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2022 03 24 CC Minutes, Special MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN March 24, 2022 The City Council of the City of Baytown, Texas, met in a Special Meeting on Thursday, March 24, 2022, at 5:42 P.M. in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Laura Alvarado Council Member Chris Presley Mayor Pro Tem Charles Johnson Council Member Heather Betancourth Council Member Jacob Powell Council Member Mike Lester Council Member Brandon Capetillo Mayor Rick Davis City Manager Trevor Fanning Interim City Attorney John Stringer Sergeant at Arms Angela Jackson City Clerk Mayor Capetillo convened the March 24, 2022, City Council Special Meeting with a quorum present at 5:42 P.M., all members were present. The Pledge of Allegiance,Texas Pledge,and Invocation were led by Mayor Pro Tern Chris Presley. 1. MINUTES a. Consider approving the minutes of the City Council Work Session and Regular Meeting held on February 24, 2022. A motion was made by Council Member Charles Johnson and seconded by Council Member Laura Alvarado to approve the minutes of the City Council Work Session and Regular Meeting held on February 24, 2022, as submitted. The vote was as follows: Ayes: Mayor Brandon Capetillo, Council Member Laura Alvarado, Mayor Pro Tern Chris Presley, Council Member Charles Johnson, Council Member Heather Betancourth, Council Member Jacob Powell, and Council Member Mike Lester Nays: None Approved City Council Special Meeting Minutes March 24,2022 Page 2 of 16 2. RECOGNITIONS AND CITIZEN COMMUNICATIONS a. Recognize City of Baytown Employees for their Years of Service. Human Resources Director Carol Flynt presented the item and provided a video presentation for all the individuals that received the years of service awards for the month of March. 5 YEAR Chaun Kaipo La'a-Oili, Parks Crew Leader 15 YEAR Kevin M. Boatswain, I.T.S. Enterprise Architect Monica Fabela, Accountant I Raul N. Bocardo, Parks Construction Technician b. Recognition of a Special Citizen for service in the community. Council Member Alvarado began the discussion on the item by relaying she was given the opportunity to volunteer to a certain organization that called her expressing interest in recognizing an individual that had committed a lot of time and effort to the organization. Council Member Alvarado introduced Ronnie and Trudy Duhon with Help Our Military Endure("HOME"), a non- profit organization, who were present at the meeting to present a certificate to the special citizen. Ms. Duhon announced that they wanted to recognize Assistant City Manager Kevin Troller for his service in the community. She took a moment to inform Council that Mr. Troller had reached out to HOME in 2017 pertaining to including thousands of Christmas cards in the care packages they send to the military that are deployed. Since then, HOME and the City of Baytown have continued in this endeavor every year and noted that Mr. Troller had spoken a few times at their packing parties. Ms. Duhon thanked Mr. Troller for his service to their country, city, and to HOME, and on behalf of HOME, Ms. Duhon and her associates bestowed a certificate and gift to Mr. Troller, who received a standing ovation. Mayor Capetillo then recognized another Special Citizen that had served a lifetime in the community volunteering and trying to make our city better. Being that the other existing awards did not seem to fit the type of recognition Mayor Capetillo wished to grant this individual, thus, what surfaced was a Community Achievement Award. Mayor Capetillo and Council Member Alvarado worked together to create that new type of recognition in which other individuals could fall into this type of category in the future. The Mayor went on to discuss the individual's background and the many endeavors throughout the decades that has made him an integral part of the community and announced the special citizen to be Mr. Fred Aguilar, who also received a standing ovation. After receiving the award and taking a photo with Council, Mr. Aguilar noted that he was under the impression that he would be speaking about the Baytown Civic Association, of which he has been President of the Association for twenty years, with their initial goal being to be involved in their neighborhood and city. Several association members joined different boards and committees with their intention of reporting back as to what was going on in the community.Mr. Aguilar noted City Council Special Meeting Minutes March 24,2022 Page 3 of 16 that the Association also managed to help nominate Ms. Eva Benavides for City Council, who became Baytown's first Hispanic woman to serve on Council, and later, her