Ordinance No. 15,075 ORDINANCE NO. 15,075
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING AN INTERLOCAL AGREEMENT WITH HARRIS COUNTY FOR
THE WEST CEDAR BAYOU LYNCHBURG WIDENING PROJECT - SEGMENT B;
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN AN AMOUNT NOT
TO EXCEED THREE MILLION THREE HUNDRED THIRTY-THREE THOUSAND
EIGHT HUNDRED TWENTY-FOUR AND 90100 DOLLARS ($3,333,824.90);
MAKING OTHER PROVISIONS RELATED THERETO;AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
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BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS:
Section 1: That the City Council of the City of Baytown,Texas,hereby authorizes and directs the
City Manager to execute and the City Clerk to attest to an interlocal agreement with Harris County for the
West Cedar Bayou Lynchburg Widening Project-Segment B. A copy of said agreement is attached hereto
as Exhibit "A" and incorporated herein for all intents and purposes.
Section 2: That the City Council of the City of Baytown authorizes payment to Harris County in
an amount not to exceed THREE MILLION THREE HUNDRED THIRTY-THREE THOUSAND EIGHT
HUNDRED TWENTY-FOUR AND 90.100 DOLLARS($3,333,824.90)in accordance with the agreement
authorized in Section 1 hereinabove.
Section 3: That the City Manager is hereby granted general authority to approve a decrease or an
increase in costs by FIFTY THOUSAND AND NO1100 DOLLARS ($50,000.00)or less,provided that the
amount authorized in Section 2 hereof may not be increased by more than twenty-five percent(254 o).
Section 4: This ordinance shall take effect immediately from and after its passage by the City
Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of
Baytown this the 28`I'day of April,2022.
o�0pYT0ylrN ANDON CAP ILL OF
, Mayor
ATTEST: -� °• °.��`y
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ANGELA ACKSON, City ,°° °•°� �
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APPROVED AS TO FORM:
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TREVOR FANNING, Interim City Attorney
R.-Karen Anderson.ORDINANCES 2022 2022.04.28UiarrisCountylnterlocal-WestCedarBayouLynchburgWideningProject-SegmentB.docx
EXHIBIT "A"
JOINT PARTICIPATION INTERLOCAL AGREEMENT
This Joint Participation Interlocal Agreement("Agreement")is entered into by and between Harris
County ("County") and City of Baytown ("City") pursuant to the Interlocal Cooperation Act, Tex. Gov't
Code Ch. 791.001, et seq. County and City may each be referred to herein individually as a "Party" or
collectively as the "Parties".
RECITALS
WHEREAS, it is of mutual benefit to both Parties to construct improvements to drainage facilities
in and around West Cedar Bayou Lynchburg Road - Segment B ("Project") as described in Exhibit A
attached hereto and incorporated herein by reference;
WHEREAS, both Parties desire to cooperate in accordance with the terms of this Agreement to
jointly accomplish the construction of the Project; and
WHEREAS,both Parties agree that all funds used under this Agreement shall be from current fiscal
funds.
NOW THEREFORE, in consideration of the mutual promises, obligations, and benefits herein set
forth, the Parties agree as follows:
TERMS
Section 1. Responsibilities of the Parties
A. County's Responsibilities
(i) The County will provide or cause to be provided, engineering services and related support
services necessary to prepare plans, specifications, and estimates ("PS&E") for the
construction of the Project.
(ii) The County shall be responsible for obtaining all necessary permits and jurisdictional
approvals for construction of the project.
(iii) Upon execution of this Agreement by all the Parties, the County shall provide an invoice to
the City for their cost share percentage of the PS&E related to the Project in accordance with
Section 2 of this agreement.
(iv) Upon completion of the PS&E the County will submit the PS&E to the City for review and
approval.
(v) Upon approval by the City of the PS&E, the County will advertise for and receive bids for
construction of the Project, in a manner similar to that of other County projects.
(vi) Upon receipt of bids for the construction of the Project the County shall:
(a) Determine the lowest and best bidder and provide the bids to the City with its
recommendation for award of the construction contract to such lowest and best
bidder, as determined by the Harris County Commissioners Court; and
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(b) Provide an invoice to the City for their cost share percentage for construction of
the Project in accordance with Section 2 of this agreement.
