prepare monthly summary report of construction activities with outstanding issues outlined for review. Monthly progress information Construction 1 of 5 D7.Revised 2 2021 associated with the project will be submitted to the Project Manager for review and approval. 1.3.7. Record weather conditions on jobsite daily. 1.3.8. City to provide access to the project,and field office. 1.4. Coordinate work of contractor with external agencies and utility companies. Coordinate contractor's operations with regard to other City contracts and construction as well as with property owners for planned service outages, street closures,and access control issues to properties including notifications. 1.4.1. Verify construction conformance and compliance with TCEQ, NOI and NOT. 1.4.2. Verify construction conformance with permitted activities such as: City of Pearland permits, U.S. Army Corps of Engineers permits,TxDOT roadway permits,and any Railroad agreements. 1.5. Maintain records of all decisions,actions and activities with regard to construction operations via the City's Project Management program system(i.e. Change Orders, RFIs and responses, Submittals and responses,Request for Proposals, correspondence, Proposals,correspondence, SWPPP inspections.) 2. Construction Inspection Services 2.1. Provide full-time or part-time(as required per the project)on-site technical observation of Contractor's activities to verify and ensure all work materials, structures,equipment and workmanship comply with the Contract Documents including Addenda,and Change Orders. Verify and ensure that Contractor maintains good construction practices and professional standards prevailing in the local City, County, and State of Texas. Utilize City's Project Management program for all inspection reports. 2.1.1 Notify the City Project Manager if Contractor's work is not in compliance with the Contract Documents or specifications.Notify the City Project Manager and Design Engineer of any failure of the Contractor to take measures to repair and bring work in compliance. 2.1.2 Issue Advisory Notices to Contractor for work that is not in compliance with approved construction documents. 2.1.1. Issue Non-Compliance Reports to Contractor if non-conforming work is not brought into compliance or if plan of action to bring work into compliance is not conducted in timely manner. 2.1.2. Inspect and observe the materials and equipment being incorporated into the work to assure that they are handled, stored and installed in accordance with the Contract Documents and specifications. Report to the city Project Manager regarding these activities. 2.2. Identify,record and notify Design Engineer of any problems or failures to meet performance requirements in a timely manner to minimize delay in the progress of the project, make recommendation(s)for appropriate solution to the City Project Manager and Design Engineer. 2.3. Prepare and maintain daily progress log or daily construction reports, photographs, records and track quantities installed that day utilizing the City's Project Construction 2 of 5 D7.Revised 2 2021 Management system. Ensure contractor reviews and approves daily reports and quantities. 2.4. Verify contractor has obtained necessary permits and is maintaining any Traffic Control,public notification and Storm Water Pollution Prevention Plans,facilities, equipment or arrangements in accordance with contract documents. 2.5. Attend and participate in progress meetings. 2.6. Create contacts for your record for: names, addresses, telephone numbers and email of all contractors,subcontractors,sub consultants and major suppliers of material and equipment; store in The City's Project Management program system. 2.7. Immediately notify the City Project Manager and Design Engineer in the event of an on-site accident. Record and note conditions,activities and witnesses to the event. 2.8. Maintain Resolution Log and respond to citizen complaints in The City's Project Management program system. 2.9. Consult with City Project Manager and Design Engineer in advance of scheduled major work operations,tests, inspections or start of important phases of project. 3 Pay Applications 3.1. Pay applications will be generated by the City's Project Management program system based on quantities approved in the daily reports. Review and verify quantities provided by contractor for all work in compliance with contract documents. 3.1.1. Review work conducted daily on daily inspection reports and material installed measurements submitted by contractor; verify work conducted and bid item quantities via The City's Project Management program; meet monthly to review pay estimate and quantities with contractor 3.1.2. Review progress pay application with Design Engineer for approval or revision prior to submittal to City. 3.1.3. Finalize pay application with signatures from Contractor, Engineer and Construction Manager certifying quantities and amounts via The City's Project Management program. 3.1.4. Notify City Project Manager when all electronic signatures are completed in the City's Project Management program system for invoice processing. 3.1.5. Track and record requests for rain or other delays with potential to add to Contract Time in Daily Reports in The City's Project Management program. 3.1.6. Provide an independent quantity forecast bid items to identify potential quantity over-runs as part of pay estimate review. 