daughter, Ms. Lena Yepez, also served on City Council. The Association has been very involved in the City with members serving on boards, committees, and coordinating with different departments. Lastly, Mr. Aguilar expressed his appreciation to City Council, and encouraged others to pursue engagement in the community. Before proceeding to the proclamations, Mayor Capetillo took a point of privilege to recognize former Council Member Eva Benavides from District 1,who was present at the meeting. Likewise, Mayor Capetillo recognized former Council Member from Deer Park Thane Harrison also in attendance. c. Present a proclamation designating the month of April as Fair Housing Month in the City of Baytown. Mayor Capetillo, along with staff from Planning and Development Services and Community Development Advisory Committee Member Roberto Diaz,presented the proclamation designating the month of April as Fair Housing Month in the City of Baytown and urged all Baytown citizens to voice their support of fair and equal housing opportunities to all citizens of their community. d. Present a proclamation designating April 11 - 15, 2022, as Community Development Week. Mayor Capetillo, along with staff from Planning and Development Services and Community Development Advisory Committee Member Roberto Diaz, presented the proclamation recognizing the Community Development Block Grant (CDBG) Program that had operated since 1974 to provide local governments with the resources required to meet the needs of persons of low and moderate-income. Mayor Capetillo proclaimed the week of April 11th through the 15th of 2022 as Community Development Week and urged all Baytown citizens to recognize the CDBG Program and the important role it played in their community. 3. PROPOSED REHABILITATION OF AFFORDABLE RENTAL HOUSING UNITS AT 6033 GARTH RD a. Conduct a public hearing concerning the rehabilitation of approximately 250 affordable rental housing units located at 6033 Garth Road,Baytown,Harris County,Texas. At 6:02 P.M., Mayor Capetillo opened the public hearing concerning the rehabilitation of approximately 250 affordable rental housing units located at 6033 Garth Road, Baytown, Harris County, Texas. Assistant Director of Planning and Development Services Chris Chavis summarized the subject matter of the hearing related to Item 3.a. Mr. Chavis informed Council they had previously received a brief presentation in a Work Session from Southeast Housing and Finance Corporation (SETH). The developer sought low-income tax credits and intended to spend about$10 million to improve 250 units, the exterior of the apartment complex, and other amenities. The applicant was City Council Special Meeting Minutes March 24,2022 Page 4 of 16 present to speak and sought a resolution of no objection for that low-income tax credit SETH would receive from the Texas Department of Housing(TDHC). Mr. Jeff Spicer introduced himself as the Senior Vice President and Project Partner at Dominium, the developer who acquired the Rosemont at Baytown and anticipated having a$10 to $12 million rehabilitation of the property. The rehabilitation would include energy-efficiency items, new HVAC,roofs,painting of the exterior, LED lighting,granite countertops,and substantial additions to the amenities at the property. Mr. Spicer further detailed new features through images via a presentation. He noted that Dominium was still receiving bids;however, their final number would be somewhere between$10 to$12 million.Mr. Spicer further discussed a bit about Dominium and how they would improve the property. He noted that at this time they sought only a resolution of no objection—not any money—as part of the TDHC process that required the resolution from the City. With there being no one else signed up to speak,Mayor Capetillo closed the public hearing at 6:06 P.M., concerning the rehabilitation of approximately 250 affordable rental housing units located at 6033 Garth Road, Baytown, Harris County, Texas. b. Consider a resolution registering no objection to Baytown Leased Housing Associates II, LP's rehabilitation of the Rosemont at Baytown Apartments and possible allocation of 4°A) low-income housing tax credit for the project. Assistant Director of Planning and Development Services Chris Chavis relayed that staff had no more to address on the item. Mayor Capetillo clarified the item was just a rehabilitation of current existing units, and not an expansion in any way of additional units, which Mr. Chavis confirmed. Council Member Johnson gave approving comments on the renovations. He noted that he had worked there as a leasing agent and assistant manager at one point in time. Despite the fact that it was a tax credit property, Council