(vii) Upon award of a contract for construction of the Project, the County will:
(a) Manage and inspect the construction of the Project in a manner similar to that of
other County construction projects; and
(b) Through its contractor, construct the Project in accordance with the PS&E
approved by the City. The County may make minor changes in the PS&E through
change(s) in contract ("CIC") that the County deems to be necessary or desirable
during the construction of the Project, so long as the original scope and intent of
the Project is maintained.
(viii) Upon completion of the construction of the Project, the County shall:
(a) Provide an opportunity for the City to participate in a final walk-through and
preparation of a punch list in regards to the construction of the Project; and
(b) Provide a statement of final accounting to the City detailing all construction costs
incurred and identify amount(s) to be invoiced or refunded to the City.
I3. City's Responsibilities
(i) City will review the PS&E provided by the County and provide its approval within ten (10)
business days. Should the City desire to make changes to such PS&E, the Parties agree to
meet and resolve all issues within ten (10) business days of the City's receipt of the PS&E
in order to finalize an agreed upon PS&E for the Project. If the City does not provide a
response on the PS&E provided by the County within ten(10)business days from its receipt
of the PS&E, then the PS&E submitted to the City by the County will be deemed approved.
(ii) The City shall be responsible for the right-of-way purchase and all utility relocation efforts
including pipelines.
(iii) Upon receipt of the bids and award recommendation from the County for construction of the
Project, the City will:
(a) Review the bids and provide concurrence for award of the construction contract to
such lowest and best bidder within ten (10) business days from receipt of the
recommendation from the County. If the City does not provide a response on the
construction contract award recommendation within ten (10) business days from its
receipt of the recommendation from the County,then the recommendation submitted
to the City will be deemed approved; and
(b) Remit payment to the County for the City Funding Share for construction of the
Project in accordance with Section 2 of this agreement.
(iv) Upon completion of the construction of the Project, the City shall assume full responsibility
for the ongoing maintenance and repairs of the Project.
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Section 2. Funding of the Project
Notwithstanding any provision in this Agreement to the contrary, the following provisions will
apply to all payments made under this Agreement:
A. The County agrees to provide (50 IO) of the cost necessary for the Project and the City agrees to
provide (50%) of the cost ("City Funding Share") necessary for the Project as described in Exhibit
B attached hereto and incorporated herein by reference.
B. The City agrees to provide payment of the City Funding Share to the County within thirty (30)
business days of receipt of an invoice.
C. Parties agree that any incurred during the Project or other work to be performed under this
Agreement in excess of the contract award amount may be funded jointly by both Parties according
the agreed upon cost share percentage.
Section 3. Term and Termination
A. This Agreement shall commence upon final execution by all the Parties (the "Effective Date") and
shall remain in full force and effect until the completion of construction of the Project or the
County's receipt of all payments due from the City under this Agreement, whichever occurs later
("Term").
B. This Agreement may be terminated by the County before award of the construction contract and at
any time by mutual written consent of the Parties, or as otherwise provided under this Agreement.
Section 4. Limitation of Appropriation
A. City understands and agrees, said understanding and agreement also being of the absolute essence
of this Agreement, that the County is not currently appropriating any funds for the Project. County
may appropriate funds to complete the Project, but such funds shall not under any conditions,
circumstances, or interpretations thereof exceed the sum certified available by the Harris County
Auditor.
B. City understands and agrees, said understanding and agreement also being of the absolute essence
of this Agreement, that failure of the Harris County Auditor to certify funds or to certify sufficient
funding for any reason shall not be considered a breach of this Agreement.
Section 5. Miscellaneous
A. Non-Assi ng ability. The County and the City bind themselves and their successors, executors,
administrators, and assigns to the other Party of this Agreement and to the successors, executors,
administrators, and assigns of such other Party, in respect to all covenants of this Agreement.