3.2. Upon completion of the work,prepare a final progress payment including a balancing change order zeroing out all unused quantities utilizing The City's Project Management program. Identify and add additional quantities and make any approved changes to the Contract Time. 3.2.1. Review and coordinate with Design Engineer to provide Engineer's recommendation for Substantial Completion or Final Acceptance. (See Close-out Section) Construction 3 of 5 D7.Revised 2 2021 4. Document Control 4.1. Utilize the City's Project Management program system to: receive, route, track and log all Contractor communications, Submittals, Change Orders, RFIs, Pay Applications and Citizen Complaint/Resolution Log; communicate with Contractor the status of submittal reviews; review submittal and RFI log in The City's Project Management program to ensure timely responses; notify City Project Manager, Contractor and Design Engineer of time critical issues. 4.1.1. Respond to RFIs when such response does not require the Engineer's opinion or expertise or direction from City. 4.1.2. Assemble and maintain notes, comments, sketches and supportive data relative to the Project to facilitate the revision of drawings to conform to the final as-built conditions. Review Contractor's record keeping periodically to ensure completeness,timeliness and progress. 5. Change Orders 5.1. Prepare and issue request for proposals in a timely manner via The City's Project Management program. Review RFP and contractor proposal for additional work with City Project Manager and Design Engineer for approval. Ensure the status of RFP and Responses from Contractor, City and Design Engineer are logged and tracked in the City's Project Management program system. 5.2. Provide recommendation on technical matters as an advocate for the City. Evaluate Contractor's response:proposal for merit, cost, time, accuracy and price practicality. Negotiate with Contractor on City's behalf if required. 5.3. Prepare Change Order and documentation including signatures of Contractor, Engineer and Construction Manager for delivery to City. 6. Project Completion and Close-out 6.1. Provide list of deliverables for substantial completion walk through/inspection. Schedule and conduct project walk through upon receipt of Contractor's notification of substantial completion. Include City Project Manager,Design Engineer and others as directed. Prepare a list of non-conforming work based on visual inspections via The City's Project Management program. Record and monitor contractor's corrective efforts and schedule. Schedule final completion inspection for any remaining corrections. 6.2. Coordinate and obtain Design Engineer's signature and seal on Substantial Completion certificate and Final Completion and Acceptance Certificate via The City's Project Management program. 6.3. Review and compile any Operation and Maintenance documents required from the Contractor forward to Engineer for review. Ensure Contractor's closeout documents are uploaded to The City's Project Management program. Review for completeness and accuracy including; affidavits of final payment final pay estimates, as-builts records, redlines and drawings. Once received, notify the Design Engineer and City Project Manager when completed. 6.3.1. Upon completion of close out items,provide recommendation for City's Substantial Completion/Final Acceptance certificate Construction 4 of 5 D7.Revised 2 2021 6.3.2. Provide indexed project files,redline plans and as-built or record drawings to City via The City's Project Management program. 6.4. Conduct Project Close-Out Meeting. 6.5. Prepare and recommend final payment application. (Prepare job Record logs transmittals,and correspondence reports in an organized file for delivery to City.) 6.6. Consult with City on any potential Warranty items requiring repair or replacement replacement. 7. Warranty Period 7.1. Schedule,arrange and coordinate a One Year Walk-through of the project to review project to review status of the work 30 days prior to expiration of the One Year Maintenance period. 7.2. Provide staff to conduct and participate in the warranty inspections. 7.3. Prepare list of non-conforming work for presentation to the City Project Manager, Design Engineer,and Contractor via The City's Project Management program 7.4. Oversee repairs for non-conforming work with Contractor. 7.5. Submit final report completed warranty repairs via the City's Project Management program. Construction 5 of 5 D7.Revised 2 2021 Exhibit"B" Level of Effort Estimated Fee for Construction Management and Inspection Services Project Duration;(inspector 3 days per week®8 hrs par day and CM 7 hrs.per weak for 111 weeks) SR Project Construction Structural Electrical Mechan.cal Sr TOTAL TASK Manager/Hrs Manager/Hrs. Inspector/Hrs. Sr.Inspet'n"'Hrs Engineer/Mrs Engi—Mrs Eng neer/Hrs Mechanical ArchrtecUHrs HOURS Hours SAmounl of Total Engi5240.00 S175.00 $135.00 $150.00 $205.00 $20500 $170.00 5205.00 5175.00 Pre-Construction 0 000% S 0.00% i Construction Management Services 678 678 19.15% S 110.65000 23.32% 2 Construction Inspection Services 2744 2744 77 51% S 37u 440 00 72 82% 3 26 26 52 1 479E $ 8060.00 1 58% 4 Pay Application 56 56 158% S 9.800.00 193% 5 Document Control 10 10 0 28% S 1.750 00 0 34% 6 Change Orders 0 000% $ - 0.00% 7 Pro ect Completion and Closeout 0 000% S 000% 8 Warranty TOTAL 0 770 2770 0 0 0 0 0 3540 100.00% S 508.700.00 100.00% Exhibit C 10 TaslTask Name Duration Start Finish Moi ' 12023 12024 -12 I 1 I Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2�QIr 3 LQtr 4 Qtr 1 7�QV 2 1 ;ill" Pre-Construction 45 days Mon 4/18/22 Fri 6/17/22 2 Construction Management 566 days Mon 4/18/22Mon 6/17/24 I i 3 >� Construction Inspection Services 566 days Mon 4/18/22 Mon 6/17/24 I 4 Pay Application 566 days Mon 4/18/22 Mon 6/17/24 5 Document Control 566 days Mon 4/18/22 Mon 6/17/24 6 Change Orders 525 days Mon 5/30/22 Fri 5/31/24 i 7 7'o Project Completion and Closeout(as needed) a Ai Warranty(as needed) Task Inactive Summary External Tasks Split Manual Task External Milestone 0 Project:City of Baytown Milestone Duration-only �1 Deadline & Public Safety Summary r----1 Manual Summary Rollup i Progress Date:Fri 3/18/22 Project Summary r- Manual Summary r--------" Manual Progress Inactive Task Start-only L Inactive Milestone Finish-only 1 Page 1