Member Johnson stated many people wanted to stay at the complex. Council Member Johnson was impressed by their standards and opined it was a great apartment complex overall. He thanked Dominium for coming in and hoped they would be a long- term owner to continue the upgrades. A motion was made by Council Member Charles Johnson and seconded by Council Member Heather Betancourth to approve Resolution No. 2776,related to Item 3.b.The vote was as follows: Ayes: Mayor Brandon Capetillo, Council Member Laura Alvarado, Mayor Pro Tem Chris Presley, Council Member Charles Johnson, Council Member Heather Betancourth, Council Member Jacob Powell, and Council Member Mike Lester Nays: None Approved RESOLUTION NO. 2776 City Council Special Meeting Minutes March 24,2022 Page 5 of 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REGISTERING NO OBJECTION TO BAYTOWN LEASED HOUSING ASSOCIATES II, LP'S REHABILITATION OF THE ROSEMONT AT BAYTOWN APARTMENTS AND POSSIBLE ALLOCATION OF 4% LOW-INCOME HOUSING TAX CREDIT FOR THE PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. PROPOSED REZONING FOR APPROXIMATELY 2 ACRES AT 2518 MASSEY TOMPKINS RD FROM SF1 TO GC a. Conduct the public hearing concerning the proposed amendment to the official zoning map to rezone approximately two acres out of an approximately 18.64-acre tract at 2518 Massey Tompkins Rd, legally described as TR 12C, Abstract 69 C Smith from a Low Density Single-family Residential Dwellings (SF1) Zoning District to a General Commercial (GC) Zoning District. At 6:09 P.M., Mayor Capetillo opened the public hearing concerning the proposed amendment to the official zoning map to rezone approximately two acres out of an approximately 18.64-acre tract at 2518 Massey Tompkins Rd, legally described as TR 12C, Abstract 69 C Smith from a Low Density Single-family Residential Dwellings(SF1)Zoning District to a General Commercial(GC) Zoning District. Director of Planning and Development Services Martin Scribner summarized the subject matter of the hearing related to Item 4.a. He noted the item was a rezone of two acres at the southeast corner of Massey Tompkins and across Cedar Bayou Road. The rezone would be from a SF1 to GC. The property was part of a larger tract of almost nineteen acres, of which the rest would remain as SF1 for the time being. He noted that the request had been heard by the Planning and Zoning Commission ("P&Z) in January and February of the current year with no comments from the public. In considering the seven criteria for a rezone, staff and the Planning and Zoning Commission both found the request did substantially meet those criteria. The Commission voted unanimously to recommend Council's approval of the rezone. With that, Mr. Scribner stated he would answer any questions Council may have. Mayor Capetillo noted that an individual had signed to speak regarding this item. Ms. Tiffany Foster, representative of the applicant, relayed she was present to answer any questions. Ms. Foster complimented the Planning staff on their job of taking them through the process. She noted that the larger tract of SF1 would serve for housing, and the two acres rezoned to GC would be potentially for some smaller retail and detention. As data shows, all new construction along Massey Tomkins for the past ten years has been commercial, and it is still a corridor in transition, of which they wished to participate. As the property was in his district, Council Member Lester inquired if they had looked in to the traffic impact along Crosby Cedar Bayou as that was a narrow road. Ms. Foster answered they had gone to the Development Review Committee (DRC) to discuss traffic mitigation at the intersection. At a minimum, there would be a dedication of land along Crosby Cedar Bayou for turning lanes at the intersection, although probably not at Massey Tompkins. However, once they City Council Special Meeting Minutes March 24,2022 Page 6 of 16 have the uses and design for the property, they would know how to proceed, which would most likely consist of cutting out about twenty feet of the property for a dedication. With,there being no one else signed up to speak, Mayor Capetillo closed the public hearing At 6:12 P.M.,concerning the proposed amendment to the official zoning map to rezone approximately two acres out of an approximately 18.64-acre tract at 2518 Massey Tompkins Rd. b. Consider an ordinance to amend the official zoning map to rezone approximately two acres out of an approximately 18.64-acre tract at 2518 Massey Tompkins Rd, legally described as TR 12C, Abstract 69 C Smith from a Low Density Single-family Residential Dwellings (SF1) Zoning District to a General Commercial (GC) Zoning District. A motion was made