Neither the County nor the City shall assign,sublet,or transfer its interest in this Agreement without
the prior written consent of the other Party
B. Notice. Any notice required to be given under this Agreement ("Notice") shall be in writing and
shall be duly served when it shall have been (a) personally delivered to the address below, (b)
deposited, enclosed in a wrapper with the proper postage prepaid thereon, and duly registered or
certified, return receipt requested, in a United States Post Office, addressed to County or the City at
the following addresses:
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City: City of Baytown
2123 Market Street
Baytown, TX 77520
Attention: Frank Simoneaux
Email: Frank.simoneaLwigba3town.on7
Attention: Andrea Brinkley
Email: andrea.brinkley@baytown.org
County: Harris County Engineering Department
1111 Fannin Street, Floor 11 th
Houston, Texas 77002
Attention: Interagency Agreement Coordinator
Any Notice given by mail hereunder is deemed given upon deposit in the United States Mail and
any Notice delivered in person shall be effective upon receipt.
Each Party shall have the right to change its respective address by giving at least fifteen (15) days'
written notice of such change to the other Party.
Other communications,except for Notices required under this Agreement,may be sent by electronic
means or in the same manner as Notices described herein.
C. Independent Parties. It is expressly understood and agreed by the Parties that nothing contained in
this Agreement shall be construed to constitute or create a joint venture, partnership, association or
other affiliation or like relationship between the Parties, it being specifically agreed that their
relationship is and shall remain that of independent parties to a contractual relationship as set forth
in this Agreement. The County is an independent contractor and neither it, nor its employees or
agents shall be considered to be an employee, agent, partner, or representative of the City for any
purpose. The City, nor its employees, officers, or agents shall be considered to be employees,
agents, partners or representatives of the County for any purposes. Neither Party has the authority
to bind the other Party.
D. No Third Party Beneficiaries. This Agreement shall be for the sole and exclusive benefit of the
Parties and their legal successors and assigns. The County is not obligated or liable to any party
other than the City for the performance of this Agreement. Nothing in the Agreement is intended
or shall be deemed or construed to create any additional rights or remedies upon any third party.
Further, nothing contained in the Agreement shall be construed to or operate in any manner
whatsoever to confer or create rights or remedies upon any third party, increase the rights or
remedies of any third party,or the duties or responsibilities of County with respect to any third party.
E. Waiver of Breach. No waiver or waivers of any breach or default (or any breaches or defaults) by
either Party hereto of any term, covenant, condition, or liability hereunder, or the performance by
either Party of any obligation hereunder, shall be deemed or construed to be a waiver of subsequent
breaches or defaults of any kind, under and circumstances.
F. No Personal Liability;No Waiver of Immunity.
(1) Nothing in the Agreement is construed as creating any personal liability on the part of
any officer, director, employee, or agent of any public body that may be a Party to the
Agreement, and the Parties expressly agree that the execution of the Agreement does not
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create any personal liability on the part of any officer,director,employee,or agent of the
County.
(2) The Parties agree that no provision of this Agreement extends the County's liability
beyond the liability provided in the Texas Constitution and the laws of the State of Texas.
(3) Neither the execution of this Agreement nor any other conduct of either Party relating to
this Agreement shall be considered a waiver by the County of any right, defense, or
immunity on behalf of itself, its employees or agents under the Texas Constitution or the
laws of the State of Texas.
G. Applicable Law and Venue. This Agreement shall be governed by the laws of the State of Texas
and the forum for any action under or related to the Agreement is exclusively in a state or federal
court of competent jurisdiction in Texas. The exclusive venue for any action under or related to the
Agreement is in a state or federal court of competent jurisdiction in Houston, Harris County, Texas.
H. No Binding Arbitration, Right to Jury Trial. The County does not agree to binding arbitration, nor
does the County waive its right to a jury trial.
I. Contract Construction.
(1) This Agreement shall not be construed against or in favor of any Party hereto based
upon the fact that the Party did or did not author this Agreement.
(2) The headings in this Agreement are for convenience or reference only and shall not
control or affect the meaning or construction of this Agreement.
(3) When terms are used in the singular or plural, the meaning shall apply to both.