by Council Member Mike Lester and seconded by Council Member Jacob Powell to approve Ordinance No. 15,055, related to Item 4.b. The vote was as follows: Ayes: Mayor Brandon Capetillo, Council Member Laura Alvarado, Mayor Pro Tem Chris Presley, Council Member Charles Johnson, Council Member Heather Betancourth, Council Member Jacob Powell, and Council Member Mike Lester Nays: None Approved ORDINANCE NO. 15,055 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF BAYTOWN TO REZONE APPROXIMATELY TWO (2) ACRES OUT OF AN APPROXIMATELY 18.64-ACRE TRACT LOCATED AT 2518 MASSEY TOMPKINS ROAD, LEGALLY DESCRIBED AS TR 12C, ABSTRACT 69, C SMITH, HARRIS COUNTY, TEXAS, FROM A LOW DENSITY SINGLE- FAMILY RESIDENTIAL DWELLINGS (SF1) ZONING DISTRICT TO A GENERAL COMMERCIAL (GC) ZONING DISTRICT; PRESCRIBING A MAXIMUM PENALTY OF TWO THOUSAND AND NO/100 DOLLARS (2,000.00); PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. 5. PROPOSED ANNEXATION OF APPROXIMATELY 18.95 ACRES OF LAND GENERALLY LOCATED SOUTH OF IH-10 AND EAST OF THOMPSON ROAD a. Conduct the first public hearing regarding the proposed annexation of approximately 18.95 acres generally located south of IH 10 and east of Thompson Road. At 6:13 P.M., Mayor Capetillo opened the public hearing regarding the proposed annexation of approximately 18.95 acres generally located south of IH 10 and east of Thompson Road. City Council Special Meeting Minutes March 24,2022 Page 7 of 16 Director of Planning and Development Services Martin Scribner summarized the subject matter of the hearing related to Item 5.a., and noted that the item was the first public hearing for the annexation of 19 acres on the south side of I-10, about a third of a mile east of Thompson Road. Mr. Scribner described the property as a kind of a doughnut hole in the map and the item presented an opportunity to fill in that gap. The property would also undergo rezoning to light industrial to accommodate a planned logistic center, which will come before Council for consideration in the near future. Mr. Scribner ended on the note that the applicant was present at the meeting and was available to answer any questions on behalf of Council. Mayor Capetillo noted there was an individual that had signed to speak regarding this item; however,Mr.Nick Pontikes,representative of the applicant,indicated he had no further comments at this time. With there being no one else signed up to speak, Mayor Capetillo closed the public hearing at 6:14 P.M., regarding the proposed annexation of approximately 18.95 acres generally located south of IH 10 and east of Thompson Road. b. Consider an ordinance authorizing a Service Agreement with Port 10 Logistics,LLC, concerning approximately 18.95 acres of privately-owned land located generally south of IH 10 and east of Thompson Road. A motion was made by Council Member Charles Johnson and seconded by Council Member Laura Alvarado to approve Ordinance No. 15,056, related to Item 5.b. The vote was as follows: Ayes: Mayor Brandon Capetillo, Council Member Laura Alvarado, Mayor Pro Tern Chris Presley, Council Member Charles Johnson, Council Member Heather Betancourth, Council Member Jacob Powell, and Council Member Mike Lester Nays: None Approved ORDINANCE NO. 15,056 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SERVICES AGREEMENT WITH PORT 10 LOGISTICS, LLC, CONCERNING APPROXIMATELY 18.95 ACRES OF PRIVATELY-OWNED LAND SITUATED IN THE WILLIAM HILBUS SURVEY, ABSTRACT NO. 336, HARRIS COUNTY, TEXAS, LOCATED GENERALLY SOUTH OF INTERSTATE 10 AND EAST OF THOMPSON ROAD;AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 6. PROPOSED ORDINANCE City Council Special Meeting Minutes March 24,2022 Page 8 of 16 a. Consider an ordinance authorizing the purchase of additional Tyler Technologies, Inc., MUNIS applications using the Sourcewell Cooperative Contract Program. ITS Director Ed Tomjack explained the item was to replace the city's existing Central Square ERP System to one from Tyler Technologies. Due to technical difficulties, Mr. Tomjack bypassed the promotional video and discussed the applications they intended to buy. The Utility Billing component had already been approved to be purchased in 2020 and they were currently in the process of converting their Utility Billing software planned to go live by October.The City already owned the product, MUNIS, and so the item was for the addition of supplemental application. Mr. Tomjack then went on to list the applications of their intended purchase and their improvements. Utility Billing Human Capital Management • Customer Management • Employee Self Service • Billing • Human Resources • Payroll Financials • Reimbursement • Accounts Payable • Risk Management • ACFR Statement Builder • Time& Attendance: ExecuTime • Analytics and Reporting • Budgeting Business Intelligence • Capital Assets • Executive Insights • Cash Management • Open Finance • Content Manager • Hub • General Ledger • Project and Grant Accounting Procurement • Bid Management Purchasing Revenue • Contract Management • Accounts Receivable • eProcurement • Cashiering and Payment Processing • Inventory • Central Property • Purchasing • General Billing • Vendor Access With that being the end of Mr. Tomjack's presentation and there being no further questions, Council proceeded with a motion. A motion was made by Council Member Laura Alvarado and seconded by Council Member Charles Johnson to approve Ordinance No. 15,057, related to Item 6.a. The vote was as follows: Ayes: Mayor Brandon Capetillo, Council Member Laura Alvarado, Mayor Pro Tem Chris Presley, Council Member Charles Johnson, Council Member Heather Betancourth, Council Member Jacob Powell, and Council Member Mike Lester Nays: None City Council Special Meeting Minutes March 24,2022 Page 9 of 16 Approved ORDINANCE NO. 15,057 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF AN AMOUNT NOT TO EXCEED ONE MILLION FIVE HUNDRED THOUSAND AND NO/100 DOLLARS ($1,500,000.00) TO TYLER TECHNOLOGIES, INC., FOR THE PURCHASE OF MUNIS FINANCIAL, HUMAN RESOURCES, AND DOCUMENT MANAGEMENT SOFTWARE AND SERVICES, THROUGH THE SOURCEWELL COOPERATIVE CONTRACT PROGRAM; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider an ordinance approving an expenditure through the Texas Local Government Purchasing Cooperative (Buyboard) with KYA Services LLC, for the installation of artificial turf and associated infrastructure improvements for the Town Square Green Space Improvements Project. Parks Planner Cornell Gordan presented the item to Council for the Town Square Green Space Improvements Project. Mr. Gordan stated the first part of the project had been done by Baytown's Arts, Culture & Entertainment (ACE) District, whom selected the sculptures installed within the past weekend. Mr. Gordan recognized Mr. Jeremy Gauche as the consultant and contractor of the Town Square Project, who was present at the meeting to answer any questions. The following presentation was an introduction in to some of the things that would be done to Town Square. Mr. Gordan noted that the Town Square Project would replace the present grass with artificial turn. While undergoing construction, drainage issues would be addressed. In addition, new urban outdoor games would be installed, such as: gaming tables, shade structures, and playground features. Mr. Gordan specified an example of such features would be in-ground trampolines, of which a video was played portraying the trampoline system that would be installed along with play mounds as part of the turf project. A motion was made by Mayor Pro Tem Chris Presley and seconded by Council Member Laura Alvarado to approve Ordinance No. 15,058, related to Item 6.b. However, there was discussion prior to the vote. Mayor Pro Tern Presley expressed appreciation to Mr. Gordan and the Parks and Recreation Department for the work that has gone into the project. He opined the urban outdoor games would be great additions, and that the turf and drainage were manifested by the virtue of folks not being able to utilize the space. Council Member Alvarado similarly thanked Parks for running with the idea of urban toys. Likewise, Mayor Capetillo continued on what had already been expressed and shared his excitement on the turf finally being installed. He did inquire for a timeline to which Mr. Gordan answered they would start mid-April by moving dirt. City Council Special Meeting Minutes March 24,2022 Page 10 of 16 The vote for the motion on the table was as follows: Ayes: Mayor Brandon Capetillo, Council Member Laura Alvarado, Mayor Pro Tem Chris Presley, Council Member Charles Johnson, Council Member Heather Betancourth, Council Member Jacob Powell, and Council Member Mike Lester Nays: None Approved ORDINANCE NO. 15,058 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF THREE HUNDRED THIRTY- TWO THOUSAND EIGHT HUNDRED EIGHTY-SIX AND 85/100 DOLLARS ($332,886.85) TO KYA SERVICES LLC, THROUGH THE TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE(BUY BOARD), FOR THE INSTALLATION OF ARTIFICIAL TURF AND ASSOCIATED INFRASTRUCTURE IMPROVEMENTS FOR THE TOWN SQUARE GREEN SPACE IMPROVEMENTS PROJECT FOR THE PARKS AND RECREATION DEPARTMENT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 7. PROPOSED RESOLUTIONS A motion was made by Council Member Laura Alvarado and seconded by Mayor Pro Tem Chris Presley to approve the Proposed Resolutions for Agenda Items 7.a. and 7.b. However, there was discussion prior to the vote. Assistant