(4) When either the male or female gender is used, the meaning shall apply to both.
J. Recitals. The recitals set forth in this Agreement are, by this reference, incorporated into and
deemed a part of this Agreement.
K. Entire Agreement;Modifications.This Agreement contains the entire agreement between the Parties
relating to the rights herein granted and the obligations herein assumed. This Agreement supersedes
and replaces any prior agreement between the Parties pertaining to the rights granted and the
obligations assumed herein. This Agreement shall be subject to change or modification only by a
subsequent written modification approved and signed by the governing bodies of each Party.
L. Severability. The provisions of this Agreement are severable, and if any provision or part of this
Agreement or the application thereof to any person, entity, or circumstance shall ever be held by
any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder
of this Agreement and the application of such provision or part of this Agreement to other persons,
entities, or circumstances shall not be affected thereby.
M. Survival of Terms. Any provision of this Agreement that, by its plain meaning, is intended to
survive the expiration or earlier termination of this Agreement shall survive such expiration or
earlier termination. If an ambiguity exists as to survival, the provision shall be deemed to survive.
N. Multiple Counteryarts:'Execution. This Agreement may be executed in several counterparts. Each
counterpart is deemed an original and all counterparts together constitute one and the same
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instrument. In addition,each Party warrants that the undersigned is a duly authorized representative
with the power to execute the Agreement.
O. Warranty. By execution of this Agreement, the City warrants that the duties accorded to the City in
this Agreement are within the powers and authority of the City.
HARRIS COUNTY CITY OF BAYTOWN
By: By:
Lina Hidalgo Brandon Capetillo
County Judge Mayor
APPROVED AS TO FORM: ATTEST
CHRISTIAN D. MENEFEE
County Attorney By:
Secretary
By:
Philip Berzins
Assistant County Attorney
CAO File No.: 22GEN0489
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WIDENINGNOTE: PROPOSED DRAINAGE AREAS N
1)Pipe sizes are preliminary
r'. u45• ::A J.1 1
EXHIBIT B
City of Baytown -WCBL B
Pct 2
7-Jan-21
Estimated Cost
(Estimate Used In
Description Agreement)
Precinct 2 $3,333,824.90
City of Baytown $ 3,333,824.90
Subtotal $6,667,649.80
Total Cost $6,667,649.80
ORDER OF COMMISSIONERS COURT
The Commissioners Court of Harris County, Texas, met in regular session at its regular term at the
Harris County Administration Building in the County of Houston, Texas, on
with all members present except
A quorum was present. Among other business, the following was transacted:
ORDER AUTHORIZING EXECUTION OF A JOINT PARTICIPATION INTERLOCAL
AGREEMENT BETWEEN HARRIS COUNTY AND THE CITY OF BAYTOWN TO
CONSTRUCT DRAINAGE IMPROVEMENTS TO WEST CEDAR BAYOU LYNCHBURG
ROAD - SEGMENT B AND ALL RELATED APPURTENANCES IN HARRIS COUNTY
PRECINCT 2
Commissioner introduced an order and moved that Commissioners
Court adopt the order. Commissioner seconded the motion for adoption of the
order. The motion, carrying with it the adoption of the order, prevailed by the following vote:
Yes No Abstain
Judge Lina Hidalgo ❑ 0 V
Comm. Rodney Ellis 0 ❑ ❑
Comm. Adrian Garcia 0 ❑ ❑
Comm. Tom S. Ramsey, P.E. ❑ ❑ ❑
Comm. R. Jack Cagle ❑ ❑ ❑
The County Judge thereupon announced that the motion had duly and lawfully carried and that the
order had been duly and lawfully adopted. The order thus adopted follows:
IT IS ORDERED THAT:
l, The Harris County Judge is authorized to execute on behalf of Harris County the attached Joint
Participation Interlocal Agreement between Harris County and the City of Baytown to construct
drainage improvements to West Cedar Bayou Lynchburg Road - Segment B and all related
appurtenances in Harris County Precinct 2.
2. All Harris County officials and employees are authorized to do any and all things necessary or
convenient to accomplish the purposes of this order.
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