City Attorney Jerris Mapes announced the Baytown Kennel Club were donating$2,500 along with the American Kennel Club donating $7,500 for a total of$10,000 to purchase a new K9 for the Baytown Police Department("BPD"). Officer Johnathan Grant was present with a K9 named Hamilton to demonstrate the strobe light vest, of which the Baytown Kennel Club had donated seven. Ms. Mapes and Officer Grant went on to further discuss the various uses of the strobe lights. Mr. Timothy Robbins, President of the Baytown Kennel Club, was present to take a photo with Police Chief John Stringer, Officer Grant, and the K9, Hamilton. Mayor Capetillo expressed appreciation for the donations from the Baytown Kennel Club and the American Kennel Club. The vote for the motion on the table was as follows: Ayes: Mayor Brandon Capetillo, Council Member Laura Alvarado, Mayor Pro Tern Chris Presley, Council Member Charles Johnson, Council Member Heather Betancourth,Council Member Jacob Powell, and Council Member Mike Lester City Council Special Meeting Minutes March 24,2022 Page 11 of 16 Nays: None Approved a. Consider a resolution accepting a donation from Baytown Kennel Club to purchase new strobe lights for the Baytown Police Department's K9s. RESOLUTION NO. 2777 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,ACCEPTING A DONATION IN THE AMOUNT OF ONE THOUSAND THREE HUNDRED SIXTY-THREE AND 25/100 DOLLARS($1,363.25)FROM THE BAYTOWN KENNEL CLUB FOR THE PURCHASE OF STROBE LIGHTS FOR THE POLICE DEPARTMENT'S K9'S; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution accepting donations from Baytown Kennel Club and American Kennel Club to purchase a K9 for the Baytown Police Department. RESOLUTION NO. 2778 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING DONATIONS IN THE AMOUNTS OF TWO THOUSAND FIVE HUNDRED AND NO/100 DOLLARS ($2,500.00) FROM THE BAYTOWN KENNEL CLUB AND SEVEN THOUSAND FIVE HUNDRED AND NO/100 DOLLARS ($7,500.00) FROM THE AMERICAN KENNEL CLUB FOR THE PURCHASE OF A NEW K9 FOR THE POLICE DEPARTMENT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 8. REPORTS a. Present the 2021 Racial Profiling Report. Police Chief John Stringer presented the 2021 Racial Profiling Report to Council. Chief Stringer began by prefacing the Texas Occupations Code 1701.164, which specified that the Texas Commission on Law Enforcement(TCOLE)was to collect incident-based data in accordance with the Code of Criminal Procedure, Article 2.131 through 2.138. The Chief Administrators of Law Enforcement Agencies must submit a Racial Profiling Report to the governing body of the municipality or jurisdiction that they serve. Agencies that routinely performed traffic stops were required to follow these online reports that were to be submitted to TCOLE by March 1st of each calendar year. The data was collected from the Police Department's Records Management System as well as the Baytown Municipal Courts Records Management System. The Records Management Systems recorded all citation data from traffic stops which was used to compile the report.The comparative City Council Special Meeting Minutes March 24,2022 Page 12 of 16 analysis summary, based on the comparison of city demographics to traffic stops, showed the rate at which the demographic groups were involved in traffic stops in the City of Baytown. Chief Stringer relayed the information used was obtained from the 2021 Population Estimates, Quick Facts for Baytown, Texas, by the United States Census Bureau. The data was as follows: Baytown Demographics Traffic Stop Demographics Hispanic/Latino 47.00 % 30.51 % White 31.80 % 40.38 % African American 17.50 % 27.58 % Asian/Pacific Islander 1.90 % 1.20 % Other 1.30 % 0.02 % Alaska Native/American Indian 0.50 % 0.31 % The data suggested the Hispanic population had been stopped less frequently given the fact that Hispanics were the largest segment of Baytown's population. On the other hand,both Whites and African Americans were overrepresented in the findings with Whites being stopped more than any other demographic. All other groups resembled their demographic composition. Chief Stringer informed Council he had arranged to have a more detailed report sent to each Council Member, and would answer any questions at this time. The detailed report could be found on TCOLE's website under the appropriate calendar year. Council Member Alvarado wondered if that link could be found on the Baytown Police Department(BPD)or the Baytown Engage website. Chief Stringer replied it was not, but they could certainly put that link on there as well as publish the report. The Police Department had a new Public Information Coordinator, who Chief Stringer noted could begin using that as part of their transparency under the Five-Year Strategic Plan developed with Baytown citizens. 9. CONSENT A motion was made by Mayor Pro Tem Chris Presley and seconded by Council Member Charles Johnson to approve Consent Agenda Items 9.a. through 9.c. The vote was as follows: Ayes: Mayor Brandon Capetillo, Council Member Laura Alvarado, Mayor Pro Tem Chris Presley, Council Member Charles Johnson, Council Member Heather Betancourth, Council Member Jacob Powell, and Council Member Mike Lester Nays: None Approved a. Consider an ordinance authorizing a Professional Service Agreement for the Traffic Building Reconstruction Project with Johnston, LLC. ORDINANCE NO. 15,059 City Council Special Meeting Minutes March 24,2022 Page 13 of 16 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH JOHNSTON LLC, FOR PROFESSIONAL SERVICES FOR THE TRAFFIC BUILDING RECONSTRUCTION PROJECT; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY-ONE THOUSAND THIRTY-TWO AND NO/100 DOLLARS ($131,032.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider an ordinance for the renewal of the Annual Waterline Rehabilitation contract with SKE Construction, LLC. ORDINANCE NO. 15,060 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, RENEWING THE 2021 ANNUAL WATERLINE REHABILITATION PROJECT FOR YEAR 2 WITH SKE CONSTRUCTION LLC; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN FOR SUCH RENEWAL IN AN AMOUNT NOT TO EXCEED ONE MILLION AND NO/100 DOLLARS ($1,000,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. c. Consider ordinance authorizing purchase of roofmg services from J. Reynolds & Co. A Tecta America Co. LLC - Utilizing Co-Op NCPA 02-75 for services to various roofs throughout the City. ORDINANCE NO. 15,061 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED SEVEN HUNDRED NINETY THOUSAND AND NO/100 DOLLARS ($790,000.00) TO J. REYNOLDS & CO., A TECTA AMERICA COMPANY, LLC, THROUGH THE NATIONAL COOPERATIVE PURCHASING ALLIANCE, FOR ROOF REPAIR AND MAINTENANCE TO VARIOUS ROOFS THROUGHOUT THE CITY; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 10. APPOINTMENTS a. Consider one (1) appointment to the Community Development Advisory Committee. Assistant Director of Planning and Development Services Chris Chavis informed Council there were three vacancies on the Community Development Advisory Committee(CDAC). The CDAC tried to have demographic racial representation throughout the Committee. Thus, at that time, the Committee needed a white non-Hispanic person and a Hispanic person for representation. There City Council Special Meeting Minutes March 24,2022 Page 14 of 16 were three qualified applicants: Ms. Carol Brodie, Mr. Harold Martin, and Ms. Dahlia Meza. The appointment was an At-large position, so the person could be from any council district. Mr. Chavis relayed they sought Council's recommendation. Mayor Capetillo clarified they would need a white non-Hispanic and a Hispanic, regardless of gender and Mr. Chavis confirmed that was correct. Mayor Capetillo inquired if Council had a nomination. Council Member Alvarado nominated Ms. Dahlia Meza for the Hispanic representation. A motion was made by Council Member Laura Alvarado and seconded by Council Member Charles Johnson to appoint Ms. Dahlia Meza to the Community Development Advisory Committee for the At-Large position for an unexpired term. The vote was as follows: Ayes: Mayor Brandon Capetillo, Council Member Laura Alvarado, Mayor Pro Tem Chris Presley, Council Member Charles Johnson, Council Member Heather Betancourth, Council Member Jacob Powell, and Council Member Mike Lester Nays: None Approved b. Consider one(1)appointment to the Baytown Crime Control and Prevention District. A motion was made by Council Member Laura Alvarado and seconded by Council Member Charles Johnson to appoint Ms. Loretta White to the Baytown Crime Control and Prevention District for the District 1 At-Large position for an unexpired term. The vote was as follows: Ayes: Mayor Brandon Capetillo, Council Member Laura Alvarado, Mayor Pro Tern Chris Presley, Council Member Charles Johnson, Council Member Heather Betancourth, Council Member Jacob Powell, and Council Member Mike Lester Nays: None Approved 11. MANAGER'S REPORT City Manager Rick Davis deferred his time to Principal Planning Manager Francesca Linder to address the Comprehensive Plan update. Ms. Linder noted that the Comprehensive Plan began fourteen months ago and the Planning Department had since worked with their consultant, advisory committee, as well as the community as a whole. The process of the plan was nearing its end, and Ms. Linder relayed they had a final round of engagement activities they would like to share with Council. City Council Special Meeting Minutes March 24,2022 Page 15 of 16 A Pop-Up Open House was available at the Sterling Library for interested individuals to go and learn about the Comprehensive Plan. There would be a short survey and anybody that completed the survey would be entered for a chance to win a family four-pack of Pirates Bay tickets and that would be available until April 5th. On April 5th,there would also be a traditional Open House again at the library for those who wished to speak directly with staff or the consultants to ask questions and have face-to-face interaction. Participants would be entered for a chance to win a family four- pack of Pirates Bay tickets—separate from the Pop-Up Open House package. There would be a total of eight tickets distributed. Ms. Linder ended on the note that the full draft of the plan was available online and that the link could be found on Baytown Engage website and comments were accepted on the plan until April 9th. Ms. Linder recapped that those three ways were how residents and Council could get involved and have their voice heard. She specified there would be an action agenda item listing the twenty- one things the Baytown community had shared as their top priorities they want done in the near future. City Manager Davis then continued with his Manager Report to highlight the Parks and Recreation Department. He listed the department's ventures to be the following: • Hosted the 50th anniversary of Covestro at Baytown's Town Square; • Planned and executed two concert series; • Presented the 1st Crawfish boil at the Nature Center; • Replanted 24 palm trees at Pirates Bay; • Involved in the construction of a walk-though gift shop at Pirates Bay; • Hosted a disc golf tournament at Jenkins and Evergreen; and • Assisted the Sculpture Trail by fabricating pedestals for the artwork. All of that was in addition to the department's usual work of maintaining a thousand acres of 53 parks, mowing 125 miles of trails and right-of-ways, and planning additional programs and concerts. Mr. Davis expressed appreciation to the Parks and Recreation department and noted all that was previously listed had been done in four days. Next, Mr. Davis congratulated Telecommunicator Markesha Washington, who provided instructions to a father and mother in labor. The birth had been so successful that when EMS arrived the baby boy nor the mother needed to go the hospital. Mr.Davis expressed his appreciation to all telecommunicators that provided life-saving information to callers while maintaining calm in intense situations. Mr. Davis proceeded to announce that Baytown had received a plaque from the Government Finance Officers Association (GFOA) for the Distinguished Budget Presentation Award. The Finance Department, year after year, set the mark of excellence in budgetary reporting. Lastly, Mr. Davis stated he looked forward to seeing Council on April 1st, for the prioritization exercise that would take place at the Fire Training Field at 8:00 A.M. The Fire Training Field was also seeing great progress and was very close to being up and running. They will be scheduling a ribbon-cutting ceremony, which would include a demonstration of the simulation. City Council Special Meeting Minutes March 24,2022 Page 16 of 16 12. COUNCIL MEMBER DISTRICT REPORT a. Receive a report from Mayor Pro Tem Chris Presley as it relates to Council District No. Two. Mayor Pro Tern Presley echoed City Manager Rick Davis's previous report on the ventures of the Parks and Recreation Department. He was grateful that the Covestro had their milestone celebration at Town Square. The Sculpture Trail was ongoing and Mayor Pro Tern Presley encouraged individuals to go out and visit.He also had paid a visit to the new Utility Billing facility and spoke to one of the contractors. The contractors had taken three days to chip away the old vault and discovered basement walls as well. Mayor Pro Tern Presley was hopeful the piers would lineup as planned and would be moved at some point. A huge asset to District 2 was Lee College and Mayor Pro Tern Presley noted their Men's Basketball Team would be given a proclamation at the next City Council meeting that was in part to the team being the Pt Region South Zone Champions with the most wins in a single season of the college's history. Also, the team just had their second trip to the Nation Tournament, which was their first trip to that tournament since 2013. Mayor Pro Tern Presley stated he was very proud of Lee College and everything they added to Council District 2. 13. ADJOURN With there being no further business to discuss, Mayor Capetillo adjourned the March 24, 2022, City Council Special Meeting at 6:46 P.M. sp4T0;t m„aneadap IN, 9 Angela Jac on, City Clerk City of Baytown 2 „